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HomeMy WebLinkAbout2021-09-09 Council (Regular) Minutes COUNTY OF NEWELL MINUTES OF REGULAR COUNCIL September 9, 2021 The regular Council Meeting of the County of Newell was held in the County Office and livestreamed to the public via Lifesize on Thursday, September 9, 2021 commencing at 10:35 a.m. MEMBERS M. Douglass, Reeve PRESENT: COUNCILLORS: C. Amulung H. Kallen - A.M. Philipsen W. Hammergren T. Fyfe (via Lifesize) K. Christman (via Lifesize) E. Unruh (via Lifesize) B. de Jong L. Juss STAFF: M. Fenske, Chief Administrative Officer L. Johnson, Director of Corporate Services S. Yokoyama, IT Administrative Assistant (Moderator) T. Green, Director of Agricultural Services G. Tiffin, Manager of Planning, Development & Engineering M. Jackson, Supervisor of Planning & Development S. Simpson, Development Clerk M. Harbicht, Director of Municipal Services A. Nielsen, Executive Assistant OTHERS IN S. Stanway, Brooks Bulletin ATTENDANCE: K. Steinley, Newell Regional Services Corporation D. Short, County Ratepayer B. Conger, ISL Engineering Y. Cosh, Village of Duchess T. Steidel, Village of Duchess A. Bartlette, City of Brooks M. Baldwin, Oldman River Regional Services Commission S. Zacharias, Village of Rosemary B. Marshall, Village of Rosemary P. Carolan, HALO Air Ambulance D. Thacker, HALO Air Ambulance 1. CALL TO ORDER Reeve M. Douglass called the meeting to order at 10:35 a.m. 2. EXCUSED FROM MEETING � i?E/� �J� All members were in attendance at this meeting. Regular Council September 9,2021 3. ADOPTION OF MINUTES 3.1 Minutes - Council (August 5, 2021) C-268/21 MOVED BY COUNCILLOR ANNE MARIE PHILIPSEN that the August 5, 2021 Council Meeting minutes be adopted as presented. MOTION CARRIED 4. CALL FOR POST AGENDA ITEMS Reeve M. Douglass called for post agenda items. 5. ADOPTION OF AGENDA C-269/21 MOVED BY COUNCILLOR BRIAN DE JONG that the agenda be adopted as amended. MOTION CARRIED 6. QUESTION PERIOD/NOTICE OF MOTION A question period and notice of motion was held. No County Ratepayers were in attendance. The moderator indicated that there were no questions from the public. 11. ADMINISTRATIVE BUSINESS 11.1 Additional Spending Approval — Fire Alarm System at Bassano Joint Use Facility The Chief Administrative Officer provided background information on this item and responded to questions from Council. C-270/21 MOVED BY COUNCILLOR KELLY CHRISTMAN that Council approve additional spending of $44,700 from the Recreation Fund for installing an addressable fire alarm system in the Bassano Joint Use Facility. MOTION CARRIED ARRIVED AT MEETING M. Harbicht and T. Green arrived at 10:47 a.m. 8. BYLAWS 8.2 Bylaw 2017-21 Unauthorized Use of County Property The Director of Municipal Services provided background information on this item and responded to questions from Council. C-271/21 MOVED BY COUNCILLOR TRACY FYFE that Bylaw 2017-21, being a bylaw for the purpose of regulating unauthorized use of property, be given SECOND reading. � MOTION CARRIED ��� � � Page 2 of 9 Regular Council September 9,2021 C-272/21 MOVED BY COUNCILLOR HUBY KALLEN that Bylaw 2017-21 be given THIRD and FINAL reading. MOTION CARRIED 10. AGRICULTURAL SERVICES BUSINESS 10.1 ASB Update The Director of Agricultural Services presented an update on the recent activities of the Agricultural Services Department. He reported that he is now an Environmental Farm Plan Technician and can assist producers with preparing their Environmental Farm Plans. Emerson Bridge Park is open until September 20, 2021. The Director of Agricultural Services responded to questions regarding hawks and off season camping at Emerson Bridge Park. LEFT THE MEETING T. Green left the meeting at 10:55 a.m. 8. BYLAWS —continued 8.3 Bylaw 2018-21 Subdivision Authority The Manager of Planning, Development & Engineering provided background information on this item, including an overview of the significant changes. He noted that concerns were raised with the removal of subdivision guidelines from the County's Land Use Bylaw, but the policy in the Intermunicipal Development Plans and Municipal Development Plans speaks to the preservation of good agricultural land. The goa/ of this bylaw is to simplify the process for developers and staff and facilitate the implementation of higher-level plans. Council was given the opportunity to ask questions. C-273/21 MOVED BY COUNCILLOR CLARENCE AMULUNG that Bylaw 2018-21, being a bylaw for the purpose of establishing a Subdivision Authority, be given FIRST reading. MOTION CARRIED 11. ADMINISTRATIVE BUSINESS 11.2 Canadian Badlands - Notice of Special Meeting (September 13, 2021) Councillor A.M. Philipsen provided background information on this item and indicated that she would attend the meeting and vote on behalf of the County of Newell. She responded to questions from Council. 11.2 Foothills Little Bow Municipal Association Meeting Agenda (September 17, 2021) Council was presented with the agenda package for the September 17, 2021 meeting of the Foothills Little Bow Municipal Association. Discussio fo�d and � Page 3 of 9 Regular Council September 9,2021 it was noted that the venue has changed and there is an option for online participation via Zoom. 11.3 Assessment Model Changes — Public Awareness There was no new information on this item to discuss. 11.4 Request for Expense Reimbursement(Bassano Parade) Councillor K. Christman provided background information on this item and responded to questions from Council. Councillor T. Fyfe indicated that she had included time and mileage on her Council expense claim for the Bassano Rodeo parade and requested to be excluded from voting on motion C-274/21 C-274/21 MOVED BY COUNCILLOR KELLY CHRISTMAN that payment in the amount of$250 be issued to Councillor Tracy Fyfe for expenses associated with providing horses and a wagon for the Bassano Rodeo Parade on August 14, 2021; funding for this payment will come from the Advertising account. MOTION CARRIED 11.5 Councillor Payment Sheets (July 2021) C-275/21 MOVED BY COUNCILLOR ANNE MARIE PHILIPSEN that the July 2021 Councillor Payment Sheets be accepted with the amendments recommended by the Councillor Compensation Review Committee. MOTION CARRIED 11.6 Cheques for Payment C-276/21 MOVED BY COUNCILLOR HUBY KALLEN that cheque 188530 in the amount of $1,365,563.27 be APPROVED. MOTION CARRIED 11.7 Payment Register C-277/21 MOVED BY COUNCILLOR LIONEL JUSS that the Payment Register be accepted. MOTION CARRIED 11.8 Requests for Functions of Council There were no functions of Council to discuss at this meeting. ARRIVED AT MEETING K. Steinley arrived at 11:13 a.m. ������ Page 4 of 9 Regular Council September 9,2021 12. MUNICIPAL SERVICES BUSINESS 12.2 Director of Municipal Services Report The Director of Municipal Services presented his report to Council, giving an overview of the highlights. Council was given the opportunity to ask questions. The Director of Municipal Services responded to questions regarding the gravel program and the Tilley landfill reclamation project. 12.1 Utilities - NRSC Report K. Steinley presented The Utilities - NRSC Report to Council, giving an overview - of the highlights. Council was given the opportunity to ask questions. K. Steinley responded to questions regarding the odor in the water during the summer months and lead testing at individual residences. C-278/21 MOVED BY COUNCILLOR LIONEL JUSS that the Director of Municipal Services Report and the Utilities - NRSC Report for August 2021 be APPROVED as presented. MOTION CARRIED LEFT THE MEETING K. Steinley left the meeting at 11:36 a.m. C-279/21 MOVED BY COUNCILLOR ANNE MARIE PHILIPSEN that we move into Public Hearings at 11:37 a.m. MOTION CARRIED 7. PUBLIC HEARINGS 7.1 Bylaw 2016-21 Land Use Bylaw Reeve M. Douglass called the Public Hearing to order at 11:37 a.m. Reeve M. Douglass reviewed the procedures that would be followed for the hearing. The Manager of Planning, Development&Engineering stated that the intent of the Public Hearing is to hear representations on Bylaw 2016-21. The intent of this bylaw is to adopt a new Land Use Bylaw for the County of Newell. 8. Conger gave a presentation that included an overview of the land use bylaw and where it fits in the hierarchy of planning documents and legislation. The land use bylaw is a tool for implementing statutory plans such as the Intermunicipal Development Plan and Municipal Development Plan. He outlined the planning process and timeline involved with the land use bylaw review and provided an overview of the changes made with the new land use bylaw. He a/so gave an overview of amendments made as a result of feedback received from the circulation and a legal review by Brownlee LLP. Council was given the opportunity to ask questions. ��.-_%�,� f7 Page 5 of 9 Regular Councii September 9,2021 The Manager of Planning, Development & Engineering provided an overview of the amendments made to the proposed land use bylaw since first reading. Correspondence received from adjacent municipalities and referral agencies has been included in the agenda package. He reviewed the concerns raised in this correspondence and outlined the solutions. He indicated that the County's obligations for notification and consultation have been fulfilled and efforts were made to include all stakeholders. Council was given the opportunity to ask questions. The Manager of Planning, Development & Engineering indicated that the Village of Duchess had not requested an Intermunicipal Development Plan Committee meeting and provided details on correspondence between Duchess and County staff. M. Baldwin, speaking on behalf of the City of Brooks, expressed concerns with the lack of time provided to review the most recent amendments prior to the public hearing, indicating that the revised document had been received on September 4, 2021. She a/so asked for more opportunity for the City and County IDP Committee to discuss the removal of the Fringe District. She requested that Council not proceed with second and third reading of Bylaw 2016-21 until adequate time has been provided for the City to review the amended Land Use Bylaw. In response to a question from Council, M. Baldwin indicated that two weeks was an adequate period of time. T. Steidel, speaking on behalf of the Village of Duchess, expressed concerns that the IDP between Duchess and the County was not reviewed prior to the County's Land Use Bylaw. He echoed the City's concerns with the removal of the Fringe District and potential impacts this would have on the residents of Duchess. He also requested additional time to review the amended Land Use Bylaw. T. Steidel responded to questions from Council, indicating that no requests were made for a meeting of the IDP Committee for the County and Duchess. The Chief Administrative Officer indicated that an IDP Committee meeting was offered to Duchess, but the earliest dates provided were in October. Discussion followed. County staff will arrange meetings with Brooks and Duchess within the next two weeks. The Village of Rosemary indicated that their concerns have been addressed. C-280/21 MOVED BY COUNCILLOR BRIAN DE JONG that we move out of Public Hearings at 12:51 p.m. MOTION CARRIED LUNCH Council RECESSED for lunch at 12:51 p.m. and RECONVENED at 1:20 p.m. ARRIVED AT MEETING P. Carolan and D. Thacker arrived at 1:20 p.m. ����_� Page 6 of 9 Regular Council September 9,2021 9. DELEGATIONS 9.1 Update - HALO Air Ambulance P. Carolan provided background information on HALO Air Ambulance, indicating that most of their funding comes from fundraising efforts and support from municipalities. He explained their operational model and displayed graphs showing missions flown to each municipality over the last two years. P. Carolan reported that they are awaiting Transport Canada approval for night missions. He corrected some of the errors in the "About HALO"section of the HEMS review. P. Carolan stated that HALO remains dedicated to serving southern Alberta and conversations with Alberta Health Services will continue. D. Thacker provided additional information on the support from municipalities in southern Alberta, - indicating that HALO's goa/s include making the best possible use of funding and equipment. Council was given the opportunity to ask questions. P. Carolan responded to questions regarding how service calls are dispatched and provided further information on the night mission endorsement. He responded to questions regarding whether call volumes vary depending on the time of year and fundraising efforts. D. Thacker and P. Carolan responded to further questions from Council. LEFT THE MEETING P. Carolan and D. Thacker left the meeting at 2:25 p.m. 8. BYLAWS 8.1 Bylaw 2016-21 Land Use Bylaw The Manager of Planning, Development &Engineering reported that the concerns from the Village of Duchess had not yet been addressed as they had not been received until last week. He noted that consultation timelines are outlined in the Intermunicipal Development Plan documents. He recommended tabling additional readings of Bylaw 2016-21 at least until the September 23, 2021 Council meeting so that the concerns of Duchess and Brooks can be addressed. The Chief Administrative Officer congratulated the Planning & Development staff and Land Use Bylaw Committee members for their work on the proposed Land Use Bylaw. Discussion followed. C-281/21 MOVED BY COUNCILLOR BRIAN DE JONG that second and third reading of Bylaw 2016-21 Land Use Bylaw be TABLED for two weeks. MOTION CARRIED LEFT THE MEETING G. Tiffin, M. Jackson, and B. Conger left the meeting at 2:37 p.m. ��� Page 7 of 9 Regular Council September 9,2021 13. POST AGENDA ITEMS 13.1 Pathway to Kinbrook Island Funding The Chief Administrative Officer provided background information on this item and responded to questions from Council. He indicated that an application for funding has been submitted under the Municipal Stimu/us Program for the first 2.4km of the pathway project. Council was given the opportunity to ask questions. Discussion followed on whether it was necessary to have a paved pathway. The Chief Administrative Officer explained the Regional Enhancement Reserve funding program. He responded to further questions, indicating that it may be a good idea to engage Lake Newell Resort to determine whether there is interest in completing a pathway for the hamlet. Discussion followed. _ C-282/21 MOVED BY COUNCILLOR ELLEN UNRUH that Council approves the City of Brooks commitment of up to $700,000 from the Regional Enhancement Reserve Fund; further, that the County's contribution will be the funding allocated from the Municipal Stimulus Program application. Discussion followed. Reeve M. Douglass called the question. VOTE ON MOTION C-282/21 - MOTION DEFEATED C-283/21 MOVED BY COUNCILLOR TRACY FYFE that Council approve the City of Brooks commitment of up to $700,000 from the Regional Enhancement Fund and match it with a commitment of up to $700,000 toward the construction of a pathway to Kinbrook Island funded from the Recreation Fund. The Chief Administrative Officer responded to further questions from Council. Reeve M. Douglass called the question. VOTE ON MOTION C-283/21 - MOTION CARRIED Discussion followed regarding approaching Lake Newell Resort to determine whether they want to be involved. Councillor T. Fyfe provided further information, indicating that support for the project from the Eastern Irrigation District is important. 14. INFORMATION ITEMS 14.1 Bassano DamFest� Culture Days (September 10-11, 2021) Reeve M. Douglass provided information on Bassano DamFest & Culture Days. 15. IN CAMERA C-284/21 MOVED BY COUNCILLOR LIONEL JUSS that we move in camera at 3:07 p.m. to discuss the following matters: ��Vn n � • Land - FOIPP Act Section 16. V t�� MOTION CARRIED . � Page 8 of 9 Regular Council September 9,2021 C-285/21 MOVED BY COUNCILLOR HUBY KALLEN that we move out of camera at 3:45 p.m. MOTION CARRIED 16. ADJOURN Being that the agenda matters have been concluded, the meeting adjourned at 3:45 p.m. > Signed this 2 Z--day of ��������,� , 2021 —_�" C�,-��"`-�-�;-� �'� � Reeve ���1�—�� County Ad inistrator Page 9 of 9