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HomeMy WebLinkAbout1983-06-09 Council (Regular) MinutesCounty of Newell No. 4 Council Meeting June 9, 1983 The regular Council Meeting of the County of Newell No. 4 was held in the County Office at Brooks, Alberta on Thursday, June 9, 1983 commencing at 10:00 a.m. Members Present Reeve Councillors Administrator 1. Minutes V. Fabian P. Wallace K. Conners M. Andrews J. Hajash R. Hall A. Peltzer A. Scheuerman F. George D. James Minutes of the May 19; 1983 meeting were read to the Council. Moved by Councillor George that we adopt these minutes. Carried. 2. Business from Minutes 10-3 Millicent School Yard This item was ordered filed. ~~f. 4-9 Mattheis Road Councillor Scheuerman reported on this item and the matter was ordered filed. 8-1 Frank Berry - Patricia Lot Discussion took place on this item. and it was moved by Councillor Conners that we endorse the recommendation of the Hamlet Advisory Committee and advise Mr. Berry of the following items: 1. One hook-up only on the north 82 foot fontage. 2. If the back 6 acres are used, additional frontage may have to be charged 3. If, in the future, the parcel is subdivided, all water and sewer hook-up will be at developer's expense. 4. Access to the property shall be at the developer's expense. 5. Any future moves, damages or repairs to water and sewer lines which may be located on the parcel shall be at cost to the property owners. 6. The County shall share no costs of water and sewer lines located on this property. Carried. 4-3 Road Plan 3384 J.K. Further discussion took place in regard to this road plan. Moved by Councillor George that we maintain the old road allowance as w shown on-this plan and that it not be cancelled. Carried. 4-4 Disaster Services - Radio Grant '' Further discussion took place in regard to this item. Moved by Councillor Peltzer that these funds be applied to our present radio system. Carried. Page 62 f~6 13-10 Nepotism The Policy on Nepotism was presented. to Council for their review. After discussion on this item, it was moved by Councillor George that this Policy be adopted. Carried. 3. Treasurer's Report The Treasurer's Report for the period ending May 31, 1983 was presented to Council for their information. Moved by Councillor Andrews that we accept this report. Carried. 4. Cheques for Payment Moved by Councillor Wallace that cheques 3191 - 3572, as per attached list, be approved for payment. Carried. 5. Correspondence 1. Alberta Environment/Medicine Hat Health Unit - Water Reports The following water reports were submitted to Council for their information: Rolling Hi11s - satisfactory, Scandia - satisfactory, Rolling Hills - satisfactory, Rolling Hills - satisfactory, Patricia - satisfactory, and Rainier - satisfactory. 2. Jubilee Insurance Agencies Letter from Jubilee Insurance Agencies concerning coverage under Bond Insurance was presented to Council for their information. After discussion on this item, it was moved by Councillor George that we maintain our present Bond Coverage. Carried. 3. A.A.M.D. & C. - Fall Convention - Room Reservation Information was presented to Council in regard to this matter. The Administrator was instructed to reserve 11 rooms. 4. A.A.M.D. & C. - Pesticide Container Site Information was presented to Council in regard to this matter. 5. Brownlee Fryett - Petition Letter from Brownlee Fryett concerning the petition requested from Patterson North, acting on the behalf of Mr. Corriveau, was presented to Council. After discussion on this item, it was moved by Councillor George that we follow the advice of the lawyer in this matter. Carried. 6. Brownlee Fryett - Burk Information was presented to Council from Brownlee Fryett in regard to this matter. After a lengthy discussion, it was moved by Councillor George that Council press charges in regard to this matter. Carried. Moved by Councillor Andrews that we hire the services of Brownlee Fryett in regard to this matter. Carried. 7. Town of Brooks - Airport Grant Moved by Councillor Hajash that we approve the 1983 Airport Grant to the Town of Brooks in the amount of $3000.00. Carried. Page 63 8. Cook, Snowdon & Laird - Invoice 49126 Invoice from Cook, Snowdon & Laird for services in regard to the C.U.P.E. strike was presented to Council. Moved by Councillor Peltzer that we approve the payment of this account in the amount of $175.11. Carried. 9. E.I.D. - Lot B Rolling Hills A further offer from the Eastern Irrigation District on this Lot, whereas they are offering this property for sale at $1200.00 per acre, was presented to Council. After discussion on this item it was moved by Councillor Hall that we approve this offer and proceed with the transfer on this property. Carried. 10. Tirol Dehydraters Ltd. Letter from Tirol Dehydraters Ltd. regarding assessments was read to Council for their information. 11. Alberta Environment Council - Meetings Letter from Alberta Environment Council of Alberta advising of various meetings to be held later this fall in regard to public hearings on maintaining and expanding-the agricultural land base in Alberta was presented to Council for their information. . . Committe of the Whole Moved by Councillor Hajash that we move to a Committee of the Whole. Carried. Moved by Councillor Wallace that we return to the regular Council Meeting. Carried. Lunch Council recessed for lunch from 12:15 - 1:30 p.m. Excused from Meeting Moved by Councillor Peltzer that he be excused from the meeting. Carried. 12. Assessment Appeal Board Letters from the Alberta Assessment Appeal Board advising of the results of the appeal held in Brooks on June 2, 1983 was presented to Council for their information. 13. Alberta Housing Corporation - Lodge Assistance Grant Information was presented to Council in regard to the amount of Grant that the Newell Lodge received for 1983. 14. R. Zubot - Business Licence Application from R. Zubot for a business licence to operate an Auctioneering Firm, in Rolling Hills, was read to Council. Moved by Councillor Hajash that we table this item for more information. Carried. Page 64 6. Committee Reports Municipal Committee - June 6 1. Heritage Engineering - Tirol Road Crossings A further review was made of these proposed road crossings and it was moved by Councillor Fabian that we approve their applications for road crossings subject to the proper set-back as per our By-law and that they be advised that, in regard to Secondary 525 east of Rolling Hills, the set-back in this. area will require 142 feet as this road is being widened in the near future. Carried. 2. W. Romens - Road Approach Application for road approach from W. Romens was presented to the Council. Moved by Councillor Hajash that we approve this application subject to the centre road approach of his present approaches being removed and relocated in the area that he is now requesting - NE 21-18-16-4, and that this cost be borne by the County. Carried. 3. Alcoma School Ground Improvement Fund This was presented to the Council and it was moved by Councillor Andrews that we approve this expenditure from the fund. Carried. 4. Rainier Gravel Pit & Leasing of Grass Area ~,~ No report at this meeting. 5. Building of Road West of Present Dump A request from the Town of Brooks asking that the County advise the E.I.D. that, if a dump is developed west of the present dump ground site, the County will be prepared to develop the road in this area, was presented to Council. Moved by Councillor Hajash that we approve this request and advise the E.I.D. that this road. will be developed when required. Carried. 6. Rolling Hills Street Grant The Administrator advised that the balance of the Rolling .Hills Street Grant, as provided by Alberta Transportation, is $17,219.37. Moved by Councillor Wallace that we advise the Department that it is our proposal to use this Grant in 1983. Carried. 7. Form A's - Over-expenditures The Administrator advised on the over-expenditures on Form A's, these being in Division 5 and Division 6. Division 5 advised that they would be reviewing the Form A's and putting in an amending Form A to balance this account. Division 6 presented a revised Form A on Local Roads Construction & Drainage. Moved by Councillor Hall that Project ~~11 be reduced from $35,000.00 to $11,000.00. Carried. 8. Form A's Div. 6 - Special Allotment Information was presented to the Council in regard to this item and it was referred to the Municipal Committee for further discussion. Excused from Meeting Moved by Councillor George that he be excused from the meeting at 3:15 p.m. Carried. Page 65 e~/~ Board of Education - June 7 No discussion. Agricultural Service Board - June 8 No discussion. Excused from Meeting Moved by Councillor Andrews that she be excused from the meeting at 3:40 p.m. Carried. 7. Rolling Hills Water & Sewer Subdivision The following items were presented to the Council in regard to this Project: 1. Small Community Engineering - Letter from Small Community Engineering regarding the system of paying M. Kirschener was presented to Council. Moved by Councillor Wallace that we approve Invoice BE405 for payment and also that Mr. Kirschener be added to the County payroll for this project. Carried. 2. Small Community Engineering Accounts - The following accounts were presented to Council for approval: Administration Account - $2185.68; Construction Account - $3657.34. Moved by Councillor Wallace that we approve these two accounts for payment. Carried. ~~ 3. TransAlta. Power Installation to Subdivision - Letter from TransAlta. concerning the various costs for installing the power to the new subdivision was presented to Council. After discussion on this item, it was moved by Councillor Wallace that we approve the installation of power to 30 lots as outlined in Proposal ~~1, being overhead distribution system complete with underground street lighting, as per their letter of May 31/83. Carried. 4. Notice of Hook-ups to New System - Discussion took place in regard to this item and it was recommended that a notice be posted in the Hamlet of Rolling Hills advising that all hook-ups must be complete by July 29th. 5. Pay-out of Frontage - Discussion took place in regard to this item. Moved by Councillor Wallace that the date of June 30th be extended to July 29th. Carried. 6. Fencing of Pond & Treatment Plant Area - Information was presented to Council in regard to the fencing of these areas with chain link fence. It was reported that approximately 1700 feet of material would be required plus one gate and one man gate. It was recommended that the P.W. Supervisor obtain prices on this material and investigate the possible use of the material bought from the Duchess School to fence this area. 8. Planning Commission 1. Rearrangement of Staff Mr. A. Atwal, Jim Muller, and David Booth met with the Council to discuss items on planning and the rearrangement of staff within the Commission. Page 66 2. Country Residential Subdivision Guidelines This item was discussed by the Council and referred to the next Council Meeting. 3. .Update of By-law Books Mr. Atwal advised that this project is progressing satisfactorily. 4. Mel Meyers - Moved-in House - Hamlet of Patricia Mr. Meyers met with the Council and presented the quotations for the repair of this house when it is moved in to the Hamlet of Patricia. The Council also presented their estimates that were obtained. After a lengthy discussion on this item, it was moved by Councillor Wallace that we table this item and that the Advisory Committee, Councillor Conners and Mr. Meyers meet again to discuss this matter in detail and present it back to the Council for further information. Carried. 5. D. Endersby - Application for Subdivision x Letter from Crerar, Lutes & Shantz concerning application 82 SE 57 and a request for the County to extend the time limit for the building of the service road for this subdivision. After discussion on this item, the Administator was instructed to advise Mr. Shantz of Crerar, Lutes, Shantz & Bell to have Mr. Endersby apply for a further extension to this subdivision. 6. Pat Shepherd - Moved-in House - Hamlet of Patricia Councillor Conners presented further information from the Advisory Committee in regard to this house which Mr. Shepherd has moved in to the Hamlet of Patricia without a permit. Moved by Councillor Conners that Mr. Shepherd be ordered to remove the house as requested by the Advisory Committee and that this house be removed immediately. Carried. 7. Crawling Valley Report A report was given on this item and a request for members to the Steering Committee. Moved by Councillor Hajash that Councillors George & Hall be appointed to this Committee.. Carried. 9. Delegation - Jim Oakes Mr. Oakes did not appear at this meeting. 10. Other Business: 1. Complaint re; Unsightly-Property A verbal complaint concerning the old cars and junk located at the east end of Greenacre Nursery was presented to the Council. After discussion, it was agreed that a letter be send to Greenacre Nurseries advising of our regulations in regard to this matter. 2. Work on Public Reserve Land - Village of Tilley The Council was advised that the Public Reserve lot, which is owned by the County and located in the Village of Tilley, requires a general clean-up. It was estimated that to level the area and rid it of weeds and old junk, this would cost approximately $4500.00. After discussion on this item, it was moved by Councillor Hajash that we approve the expenditure of $4500.00 from the Public Reserve Fund to clean up this property. Carried. Page 67 3. Bids on Truck & Packer -,. Two bids were received on this item: one from Ron Galarneau and one from Snyders Auto Wreckers Ltd. After reviewing the i bids, it was moved by Councillor Scheuerman that we accept, the high bid from Snyders Auto Wreckers Ltd. for the 1972 G.M.C. ~ Gravel .Truck and the 48" Packer.. Carried. . . 11. 12. 4. C.U.P.E. Contract The Administrator advised that C.U.P.E. had accepted the proposed C.U.P.E. Contract and has ratified this. After discussion it was moved by Councillor Hall that the County ratify the Contract for C.U.P.E. Public Works for 1983.. Carried. Utility & Development Reports These reports for the month of May were presented to Council for their information. Other Business (Cont'd.) 5. Request from Development Officer Request for the Development Officer to attend a meeting in Edmonton on June 28 & 29 was received. Council reviewed this item, and it was moved by Councillor Hall that we refuse this request. Carried. 6. Gem Gas Co-op Application from Gem Gas Co-op for various road crossings in the Gem area was presented to the Council. Moved by Councillor Hall that we approve these applications subject to County By-law and approval by Councillor George. Carried. 7. Patricia Advisory Committee Letter from the Patricia Advisory Committee requesting pay-out of the Hamlet water system account from their Trust Funds was presented to the Council. Moved by Councillor Conners that we approve the pay-out of this account. Carried. 8. Salaries i j Moved by Councillor Hall that the following groups of employees: 1. Administration Staff Grid 2. Municipal Supervisory Positions 3. Executive Salary Positions { 4. Office & Yard Caretakers } 5. Weed Inspectors s receive the equivalent of 25G per hour increase in their salaries effective January 1, 1983, and that the salary recommendation for A.S.B. Labourers also be approved. Carried. 13. Adjourn Meeting adjourned at 4:45 p.m. _. ~..._._o ~ __~ _ _~ REEVE COUN Y ADMI STRA OR Page 68