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HomeMy WebLinkAbout2017-01-05 Council (Regular) MinutesCOUNTY OF NEWELL MINUTES OF REGULAR COUNCIL January 5, 2017 The regular Council Meeting of the County of Newell was held in the County Office on Thursday, January 5, 2017 commencing at 10:11 a.m. MEMBERS Molly Douglass, Reeve PRESENT: COUNCILLORS: C. Amulung G. Simpson A.M. Philipsen W. Hammergren T. Fyfe K. Christman E. Unruh B. de Jong L. Juss ABSENT: STAFF: K. Stephenson, Chief Administrative Officer L. Johnson, Director of Corporate Services A. Wickert, Manager of Planning & Development M. Harbicht, Director of Municipal Services G. Tiffin, Manager of Engineering Services T. Green, Director of Agricultural Services C� A. Nielsen, Executive Assistant OTHERS IN S. Stanway, Brooks Bulletin ATTENDANCE: B. Wells, Applicant - Road Closure - Approval to Proceed L. Wells, Applicant - Road Closure - Approval to Proceed K. Steinley, Newell Regional Services Corporation M. Bennett, Bow River Basin Council 1. CALL TO ORDER Reeve M. Douglass called the meeting to order at 10:11 a.m. 2. EXCUSED FROM MEETING All members were in attendance at this meeting. 3. ADOPTION OF MINUTES 3.1 Minutes - Council (December 22, 2016) C-01/17 MOVED BY COUNCILLOR TRACY FYFE that the December 22, 2016 Council Meeting U minutes be adopted as presented. MOTION CARRIED Regular Council January 5, 2017 4. CALL FOR POST AGENDA ITEMS Reeve M. Douglass called for post agenda items. 0 5. ADOPTION OF AGENDA C-02/17 MOVED BY COUNCILLOR CLARENCE AMULUNG that the agenda be adopted as amended. MOTION CARRIED 6. BYLAWS 6.1 Bylaw 1870-16 Schedule of Fees The Director of Corporate Services provided background information on this item and responded to questions from Council. C-03/17 MOVED BY COUNCILLOR LIONEL JUSS that Bylaw 1870-16, being a bylaw for the purpose of establishing a schedule of fees, be given SECOND reading. MOTION CARRIED C-04/17 MOVED BY COUNCILLOR ANNE MARIE PHILIPSEN that Bylaw 1870-16 be given THIRD and FINAL reading. MOTION CARRIED 8. AGRICULTURAL SERVICES BUSINESS 0- 8.1 ASB Update The Director of Agricultural Services provided an update on the recent activities of the Agricultural Services Department. He responded to questions from Council regarding the Coyote Control Incentive Program, indicating that he would e-mail the total number of coyotes harvested for 2016 when it is available. 8.2 Letter to Canadian Food Inspection Agency (CFIA) - Bovine Tuberculosis The Director of Agricultural Services provided background information on this item and responded to questions from Council. Council accepted this item as information. LEFT THE MEETING T. Green left the meeting at 10:23 a.m. 9. ADMINISTRATIVE BUSINESS 9.3 Policy Review - 2017 -PLG -014 Councillor's Compensation & Expenses The Director of Corporate Services provided background information on this item and responded to questions from Council. Page 2 of 7 Regular Council January 5, 2017 C-05/17 MOVED BY COUNCILLOR KELLY CHRISTMAN that Policy 2017 -PLG -014 (Councillor's Compensation & Expenses) be adopted as presented. n MOTION CARRIED 9.4 Canada 150 Community Leaders Initiative The Director of Corporate Services provided background information on this item and responded to questions from Council. Reeve M. Douglass provided further background information. This item was accepted as information. 9.5 Councillor Payment Sheets (December 2016) C-06/17 MOVED BY COUNCILLOR ELLEN UNRUH that the December 2016 Councillor Payment Sheets be accepted as presented. MOTION CARRIED 9.6 Cheques for Payment There were no Cheques for Payment to approve at this meeting. 9.7 Payment Register C-07/17 MOVED BY COUNCILLOR TRACY FYFE that the Payment Register be accepted. 0 MOTION CARRIED 9.8 Requests for Functions of Council 9.8.1 Cultural Competency Workshop (January 13, 2017) Reeve M. Douglass provided background information on this item. Councillor A.M. Philipsen suggested that this item be accepted as information and anyone interested can attend on their own time. ARRIVED AT MEETING M. Harbicht and L. Wells arrived at 10:33 a.m. 9.8.2 MDB Insight Workshop to Discuss Regional Economy (January 12, 2017) Councillor K. Christman provided background information on this item. Discussion followed and it was determined that the three members of the Joint Services Committee should attend. ARRIVED AT MEETING A. Wickert arrived at 10:36 a.m. Page 3 of 7 Regular Council January 5, 2017 9.2 Road Closure - Approval to Proceed (SE 18-19-14-W4 & SW 17-19-14-W4) The Manager of Planning & Development provided background information on this item and responded to questions from Council. 0 ARRIVED AT MEETING G. Tiffin arrived at 10:41 a.m. B. Wells responded to questions from Council regarding access to the lake. Councillor B. de Jong and Councillor L. Juss provided further information on the access to the north. Discussion continued regarding access. The Manager of Planning & Development indicated that the lake is owned by the province and the required legal access is from the north. B. Wells responded to questions regarding access for fire and emergency vehicles, indicating that they would provide an easement for this purpose. Discussion followed regarding leasing the road allowance rather than selling it. The Manager of Planning & Development responded to further questions from Council. C-08/17 MOVED BY COUNCILLOR ELLEN UNRUH that we proceed with the process for closing and LEASING the road right of way between. SE 18-19-14-W4 and SW 17-19-14-W4. MOTION CARRIED LEFT THE MEETING B. Wells and L. Wells left the meeting at 10:59 a.m. O 9.1 Planning & Development Report The Manager of Planning & Development presented an update on the recent activities of the Planning & Development Department. Council was given the opportunity to ask questions. The Manager of Planning & Development responded to questions regarding the Countess road closure and land transfer, indicating that they remain in contact with the landowner who was given the name of a local surveyor to assist with the consolidation process. C-09/17 MOVED BY COUNCILLOR BRIAN DE JONG that the Planning & Development report for December 2016 be accepted as presented. MOTION CARRIED LEFT THE MEETING A. Wickert left the meeting at 11:04 a.m. 10. MUNICIPAL SERVICES BUSINESS Director of Municipal Services Report The Director of Municipal Services presented his report to Council, giving an overview of the highlights. 0 Page 4 of 7 Regular Council January 5, 2017 ARRIVED AT MEETING 0 K. Steinley arrived at 11:07 a.m. Council was given the opportunity to ask questions. The Director of Municipal Services responded to questions regarding tree removal around power lines and winter equipment maintenance. Councillor A. M. Philipsen asked if an application for funding under the Strategic Transportation Infrastructure Program (STIP) would be submitted, suggesting that funding may be available for paving SH876, SH873, and the East Gem Road. The Director of Municipal Services replied that they are considering applying for funding for bridge replacement. He noted that applications for funding for paved roads have not been successful in the past and that he would continue to evaluate the options. Discussion followed. The Director of Municipal Services will investigate whether paving SH873, SH876, and the East Gem Road would qualify for STIP funding. This item will be discussed further during the January 19, 2017 Council meeting. 10.2 Utilities - NRSC Report K. Steinley presented the Utilities-NRSC report to Council, giving an overview of the highlights. K. Steinley responded to questions from Council. Discussion followed regarding whether a monthly Utilities-NRSC Report to Council is required. The Manager of Engineering Services responded to questions from Council regarding reconciling hamlet accounts to determine where water is being lost. He provided an update on notifying residents about the Eastern Irrigation District's incentive for connecting to the County of Newell Water Project system. The Chief Administrative Officer noted that there is a monthly idle -service charge in place for users that have not connected their service within a certain time period. K. Steinley responded to questions from Council regarding an issue with the water system in Tilley, indicating that he and the Manager of Engineering Services would be meeting with MPE Engineering tomorrow regarding this. C-10/17 MOVED BY COUNCILLOR LIONEL JUSS that the Director of Municipal Services Report and the Utilities - NRSC Report for December 2016 be APPROVED as presented. MOTION CARRIED LEFT THE MEETING K. Steinley left the meeting at 11:23 a.m. 10.3 Tender Award - Calcium (2017-2019) The Manager of Engineering Services provided background information on this item and responded to questions from Council. Councillor A. M. Philipsen suggested that the delivery of 32% calcium chloride be specified in the motion. The Manager of Engineering Services indicated that articles in the tender documents allow for testing to ensure that the requested product is being delivered. The Manager of Engineering Services responded to further questions from Council. U Page 5 of 7 Regular Council January 5, 2017 C-11/17 MOVED BY COUNCILLOR BRIAN DE JONG that Council accepts the tender as submitted and awards the contract for supply and application of calcium chloride to Kortech Calcium for the three-year period for the tendered price of $1,322,000.00. MOTION CARRIED 10.4 Tender Award - Engineering Services (Paved Roads & Bridges) The Director of Engineering Services provided background information on this item and responded to questions from Council. C-12/17 MOVED BY COUNCILLOR KELLY CHRISTMAN that Council accepts the tender as submitted and awards Engineering Services of Paved Rural Roads & Bridges to AMEC Foster Wheeler for 2017 in conjunction with the fixed rate fee schedule attached to their proposal. MOTION CARRIED LEFT THE MEETING M. Harbicht and G. Tiffin left the meeting at 11:38 a.m. 7. DELEGATIONS 7.1 Bow River Basin Council (M. Bennett, Executive Director) M. Bennett provided background information on the Bow River Basin Council, which currently has 315 members. He thanked the County of Newell for their support over the years. M. Bennett displayed a map of the Bow River Basin area and provided some facts. He outlined a list of challenges faced by the Bow River Basin, indicating that the BRBC is working to address these. One of the largest challenges is the fact that the water licenses for the Bow River are fully allocated. M. Bennett provided an overview of the Bow River Basin Watershed Management Plan. Phase 1 was completed in 2009 by a group of volunteers from various backgrounds who developed water quality management plans for the Bow River. The final plan was reviewed by Environment Canada. M. Bennett provided information regarding a current project, which is a riparian bioretention buffer near the Town of Okotoks. He displayed a diagram showing how hydrological buffering works. Studies were conducted on different native plants and their ability to clean and promote infiltration of stormwater. There are ten partners involved in the project, including Environment & Climate Change Canada. M. Bennett displayed an aerial view of the project area. Council was given the opportunity to ask questions. M. Bennet responded to questions regarding the Okotoks project area and Bow River water licenses. He explained that water allocated via a license must be used unless the license is held by a municipality for future growth or an irrigation district that may require additional water during drought conditions. The Chief Administrative Officer asked if the BRBC retains historical water quality data. M. Bennett replied that water quality ata is obtained from the provincial government, irrigation districts, and other rganizations that monitor water quality. This information is available via a web Page 6of7 Regular Council January 5, 2017 site. He noted that, in general, water quality degrades as it goes downstream. M. Bennett responded to further questions, indicating that funding was received under the Watershed Resiliency & Restoration Program to study damage done to watersheds by off highway'recreational vehicles. M. Bennett provided an overview of the structure of the BRBC and listed the various committees that are responsible for their operations. LEFT THE MEETING M. Bennett left the meeting at 12:10 p.m. LUNCH Council RECESSED for lunch at 12:10 p.m. and RECONVENED at 12:59 p.m. 11. POST AGENDA ITEMS There were no post agenda items to discuss at this meeting. 12. INFORMATION ITEMS 12.1 Mini Bus Monthly Report (December 2016) This item was accepted as information. 13. QUESTION PERIOD/NOTICE OF MOTION A question period and notice of motion was held. 14. IN CAMERA C-13/17 MOVED BY COUNCILLOR ANNE MARIE PHILIPSEN that we move in camera at 1:00 p.m. to discuss a land and legal issue. MOTION CARRIED C-14/17 MOVED BY COUNCILLOR TRACY FYFE that we move out of camera at 2:43 p.m. MOTION CARRIED 15. ADJOURN Being that the agenda matters have been concluded, the meeting adjourned at 2:43 p.m. Signed this� day of , 2017 T) 'I-10 Page 7 of 7