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HomeMy WebLinkAbout2024-10-24 Council (Organizational) MinutesCOUNTY OF NEWELL MINUTES OF ORGANIZATIONAL MEETING OCTOBER 24, 2024 The Organizational Meeting of the County of Newell was held in the County Office on Thursday, October 24, 2024 commencing at 9:00 a.m. Members Present Councillors D. Short (via Microsoft Teams) A. Skanderup L. Kopp H. Johnson G. Skriver K. Christman E. Unruh A. Philpott A. Doerksen N. Johnson Chief Administrative Officer Director of Corporate Services Executive Assistant 2. CALL MEETING TO ORDER M. Fenske L. Johnson A. Nielsen The Chief Administrative Officer called the meeting to order at 9:00 a.m. EXCUSED FROM MEETING All members were present at this meeting. 3. PROCEDURES OF VOTING & APPOINTING COMMITTEES The procedures for voting and appointing Committees or Chairman of Committees are as follows: For all other positions, as per our Procedural Bylaw, individuals may have their names put forth for Committees, or Chairman of Committees, by either being nominated or by volunteering. If there are more nominees and/or volunteers than there are positions available, an election will be held by secret ballot. Organizational Meeting October 24, 2024 4. NOMINATION/VOLUNTEER & ELECTION OF REEVE The Chief Administrative Officer opened the floor for nominations/volunteers for the position of Reeve. Councillor E. Unruh nominated Councillor A. Doerksen. The Chief Administrative Officer called two more times for nominations for Reeve. No further nominations were received. The Chief Administrative Officer declared nominations cease. The Chief Administrative Officer declared Arno Doerksen Reeve. Oath of Office — Reeve The Oath of Office for Reeve was administered to Councillor Arno Doerksen and commissioned by the Director of Corporate Services. Reeve A. Doerksen assumed the chair. 5. NOMINATION/VOLUNTEER & ELECTION OF DEPUTY REEVE Reeve A. Doerksen called for nominations/volunteers for the position of Deputy Reeve. Councillor A. Skanderup nominated Councillor K. Christman. Reeve A. Doerksen called two more times for nominations for Deputy Reeve. No further nominations were received. Reeve A. Doerksen declared nominations cease. Reeve A. Doerksen declared Councilor Kelly Christman Deputy Reeve. Oath of Office - Deputv Reeve The Oath of Office for Deputy Reeve was administered to Councillor Kelly Christman and commissioned by the Director of Corporate Services. 6. BOARD & COMMITTEE APPOINTMENTS 6.1 AGRICULTURAL SERVICE BOARD (10 Councillors) The Agricultural Service Board will consist of the full Council. MOVED BY COUNCILLOR N. JOHNSON that the role and responsibility of the County's Agricultural Service Board is delegated to and will be carried out by County Council. MOTION CARRIED Page 2 of 18 Organizational Meeting October 24, 2024 6.2 SOIL CONSERVATION ACT APPEAL COMMITTEE (10 Councillors) The Soil Conservation Act Appeal Committee will consist of the full Council. 6.3 MUNICIPAL PLANNING COMMISSION (10 Councillors) The Municipal Planning Commission wili consist of the full Council. As per Bylaw 1680-09, the MPC will elect a Chairperson and a Vice Chairperson at their first meeting following the Organizational Meeting. 6.4 AGRICULTURAL PEST ACT/WEED CONTROL ACT APPEAL COMMITTEE (Up to 4 Members-at-Large) The Agriculture Pest Act/Weed Control Act Appeal Committee will consist of up to four Members-at-Large. MOVED BY COUNCILLOR H. JOHNSON that Edward Buday, Huby Kallen, Doug Rogers and Lois Schmidt be appointed as Members-at-Large to the Agriculture Pest Act/Weed Control Act Appeal Committee for the FOURTH year of a four-year term. MOTION CARRIED 6.5 AIRPORT COMMISSION (1 Councillor + 2 Members-at-Large) The Airport Commission will consist of one Councillor plus two Members-at-Large. a. COUNCILLOR Reeve A. Doerksen called for nominations. Councillor H. Johnson nominated Councillor A. Skanderup. Reeve A. Doerksen called two more times for nominations. No further nominations were received. Reeve A. Doerksen declared nominations cease. MOVED BY COUNCILLOR H. JOHNSON that Councillor A. Skanderup be appointed to the Airport Commission. MOTION CARRIED b. MEMBERS-AT-LARGE MOVED BY COUNCILLOR A. PHILIPOTT that Lionel Juss and Ron Sereda be appointed as Members-at-Large to the Airport Commission for the FOURTH year of a four-year term. MOTION CARRIED Page 3 of 18 Organizational Meeting October 24, 2024 6.6 ASSESSMENT REVIEW BOARD (Local & Reqional) MOVED BY COUNCILLOR K. CHRISTMAN that Councii confirms the appointment of the following to the Assessment Review Board (Local & Regional): Anne Marie Philipsen (Chair) Daphne Anstey-Martin Chris Dingwall Kevin Bridges Training expires March 10, 2025 Training expires March 9, 2026 Training expires February 6, 2026 Training expires March 3, 2026. MOTION CARRIED 6.7 BOW RIVER BASIN COUNCIL (1 Councillor) Reeve A. Doerksen called for nominations. Councillor K. Christman nominated Reeve A. Doerksen. Reeve A. Doerksen called two more times for nominations. No further nominations were received. Reeve A. Doerksen declared nominations cease. MOVED BY COUNCILLOR E. UNRUH that Reeve A. Doerksen be appointed to the Bow River Basin Council. MOTION CARRIED 6.8 BROOKS REGION TOURISM ASSOCIATION (1 Councillor) Reeve A. Doerksen called for nominations. Councillor G. Skriver nominated Councillor A. Skanderup. Reeve A. Doerksen called for further nominations. No further nominations were received. Reeve A. Doerksen declared nominations cease. MOVED BY COUNCILLOR K. CHRISTMAN that Councillor A. Skanderup be appointed to the Brooks Region Tourism Association. MOTION CARRIED 6.9 CAO PERFORMANCE EVALUATION COMMITTEE (Reeve + 2 Councillors or More Reeve A. Doerksen called for nominations. Councillor N. Johnson nominated Councillor A. Skanderup, Councillor G. Skriver, and Councillor K. Christman. Reeve A. Doerksen called for further nominations. No further nominations were received. Reeve A. Doerksen declared nominations cease. Page 4 of 18 Organizational Meeting October 24, 2024 MOVED BY COUNCILLOR A. PHILPOTT that Reeve A. Doerksen, Councillor A. Skanderup, Councillor G. Skriver, and Councillor K. Christman be appointed to the CAO Performance Evaluation Committee. MOTION CARRIED 6.10 CITY OF BROOKS RECREATION & PARKS BOARD (Div. 5 Councillor, Div. 10 Councillor, + 1 Member-at-Large) MOVED BY COUNCILLOR A. SKANDERUP that Councillor G. Skriver, Councillor N. Johnson, Kathy Delday, and Cathy Safronovich be appointed to the City of Brooks Recreation & Parks Board. MOTION CARRIED 6.11 COUNCILLOR COMPENSATION REVIEW COMMITTEE (3 Councillors) Reeve A. Doerksen called for nominations. Councillor G. Skriver nominated Councillor D. Short, Councillor L. Kopp, and Councillor A. Philpott. Reeve A. Doerksen called for further nominations. No further nominations were received. Reeve A. Doerksen declared nominations cease. MOVED BY COUNCILLOR K. CHRISTMAN that Councillor D. Short, Councillor L. Kopp, and Councillor A. Philpott be appointed to the Councillor Compensation Review Committee. MOTION CARRIED 6.12 COUNTY OF NEWELL LIBRARY BOARD (1 Councillor + 9 Members-at-Large) a. COUNCILLOR Reeve A. Doerksen called for nominations. Councillor E. Unruh nominated Councillor L. Kopp. Reeve A. Doerksen called for further nominations. No further nominations were received. Reeve A. Doerksen declared nominations cease. MOVED BY COUNCILLOR K. CHRISTMAN that Councillor L. Kopp be appointed to the County of Newell Library Board. MOTION CARRIED b. MEMBERS-AT-LARGE Advertisements for Members-at-Large were published in the Brooks Bulletin & Bassano Times in September & October 2024 and on the County of Newell web page and social media channels. Page 5 of 18 Organizational Meeting October 24, 2024 Applications received: Brooks Library District 1. Rebecca Arndt 2. Teree Hokanson Roliing Hills Library District 1. Nicole Short Discussion followed regarding how to select a representative for the Brooks Library District. The names of both applicants were put into a container for a random draw. The Chief Administrative Officer announced that Teree Hokanson was elected. MOVED BY COUNCILLOR E. UNRUH that Council confirms the appointments of Members-at- Large to the County of Newell Library Board as follows: Bassano Library District Della Armstrong Bow Slope Library District Susanne Brummelhuis Brooks Library District Teree Hokanson Duchess Library District Lorna Morishita Gem Library District Jan Lepp Patricia Library District Julie Musgrove Rolling Hills Library District Nicole Short Rosemary Library District Term expires June 9, 2027 Term expires November 4, 2027 Term expires October 24, 2027 Term expires October 19, 2026 Term expires June 9, 2025 Term expires December 19, 2025 Term expires October 24, 2027 Tammie Cage-Parker Term expires October 22, 2026 Tilley Library District Jane Marsh Term expires March 11, 2027 MOTION CARRIED 6.13 CROP DIVERSIFICATION CENTRE (CDC) SOUTH REVITALIZATION COMMITTEE (4 Councillors + 2 Members-at-Large) a. COUNCILLORS Reeve A. Doerksen called for nominations. Councillor L. Kopp nominated Reeve A. Doerksen, Councillor H. Johnson, Councillor K. Christman, and Councillor N. Johnson. Reeve A. Doerksen called for further nominations. No further nominations were received. Reeve A. Doerksen declared nominations cease. MOVED BY COUNCILLOR A. PHILPOTT that Reeve A. Doerksen, Councillor H. Johnson, Councillor K. Christman, and Councillor N. Johnson be appointed to the Crop Diversification Centre (CDC) South Revitalization Committee. MOTION CARRIED b. MEMBERS-AT-LARGE MOVED BY COUNCILLOR H. JOHNSON that we appoint David Andrews and Bruce Balog as Members-at-Large to the Crop Diversification Centre (CDC) South Revitalization Committee. MOTION CARRIED Page 6 of 18 Organizational Meeting October 24, 2024 6.14 FIRE AREA COMMITTEE - DUCHESS & RURAL (Div. 8 Councillor + 1 Other Councillor) Reeve A. Doerksen called for nominations. Councillor H. Johnson nominated Councillor E. Unruh. Reeve A. Doerksen called for further nominations. No further nominations were received. Reeve A. Doerksen declared nominations cease. MOVED BY COUNCILLOR L. KOPP that Councillor A. Philpott and Councillor E. Unruh be appointed to the Duchess & Rural Fire Area Committee. MOTION CARRIED 6.15 FIRE AREA COMMITTEE - ROSEMARY & RURAL (Div. 7 Councillor + 1 Other Councillor) Reeve A. Doerksen called for nominations. Councillor A. Skanderup nominated Councillor K. Christman. Reeve A. Doerksen called for further nominations. No further nominations were received. Reeve A. Doerksen declared nominations cease. MOVED BY COUNCILLOR N. JOHNSON that Councillor E. Unruh and Councillor K. Christman be appointed to the Rosemary & Rural Fire Area Committee. MOTION CARRIED 6.16 FOOTHILLS LITTLE BOW MUNICIPAL ASSOCIATION (10 Councillors + CAO) Full Council and the CAO will attend the meetings of the Foothills Little Bow Municipal Association. 6.17 GRASSLANDS REGIONAL FCSS (1 Councillor + 1 Member-at-Large) a. COUNCILLOR Reeve A. Doerksen called for nominations. Councillor K. Christman nominated Councillor H. Johnson. Reeve A. Doerksen called for further nominations. No further nominations were received. Reeve A. Doerksen declared nominations cease. MOVED BY COUNCILLOR A. SKANDERUP that Councillor H. Johnson be appointed to the Grasslands Regional FCSS Board. MOTION CARRIED Page 7 of 18 Organizational Meeting October 24, 2024 b. MEMBER-AT-LARGE Reeve A. Doerksen called for nominations. Councillor N. Johnson nominated Councillor A. Philpott. Reeve A. Doerksen called for further nominations. No further nominations were received. Reeve A. Doerksen declared nominations cease. MOVED BY COUNCILLOR L. KOPP that Councillor A. Philpott be appointed as a Member-at- Large to the Grasslands Regional FCSS Board. MOTION CARRIED 6.18 INTERMUNICIPAL DEVELOPMENT PLAN COMMITTEE (BASSANO) (Division 6 Councillor + 1 Councillor) Reeve A. Doerksen called for nominations. Councillor H. Johnson nominated Reeve A. Doerksen. Reeve A. Doerksen called for further nominations. No further nominations were received. Reeve A. Doerksen declared nominations cease. MOVED BY COUNCILLOR A. PHILPOTT that Councillor K. Christman and Reeve A. Doerksen be appointed to the Intermunicipal Development Plan Committee (Bassano). MOTION CARRIED 6.19 INTERMUNICIPAL DEVELOPMENT PLAN COMMITTEE (CYPRESS COUNTY) (2 Councillors) Reeve A. Doerksen called for nominations. Councillor H. Johnson nominated Councillor D. Short and Councillor A. Skanderup. Reeve A. Doerksen called for further nominations. No further nominations were received. Reeve A. Doerksen declared nominations cease. MOVED BY COUNCILLOR E. UNRUH that Councillor D. Short and Councillor A. Skanderup be appointed to the Intermunicipal Development Plan Committee (Cypress County). MOTION CARRIED Page 8 of 18 Organizational Meeting October 24, 2024 6.20 INTERMUNICIPAL DEVELOPMENT PLAN COMMITTEE (DUCHESS) (Division 8 Councillor + 1 Councillor) Reeve A. Doerksen called for nominations. Councillor A. Skanderup nominated Councillor L. Kopp. Reeve A. Doerksen called for further nominations. No further nominations were received. Reeve A. Doerksen declared nominations cease. MOVED BY COUNCILLOR K. CHRISTMAN that Councillor A. Philpott and Councillor L. Kopp be appointed to the Intermunicipal Development Plan Committee (Duchess). MOTION CARRIED 6.21 INTERMUNICIPAL DEVELOPMENT PLAN COMMITTEE (ROSEMARY) (Division 7 Councillor + 1 Councillor) Reeve A. Doerksen called for nominations. Councillor H. Johnson nominated Councillor A. Philpott. Reeve A. Doerksen called for further nominations. No further nominations were received. Reeve A. Doerksen declared nominations cease. MOVED BY COUNCILLOR G. SKRIVER that Councillor E. Unruh and Councillor A. Philpott be appointed to the Intermunicipal Development Plan Committee (Rosemary). MOTION CARRIED 6.22 INTERMUNICIPAL DEVELOPMENT PLAN COMMITTEE (SPECIAL AREAS) (2 Councillors) Reeve A. Doerksen called for nominations. Councillor A. Skanderup nominated Reeve A. Doerksen and Councillor L. Kopp. Reeve A. Doerksen called for further nominations. No further nominations were received. Reeve A. Doerksen declared nominations cease. MOVED BY COUNCILLOR K. CHRISTMAN that Reeve A. Doerksen and Councillor L. Kopp be appointed to the Intermunicipal Development Plan Committee (Special Areas). MOTION CARRIED 6.23 INTERMUNICIPAL DEVELOPMENT PLAN COMMITTEE (MD OF TABER) (2 Councillors) Reeve A. Doerksen called for nominations. Councillor L. Kopp nominated Councillor D. Short and Councillor H. Johnson. Page 9 of 18 Organizational Meeting October 24, 2024 Reeve A. Doerksen called for further nominations. No further nominations were received. Reeve A. Doerksen declared nominations cease. MOVED BY COUNCILLOR A. PHILPOTT that Councillor D. Short and Councillor H. Johnson be appointed to the Intermunicipal Development Plan Committee (MD of Taber). 6.24 INTERMUNICIPAL DEVELOPMENT PLAN COMMITTEE (VULCAN COUNTY) (2 Councillors) Reeve A. Doerksen called for nominations. Councillor E. Unruh nominated Councillor H. Johnson and Councillor K. Christman. Reeve A. Doerksen called for further nominations. No further nominations were received. Reeve A. Doerksen declared nominations cease. MOVED BY COUNCILLOR L. KOPP that Councillor H. Johnson and Councillor K. Christman be appointed to the Intermunicipal Development Plan Committee (Vulcan County). MOTION CARRIED 6.25 INTERMUNICIPAL DEVELOPMENT PLAN COMMITTEE (WHEATLAND COUNTY) (2 Councillors) Reeve A. Doerksen called for nominations. Councillor H. Johnson nominated Reeve A. Doerksen and Councillor K. Christman. Reeve A. Doerksen called for further nominations. No further nominations were received. Reeve A. Doerksen declared nominations cease. MOVED BY COUNCILLOR A. PHILPOTT that Reeve A. Doerksen and Councillor K. Christman be appointed to the Intermunicipal Development Plan Committee (Wheatland County). MOTION CARRIED 6.26 JOINT SERVICES/INTERMUNICIPAL DEVELOPMENT PLAN COMMITTEE (BROOKS) (3 Councillors + CAO) Discussion followed regarding separating the appointments for the IDP (Brooks) and Joint Services Committees. Reeve A. Doerksen called for nominations for the Intermunicipal Development Plan Committee (Brooks). Councillor D. Short nominated Councillor A. Skanderup, Councillor G. Skriver, and Councillor N. Johnson. Reeve A. Doerksen called for further nominations. No further nominations were received. Reeve A. Doerksen declared nominations cease. Page 10 of 18 Organizational Meeting October 24, 2024 MOVED BY COUNCILLOR A. PHILPOTT that Councillor A. Skanderup, Councillor G. Skriver, and Councillor N. Johnson be appointed to the Intermunicipal Development Plan Committee (Brooks). MOTION CARRIED Issues & Goals for 2024-2025 • Establish a regular schedule for IDP (Brooks) meetings • Only County and Brooks representatives to attend Reeve A. Doerksen called for nominations for the Joint Services Committee. Councillor K. Christman volunteered. Councillor K. Christman nominated Councillor L. Kopp and Councillor A. Skanderup. Councillor E. Unruh nominated Councillor N. Johnson. Councillor D. Short nominated Councillor G. Skriver. Reeve A. Doerksen called for further nominations. No further nominations were received. Reeve A. Doerksen declared nominations cease. A vote by secret ballot was held. The Chief Administrative Officer announced that Councillor L. Kopp, Councillor G. Skriver, and Councillor K. Christman were elected. MOVED BY COUNCILLOR H. JOHNSON that Councillor L. Kopp, Councillor G. Skriver, and Councillor K. Christman be appointed to the Joint Services Committee. MOTION CARRIED 6.27 MAYORS & REEVES ASSOCIATIONS Reeve A. Doerksen will represent the County of Newell at the Mayors & Reeves Associations. 6.28 NEWELL 9-1-1 DISPATCH ASSOCIATION (1 Councillor) Reeve A. Doerksen called for nominations. Councillor H. Johnson nominated Councillor N. Johnson. Reeve A. Doerksen called for further nominations. No further nominations were received. Reeve A. Doerksen declared nominations cease. MOVED BY COUNCILLOR K. CHRISTMAN that Councillor N. Johnson be appointed to the Newell 9-1-1 Dispatch Association. MOTION CARRIED Page 11 of 18 Organizational Meeting October 24, 2024 6.29 NEWELL HOUSING FOUNDATION (2 Councillors) Reeve A. Doerksen called for nominations. Councillor H. Johnson nominated Councillor A. Skanderup and Councillor A. Philpott. Reeve A. Doerksen called for further nominations. No further nominations were received. Reeve A. Doerksen declared nominations cease. MOVED BY COUNCILLOR E. UNRUH that Counciilor A. Skanderup and Councillor A. Philpott be appointed to the Newell Foundation. MOTION CARRIED 6.30 NEWELL RECYCLING ASSOCIATION (1 Councillor) Reeve A. Doerksen called for nominations. Councillor A. Skanderup nominated Councillor L. Kopp. Reeve A. Doerksen called for further nominations. No further nominations were received. Reeve A. Doerksen declared nominations cease. MOVED BY COUNCILLOR K. CHRISTMAN that Councillor L. Kopp be appointed to the Newell Recycling Association. MOTION CARRIED 6.31 NEWELL REGIONAL SOLID WASTE MANAGEMENT AUTHORITY (1 Councillor) Reeve A. Doerksen called for nominations. Councillor K. Christman nominated Councillor N. Johnson. Reeve A. Doerksen called for further nominations. No further nominations were received. Reeve A. Doerksen declared nominations cease. MOVED BY COUNCILLOR G. SKRIVER that Councillor N. Johnson be appointed to the Newell Regional Solid Waste Management Authority. MOTION CARRIED 6.32 NEWELL REGIONAL SERVICES CORPORATION (NRSC) (2 Councillors) Reeve A. Doerksen called for nominations. Councillor H. Johnson nominated Councillor D. Short and Councillor E. Unruh. Reeve A. Doerksen called for further nominations. No further nominations were received. Reeve A. Doerksen declared nominations cease. Page 12 of 18 Organizational Meeting October 24, 2024 MOVED BY COUNCILLOR A. PHILPOTT that Councillor D. Short and Councillor E. Unruh be appointed to the Newell Regional Services Corporation. MOTION CARRIED 6.33 PALLISER ECONOMIC PARTNERSHIP (1 Councillor+ 1 Business Representative) a. COUNCILLOR Reeve A. Doerksen called for nominations. Councillor E. Unruh nominated Councillor H. Johnson. Reeve A. Doerksen called for further nominations. No further nominations were received. Reeve A. Doerksen declared nominations cease. MOVED BY COUNCILLOR A. SKANDERUP that Councillor H. Johnson be appointed to the Palliser Economic Partnership. MOTION CARRIED b. BUSINESS REPRESENTATIVE Reeve A. Doerksen called for nominations. Councillor H. Johnson nominated Reeve A. Doerksen. Reeve A. Doerksen called for further nominations. No further nominations were received. Reeve A. Doerksen declared nominations cease. MOVED BY COUNCILLOR L. KOPP that Reeve A. Doerksen be appointed to the Palliser Economic Partnership as the Business Representative for the County of Newell. MOTION CARRIED 6.34 RECREATION BOARD (Rural Brooks Area) (Councillors from Divisions 5& 10, 3 Members-At-Large from the Rural Brooks Recreation Area) MOVED BY COUNCILLOR H. JOHNSON that we appoint Councillor G. Skriver and Councillor N. Johnson as Council representatives, and that Julian Annichiarico, Bruce Niznik, and Cathy Safronovich be appointed as Members-at-Large to the Rural Brooks Area Recreation Board for the FOURTH year of a four-year term. MOTION CARRIED 6.35 RECREATION BOARD (Bassano Area) (Councillor from Division 6+ 1 Councillor) Reeve A. Doerksen called for nominations. Councillor L. Kopp nominated Reeve A. Doerksen. Page 13 of 18 Organizational Meeting October 24, 2024 Reeve A. Doerksen called for further nominations. No further nominations were received. Reeve A. Doerksen declared nominations cease. MOVED BY COUNCILLOR A. PHILPOTT that Councillor K. Christman and Reeve A. Doerksen be appointed to the Bassano Area Recreation Board. MOTION CARRIED 6.36 RECREATION, PARKS & CULTURE BOARD (DUCHESS AREA) (Councillor from Division 8+ 1 Councillor) Reeve A. Doerksen called for nominations. Councillor K. Christman nominated Councillor L. Kopp. Reeve A. Doerksen called for further nominations. No further nominations were received. Reeve A. Doerksen declared nominations cease. MOVED BY COUNCILLOR E. UNRUH that Councillor A. Philpott and Councillor L. Kopp be appointed to the Recreation, Parks & Culture Board (Duchess Area). MOTION CARRIED 6.37 REGIONAL EMERGENCY ADVISORY COMMITTEE (Reeve + 1 Alternate, Director & Deputy Director) Reeve A. Doerksen called for nominations. Councillor H. Johnson nominated Reeve A. Doerksen and Councillor A. Philpott. Reeve A. Doerksen called for further nominations. No further nominations were received. Reeve A. Doerksen declared nominations cease. MOVED BY COUNCILLOR G. SKRIVER that Reeve A. Doerksen and Councillor A. Philpott (alternate) be appointed to the Regional Emergency Advisory Committee, with Councillor A. Philpott serving as the alternate. MOTION CARRIED Page 14 of 18 Organizational Meeting October 24, 2024 6.38 ROAD BAN COMMITTEE (Reeve, Director of Municipal Services, + 2 Other Councillors - AS PER BYLAW 1848-15) Reeve A. Doerksen called for nominations. Councillor A. Skanderup nominated Councillor L. Kopp and Councillor H. Johnson. Reeve A. Doerksen called for further nominations. No further nominations were received. Reeve A. Doerksen declared nominations cease. MOVED BY COUNCILLOR A. PHILPOTT that Reeve A. Doerksen, Councillor L. Kopp and Councillor H. Johnson be appointed as the Council members on the Road Ban Committee. MOTION CARRIED 6.39 SAFE COMMUNITIES COMMITTEE (1 Councillor) Reeve A. Doerksen called for nominations. Councillor A. Philpott nominated Councillor G. Skriver. Reeve A. Doerksen called for further nominations. No further nominations were received. Reeve A. Doerksen declared nominations cease. MOVED BY COUNCILLOR H. JOHNSON that Councillor G. Skriver be appointed to the Safe Communities Committee. MOTION CARRIED 6.40 SALARY NEGOTIATION COMMITTEE (Reeve + 2 Councillors or More Reeve A. Doerksen called for nominations. Councillor H. Johnson nominated Councillor L. Kopp, Councillor G. Skriver, and Councillor E. Unruh. Reeve A. Doerksen called for further nominations. No further nominations were received. Reeve A. Doerksen declared nominations cease. MOVED BY COUNCILLOR K. CHRISTMAN that Councillor L. Kopp, Councillor G. Skriver, and Councillor E. Unruh be appointed to the Salary Negotiation Committee. MOTION CARRIED 6.41 SHORTGRASS LIBRARY BOARD (1 Councillor) Reeve A. Doerksen called for nominations. Councillor H. Johnson nominated Councillor L. Kopp. Reeve A. Doerksen called for further nominations. No further nominations were received. Reeve A. Doerksen declared nominations cease. Page 15 of 18 Organizational Meeting October 24, 2024 MOVED BY COUNCILLOR E. UNRUH that Councillor L. Kopp be appointed to the Shortgrass Library Board. MOTION CARRIED 6.42 SOUTHERN ALBERTA ENERGY FROM WASTE ASSOCIATION (1 Councillor) Reeve A. Doerksen called for nominations. Councillor E. Unruh nominated Councillor N. Johnson. Reeve A. Doerksen called for further nominations. No further nominations were received. Reeve A. Doerksen declared nominations cease. MOVED BY COUNCILLOR A. PHILPOTT that Councillor N. Johnson be appointed to the Southern Alberta Energy from Waste Association. MOTION CARRIED 6.43 SUBDIVISION & DEVELOPMENT APPEAL BOARD (Up to 4 Members-at-Large) Advertisements for Members-at-Large were published in the Brooks Bulletin & Bassano Times in September & October 2024 and on the County of Newell web page and social media channels. The County of Newell can appoint up to four Members-at-Large to the Subdivision & Development Appeal Board. Applications received: 1. Erwin Braun 2. Lionel Stuber (also submitted an application for the Assessment Review Board) Reeve A. Doerksen called for nominations. Councillor L. Kopp nominated Lionel Stuber. Councillor H. Johnson nominated Erwin Braun. Reeve A. Doerksen called for further nominations. No further nominations were received. Reeve A. Doerksen declared nominations cease. A vote by secret ballot was held resulting in a tie. The names of both applicants were put into a container for a random draw. The Chief Administrative Officer announced that Erwin Braun was elected. MOVED BY COUNCILLOR L. KOPP that Council confirms the appointment of the following to the Regional Subdivision & Development Appeal Board: Bailey Boulet Training expires 2027-01-25 Lois Schmidt Training expires 2027-01-15 Cory Springer Training expires 2027-01-25 Erwin Braun Training pending MOTION CARRIED Page 16 of 18 Organizational Meeting October 24, 2024 6.44 VETERAN'S MEMORIAL HIGHWAY ASSOCIATION (1 Councillor) Reeve A. Doerksen called for nominations. Councillor A. Philpott nominated Councillor G. Skriver. Reeve A. Doerksen called for further nominations. No further nominations were received. Reeve A. Doerksen declared nominations cease. MOVED BY COUNCILLOR K. CHRISTMAN that Councillor G. Skriver be appointed to the Veteran's Memorial Highway Association. MOTION CARRIED 7. BANKING RESOLUTION MOVED BY COUNCILLOR H. JOHNSON that we approve the Banking Resolution whereas the Reeve or Deputy Reeve and the Chief Administrative Officer, Director of Corporate Services or Controller be given the authority for the necessary signing of cheques for the various County bank accounts. MOTION CARRIED 8. REGULAR MEETINGS SCHEDULE The Chief Administrative Officer provided background information on the regular meeting schedule and presented a proposed 2025 Regular Meetings calendar that incorporates changes to the regular meetings schedule where conflicts with Council conferences occur. The Chief Administrative Officer responded to questions from Council. Discussion followed regarding: • Cancelling one of the meetings in July — this will be done as needed • Adding two Agricultural Services Board meetings per year to discuss issues and challenges specific to agriculture — this will be included in Committee of the Whole discussions regarding the County's agricultural strategy. MOVED BY COUNCILLOR K. CHRISTMAN that the regular Municipal Planning Commission (MPC) and Council meetings be held on the Thursday of the first full week of the month beginning on a Sunday and on the Thursday two weeks after the first meeting of the month; MPC meetings will begin at 10:00 a.m. and Council meetings will begin after the MPC meeting adjourns; further, that amendments to the regular meeting schedule be accepted as presented in the 2025 Regular Meetings Calendar. MOTION CARRIED 9. COUNCILLORS' COMPENSATION & EXPENSES POLICY Council reviewed Policy POL-011-23 (Councillor's Compensation & Expenses). This item was accepted as information. Page 17 of 18 Organizational Meeting October 24, 2024 10. DESTROYING BALLOTS MOVED BY COUNCILLOR L. KOPP that all ballots be destroyed. 11. ADJOURN MOTION CARRIED Being that the agenda matters have been concluded, the meeting adjourned at 10:18 a.m. c eeve _�"'r.—��-�� --�,,.�.��...� County Administrator Page 18 of 18