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HomeMy WebLinkAbout2007-12-20 Council (Regular) MinutesCOUNTY OF NEWELL N0.4 MINUTES OF COUNCIL MEETING DECEMBER 2d, 2007 .~- 1. 2. The regular Council Meeting of the County of Newell No. 4 was held in the County Office at Brooks, AB on Thursday, December 20, 2007 commencing at 10:04 a.m. MEMBERS PRESENT: M. Douglass, Reeve COUNCILLORS: W. Daniels I. Schroeder A. Philipsen R. Andrews J. Harbins+on S. Evans A. Eastman B. de Jong H. Wutzke ABSENT: R. Andrews STAFF: K. Stephenson, County Administrator B. Keith, Assistant Administrator A. Clapton, executive Assistant D. Erdman; economic Development & Tourism Coordinator R. Roycroft, Development Control Officer OTHERS IN A. McCuaig; Brooks Bulletin ATTENDANCE: S. Stanway; Brooks & County Chronicle M. Fitzgerald, Q-13 Fox Radio K. Christman, Economic Development & Tourism Advisory Committee F. Klassen; economic Development & Tourism Advisory Committee EXCUSED FROM MEETING No members were excused from this meeting. MINUTES The following changes were made to the December 6, 2007 Council minutes: Page 11 - in Item 11(g), the line should read `:. , passed a motion at their last meeting stating that the County of Newell No. 4..." Page 13 - in the Newell Recycling Association Committee Report, the line should read "...the 2007 3 R's of Excellence Award... " ,~~,! 4~ Regular Council Minutes Page 2 December 20, 2007 C-514/07 MOVED BY COUNCILLQR A.M. PHILIPSEN that the December 6, 2007 Council minutes be adopted as amended. MOTION CARRIED 3. CALL FOR POST AGENCIlA ITEMS The Reeve called for post agenda items. 4. ADOPTION OF AGENDA C-515/07 MOVED BY COUNCILLOR A. EASTMAN that we adopt the agenda as amended. MOTION CARRIED 5. CHEQUES FOR PAYMENT There were some questions from Council. C-516/07 MOVED BY COUNCILLQR I. SCHROEDER that cheques 161170 to 161258 in the amount of $354,2Q1.84, cheques 161259 to 161260 in the amount of $2,302.81, cheques 161261 to 161267 in the amount of $56,384.06, and Direct Debit Batch 12726 in the amount of $91,422.39 be approved. MOTION CARRIED 6. MUNICIPAL TREASURER'S REPORT -NOVEMBER 2007 The Treasurer's Report for November 2007 was presented to Council. Administration was directed to prepare a report for Council regarding the Operating Contingency fund. C-517/07 MOVED BY COUNCILLI~R H. WUTZKE that the Treasurer's Report for November 2007 be accepted. MOTION CARRIED 7. BUSINESS FROM MINUTES a. Area Structure Plays by Dillon - Bassano, Duchess, Rosemary, & Tilley Motion P-167/07 from the November 27, 2007 Municipal Planning Commission: MOVED BY COUNCILLOR M. DOUGLASS that Council receive the four Dillon Area Struc#ure Plans as information that the County can use as a reference for future planning and development. MOTION CARRIED Regular Council Minutes December 20, 2007 Page 3 C-518/07 MOVED BY COUNCILLOR A: M. PHILIPSEN that Council follow the 'A recommendation of the Municipal Planning Commission and receive the four Dillon Area Structure Plans as information to be used as a reference for future planning and development: MOTION CARRIED b. Cassils Area Structure Plan Motion P-168/07 from the November 27, 2007 Municipal Planning Commission: MOVED BY COUNCILLOf~ W. DANIELS that Council receive the Cassils Area Structure Plan as information that the County can use as a reference for future planning and development. MOTION CARRIED Councillor W. Daniels inquired about the cost of preparing these Area Structure Plans. A report on the cost of these Area Structure Plans will be presented at the next Council muting. C-519/07 MOVED BY COUNCILLOR 1. SCHROEDER that Council follow the recommendation of the Municipal Planning Commission and receive the Cassils Area Structure Plan as information to be used as a reference for future planning and development: MOTION CARRIED c. Policy Review -Fire Trucl~ Donations B. Keith presented Council with the Fire Truck Donations policy, outlining the amendments that had been made. Council suggested further amendments. C-520/07 MOVED BY COUNCILLOR J. ~ARBINSON that the Fire Truck Donations policy be adopted as amended. 9. OTHER BUSINESS a. Newell Regional Expo - F~+~quest for $10,000.00 MOTION CARRIED Council discussed the Neu~vell Regional Expo project's request for funding, which had been brought forward at the December 6, 2007 Council meeting. _ C-521/07 MOVED BY COUNCILLOR A.I'VI. PHILIPSEN that the County of Newell No. 4 will provide the $10,OOO.C'10 requested for the 2008 Newell Regional Expo project, and that funding for this request will come from the 2008 ~~ ~- ~,-~ Regular Council Minutes Page 4 December 20, 2007 special projects budget of the Economic Development and Tourism Department. MOTION CARRIED b. Newell Regional Solid Waste Management - 2007 Operating Contribution Council discussed the letter received from the Newell Regional Solid Waste Management Association, indicating that their Board of Directors had passed a resolution to use the 2005 census data for each municipality to determine the 2007 Operating Contribution. Councillor B. de Jong offered #o invite R. Juska of the Newell Regional Solid Waste Management Association to the next Council meeting to discuss this issue. c. County Vests K. Stephenson indicated that there were several County of Newell No. 4 vests that had been ordered and requested input from Council for what to do with them. Council decided that they could be sold at cost to staff, or given away as gifts or donations. ARRIVED AT MEETING D. Erdman, Economic Development & Tourism Coordinator, K. Christman, and F. Klassen of the Economic Development & Tourism Advisory Committee arrived at 10:35 a.m. 8. DELEGATIONS a. Economic Develop~ment/Tourism Advisory Committee Quarterly Report K. Christman distributed the quarterly report and the information packages that had been developed for the County of Newell No. 4. She then gave a short explanation of the brochures included in the packages, which cower lifestyle, services, economy, and tourism for the area. D. Erdman gave Council an overview of the progress made by the Economic Development/Tourism Advisory Committee, and stated that there was a lot of interest in finding ways to get more profit per acre out ^~ of farms. Regular Council Minutes Page 5 December 20, 2007 Council was given the opportunity to ask questions. Councillor W. Daniels asked if the economic Development/Tourism Advisory Committee was working Vvith the Palliser Economic Partnership. D. Erdman explained that the Palliser Economic Partnership was an umbrella organization that was concerned more with advocating economic development, whareas the Economic Development/Tourism Advisory Committee was oriented more towards local business development. LEFT THE MEETING D. Erdman, K. Christman, and F. Klassen left the meeting at 10:53 a.m. 9. OTHER BUSINESS -continued. d. Councillor Laptops Council discussed the purchase of a laptop computer for each Councillor. C-522/07 MOVED BY COUNCILLOR B. !~E JONG that the County of Newell No. 4 purchase the Toshiba laptops fior Council as recommended by D. Crapo, - Information Technologist. MOTION CARRIED ARRIVED AT MEETING R. Roycroft, Development Control Officar, arrived at 10:59 a.m. LEFT THE MEETING M. Fitzgerald left the meeting at 11:02 a.m. 10. POST AGENDA ITEMS a. Subdivision Approval Extension Request 05 NL 009 (Percy Robert $~ fern Skuban Smith) Lot 6, Block 1, Plan 821 1~#~9 (NE'/a 35-18-15-W4) R. Roycroft provided background information on this application, outlining the conditions that are incomplete and indicating that this would be the second extension request. Councillor H. Wutzke inquired about the reason behind this request. R. Roycroft indicated that D. Horvath, County Planner, had recommended that this extension c ///~/~~ .. ..J~i / Regular Council Minutes Page 6 December 20, 2007 C-523/07 MOVED BY COUNCILLf;1R I. SCHROEDER that the Subdivision Approval Extension Request for 05 NL 009 be denied as per the recommendation of the County Planner. MOTION CARRIED LEFT THE MEETING R. Roycroft left the meeting at 1 i 09 a.m. b. 2008 Minister's Seniiors Service Awards c. Regional Services committee -Hiring of a General Manager C-524/07 MOVED BY COUNCILLQ!R H. WUZTKE that the County of Newell No. 4 support the resolution of tkte Regional Services Committee in the hiring of a General Manager for the ~lewell Regional Services Corporation. request be denied aid that the applicants submit a new subdivision application if they stilt wish to proceed. Council was presented with a letter from the Minister of Alberta Seniors and Community Supports, announcing the 2008 Minister's Seniors Service Awards. This item was received as information. K. Stephenson repArted that, at the December 19, 2007 Regional Services Committee meeting, it was decided that a resolution should be passed by each council to approve advertising and hiring an experienced and qualified General Manager to be involved with the planning and setup of the Regional Services Corporation and for the design of water system & operations. Councillor 1. Schroeder indicated that the current workload requires a General Manager, and that the General Manager sh~auld be part of the tender process. MOTION CARRIED d. Political Presentations to Council ~~ Reeve M. Douglass asked for direction in candidates who wish to make presentations to directed to develop a policy outlining the rules making presentations to Council. dealing with political Council. B. Keith was for political delegations Regular Council Minutes Page 7 December 20, 2007 11. COMMITTEE REPORTS a. Airport Commission Councillor 8. de Jong gave this report to Council, which included resolved contamination issues, potential future development, dust control, and drainage. Councillor H. Wutzke indicated that the dust control and drainage issues had been discussed with the Public Works department. b. Associate Dean Advisory Council Reeve M. Douglass presented the Associate Dean Advisory Council report to Council. c. County/City Joint Services Committee Councillor H. Wutzke gave a report to Council which included updates on regional fire services, roadwork, and pipeline placement, as well as other potential joint services that had been discussed. K. Stephenson reported on the regional fuel tender, indicating that they had decided to keep this separate and that the County was awaiting a response from AAMD&C Prairie Fuel Advisors with regards to their review of the 2007 County fuel invoices. d. Newell Foundation Councillor H. Wutzke indicated that, at the last meeting, the new board members had been introduced and there were discussions regarding the level of care required by some residents. He reported that Palliser Health was now providing onsite laboratory services and that both lodges and the Scott Apartments are currently full. Councillor H. Wutzke also presented some of the suggestions for improvement that had been received from the residents, which included better access to services, more security, and Internet access. e. Palliser Economic Partnership Councillor W. Daniels presented this report to Council, indicating that the Growing in South Eastern Alberta symposium is planned for next year to be held in conjunction with the Premier's Dinner, and that a 24-hour border crossing is being discussed. f. Regional Services Committee K. Stephenson indicated that the Regional Services Committee had o ~ ; ~ /~,/ Regular Council Minutes December 20, 2007 Page 8 received a letter from Brownlee LLP regarding the share structure, and that he was going to call for further information. He also reported that the Committee has agreed to hire MPE as the project engineer, and that they were seeking more public input. The next meeting will be held on January 23, 2008 at S:OOpm at the Heritage Inn and this meeting will include a presentation and question period by MPE and the Newell Regional Services Corporation at 7:00 p.m. for interested Councillors and/or their staff members. LUNCH Council recessed for lunch at 12:16 p.m. and reconvened at 1:01 p.m. 11. COMMITTEE REPORTS -continued g. Tourism Representative Councillor A. M. Philipsen indicated that there were four new board members for the Canadian Badlands. She also reported that Dodge would be filming a new commercial in the area and that Flare Magazine had approached the Canadian Badlands for an article. h. 9-1-1 Committee Reeve M. Douglass circulated this report to Council, indicating that a budget surplus had been accumulated and that IPPLUS has been taken over by PCC Communications, which should result in improved service to the smaller communities. 12. QUESTION PERIOD/NOTICE OF MOTION Councillor A.M. Philipsen indicated that the January 24, 2008 Council meeting conflicts with an Agricultural Service Board Conference. C-525/07 MOVED BY COUNCILLOR A.M. PHILIPSEN that the January 24, 2008 Council meeting be held after the Municipal Planning Commission meeting on January 29, 2008. MOTION CARRIED `~~~\/ \ 13. \\J INFORMATION ITEMS Regular Council Minutes Page 9 December 20, 2007 Reeve M. Douglass expressed interest in representing the County of Newell -- No. 4 on the Highway 56 Extension Committee. She also indicated that the Mayor of Bassano had requested a meeting with her and some administrators on January 3, 2008. Administration presented Council with their updated copy of the 2008 salary grid that included the Cost of Living Adjustment approved at the December 6th, 2007 meeting. Council asked if the ranges were the same and administration indicated that nothing had changed on the salary ranges other than the Cost of Living Adjustment. 14. IN CAMERA C-526/07 MOVED BY COUNCILLOR A. EASTMAN that we move in camera at 1:14 p.m. MOTION CARRIED C-527/07 MOVED BY COUNCILLOR H. WUTZKE that we move out of camera at 2:22 p.m. MOTION CARRIED C-528/07 MOVED BY COUNCILLOR A.M. PHILIPSEN that the Hamlet Services Policy be approved as amended. MOTION CARRIED 15. ADJOURN C-529/07 MOVED BY COUNCILLOR A. EASTMAN that the meeting adjourn at 2:24 p.m. MOTION CARRIED Reeve ~ Cour~'Administrator