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HomeMy WebLinkAbout2043-22 Meeting ProceduresCOUNTY OF NEWELL IN THE PROVINCE OF ALBERTA BYLAW NO. 2043-22 A BYLAW OF THE COUNTY OF NEWELL, IN THE PROVINCE OF ALBERTA, TO REGULATE MEETING PROCEEDINGS. WHEREAS, pursuant to Section 145 of the Municipal Government Act, R.S.A. 2000 Chapter M- 26, it is deemed desirable to establish rules and provisions to regulate the conduct of business in meetings of the Council and Committees of Council, to control and maintain order in meetings for the enactment of County legislation and to provide for dealing with petitions, correspondence and other submissions to the Council, and the Committee thereof. Now therefore, the Council of the County of Newell duly assembled hereby enacts as follows: 1. This Bvlaw may be cited as "The Meetinq Procedure Bvlaw" 2. DEFINITIONS 2.1 "Acting Reeve" is the member selected by Council to preside at any meeting of Council in the absence or incapacity of both the Reeve and Deputy Reeve; 2.2 "Agenda" is the list of items and orders of business for any meeting; 2.3 "Bylaw" is a Bylaw of the County; 2.4 "Chairman" is the person presiding at meetings; 2.5 "Chief Administrative Officer (CAO)" means a person appointed to that position by the County of Newell Council as per section 205 of the Municipal Government Act, RSA 2000, c M-26; 2.6 "Council" is the Councillors of the County of Newell being elected pursuant to the provisions of the Local Authorities Elections Act; 2.7 "County" is the County of Newell; 2.8 "Deputy Reeve" is the member who is appointed pursuant to the Municipal Government Act to act as Reeve in the absence or incapacity of the Reeve; 2.9 "Designated Officer", for the purposes of this Bylaw, shall include the Chief Administrative Officer, the Assessor, the Agricultural Service Board Fieldman and the Special Constable; 2.10 "Reeve" is the Chief Elected Officer of the County and, as such, is Head of Council elected in accordance with the Municipal Government Act; 2.11 "Member" is a member of Council, Committee, Board or Commission member; 2.12 "Nomination Procedures" shall be the procedures adopted by Council from time-to- time; 2.13 "Point of Information" is a request directed through the Chair to another member, or Bylaw 2043-22 Page 2 to staff, for information relevant to the business at hand, but not related to a Point of Procedure; 2.14 "Point of Order" is the raising of a question by a member to call attention to any departure from The Meeting Procedure Bylaw; 2.15 "Point of Procedure" is a question directed to the Chair to obtain information on a matter of parliamentary law or the rules of the County bearing on the business at hand in order to assist a member to make an appropriate motion, raise a point of order, or understand the parliamentary situation or the effect of a motion; 2.16 "Public Hearing" is a meeting of Council convened to hear matters pursuant to: 2.8.1 the Municipal Government Act, 2.8.2 any other Act, 2.8.3 any other matter at the direction of Council; 2.17 "Question of Privilege" refers to all matters affecting the rights and immunities of the Council collectively or the position and conduct of inembers in their representative character as elected representatives, and would be identified by the member being recognized by the Chair; 2.18 "Question Period/Notice of Motion" is that period set aside prior to adjournment when specific questions and/or concerns may be raised by members; 2.19 "Quorum" is a majority of those members elected and serving on Council, except where special Committee policies have been passed; 2.20 "Recorded Vote" is the calling by a member, prior to the vote on a motion, for a record to be kept of the members voting for and against a motion; 2.21 "Secretary" is the County Secretary appointed by Council pursuant to the Municipal Government Act, and is the person designated by Council to perForm the statutory duties of the Secretary for the County. 3. APPUCATION 3.1 This Bylaw shall govern the proceedings of Council and Standing or Special Committees thereof and which specifically includes the Committee of the Whole; 3.2 When any matter relating to the meeting procedures is not addressed in this Bylaw, reference shall be made to Robert's Rules of Order which rule(s), if applicable, shall apply; 3.3 In the event of conflict between the provisions of this Bylaw and Robert's Rules of Order, the provisions of this Bylaw shall apply; 3.4 Any provisions of this Bylaw may be repealed or amended by a majority vote, provided that notice of proposed amendments has been given at a preceding regular meeting. The amendment or repeal must be made in the same way as the original Bylaw. Bylaw 2043-22 Page 3 3.5 Notwithstanding the above, and in the absence of any statutory obligation, any provision of this Bylaw may be waived by resolution of Council, provided two-thirds of all members of Council vote in favour thereof to deal with a matter under consideration; 3.6 In the absence or inability of the Reeve or Deputy Reeve to act, Council shall appoint any other member as Acting Reeve. 4. QUORUM 4.1 As soon as there is a quorum of inembers after the hour fixed for the meeting, the Chairman shall take the Chair and call the members to order; 4.2 Unless a quorum is present within thirty (30) minutes after the time appointed for the meeting, the meeting may, at the discretion of the Chairman, stand adjourned until the next regular meeting date or until a special meeting is called to deal with the matters intended to be dealt with at the adjourned meeting. The Secretary shall record the names of the members present at the expiration of the thirty (30) minute time limit and such record shall be appended to the next Agenda. 5. MEETINGS 5.1 Regular meetings of Council and meetings of Standing or Special Committees of Council shall be established by resolution at the annual Organizational Meeting, or other regular meeting of Council at which all Councillors are present. 5.2 Unless otherwise approved by a motion of Council that may be approved during a regular or special meeting of Council, meetings will be held in the County of Newell Council Chambers. 5.3 �th the exception of portions of a meeting which may need to be discussed in closed session for specifically noted matters pertaining to Freedom of Information and Protection of Privacy, all meetings of Council and Council Committees shall be open to attendance by any member of the public. 5.4 Regular and Special meetings of Council will be recorded and livestreamed for viewing by the public. Links to livestreamed meetings will be posted on the County of Newell website. 5.5 Under extenuating circumstances that may arise for individual members of Council or that may occur throughout the broader community and potentially impact several or all members of Council and or some members of the public, direct participation in meetings by members of Council and the public may occur via an online virtual meeting system which ensures that all members of Council and other participating parties can be viewed and verbally engage with Council in the business of the meeting in real time. Bylaw 2043-22 Page 4 6. SPECIAL MEETINGS 6.1 The Reeve 6.1.1 may call a special Council meeting whenever the official considers it appropriate to do so; and 6.1.2 must call a special Council meeting if the official receives a written request for the meeting, stating its purpose, from a majority of the Councillors; 6.2 Written notice of a special meeting stating the time and place at which it is to be held and stating in general terms the nature of the business to be transacted thereat, shall be provided to the members by mailing the notice to the Council member's address at least six (6) clear days in advance of the meeting or personally delivering the notice to him/her or, in his/her absence, from his/her residence to any adult thereat, at least three (3) clear days before the date of the meeting; 6.3 A special Council Meeting may be held with less than 24 hours' notice to all Councillors and without notice to the public if at least 2/3 of the whole Council agrees to this, in writing, before the beginning of the meeting; 6.4 No matter other than that stated in the notice calling the special Council Meeting may be transacted at the meeting unless the whole Council is present at the meeting and the Council agrees to deal with the matter in question; 6.5 Where a special meeting is requested by a majority of Council, the Reeve shall call such meeting within seven (7) days of the date on which the request in writing was delivered to the Reeve. 7. ORGANIZATIONAL MEETING 7.1 An Organizational Meeting of Council shall be held annually, pursuant to the Municipal Government Act; 7.2 The CAO shall fix the time, date and place of the Organizational Meeting; 7.3 The agenda for the Organizational Meeting shall be restricted to: 7.3.1 the administration of oaths and the introduction of new members; 7.3.2 election of the Reeve; 7.3.3 election of the Deputy Reeve; 7.3.4 establishing the procedures for voting and appointing committees during the Organizational Meeting; 7.3.5 determining whether or not any ballots, if used in the establishment of Committees, should be destroyed; 7.3.6 the establishment of the regular meeting dates for Council and its standing Committees; Bylaw 2043-22 Page 5 7.3.7 establishment of membership on Committees, Boards, Commissions, etc.; 7.3.8 confirmation of protocols that will be applied for any Standing or Special Committee; 7.3.9 appointment of Clerk and Members of the Subdivision and Development Appeal Board; 7.3.10 banking resolution that specifies signing authorities; 7.3.11 establishment of per diems, travel rates and subsistence allowance rates; 7.3.12 other business of an organizational nature agreed to by a majority vote of County Council. 7.4 The CAO shall: 7.4.1 take the chair; 7.4.2 call the meeting to order; 7.4.3 preside over the meeting until the oath, as prescribed by The Oaths of Office Act, has been administered to the Reeve. 8. REGULAR AND COUNCIL STANDING COMMITTEE MEETINGS 8.1 The agenda shall be prepared by the CAO or his or her designate; 8.2 The agenda preparation, reviews, distribution and meeting follow-up will be co- ordinated through the office of the CAO; 8.3 The CAO or his or her designate shall have prepared, for the use of members, an agenda listing the order of business. 9. CHAIRMAN 9.1 The Chairman shall preside over the conduct of the meeting, including the preservation of good order and decorum, ruling on points of order and deciding all questions relating to the orderly procedure of the meeting, subject to an appeal by any members from any ruling of the Chair. 10. MEMBER DEBATING 10.1 A member wishing to speak on a matter before the meeting should indicate his/her intentions by raising his/her hand and being recognized by the Chair; 10.2 No member may speak the second time to a question until every member choosing to speak has spoken, but an amendment or any other motion being offered makes the real question before the assembly a different one and, in regard to the right to debate, is treated as a new question; 10.3 Supplementary questions or a series of questions relating to the matter before the meeting may be raised by the members, but each such question requires the consent of the Chair; Bylaw 2043-22 Page 6 10.4 Through the Chairman, a member may ask: 10.4.1 for an explanation of any part of the previous speaker's remarks; and 10.4.2 questions to obtain information relating to the minutes presented to the meeting, or to any clause contained therein, at the commencement of the debate on the minute or clause. 10.5 All questions or debate must be directed through the Chair. 11. PROHIBITIONS 11.1 A member shall not: 11.1.1 use offensive words or unparliamentary language in the meeting; 11.1.2 disobey the rules of the meeting; 11.1.3 leave his/her seat or make any noise or disturbances while a vote is being taken and the result is declared; 11.1.4 enter the meeting room while a vote is being taken; 11.1.5 interrupt a member while speaking, except to raise a Point of Order or Question of Privilege. 11.2 A memberwho persists in a breach of the foregoing Section, after having been called to order by the Chairman, may, at the discretion of the Chair, be ordered to leave his/her seat for the duration of the meeting; 11.3 A member who wishes to leave the meeting prior to the adjournment shall so advise the Chairman and the time of departure shall be noted in the minutes. 12. QUESTIONS OR PRIVILEGE 12.1 A member who desires to address the meeting upon a matter which concerns the rights or privileges of the members collectively, or of himself/herself as a member thereof, shall be permitted to raise such Question of Privilege. A Question of Privilege shall take precedence over other matters. While the Chairman is ruling on the Question of Privilege, no one shall be considered to be in possession of the floor. 13. POINTS OF ORDER 13.1 A member who desires to call attention to a violation of the rules of procedure shall ask leave of the Chairman to raise a Point of Order. When leave is granted, the member shall state the Point of Order with a concise explanation and shall attend the decision of the Chairman upon the Point of Order. The speaker in possession of the floor when the Point of Order was raised, shall have the right to the floor when debate resumes; 13.2 A member called to order by the Chairman shall immediately vacate the floor until the Point of Order is dealt with, and shall not speak again without the permission of the Chairman unless to appeal the ruling of the Chair. Bylaw 2043-22 Page 7 14. APPEAL RULING 14.1 The decision of the Chairman shall be final, subject to an immediate appeal by a member of the meeting; 14.2 If the decision is appealed, the Chairman shall give concise reasons for this ruling and the members, without debate, shall decide the question. The ruling of the members shall be final. 15. MOTIONS 15.1 When a motion is before the meeting and the mover wishes to withdraw, or modify it, or substitute a different one in its place and, if no one objects, the Chairman grants permission. However, if any objection is made, it is necessary to obtain leave by motion to withdraw and this motion cannot be debated or amended. Once a motion is withdrawn, the effect is the same as if it had never been made; 15.2 Any member may require the motion under discussion to be read at any time during the debate, except when a member is speaking; 15.3 The mover of a motion must be present when the vote on the motion is taken; 15.4 When a motion is under debate, no motion shall be received other than a motion to: 15.4.1 fix the time for adjournment (debatable only if no other question is on the table); 15.4.2 adjourn (not debatable); 15.4.3 withdraw the motion (not debatable); 15.4.4 table (not debatable); 15.4.5 call the question (that the vote must now be taken) (not debatable); 15.4.6 postpone to a certain time or date (only debatable for time and date); 15.4.7 refer (debatable); 15.4.8 amend (debatable); 15.4.9 postpone indefinitely (debatable); which order shall be the order of preference. 15.5 A motion relating to a matter not within the jurisdiction of the Council shall not be in order; 15.6 A motion to table may be made when a member wishes Council to decline to take a position on the main question. The motion is not debatable and, when passed, may only be resurrected by a motion to "raise from the table"; 15.7 A motion to refer shall require direction as to the person or group to which it is being referred and is debatable; Bylaw 2043-22 Page 8 15.8 A motion to postpone indefinitely must include a reason for postponement and is debatable; 15.9 Amendment: 15.9.1 Only one amendment at a time shall be presented to the main motion. When the amendment has been disposed of, another may be introduced. All amendments must relate to the matter being discussed in the main motion and shall not so substantially alter the motion so as to change the basic intent or meaning of the main motion. The Chairman shall rule on disputes arising from amendments in accordance with Sections 13 and 14 of this Bylaw; 15.9.2 The amendment shall be voted upon. If any amendment is carried, the main motion as amended shall be put to the vote, unless a further amendment is proposed; 15.9.3 Nothing in this Section shall prevent other proposed amendments being considered for the information of the members. 15.10 Reconsideration: 15.10.1After a motion has been voted upon, and before moving to the next item on the agenda, any member who voted with the prevailing side may move for reconsideration, and shall state reason therefore; 15.10.2Reconsideration shall then be open to debate, voted upon, and shall require the votes of a majority of inembers present to pass; 15.10.31f a motion for reconsideration is moved at a subsequent meeting by a member who voted with the prevailing side, it shall be preceded by a Notice of Motion and shall require a majority vote of the members present to carry; 15.10.4 If a motion to reconsider is decided in the affirmative, such reconsideration shall become the next order of business, unless the motion calls for a future definite date. Debate on the matter to be considered shall proceed as though it had not previously been voted upon; 15.10.5Debate on a motion for reconsideration must be confined to reasons for or against reconsideration; 15.10.6A notice for reconsideration of any decided matter shall not operate to stop or delay action on the decided matter unless the Council, by a majority vote of the members present, shall so direct; 15.10.7A motion that has been approved for reconsideration, and passes, automatically suspends the previous motion. Bylaw 2043-22 Page 9 15.11 Rescinding Motions: 15.11.1A motion to rescind a previous motion may be accepted by the Chair under special circumstances and, if passed by a majority vote of the members present, the previous motion referred to would be declared null and void. 16. VOTING - QUESTION 16.1 When a motion that a vote be taken (question) is presented, it shall be put to a vote without debate and, if carried by a majority vote of the members present, the motion, and any amendments thereto, shall be submitted to a vote immediately, without further debate; 16.2 When the Chairman, having ascertained that no further information is required, commences to take a vote, no member shall speak to or present another motion until the vote has been taken on such motion or amendment; 16.3 After each vote, the Chairman shall announce the result of the vote. A member who disagrees with the announcement made of the vote may immediately object to the declaration and the vote shall be re-taken by the Secretary. 17. VOTING - CONFLICT 17.1 When a Councillor has a pecuniary interest in a matter before the Council, a Council Committee or any other body to which the Councillor is appointed as a representative of the Council, the Councillor must, if present, 17.1.1 disclose the general nature of the pecuniary interest prior to any discussion of the matter; 17.1.2 abstain from voting on any question relating to the matter; 17.1.3 subject to Subsection 17.3, abstain from any discussion of the matter; and 17.1.4 subject to Subsections 17.2 and 17.3, leave the room in which the meeting is being held until discussion and voting on the matter are concluded. 17.2 If the matter with respect to which the Councillor has a pecuniary interest is the payment of an account for which funds have previously been committed, it is not necessary for the Councillor to leave the room; 17.3 If the matter with respect to which the Councillor has a pecuniary interest is a question on which, under the Municipal Government Act or another enactment, the Councillor as a taxpayer, an elector or an owner has a right to be heard by the Council, 17.3.1 it is not necessary for the Councillor to leave the room; and 17.3.2 the Councillor may exercise a right to be heard in the same manner as a person who is not a Councillor; Bylaw 2043-22 Page 10 17.4 If a Councillor is temporarily absent from a meeting when a matter in which the Councillor has a pecuniary interest arises, the Councillor must immediately on returning to the meeting, or as soon as the Councillor becomes aware that the matter has been considered, disclose the general nature of the Councillor's interest in the matter; 17.5 The abstention of a Councillor under Subsection 17.1 and the disclosure of a Councillor's interest under Subsection 17.1 or 17.4 must be recorded in the minutes of the meeting; 17.6 If a Councillor has disclosed a pecuniary interest at a Council Committee meeting and Council considers a report of the Committee in respect of which the Councillor disclosed a pecuniary interest, the Councillor must disclose the pecuniary interest at the Council meeting and Subsection 17.1 applies to the Councillor. 18. REQUIREMENT TO VOTE 18.1 Every member present, including the Reeve and or Chair in the case of a Standing Committee, shall vote on every matter; 18.1.1 except when a public hearing on a proposed Bylaw or resolution is held, in which case a Councillor must abstain from voting on the Bylaw or resolution if the Councillor was absent from all of the public hearing, and may abstain from voting on the Bylaw or resolution if the Councillor was only absent from a part of the public hearing; 18.1.1 unless a Councillor is disqualified from voting by reason of pecuniary interest; or 18.1.3 unless a Councillor is required or permitted to abstain under any enactment. 19. TI E VOTE 19.1 A motion shall be declared lost when it does not receive the required number of votes or receives an equal division of votes. 20. RECORDED VOTE 20.1 When a member requests a recorded vote, all members present, except as outlined in Section 18 of this Bylaw, shall vote by raising of hands as the Chairman calls for those in favour and against. The Secretary shall record in the minutes the names of all members voting for or against the motion and the Chairman shall announce the results of the vote; 20.1.1 Not withstanding Subsection 20.1, the Secretary shall, whenever requested by a member, record in the minutes the name of the member and whether the member voted for or against the motion; 20.2 A member who disagrees with the announcement made of the result of the vote may immediately object to the declaration and the vote shall be re-taken by the Secretary. Bylaw 2043-22 Page 11 21. BYLAWS 21.1 Where a Bylaw is presented to a meeting for enactment, the Secretary shall cause the short title of the Bylaw to appear on the agenda; 21.2 When a Bylaw is not subject to a Statutory Public Hearing: 21.2.1 the members shall vote on the motion for first reading of the Bylaw without amendment or debate; 21.2.2 a member may ask a question or questions concerning the Bylaw, provided such questions do not indicate the member's opinion for or against the Bylaw; 21.2.3 a motion for second reading of the Bylaw shall be presented and members may debate the substance of the Bylaw and propose and consider amendments to the Bylaw; 21.2.4 any proposed amendments shall be put to a vote if required and, if carried, shall be considered as having been incorporated in the Bylaw at second reading; 21.2.5 when all amendments have been accepted or rejected, the motion for second reading of the Bylaw shall be voted upon; 21.2.6 a motion for third reading of the Bylaw shall be presented and members may debate the substance of the Bylaw and propose and consider amendments to the Bylaw; 21.2.7 any proposed amendments shall be put to a vote if required and, if carried, shall be considered as having been incorporated in the Bylaw at third reading; 21.2.8 when all amendments have been accepted or rejected, the motion for third reading of the Bylaw shall be voted upon. 21.3 When a Bylaw is subject to a Statutory Public Hearing, the following will apply: 21.3.1 an amending Bylaw providing a change of land classification in the County Land Use Bylaw and which requires a Public Hearing, may be introduced by a motion for first reading which shall be voted upon; 21.3.2 a member who was absent from any or all of a Public Hearing shall not be entitled to vote on the Bylaw in question and shall so declare; 21.3.3 following the Public Hearing, a motion for second reading may be presented and the members may debate the substance of the Bylaw and propose and consider amendments to the Bylaw; 21.3.4 a proposed amendment shall be put to a vote and, if carried, shall be considered as having been incorporated into the Bylaw at second reading; 21.3.5 when all amendments have been dealt with, the motion for second reading of the Bylaw shall be voted upon; Bylaw 2043-22 Page 12 21.3.6 except for Bylaws identified in Section 21.3.1, a Bylaw which requires a Statutory Public Hearing may be presented on a motion for first reading. Council may, at this point, debate the substance of the Bylaw and propose and consider amendments to the Bylaw; 21.3.7 a proposed amendment shall be put to a vote and, if carried, shall be considered as having been incorporated into the Bylaw at first reading; 21.3.8 when all amendments have been dealt with, the motion for first reading of the Bylaw shall be placed; 21.3.9 following the Public Hearing, a motion for second reading may be placed and further amendments presented. 21.4 Three Readings: 21.4.1 A Bylaw shall not be given more than two readings at one meeting unless the members present at the meeting unanimously agree that the Bylaw may be presented for third reading at the same meeting at which it received two readings; 21.4.2 When Council unanimously agrees that a Bylaw may be presented for third reading at a meeting at which it has received two readings, the third reading requires no greater majority of affirmative votes to pass the Bylaw then if it had received third reading at a subsequent meeting; 21.4.3A Bylaw shall be passed when a majority of the members present vote in favour of third reading, provided that any applicable Provincial Statute does not require a greater majority; 21.5 When a Bylaw has been given three readings, it is considered an enactment of the County and is effective immediately, unless the Bylaw or an applicable Provincial Statute provides otherwise; 21.6 After passage, a Bylaw shall be signed by the Reeve or his/her designate and by the Secretary, and shall be impressed with the corporate seal of the County. 22. MINUTES 22.1 Every motion made and voted on is to be recorded in the minutes; 22.2 Any preamble to the motion or explanation on why the motion is being made will not be recorded in the minutes unless a majority of the members present are in agreement; 22.3 After post agenda items are called for, the agenda is to be adopted. No further changes are to be made unless by unanimous consent of the members present. 23. It is the intention of Council that each separate provision of this Bylaw shall be deemed independent of all other provisions herein and it is the further intention of Council that if any provision of this Bylaw is declared invalid, all other provisions hereof shall remain valid. Bylaw 2043-22 Page 13 24. This Bylaw comes into effect upon its final passing thereof and Bylaw 1407-02 and any amendments thereto will thereby be rescinded. December 8, 2022 MOVED BY COUNCILLOR NEIL JOHNSON that Bylaw 2043-22 receive FIRST reading. MOTION CARRIED December 22, 2022 MOVED BY COUNCILLOR GREG SKRIVER that Bylaw 2043-22 receive SECOND reading. MOTION CARRIED December 22, 2022 MOVED BY COUNCILLOR ADENA SNAKDERUP that Bylaw 2043-22 receive THIRD and FINAL reading. MOTION CARRIED t,l��i'�.�. Reeve — Arno oerksen Chief Admin�stra � e Officer — Matt Fenske Bylaw 2043-22 Page 14 SCHEDULE "A" attached to and forms part of Bylaw No. 2043-22 NOMINATION AND ELECTION PROCEDURES Nominations and election for the position of Reeve, Deputy Reeve, and/or Committee membership, if required, or desired, shall be conducted in accordance with the following procedure: 2. 3. Nominations for Reeve shall be received by the CAO. All other nominations and/or appointments shall be conducted under the direction of the Reeve. Seconders to nominations are not required. Nominations shall be called for three times and nominations may be closed after the third call or by a"carried" motion that nominations cease. If only one nomination is received for the position of Reeve, that nominee shall be declared elected by acclamation by the County Administrator. 4. If an election is required for the position of Reeve, the election shall be conducted by the CAO. Voting shall be by secret ballot and each voting member shall be given a packet of ballots for this purpose. 5. Collection and tabulation of ballots will be performed by the CAO with the name of the successful nominee for the position of Reeve to be announced by the CAO without reference to the number of ballots cast. 6. For the election of Deputy Reeve and all other positions filled through the nomination and election procedure, the County Administrator shall conduct the balloting process and the name of the successful nominees will be delivered to the Reeve without reference to the number of ballots cast. The Reeve shall make the formal announcements. 7 E:� � 10 11 Individuals may have their names put forth for Committees by either being nominated or by volunteering. The selection of alternate members for Committees shall be done separately from the selection of the Committee member(s). Individuals may have their names put forth for the position of Reeve, Deputy Reeve and Chairman or Vice Chairman of Committees by either being nominated or by volunteering. Council may exercise the option for appointment of inembers to Committees, Boards, Commissions, etc. by nominations and elections, or by resolution of Council. In the event that a further tie vote occurs, the process outlined in Section 128 of the Municipal Election Act shall be used to decide the successful candidate. (Section 128 "Equality of Votes" - if it appears on the calculation of the votes that two or more candidates for any office have an equal number of votes, the returning officer shall write the names of those candidates separately on blank sheets of paper of equal size and of the same colour and texture and, after folding them in a uniform manner and so that the numbers are concealed, deposit them in a receptacle and direct some person to Bylaw 2043-22 Page 15 withdraw one of the sheets and the returning officer shall declare to be elected the candidate whose name appears on the sheet withdrawn.) 12. The Chairman and, if required, the Vice Chairman of Committees shall be selected prior to the first working meeting of the Committee and, at the discretion of the CAO, this may occur at an Orientation Meeting or a meeting scheduled just prior to the first working meeting. 13. In the case of the Committee of the Whole, Chairmanship of ineetings will rotate between Council Members according to their Electoral Division Number. Procedures that will be applied for the business of Committee of the Whole Meetings will be as outlined in approved Terms of Reference for that Committee which may be revised from time to time by a resolution passed in a regular Council meeting.