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HomeMy WebLinkAbout2009-12-10 Council (Regular) MinutesMEMBERS PRESENT: STAFF: II. MINUTES COUNTY OF NEWELL NO. 4 MINUTES OF COUNCIL MEETING December 10, 2009 The regular Council Meeting of the County of Newell No. 4 was held in the County Office at Brooks, AB on Thursday, December 10, 2009 commencing at 10:15 a.m. M. Douglass, Reeve COUNCILLORS: W. Daniels I. Schroeder A.M. Philipsen R. Andrews J. Harbinson S. Evans A. Eastman B. de Jong H. Wutzke K. Stephenson, Chief Administrative Officer L. Johnson, Assistant Administrator M. Harbicht, Superintendent of Public Works A. Wickert, Development Control Officer R. Havinga, General Manager NRSC C. Jakobsen, Public Works Administrative Assistant A. Clapton, Executive Assistant OTHERS IN ATTENDANCE: S. Stanway, Brooks Bulletin J. Whittingham, Brooks County Chronicle M. Fitzgerald, Q -13 Fox Radio 19 County Ratepayers Antelope Creek Delegation I. EXCUSED FROM MEETING All members were in attendance at this meeting. 1. Council November 23, 2009 The following changes were made to the November 23, 2009 Council minutes: Page 9 Item 13(f) should read "...on three new cells that have been built at the landfill..." Regular Council Minutes December 10, 2009 C-426/09 C-427/09 C-428/09 C-429/09 C-430/09 C-431 /09 IV. V. MOVED BY COUNCILLOR A. EASTMAN that the November 23, 2009 Council minutes be adopted as amended. CALL FOR POST AGENDA ITEMS The Reeve called for post agenda items. ADOPTION OF AGENDA Page 2 MOTION CARRIED MOVED BY COUNCILLOR J. HARBINSON that the agenda be adopted as amended. MOTION CARRIED BYLAWS 1. Bylaw 1685-09 Aimoto Subdivision Raw Water Irrigation System The Assistant Administrator presented Council with background information on this item. MOVED BY COUNCILLOR S. EVANS that Bylaw 1685-09, being a bylaw to impose a local improvement tax in respect of all lands that directly benefit from the "Aimoto Subdivision Raw Water Irrigation System" local improvement project, be given FIRST reading. MOTION CARRIED MOVED BY COUNCILLOR A.M. PHILIPSEN that Bylaw 1685-09 be given SECOND reading. MOTION CARRIED MOVED BY COUNCILLOR H. WUTZKE that consent be given for Bylaw 1685-09 to receive third reading this 10 day of December, 2009. 2. Bylaw 1686-09 Speed Limit Bylaw MOTION CARRIED UNANIMOUSLY MOVED BY COUNCILLOR J. HARBINSON that Bylaw 1685-09 be given THIRD and FINAL reading. MOTION CARRIED This item was postponed until later during this meeting with Public Works staff present. Regular Council Minutes Page 3 December 10, 2009 C- 432/09 C- 433/09 C- 434/09 3. Bylaw 1687 -09 09 LUA 011 NE 1 /4 27- 17 -14 -W4 (Division 2) A Agricultural District to CR Country Residential District The Development Control Officer presented background information on this item and responded to questions from Council. Councillor A.M. Philipsen expressed concerns with allowing the subdivision of each pivot corner. Councillor A. Eastman indicated that the Land Use bylaw should allow for the subdivision of Agricultural land without rezoning. MOVED BY COUNCILLOR I. SCHROEDER that Bylaw 1687 -09, being a bylaw to amend Land Use Bylaw 1626 -07 by rezoning approximately 7.0 acres (2.8 hectares) in NE 1 /4 27- 17 -14 -W4 from A Agricultural District to CR Country Residential District, be given FIRST reading. MOTION CARRIED 4. Bylaw 1688 -09 09 LUA 012 NE 1 /4 19- 20 -15 -W4 (Division 7) A Agricultural District to CR Country Residential District The Development Control Officer presented background information on this item and responded to questions from Council. Councillor A.M. Philipsen inquired about setting a condition that would require the pivot corners to be part of the main parcel. The Development Control Officer indicated that this should be considered during the future Municipal Development Plan discussions. MOVED BY COUNCILLOR B. DE JONG that Bylaw 1688 -09, being a bylaw to amend Land Use Bylaw 1626 -07 by rezoning approximately 4.78 acres (1.93 hectares) in NE 1 /4 19- 20 -15 -W4 from A Agricultural District to CR Country Residential District, be given FIRST reading. MOTION CARRIED VI. ADMINISTRATIVE BUSINESS 1. Subdivision Extension Request 2008 -0 -324 Sect. 11- 15 -15 -W4 The Development Control Officer presented Council with background information on this item. MOVED BY COUNCILLOR A.M. PHILIPSEN that the request for a six month time extension to subdivision application 2008 -0 -324 to June 10, 2010 be APPROVED. MOTION CARRIED Regular Council Minutes Page 4 December 10, 2009 2. Road Closure Application Dinosaur Provincial Park Road Plan 3360BZ The Development Control Officer presented background information on this item and responded to questions from Council. Council requested clarification of the Road Closure Lease /Sale process and gave direction to the Development Control Officer to initiate the process for the closure and sale of road plan 3360BZ lying within portions of Section 25 and the W Y 36- 20 -11 -W4 and W Y 1- 21- 11 -W4. That process begins with the preparation of a road closure bylaw and scheduling a Public Hearing. Council discussed the request to waive the application fee. C- 435/09 MOVED BY COUNCILLOR B. DE JONG that the Road Closure Sale application fee in the amount of $450.00 be waived. LEFT THE MEETING The Assistant Administrator and the Development Control Officer will prepare an outline of the Road Closure Lease /Sale process for Council. A. Wickert left the meeting at 10 :54 a.m. 3. 2010 Capital Operating Budget MOTION DEFEATED The Assistant Administrator presented the 2010 Capital Operating Budgets to Council and gave a summary of the items and amendments that had been made. The Assistant Administrator and Chief Administrative Officer responded to questions from Council regarding paving and other Public Works projects. The Chief Administrative Officer indicated that a set of budget adjustments will be made in April and any further changes can be dealt with at that time. Councillor 1. Schroeder inquired about what other municipalities were spending in the Health Social Care category. Administration will investigate this area and bring further information to Council. The Assistant Administrator indicated that budget approval was required before the end of the year, and that further adjustments will be made before the mill rate is set in the spring. The Chief Administrative Officer responded to questions from Council. MOVED BY COUNCILLOR A. EASTMAN that the revisions be accepted and 2010 Operating Budget in the amount of $115,118,202.00 and the 2010 Regular Council Minutes Page 5 December 10, 2009 Capital Budget in the amount of $47,823,605.00 be adopted as presented on December 10, 2009. Councillor W. Daniels requested that it be recorded in the minutes that he voted in opposition to Motion C- 436/09. 4. Approval of 2010 Budgets for: a. County of Newell Municipal Library Board b. Shortgrass Library System c. Division 3 Recreation Board MOTION CARRIED The Assistant Administrator presented background information on this item and responded to questions from Council. He noted that the amounts requested by the Municipal Library Board and Shortgrass Library System have already been included in the County's 2010 budget. Councillor A.M. Philipsen asked why the Division 3 Recreation Board budget required approval. The Assistant Administrator replied that the agreement indicates that the Recreation Board sets the budget, which is then submitted to Council for approval. Councillor A.M. Philipsen requested clarification regarding whether or not Council approval is required for expenditures approved by the Recreation Boards. The Assistant Administrator replied that the boards set their own budget amounts, which need to be reflected in the County's budget. C- 437/09 MOVED BY COUNCILLOR J. HARBINSON that the 2010 budget for the Municipal Library Board be APPROVED as presented. C- 438/09 MOVED BY COUNCILLOR H. WUTZKE that the 2010 budget for the Shortgrass Library System be APPROVED as presented. MOTION CARRIED The Division 3 Recreation Board budget was postponed until clarification on the process is received. 6. Airport Agreements The Chief Administrative Officer presented Council with background information on this item. Councillor B. de Jong indicated that the agreement has been reviewed by the Joint Services Committee and the Airport Commission. MOTION CARRIED Regular Council Minutes Page 6 December 10, 2009 C- 439/09 C- 440/09 C -441 /09 C- 442/09 ci\r\ MOVED BY COUNCILLOR H. WUTZKE that the County of Newell APPROVES the Co- Ownership and Co- Management Agreement for the Brooks Municipal Airport as presented. 5. Airport Commission Approval of 2010 -2011 Budget The Chief Administrative Officer presented background information on this item and responded to questions from Council. Councillor B. de Jong provided clarification for some of the items listed in the budget. MOVED BY COUNCILLOR I. SCHROEDER that the 2010 Budget for the Airport Commission be APPROVED as presented in the amount of $181,350.00. 7. Funding Request Brooks Food Bank Foundation Council discussed the funding request from the Brooks Food Bank Foundation and expressed concerns with using tax dollars to fund a charitable organization. Discussion followed regarding whether or not provincial funding was available. The Chief Administrative Officer indicated that the Grant Administrator has assisted the Brooks Food Bank Foundation to try to locate additional grant funding sources. MOVED BY COUNCILLOR A. EASTMAN that funding in the amount of $10,000.00 be provided to the Brooks Food Bank Foundation. 8. Cheques for Payment The Assistant Administrator responded to questions from Council. MOVED BY COUNCILLOR W. DANIELS that cheques 166238 to 166241 in the amount of $61,162.41, cheque 166242 in the amount of $2,490.10, cheques 166243 to 166313 in the amount of $2,909,615.49, and Direct Debit Batch 15916 in the amount of $64,987.92 be APPROVED. MOTION CARRIED 9. Municipal Treasurer's Report October 2009 MOTION CARRIED MOTION CARRIED MOTION DEFEATED The Treasurer's report for October 2009 was presented to Council. Regular Council Minutes Page 7 December 10, 2009 C- 443/09 MOVED BY COUNCILLOR S. EVANS that the Treasurer's Report for October 2009 be accepted. C- 444/09 10. Policies a. 1998 -PPW -037 Speed Limits 11. Letter Regarding Highway 873 Accident VIII. POST AGENDA ITEMS 1. Funding Request City of Brooks (Duke of Sutherland Revitalization Project) MOTION CARRIED The Assistant Administrator presented Council with background information on this item. MOVED BY COUNCILLOR J. HARBINSON that Policy 1998 -PPW -037 be RESCINDED. MOTION CARRIED This item was postponed until later during this meeting with Public Works staff present. 12. Letter of Congratulations for County Residents on their 90 100 Birthdays Councillor A.M. Philipsen suggested that the County of Newell initiate a program where residents of the County would receive a letter from Council and a pin on their 90 and 100 birthdays. Council indicated that the requests would come from Council or ratepayers and requested that an article be placed in the newsletter advertising this. 13. Resolutions for Foothills Little Bow Municipal Association The Chief Administrative Officer indicated that the next meeting of the Foothills Little Bow Municipal Association is scheduled for January 15, 2010 in Lethbridge, AB, and the deadline for submitting resolutions is December 18, 2009. Councillor H. Wutzke presented background information on this item and responded to questions from Council. He reported that the Joint Regular Council Minutes Page 8 December 10, 2009 C- 445/09 C- 446/09 Services Committee and the Regional Enhancement Reserve Funding Committee for Division 5 10 had approved up to $200,000.00 from the Regional Enhancement Reserve Funding allocation. Council noted that the Regional Enhancement Reserve Policy requires that the request be submitted along with financial statements, an itemized budget, the names of the committee members, and the date the request was approved by the committee. MOVED BY COUNCILLOR W. DANIELS that the Regional Enhancement Reserve Funding Request from the City of Brooks for the Duke of Sutherland Park revitalization project be APPROVED in the amount of up to $200,000.00 with funding through the Regional Enhancement Reserve allocation for Divisions 5 10. 2. Funding Request Red Cross MOTION CARRIED The Chief Administrative Officer presented Council with background information on this item. At the November 8, 2007 Council meeting, Motion 453/07 was passed, which reads as follows: MOVED BY COUNCILLOR J. HARBINSON that the County of Newell No. 4 approve the $4,000 funding request from the Canadian Red Cross for their 2009 operations, subject to the City of Brooks approving the same. MOTION CARRIED The Chief Administrative Officer indicated that K. Swanson is currently finalizing the agreement for 2010 and future years. Council was given the opportunity to ask questions. MOVED BY COUNCILLOR I. SCHROEDER that the funding request from the Red Cross in the amount of $4,000.00 be APPROVED with funding through the Miscellaneous (Disaster Services) Account subject to the City of Brooks providing the same funding. MOTION CARRIED 3. Funding Request 2010 Southern Alberta Summer Games The Chief Administrative Officer presented Council with background information on this item, indicating that the games organizers are proposing a 50/50 funding partnership between the County and the City of Brooks for a total of $100,000.00 to cover a funding shortfall. The 2010 Southern Alberta Summer Games will feature many activities throughout the County and will benefit economic development and tourism for the region. The Chief Administrative Officer responded to questions from Council. Regular Council Minutes Page 9 December 10, 2009 C- 447/09 LEFT THE MEETING MOVED BY COUNCILLOR B. DE JONG that the County of Newell No. 4 APPROVE a 50/50 funding arrangement with the City of Brooks for up to $50,000.00 each for hosting the 2010 Southern Alberta Summer Games with funding through the Project Contributions (Economic Development) Account. A. Clapton and M. Fitzgerald left the meeting at 12:04 p.m. LUNCH Council RECESSED for lunch at 12:04 p.m. and RECONVENED at 1:00 p.m. ARRIVED AT MEETING M. Harbicht, C. Jakobsen and 15 County Ratepayers arrived at 1:00 p.m. VII. PUBLIC WORKS BUSINESS 3. Delegation Antelope Creek Road Reeve M. Douglass welcomed everyone to the meeting and provided an overview of the procedures to be followed during a delegation presentation. Wendell Rommens thanked County Council for taking time to hear the concerns of the residents along the Antelope Creek Road, and indicated that he was going to be the spokesman for the group of ratepayers present at the meeting. Mr. Rommens presented a letter dated October 30 addressed to County Council noting the reasons the ratepayers feel the first four miles of Antelope Creek Road should be paved, discussions regarding the industrial use of the road, and the high volume of traffic. He also indicated that the group is not here to discuss the maintenance aspect of the road, but the paving of the road instead. Council was given the opportunity to ask questions. Reeve M. Douglass opened the floor for comments from other ratepayers present. Six ratepayers presented further comments and information. MOTION CARRIED Regular Council Minutes Page 10 December 10, 2009 ARRIVED AT MEETING 4 County Ratepayers arrived at 1:15 p.m. LEFT THE MEETING Councillor R. Andrews questioned if the Antelope Creek Road could be considered for the Resource Road Program. Administration was directed to look into this further with the Grant Administrator. Reeve M. Douglass thanked the ratepayers for coming in and indicated that this matter will be further discussed at the December 23 Council meeting. 19 County Ratepayers left the meeting at 1:30 p.m. V. BYLAWS Continued LEFT THE MEETING ARRIVED AT MEETING 2. Bylaw 1686-09 Speed Limit Bylaw Councillor A. Eastman left the meeting at 1:50 p.m. R. Havinga arrived at 1:53 p.m. The Superintendent of Public Works presented a report on Bylaw 1686-09 and responded to questions from Council. A discussion followed on the standards for speed limits on paved roads, engineering designs for paved roads, and current paved road speed limits throughout the County. The Superintendent of Public Works was directed to obtain an engineering opinion regarding paved roads throughout the County. This item will be brought back to a future meeting for further discussion. Regular Council Minutes Page 11 December 10, 2009 C- 448/09 VII. PUBLIC WORKS BUSINESS Continued LEFT THE MEETING 1. Municipal Reports RETURNED TO MEETING R. Havinga presented the Utility Operations NRSC report for November to Council and responded to questions. Councillor A. Eastman returned to the meeting at 2:00 p.m. MOVED BY COUNCILLOR R. ANDREWS that the County of Newell purchase two centrifugal pumps for the water distribution system in Scandia at a cost of $3,828.00 GST Freight to be funded from the Hamlet of Scandia's repair /maintenance operating account. R. Havinga left the meeting at 2 :04 p.m. VI. ADMINISTRATIVE BUSINESS Continued 1. Letter Regarding Highway 873 Accident Councillor R. Andrews presented a letter from a County Resident to Volker Stevin regarding an accident along Highway 873, and asked a letter be written to Volker Stevin requesting that this matter be further investigated. Council indicated that the letter should be sent to Alberta Transportation as well. The Assistant Administrator indicated that he will draft a letter. VII. PUBLIC WORKS BUSINESS Continued 1. Municipal Reports MOTION CARRIED The following Municipal Reports for November 2009 were presented to Council. Protective Services Superintendent of Public Works Operations Manager Technical Manager Shop Foreman Accounting Supervisor Regular Council Minutes Page 12 December 10, 2009 C- 449/09 MOVED BY COUNCILLOR R. ANDREWS that the November 2009 Municipal reports be accepted as information. C- 450/09 LEFT THE MEETING Councillor H. Wutzke left the meeting at 2:40 p.m. RETURNED TO MEETING Councillor H. Wutzke returned to the meeting at 2 :42 p.m. The Superintendent of Public Works provided a verbal report from AMEC updating the status of construction projects, responded to questions from Council, and indicated that he will be reviewing the Tree Cutting policy with the Agricultural Fieldman for future revisions. 2. Truck Route RFP Recommendation The Superintendent of Public Works presented the Truck Route Request for Proposals and recommendation. MOVED BY COUNCILLOR H. WUTZKE that the County of Newell award the Functional Planning Study for a Truck Route to AMEC Earth and Environmental in the amount of $54,680.00 up to a maximum of $109,754.00 if the route is confirmed and land acquisition services are completed, with the funding to come from the County Paving Reserve and shared 50/50 with the City of Brooks. It was noted that the City of Brooks Council will be considering a motion to cost share this study on a 50/50 basis. VIII. POST AGENDA ITEMS Continued 4. Lights at PR130 and SH 544 MOTION CARRIED MOTION CARRIED Councillor A.M. Philipsen indicated that the intersection at SH 544 and PR 130 is very dark, and requested that a letter be written to Alberta Transportation requesting that streetlights be installed. Reeve M. Douglass also noted the intersection where Duck Lake Road and Highway 1 meet should be considered as well. Regular Council Minutes Page 13 December 10, 2009 C -451 /09 LEFT THE MEETING Councillor J. Harbinson left the meeting at 2:55 p.m. LEFT THE MEETING MOVED BY COUNCILLOR A.M. PHILIPSEN that the County of Newell send a letter to Alberta Transportation requesting the installation of streetlights at the intersection of SH 544 PR130 and the intersection of Highway 1 and Duck Lake Road. 5. 2008 Road Map M. Harbicht left the meeting at 3:00 p.m. 6. Jingle BeII Walk 7. Municipal Government Act Review with AAMDC IX. QUESTION PERIOD /NOTICE OF MOTION A question period and notice of motion was held. MOTION CARRIED Councillor W. Daniels requested a copy of the 2008 Road Network Map that was reviewed and approved by Council. Administration was directed to provide a copy to Councillor W. Daniels. Administration was also directed to have a copy of the 2010 Road Network Map installed in the Council Chambers once approved. Councillor H. Wutzke reminded Council of the Jingle Bell Walk event on Monday December 14 starting at the Chinook Credit Union. The Communities in Bloom Committee requested volunteers from Council to assist in the BBQ. Councillor 1. Schroeder indicated that he is currently sitting on an AAMDC committee that will be reviewing the MGA, and requested support from Council. Council noted that a review of the MGA is an important issue, and fully supports the review. Regular Council Minutes Page 14 December 10, 2009 LEFT THE MEETING S. Stanway, J. Whittingham, and C. Jakobsen left the meeting at 3:17 p.m. X. IN CAMERA C- 452/09 MOVED BY COUNCILLOR A.M. PHILIPSEN that we move in camera at 3:17 p.m. C- 453/09 MOVED BY COUNCILLOR A.M. PHILIPSEN that we move out of camera at 4 :58 p.m. XI. ADJOURN C- 454/09 MOVED BY COUNCILLOR B. DE JONG that the meeting adjourn at 4:58 p.m. Signed this 2 3 day of 2009 County Ad strator MOTION CARRIED MOTION CARRIED MOTION CARRIED