HomeMy WebLinkAbout2009-08-06 Council (Regular) MinutesCOUNTY OF NEWELL N0.4
~-. MINUTES OF COUNCIL MEETING
August 6, 2009
The regular Council Meeting of the County of Newell No. 4 was held in the
County Office at Brooks, AB on Thursday, August 6, 2009 commencing at
10:06 a.m.
MEMBERS
PRESENT:
COUNCILLORS:
M. Douglass, Reeve
W. Daniels
I. Schroeder
A.M. Philipsen
R. Andrews
J. Harbinson
S. Evans
A. Eastman
B. de Jong
H. Wutzke
STAFF: K. Stephenson, Chief Administrative Officer
D. Horvath, Oldman River Regional Services Commission
A. Wickert, Development Control Officer
A. Clapton, Executive Assistant
OTHERS IN S. Stanway, Brooks Bulletin
ATTENDANCE: R. Kiedrowski, Brooks & County Chronicle
M. Fitzgerald, Q-13 Fox Radio
Peter Chouhan, Braveheart Holdings Ltd. (Bylaw 1670-09)
Mark Hasegawa, Hasegawa Engineering (Bylaw 1670-09)
Connie Kalo (Bylaw 1670-09)
Gary Kalo (Bylaw 1670-09)
Blaine Johnson (Bylaw 1673-09)
Holly Johnson (Bylaw 1673-09)
Monica Knight, Expo Future Visions
Ted Koskie, Expo Future Visions
Brian Gale, Economic Development (City of Brooks)
1. EXCUSED FROM MEETING
A!I members were in attendance at this meeting.
2. MINUTES
C-260/09 MOVED BY COUNCILLOR J. HARBINSON that the July 23, 2009 Council
minutes be adopted as presented.
MOTION CARRIED
Regular Council Minutes
August 6, 2009
3.
4.
C-261 /09
CALL FOR POST AGENDA ITEMS
The Reeve called for post agenda items.
ADOPTION OF AGENDA
Page 2
MOVED BY COUNCILLOR I. SCHROEDER that the agenda be adopted as
amended.
MOTION CARRIED
5.
CHEQUES FOR PAYMENT
The Chief Administrative Officer responded to questions from Council.
C-262/09 MOVED BY COUNCILLOR A.M. PHILIPSEN that cheques 165503 to
165589 in the amount of $1,286,116.70 and Direct Debit Batch 15362 in the
amount of $102,195.08 be approved.
MOTION CARRIED
ARRIVED AT MEETING
A. Wickert arrived at 10:12 a.m.
6. BUSINESS FROM MINUTES
The Development Control Officer distributed the amended pages of the
development agreement to Council, indicating that she and the
Assistant Administrator had met with the Developer fo come up with a
suitable arrangement regarding the letter of credit and performance
bond requirements. The Development Control Officer outlined the
specific changes made to the agreement and responded to questions
from Council.
C-263/09 MOVED BY COUNCILLOR H. WUTZKE that the Lake Newell Block 8
Development Agreement be approved.
MOTION CARRIED
a. Development Agreement -Lake Newell Resort (Block 8)
b.
Resolutions for Foothills Little Bow Municipal Association Meeting
The Chief Administrative Officer distributed a draft resolution proposing
the development of a formal apprenticeship program for
water/wastewater treatment plant operators. The Chief Administrative
Officer responded to questions from Council.
/"`
Regular Council Minutes Page 3
August 6, 2009
C-264/09 MOVED BY COUNCILLOR A.M. PHILIPSEN that Council support a
resolution on the development of a formal apprenticeship program for
water/wastewater treatment plant, and that this resolution be submitted to the
Foothills Little Bow Municipal Association.
MOTION CARRIED
Council discussed the letter from the M. D. of Willow Creek which
expressed opposition to Bill 202 and the establishment of a Municipal
Auditor General. Councillor W. Daniels noted that MLA A. Doerksen
was the head of the Committee and indicated that he sent an a-mail
requesting feedback, which will be forwarded to Council.
8. OTHER BUSINESS
a. Patricia Rodeo -Request for Insurance Coverage for Fireworks
Council was presented with a letter from the Patricia Hamlet Advisory
Committee requesting insurance coverage for fireworks at the Patricia
Rodeo on Labour Day Weekend.
C-265/09 MOVED BY COUNCILLOR I. SCHROEDER that the County of Newell
approve the insurance coverage for fireworks at the Patricia 2009 Annual
Labour Day Weekend Rodeo provided the Patricia Hamlet Advisory
Committee meets all requirements of the insurers and have the local fire
department present.
MOTION CARRIED
b. DP #3327 - SW 9-19-14-W4
DC -Direct Control District (Division 10)
Richard Smith (Owner/Applicant)
Construction of a Hall
The Development Control Officer presented background information on
this item to Council, noting that the application is incomplete. This item
will be discussed at a future Council meeting when all the required
information has been submitted.
11. POST AGENDA ITEMS
a. Sheerness Tour
CouncillorA.M. Philipsen reminded everyone interested in attending the
tour of the Sheerness Power Plant and Mine to submit a registration
forms with a copy of their Driver's License. Council discussed
transportation to and from the tour.
~~
Regular Council Minutes Page 4
August 6, 2009
C-266/09 MOVED BY COUNCILLOR A.M. PHILIPSEN that Vango be hired for
transportation to and from the Sheerness Power Plant and Mine tour on
September 23, 2009. , "'°~
MOTION CARRIED ~..J'
b. Regional Enhancement Reserve Funding Request -Division 8
Council was presented with applications for Regional Enhancement
Reserve funding from Division 8. Councillor B. de Jong presented
background information on these items and indicated that the three
projects had been approved by the Division 8 Regional Enhancement
Reserve Funding Committee. Councillor B. de Jong responded to
questions from Council.
C-267/09 MOVED BY COUNCILLOR H. WUTZKE that the Regional Enhancement
Reserve Funding Application for Division 8 be APPROVED for a total amount
of $179,881.00 for the following projects:
• Construction of the Cody Martin Memorial Walkway in the
amount of $55,000.00;
• Paving of 2"d Street West in the amount of $118,881.00;
• Equipment for the Duchess Golf Course in the amount of
$6,000.00;
with funding through the Regional Enhancement Reserve allocation for
Division 8.
MOTION CARRIED
Councillor B. de Jong also reported that the water fill station constructed
with a previous allocation has now been completed and residents are
very pleased.
c. Regional Enhancement Reserve Funding Request -Division 1
Council was presented with applications for Regional Enhancement
Reserve funding from Division 1. Councillor W. Daniels presented
background information on these items and indicated the projects that
had been approved by the Division 1 Regional Enhancement Reserve
Funding Committee. He outlined each project, including the amounts
requested, and noted that the Committee would like several conditions
placed on the funding. Council indicated that the Division 1 Committee
should be responsible for any conditions placed on fhe funding and
requested that more background information be provided for these
requests. This item was postponed until later in this meeting.
ARRIVED AT MEETING
G. Kalo, C. Kalo, H. Johnson, B. Johnson, P. Chouhan, and M. Hasegawa arrived at
11:05 a.m.
Regular Council Minutes
August 6, 2009
9. PUBLIC HEARINGS
a. Bylaw 1666-09 - 09 LUA 004
(Block 1, Plan 8810977 - NE'/a 6-19-14-W4)
C. Leavitt (Owner/Applicant)
OF -Urban Fringe District to CR -Country Residential District
Page 5
Reeve M. Douglass called the Public Hearing to order at 1 i:06 a.m.
The Chief Administrative Officer stated that the purpose of the Public
Hearing was to hear representations on Bylaw 1666-09. The intent of
this bylaw is to amend Land Use Bylaw 1626-07 by rezoning
approximately 19.92 acres (8.06 hectares) in NE 1/a 6-19-14-W4 from
OF -Urban Fringe District to CR -Country Residential District.
D. Horvath provided background information on this item, indicating that
the circulation included the Cify of Brooks and the IMDP Committee as
well as adjacent landowners and affected agencies. Responses have
been received from Lakeside Feedyards and the IMDP Committee.
Reeve M. Douglass reviewed the procedures that would be followed for
the hearing.
There were no persons in attendance speaking either in favour of or in
opposition to the proposed bylaw.
Council was given the opportunity to ask questions.
b. Bylaw 1670-09 - 09 LUA 006 (SW 1/a 7-19-14-W4)
Global IT Corporation (Owner)
P. Chouhan, Braveheart Holdings (Applicant)
BUF -Brooks Urban Fringe District to I -Industrial District
Reeve M. Douglass called the Public Hearing to order at 11:10 a.m.
The Chief Administrative Officer stated that the purpose of the Public
Hearing was to hear representations on Bylaw 1670-09. The intent of
this bylaw is to amend Land Use Bylaw 1626-07 by rezoning
approximately 160 acres (64.8 hectares) in S W 1/a 7-19-14-W4 from
BUF -Brooks Urban Fringe District to I -Industrial District.
D. Horvath provided background information on this item, indicating that
there had been responses received fo the circulation. A letter from an
~. adjacent landowner expressed concerns with increased traffic, noise,
and dust control. A letter from the Newell Regional Services
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August 6, 2009
c.
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Page 6
their proposal to connect to the regional water system.
Reeve M. Douglass did not review the procedures that would be
followed for the hearing as there were no new persons in attendance.
Commission provided comments on the Area Structure Plan regarding
The applicant was given the opportunity to speak. P. Chouhan gave a
brief summary of the intent of the project and invited input from Council.
Councillor A.M. Philipsen asked if a condition could be included that
would require the road approach fo be installed away from existing
residential subdivision. D. Horvath replied that, during fhe subdivision
stage, they would work with the developers to relocate the access in
order to avoid the issues brought forward by the adjacent landowners.
G. Kalo expressed concerns with a possible increase in traffic and dust,
noting that the road is not wide enough fo accommodate long loads. He
would like to see the approach moved away from the residences.
D. Horvath replied that their concerns were noted and thaf she would
recommend that a traffic impact assessment be completed as part of
the subdivision application. M. Hasegawa noted that the developer
intends to complete a traffic impact assessment, and commented on
moving the access during the subdivision design phase.
Councillor B. de Jong asked how the property would be managed while
development was in progress. P. Chouhan indicated that, currently, the --`
previous landowner was doing weed control, and the development `~..,.~
would occur in stages.
G. Kalo inquired about the water pit for fire control and expressed
concerns with seepage. M. Hasegawa replied that this pit would be
engineered to hold water.
C. Kalo questioned whether a new industrial park was necessary in the
area. P. Chouhan replied that hydrological and geotechnical studies
have been completed that indicate the land is suitable for this type of
development.
Council was given the opportunity to ask questions.
Bylaw 1673-09 -Road Closure & Lease
(C.O. Johnson & Sons Ranches Ltd.)
Reeve M. Douglass called the Public Hearing to order at 11:28 a.m.
The Chief Administrative Officer stated that the purpose of the Public `~
Hearing was to hear representations on Bylaw 1673-09. The intent of
Regular Council Minutes Page 7
August 6, 2009
this bylaw is to close and lease several portions of the public roadway in
Townships 15 and 16, Range 14.
~^
The Development Control Officer provided background information on
this item. She indicated that responses have been received from all
agency referrals except for Telus, which is required before the
application can be sent to Alberta Transportation for approval. AltaLink
has requested that a clause be included in the agreement stating that
the right to access the transmission line be maintained.
Reeve M. Douglass did not review the procedures that would be
followed for the hearing as (here were no new persons in attendance.
There were no persons in attendance speaking either in opposition to
the proposed bylaw.
Council was given the opportunity to ask questions. Councillor
B. de Jong asked about Shuttleworth Trail, and the Development
Control Officer replied that the map had been sent to Land Titles so that
they could write the description that would ensure no closure of any
portion of the Shuttleworth Trail.
d. Bylaw 1674-09 -Road Closure & Lease
(L. Pickett)
Reeve M. Douglass called the Public Hearing to order at 11:30 a.m.
The Chief Administrative Officer stated that the purpose of the Public
Hearing was to hear representations on Bylaw 1674-09. The intent of
this bylaw is to close and lease the portion of road allowance which lies
between Section 21-22-17-W4 and Section 22-22-17-W4 and the
portion of road allowance which lies between NW 1/a 15-22-17-W4 and
NE ~/a 16-22-17-W4.
The Development Control Officer provided background information on
this item. She indicated that responses have been received from al!
agency referrals except for Telus, which is required before the
application can be sent to Alberta Transportation for approval.
Reeve M. Douglass did not review the procedures that would be
followed for the hearing as there were no new persons in attendance.
There were no persons in attendance speaking either in favour of or in
opposition to the proposed bylaw.
Council was given the opportunity to ask questions.
~~~
Regular Council Minutes Page 8
August 6, 2009
Reeve M. Douglass adjourned the public hearings at 11:34 a.m.
10. BYLAWS
a. Bylaw 1666-09 - 09 LUA 004
(Block 1, Plan 8810977 - NE'/a 6-19-14-W4)
C. Leavitt (Owner/Applicant)
OF -Urban Fringe District to CR -Country Residential District
(2"d & 3~d Reading)
D. Horvath presented background information on this item to Council.
C-268/09 MOVED BY COUNCILLOR A.M. PHILIPSEN that Bylaw 1666-09, being a
bylaw to amend Land Use Bylaw 1626-07 by rezoning approximately
19.92 acres (8.06 hectares) in NE ~/a 6-19-14-W4 from OF -Urban Fringe
District to CR -Country Residential District, be given SECOND reading.
MOTION CARRIED
C-269/09 MOVED BY COUNCILLOR I. SCHROEDER that Bylaw 1666-09 be given
THIRD and FINAL reading.
MOTION CARRIED
b. Bylaw 1670-09 - 09 LUA 006 (SW t/a 7-19-14-W4)
Global IT Corporation (Owner)
P. Chouhan, Braveheart Holdings (Applicant)
BUF -Brooks Urban Fringe District to I -Industrial District
(2"d & 3~d Reading)
D. Horvath presented background information on this item to Council.
C-270/09 MOVED BY COUNCILLOR A. EASTMAN that Bylaw 1670-09, being a
bylaw to amend Land Use Bylaw 1626-07 by rezoning approximately
160 acres (64.8 hectares) in SW t/a 7-19-14-W4 from BUF -Brooks Urban
Fringe District to I -Industrial District, be given SECOND reading.
MOTION CARRIED
C-271 /09
MOVED BY COUNCILLOR J. HARBINSON that Bylaw 1670-09 be given
THIRD and FINAL reading.
MOTION CARRIED
~`""
c. Bylaw 1673-09 -Road Closure & Lease
(C.O. Johnson & Sons Ranches Ltd.)
(1St Reading)
The Development Control Officer presented background information on
this item to Council.
Regular Council Minutes Page 9
August 6, 2009
C-272/09 MOVED BY COUNCILLOR R. ANDREWS that Bylaw 1673-09, being a
r"~ bylaw to close and lease several portions of the public road allowance in
Townships 15 and 16, Range 14, be given FIRST reading.
MOTION CARRIED
d. Bylaw 1674-09 -Road Closure & Lease (L. Pickett)
(1St Reading)
The Development Control Officer presented background information on
this item to Council.
C-273/09 MOVED BY COUNCILLOR S. EVANS that Bylaw 1674-09, being a bylaw to
close and lease the portion of road allowance which lies between
Section 21-22-17-W4 and Section 22-22-17-W4 and the portion of road
allowance which lies between NW '/a 15-22-17-W4 and NE '/a 16-22-17-W4,
be given FIRST reading.
MOTION CARRIED
LEFT THE MEETING
G. Kalo, C. Kalo, H. Johnson, B. Johnson, P. Chouhan, and M. Hasegawa left the meeting
at 11:36 a.m.
e. Bylaw 1654-08 -Road Closure & Cancellation (Christianson)
SE '/a 20-16-16-W4 and SW '/a 20-16-16-W4
(2"d & 3`d Reading)
The Development Control Officer provided background information on
this application.
C-274/09 MOVED BY COUNCILLOR B. DE JONG that Bylaw 1654-08, being a bylaw
to close a portion of the road in SE '/a 20-16-16-W4 and SW '/a 20-16-16-W4
in order to correct an error in the Land Titles system, be given SECOND
reading.
MOTION CARRIED
C-275/09 MOVED BY COUNCILLOR I. SCHROEDER that Bylaw 1654-08 be given
THIRD and FINAL reading.
MOTION CARRIED
LEFT THE MEETING
A. Wickert left the meeting at 11:39 a.m.
Regular Council Minutes
August 6, 2009
11.
POST AGENDA ITEMS -continued
Page 10
c. Regional Enhancement Reserve Funding Request -Division 1
Councillor W. Daniels distributed information on the Regional
Enhancement Reserve funding applications to Council. He inquired
about the process used by other Committees when approving requests.
Councillor 1. Schroeder replied that the Division 2 Committee views the
projects when they have been finished to ensure they have been
completed properly. Councillor W. Daniels responded to questions from
Council.
C-276/09 MOVED BY COUNCILLOR H. WUTZKE that the Regional Enhancement
Reserve Funding Requests from Division 1 be APPROVED for a total
amount of $91,471.50 for the following projects:
• the construction of a washroom in Rolling Hills Park &
Campground in the amount of $14,000.00;
• gravel for the Rolling Hills Golf & Country Club in the amount of
$500.00;
• upgrades to the Rolling Hills Community Hall in the amount of
$40,000.00;
• construction of a community bulletin board in the amount of
$680.00;
• upgrades to the Rolling Hills Hockey Arena in the amount of
$36,291.50;
with funding through the Regional Enhancement Reserve allocation for
Division 1.
MOTION CARRIED
c. Rainfall Damage
The Chief Administrative Officer reported that R. Tiller of Alberta
Emergency Management had suggested that the County submit an
application for funding under the Disaster Assistance program. If
approved, the funding could be accessed by County residents to cover
expenses for damages as a result of the heavy rainfall that are not
otherwise covered by their insurance. The number of property owners
affected and the costs associated the damage is required in order to
complete an application. The Chief Administrative Officer responded to
questions from Council. Council will submit the required information
from ratepayers in their divisions to the Chief Administrative Officer as
soon as possible.
12. QUESTION PERIOD/NOTICE OF MOTION
A question period and notice of motion was held. Council discussed who is
responsible for maintaining the road leading to mailboxes that are on private
J
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Regular Council Minutes Page 11
August 6, 2009
land. The Chief Administrative Officer indicated that, on public property, the
County would be responsible for maintaining fhe road, but there would likely
be an agreement between Canada Post and the landowner that would
address road maintenance. Councillor A.M. Philipsen will determine whether
or not an agreement is in place, and then request that Public Works put
gravel on the road.
13. INFORMATION ITEMS
a. Bassano Pioneer Damsiters Drop In Centre -Thank You Card
This item was accepted as information.
b. Oldman River Regional Services Commission
Re: Position Paper Respecting the Proposed South Saskatchewan
Regional Plan
D. Horvath indicated that the letter had been sent out to members
following the July 4th, 2009 meeting regarding the Alberta Land Use
Framework and that priority has been placed on writing the position
paper, a draft of which is expected to be available in early September.
This item was accepted as information.
c. Clean Air Strategic Alliance (CASA) 2008 Annual Report
This item was accepted as information.
d. Alberta Electric System Operator -Update to Stakeholders
Re: Transmission Development between the Edmonton & Calgary
Areas
This item was accepted as information.
e. Alberta Shock Trauma Air Rescue Foundation (STARS) - 2008
Report to the Community
This item was accepted as information.
f. Alberta Planning Exchange Newsletter (July 2009)
This item was accepted as information.
LEFT THE MEETING
D. Horvath left the meeting at 12:02 p.m.
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Regular Council Minutes
August 6, 2009
LUNCH
Council RECESSED for lunch at 12:02 p.m. and RECONVENED at 1:00 p.m.
ARRIVED AT MEETING
M. Knight, T. Koskie, and B. Gale arrived at 1:00 p.m.
7. DELEGATIONS
a. Newell Regional Expo Future Visions
Page 12
M. Knight presented Council with an explanation of the Newell Regional
Expo project, which is currently in phase 2. This involves a focus on
building welcoming and inclusive communities through social and
economic means. She indicated that she has facilitated various
projects throughout the County, which involves researching what each
community requires and then providing assistance to complete the
projects.
She presented various project milestones in each of the communities.
Councillor A. Eastman commented on the "Evening in the Park" events
that are occurring in Rosemary, which have been very successful and
will continue. A delegation from Tilley has visited Mortlach, SK, to
share ideas for improving their community, and Patricia is focusing on
increasing their volunteer base.
When the projects are complete, the welcoming and inclusive
atmosphere in the County of Newell will be showcased. M. Knight
proposed promoting brooks as `The City of 100 Hellos," due to the vast
ethnic diversity in the area. In order to achieve this goal, funding is
required by the Expo Board in the amount of $12,500.00, which will be
matched with Government grants for a total of $25, 000.00. This funding
will be used towards research and preparation for a facility that would
serve as a test model for an extended community centre in the City of
Brooks. This facility could be used for various events, tourism, and
local information and would include a kitchen facility.
B. Gale indicated there is a great need among both newcomers and
residents for public cooking facilities and kitchen incubators are useful
for helping small family-based operations get into commercial
production. The Crop Diversification Centre maybe interested as well.
M. Knight indicated that, following the initial research, other
Government funding would become available.
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August 6, 2009
Council was given the opportunity to ask questions. Reeve
M. Douglass asked if the presentation had been given to the Council of
the City of Brooks as well. M. Knight replied that they would be
attending the City Council meeting on August 17th and that Mayor M.
Shields is receptive to the idea as a pilot project. M. Knight responded
to questions from Council.
LEFT THE MEETING
M. Knight, T. Koskie, B. Gale, and M. Fitzgerald left the meeting at 1:21 p.m.
Council discussed fhe request for funding. This item will be discussed
further during the August i2, 2009 Joint Services Committee meeting.
LEFT THE MEETING
S. Stanway and R. Kiedrowski left the meeting at 1:30 p.m.
14. IN CAMERA
C-277/09 MOVED BY COUNCILLOR I. SCHROEDER that we move in camera at
~"~ 1:30 p.m.
MOTION CARRIED
C-278/09 MOVED BY COUNCILLOR A. EASTMAN that we move out of camera at
2:34 p.m.
MOTION CARRIED
15. ADJOURN
C-279/09 MOVED BY COUNCILLOR A.M. PHILIPSEN that the meeting adjourn at
2:34 p.m.
MOTION CARRIED
Reeve
County Administr or