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HomeMy WebLinkAbout2017-09-07 Council (Regular) MinutesCOUNTY OF NEWELL MINUTES OF REGULAR COUNCIL September 7, 2017 The regular Council Meeting of the County of Newell was held in the County Office on Thursday, September 7, 2017 commencing at 10:19 a.m. MEMBERS Molly Douglass, Reeve PRESENT: COUNCILLORS: C. Amulung G. Simpson A.M. Philipsen W. Hammergren T. Fyfe K. Christman E. Unruh L. Juss ABSENT: B. de Jong STAFF: K. Stephenson, Chief Administrative Officer L. Johnson, Director of Corporate Services A. Wickert, Manager of Planning & Development D. Horvath, County Planner - ORRSC T. Green, Director of Agricultural Services M. Harbicht, Director of Municipal Services A. Nielsen, Executive Assistant OTHERS IN S. Stanway, Brooks Bulletin ATTENDANCE: K. Steinley, Newell Regional Services Corporation G. Farnden, Senior Municipal Relations Liaison - STARS Foundation 1. 2. C-260/17 3. C-261/17 CALL TO ORDER Reeve M. Douglass called the meeting to order at 10:19 a.m. EXCUSED FROM MEETING MOVED BY COUNCILLOR LIONEL JUSS that Councillor B. de Jong be excused from the meeting. MOTION CARRIED ADOPTION OF MINUTES 3.1 Minutes - Council (August 10, 2017) MOVED BY COUNCILLOR KELLY CHRISTMAN tai the Council Meeting minutes be adopted as presented. f CARRIED Regular Council September 7, 2017 4. CALL FOR POST AGENDA ITEMS Reeve M. Douglass called for post agenda items. 5. ADOPTION OF AGENDA C-262/17 MOVED BY COUNCILLOR CLARENCE AMULUNG that the agenda be adopted as presented. MOTION CARRIED 9. AGRICULTURAL SERVICES BUSINESS 9.1 ASB Update The Director of Agricultural Services presented an update on the recent activities of the Agricultural Services Department. Emerson Bridge Park had a successful camping season and winter preparations are underway. There have been a lot of requests for magpie traps. One rat inspection was conducted in Division 6. The Director of Agricultural Services provided an update on the cold storage building, indicating that they are on schedule to complete construction in November. Council was given the opportunity to ask questions. The Director of Agricultural Services responded to questions regarding off season camping at Emerson Bridge Park. 9.2 Membership - Alberta Farm Animal Care The Director of Agricultural Services provided background information on this item and responded to questions from Council. Discussion followed. C-263/17 MOVED BY COUNCILLOR LIONEL JUSS that the County of Newell becomes a bronze member of the Alberta Farm Animal Care Organization. MOTION CARRIED LEFT THE MEETING T. Green left the meeting at 10:30 a.m. 10. ADMINISTRATIVE BUSINESS 10.4 Request for Letter of Support - EID Historical Park Councillor W. Hammergren provided background information on this item, indicating that the EID Historical Park Board will be submitting an application for grant funding to move a historical building from Rainier to the park. Council was given the opportunity to ask questions. C-264/17 MOVED BY COUNCILLOR CLARENCE AMULUNG that the County of Newell provides a letter of support to the EID Historical Park Board for their grant application upon receipt of a written request from the EID Historical Park Board. \� MOTION CARRIED Page 2 of 9 Regular Council September 7, 2017 10.5 Tourist Information Worker (EID Historical Park) Councillor W. Hammergren provided background information on this item, indicating possible funding sources including Economic Development or Canadian Badlands. 7. BYLAWS 7.2 Bylaw 1895-17 Council Code of Conduct The Director of Corporate Services provided background information on this item and responded to questions from Council. C-265/17 MOVED BY COUNCILLOR ANNE MARIE PHILIPSEN that Bylaw 1895-17, being a bylaw for the purpose of establishing a Council Code of Conduct, be given SECOND reading. MOTION CARRIED C-266/17 MOVED BY COUNCILLOR TRACY FYFE that Bylaw 1895-17 be given THIRD and FINAL reading. MOTION CARRIED 10. ADMINISTRATIVE BUSINESS — continued 10.6 Councillor Payment Sheets (July 2017) :'67/17 MOVED BY COUNCILLOR KELLY CHRISTMAN that the July 2017 Councillor Payment Sheets be accepted with the amendments recommended by the Councillor Compensation Review Committee. MOTION CARRIED 10.7 Cheques for Payment There were no cheques for payment to discuss at this meeting. 10.8 Payment Register The Director of Corporate Services responded to questions from Council. C-268/17 MOVED BY COUNCILLOR ANNE MARIE PHILIPSEN that the Payment Register be accepted. MOTION CARRIED 10.9 Requests for Functions of Council 10.9.1 Unleashing the Potential of the Metal Fabrication Industry (September 6, 2017) Councillor A.M. Philipsen provided background information and asketh- Councillor L. Juss' attendance at this event be approved as a fun tionl� Page 3 of 9 Regular Council September 7, 2017 Council. Councillor L. Juss provided further information. Councillor A. M. Philipsen and Councillor L. Juss responded to further questions from Council. C-269/17 MOVED BY COUNCILLOR CLARENCE AMULUNG that Councillor A.M. Philipsen and Councillor L. Juss be permitted to attend "Unleashing the Potential of the Metal Fabrication Industry" in Bassano, AB on September 6, 2017 as a function of Council. MOTION DEFEATED 10.9.2 RAIL Commons (September 29 - October 1, 2017) The Executive Assistant provided background information on this item. Discussion followed. Council indicated preference for another County staff member to attend. 10.9.3 Southeast Alberta Renewable Energy Strategy Community Stakeholders Session (September 21, 2017) Council was presented with background information on this item. Reeve M. Douglass noted that this event falls on a Council meeting day. The Director of Corporate Services indicated that he would be attending. ARRIVED AT MEETING M. Harbicht arrived at 10:53 a.m. 11. MUNICIPAL SERVICES BUSINESS 11.1 Director of Municipal Services Report The Director of Municipal Services presented his report to Council, giving an overview of the highlights. He indicated that the bridge replacement on East Gem Road will be delayed until after October 6, 2017 when the Eastern Irrigation District shuts off the water. The Chief Administrative Officer, the Director of Municipal Services, and the Manager of Engineering Services met with Fortis Alberta regarding the LED streetlight conversion. Council was given the opportunity to ask questions. Councillor W. Hammergren asked for percentages of how many residences/businesses are not registered to the rural water distribution system. The Director of Municipal Services indicated that he would obtain that information for Council. The Director of Municipal Services responded to questions regarding overweight/over dimensional load permit statistics. 11.3 Bridge File 78050 Replacement The Director of Municipal Services provided background information on this item, indicating that the maximum load and speed limit have been reduced on the �� bridge. The Director of Municipal Services responded to questions from Council. J-27 17 MOVED BY COUNCILLOR CLARENCE AMULUNG that the Municipal Services t' p Department proceed with design and tendering of the replacement of Bridge File 78050 with funding from the Infrastructure Fund in Restricted Surplus. MOTION CARRIED Page 4 of 9 Regular Council September 7, 2017 LEFT THE MEETING M. Harbicht left the meeting at 11:08 a.m. 12. POST AGENDA ITEMS There were no Post Agenda items to discuss at this meeting. 13. INFORMATION ITEMS 13.1 Mini Bus Monthly Report (July 2017) This item was accepted as information. 13.2 Public Hearing Notice - Vulcan County Bylaw 2017-028 (Land Use Bylaw Amendment) This item was accepted as information. ARRIVED AT MEETING A. Wickert, D. Horvath, and K. Steinley arrived at 11:11 a.m. 10. ADMINISTRATIVE BUSINESS — continued 10.3 Airport Privatization Council was presented with background information on this item. Discussion followed. Councillor L. Juss responded to questions from Council. This item was accepted as information. 11. MUNICIPAL SERVICES BUSINESS — continued 11.2 Utilities - NRSC Report K Steinley presented the Utilities - NRSC Report to Council, giving an overview of the highlights. He provided further details regarding the cause of the leak in the Rainier distribution system and an update on the Tilley pumphouse transfer switch. Five requests to connect to the rural water system have been received since the last report to Council. The Eastern Irrigation District will be shutting the water off October 6, 2017 and the Tilley and Patricia wastewater lagoons will be discharged the week after. K. Steinley provided information regarding the investigation of water loss, indicating that some locations in Rainier identified by the County's Finance department will be monitored. Rolling hills ha a water loss rate of 30% which is attributed to the age of the system and sev ral leaks that occurred over the years. NRSC and County staff will meet to dete ine priorities. Council was given the opportunity to ask questions. Page 5 of 9 Regular Council September 7, 2017 C-271/17 MOVED BY COUNCILLOR WAYNE HAMMERGREN that the Director of Municipal Services Report and the Utilities - NRSC Report for August 2017 be APPROVED as presented MOTION CARRIED LEFT THE MEETING K. Steinley left the meeting at 11:27 a.m. 7. BYLAWS — continued 7.3 Bylaw 1896-17 - Rescind Bylaw 623-78 & 1763-13 (Road Closure & LEASE) The Manager of Planning & Development provided background information on this item. In both cases, the landowners are no longer using the road allowance and the pivots have been moved. Council was given the opportunity to ask questions. The County Planner indicated that the lease agreement is registered on the Land Title so that, if the land is sold, the new landowner will be aware of it. The Manager of Planning & Development indicated that air photos are more effective than site visits as the road allowances are often undeveloped. Councillor C. Amulung asked about Bylaw 1763-13 and whether the pivots had been moved. The Manager of Planning & Development provided further information, indicating that the new landowner was not interested in signing a new lease agreement and indicated that he would move the pivot instead. The Manager of Planning & Development responded to further questions from Council. C-272/17 MOVED BY COUNCILLOR KELLY CHRISTMAN that Bylaw 1896-17, being a bylaw for the purpose of rescinding Bylaw 623-78 and Bylaw 1763-13, be given FIRST reading. MOTION CARRIED C-273/17 MOVED BY COUNCILLOR LIONEL JUSS that we move into Public Hearings at 11:46 a.m. MOTION CARRIED 6. PUBLIC HEARINGS 6.1 Bylaw 1892-17 Land Use Bylaw Reeve M. Douglass called the Public Hearing to order at 11:46 a.m. Reeve M. Douglass did not review the procedures that would be followed for the hearing as there were no new persons in attendance. The County Planner stated that the intent of the Public Hearing is to hear representations on Bylaw 1892-17. The intent of this bylaw is to adopt a new Land Use Bylaw for the County of Newell. The County Planner provided background information on this item indicating that t I " a copy of the document had been circulated to adjacent landowners and to a list of affected agencies. No responses have been received. Page 6 of 9 Regular Council September 7, 2017 There were no persons in attendance speaking either in favor of or in opposition to the proposed bylaw. The County Planner responded to questions from Council. C-274/17 MOVED BY COUNCILLOR ELLEN UNRUH that we move out of Public Hearings at 11:50 a.m. MOTION CARRIED 7. BYLAWS 7.1 Bylaw 1892-17 Land Use Bylaw The County Planner provided background information on this item and responded to questions from Council. C-275/17 MOVED BY COUNCILLOR CLARENCE AMULUNG that Bylaw 1892-17, being a bylaw to adopt a Land Use Bylaw for the County of Newell, be given SECOND reading. MOTION CARRIED C-276/17 MOVED BY COUNCILLOR LIONEL JUSS that Bylaw 1892-17 be given THIRD and FINAL reading. MOTION CARRIED 10. ADMINISTRATIVE BUSINESS — continued 10.1 Draft Intermunicipal Development Plan (MD of Taber) The County Planner provided background information on this item explaining how the boundaries were determined. She requested Council approval to proceed with the public consultation process, which will involve a joint open house between the County and the M.D. of Taber in late September to early October. The County Planner responded to questions regarding the boundaries, indicating that the titles were used rather than quarter sections. She also responded to questions regarding the Historic Resource Value Sites. The Chief Administrative Officer suggested that the plan area boundary be reduced to a half mile from the river. The County Planner indicated that she would bring that up for discussion at the next /MDP meeting with the MD of Taber. 10.2 Request for Proclamation - Alberta Development Officers Week (September 24-30, 2017) The Director of Corporate Services provided background information on this item and responded to questions from Council. C-277/17 MOVED BY COUNCILLOR WAYNE HAMMERGREN that Council hereby proclaims September 24-30, 2017 as Alberta Development Officers Week in the County of Newell. MOTION Page 7 of 9 Regular Council September 7, 2017 LUNCH Council RECESSED for lunch at 12:04 p.m. and RECONVENED at 1:03 p.m. ARRIVED AT MEETING G. Farnden arrived at 1:00 p.m. 8. DELEGATIONS 8.1 Update - STARS (G. Farnden) G. Farnden thanked the County of Newell for continuing to support the STARS Foundation at $2 per capita per year. She provided an update on the number of missions flown by STARS in 2016-2017. She gave an overview of the Emergency Link Centre (ELC) which specializes in rural mapping. G. Farnden presented information on the SOLUS Emergency Assistance App, a subscription -based service that provides a direct connection to the STARS ELC for individuals who may be working alone in rural areas. G. Farnden stated that some municipalities are using it for their field staff. G. Farnden provided the mission breakdown for the County of Newell, indicating an average of 35 missions are flown in the County of Newell per year. She displayed a comparison of missions flown in neighbouring municipalities and an overview of funding and expenditures for STARS Alberta. G. Farnden asked Council to consider providing annual support in the amount of $2 per capita for a four-year term or create a standing motion within the Protective Services budget. She presented a framed photo to Council. ARRIVED AT MEETING M. Harbicht, G. Tiffin, A. Wickert, D. Horvath, and S. Simpson arrived at 1:19 p.m. Council was given the opportunity to ask questions. G. Farnden responded to questions regarding the SOLUS app, indicating that emergency contact can be initiated with a single touch of a button. LEFT THE MEETING G. Farnden left the meeting at 1:26 p.m. 14. QUESTION PERIOD/NOTICE OF MOTION A question period and notice of motion was held. A�J_) Page 8 of 9 Regular Council September 7, 2017 15. IN CAMERA 278/17 MOVED BY COUNCILLOR ANNE MARIE PHILIPSEN that we move in camera at 1:27 p.m. to discuss three legal issues. MOTION CARRIED C-279/17 MOVED BY COUNCILLOR CLARENCE AMULUNG that we move out of camera at 2:55 p.m. MOTION CARRIED 16. ADJOURN Being that the agenda matters have been concluded, the meeting adjourned at 2:55 p.m. Signed this _:�i—z day of , 2017 Page 9 of 9