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HomeMy WebLinkAbout2010-09-09 Council (Regular) Minutes COUNTY OF NEWELL NO. 4 MINUTES OF COUNCIL MEETING September 9, 2010 The regular Council Meeting of the County of Newell No. 4 was held in the County Office at Brooks, AB on Thursday, September 9, 2010 commencing at 10:38 a.m. MEMBERS PRESENT: M. Douglass, Reeve COUNCILLORS: W. Daniels I. Schroeder A.M. Philipsen R. Andrews J. Harbinson S. Evans A. Eastman B. de Jong H. Wutzke STAFF: K. Stephenson, Chief Administrative Officer L. Johnson, Assistant Administrator D. Horvath, County Planner — ORRSC A. Wickert, Development Control Officer R. Nesbitt, New Facilities Planning Committee A. Nielsen, Executive Assistant OTHERS IN J. Nesbitt, Brooks Bulletin ATTENDANCE: P. Grigaitis, Brooks & County Chronicle M. Fitzgerald, Q -13 Fox Radio Russ Tanner, 2010 Southern AB Summer Games Amy Purvis, 2010 Southern AB Summer Games Chad Glasser, 2010 Southern AB Summer Games Don Weisbeck, Ashton's Place Brenda Muddle, Ashton's Place Hailey Hodge, Ashton's Place Jason Khan, Ashton's Place Cyril Mitchell, AMEC Karim Abbany, AMEC 3 County Ratepayers in attendance for the Public Hearings EXCUSED FROM MEETING All members were in attendance at this meeting. Regular Council Minutes Page 2 September 9, 2010 0 II. MINUTES 1. Council (August 5, 2010) C- 319/10 MOVED BY COUNCILLOR A.M. PHILIPSEN that the August 5, 2010 Council Meeting minutes be adopted as presented. MOTION CARRIED III. CALL FOR POST AGENDA ITEMS The Reeve called for post agenda items. IV. ADOPTION OF AGENDA C- 320/10 MOVED BY COUNCILLOR A. EASTMAN that the agenda be adopted as amended. MOTION CARRIED VII. ADMINISTRATIVE BUSINESS 1. Subdivision Extension Request — 2009 -0 -172 0 (Block 1, Plan 881 0977 — NE '/a 6- 19- 14 -W4) The County Planner provided background information on this item and responded to questions from Council. C 321/10 MOVED BY COUNCILLOR I. SCHROEDER that the request for a six month time extension to subdivision application 2009 -0 -172 to March 9, 2011 be APPROVED. MOTION CARRIED 4. Global Village Radio Show Sponsorship Opportunity Reeve M. Douglass presented background information on this item and responded to questions from Council. This item was referred to the next meeting of the Economic Development/Tourism Committee. P li) 5. 100 Year Farm Family Awards Councillor S. Evans presented background information on this item and \' responded to questions from Council. Regular Council Minutes Page 3 September 9, 2010 C- 322/10 MOVED BY COUNCILLOR S. EVANS that the County of Newell No. 4 honor 100 year farm families with an award and that the Agricultural Services Board staff develop a policy for administering the program according to the provincial guidelines. MOTION CARRIED 6. 7 Annual SPEC Community Barbecue — Opportunity for Celebrity Cooks Council was presented with a letter from the SPEC Association for Children & Families requesting celebrity cooks. Reeve M. Douglass, Councillor 1. Schroeder, Councillor J. Harbinson, and Councillor H. Wutzke indicated that they would attend. 7. County of Newell Rural Water Distribution Initiative The Assistant Administrator presented Council with background information on this item, indicating that formal motions were required for several decisions made during the September 2, 2010 discussions. Council discussed cost sharing for the initial capital cost. Councillor 1. Schroeder requested that a $1,000.00 initial fee would be required before services are installed to each site, and that the County of Newell would offer an option to finance the remaining $6,000.00 over five years. The Assistant Administrator responded to questions from Council. C- 323/10 MOVED BY COUNCILLOR I. SCHROEDER that the connection fee charged to each property owner will be $7,000.00 based on a 300 gallon /day trickle system unit, and that a $1,000.00 deposit be required up front with the option to finance the remaining balance of $6,000.00 over 5 years at Alberta Capital Finance Authority Rates. MOTION CARRIED Council discussed the ongoing operating costs for the rural water distribution system. The Assistant Administrator provided clarification on the rates discussed during the September 2, 2010 meeting, indicating that landowners who have paid to have the curb stop installed will be charged $20.00 per month regardless of whether or not they are receiving water service. When the water service is connected to their residence, there will be an additional charge of $24.00 per month, for a total of $44.00 per month. The rate is based on a landowner receiving 300 gallons /day at a rate of 60 cents per cubic meter and will be guaranteed for a period of 5 years. The Chief Administrative Officer and Assistant Administrator responded to questions from Council. Regular Council Minutes Page 4 September 9, 2010 C- 324/10 MOVED BY COUNCILLOR H. WUTZKE that the ongoing cost for the rural CO water service in effect through to December 31, 2015 would be $20.00 per month for installed services regardless of physical connection to the system, and $24.00 per month for water consumed. MOTION CARRIED Further discussion was postponed until later during this meeting. ARRIVED AT MEETING R. Nesbitt arrived at 11:16 a.m. X. POST AGENDA ITEMS 1. Tender Award — New County Facilities J. Carey of Barr Ryder Architects & Interior Designers was contacted by telephone. He presented Council with an overview of the tender process and summarized the four tenders received. The lowest bid came from Ledcor Construction Limited and he indicated that the bid is complete and valid and the cost breakdown provided closely follows the cost estimate. C- 325/10 MOVED BY COUNCILLOR H. WUTZKE that the County of Newell No. 4 accepts the recommendation of Barr Ryder Architects & Interior Designers and APPROVES the lowest bid in the amount of $12,975,000.00 plus GST from Ledcor Construction Limited for the New County Facilities. MOTION CARRIED J. Carey indicated that, in order to move forward, the County of Newell must issue a Letter of Intent to the successful bidder. Barr Ryder will begin preparing the construction contract and the drawings for building permits. J. Carey responded to questions from Council. LEFT THE MEETING R. Nesbitt left the meeting at 11:28 a.m. ARRIVED AT MEETING Two ratepayers arrived at 11:29 a.m. C- 326/10 MOVED BY COUNCILLOR R. ANDREWS that we move into Public Hearings at 11:29 a.m. \MD MOTION CARRIED Regular Council Minutes Page 5 September 9, 2010 V. PUBLIC HEARINGS 1. Bylaw 1705 -10 — Municipal Development Plan Reeve M. Douglass called the Public Hearing to order at 11 :29 a.m. Reeve M. Douglass reviewed the procedures that would be followed for the hearing. The Assistant Administrator stated that the intent of Bylaw 1705 -10 is to adopt a Municipal Development Plan for the County of Newell No. 4. The County Planner provided background information on this item. A formal circulation has been completed as required under the Municipal Government Act and included many adjacent municipalities, government departments, and referral agencies. She indicated that the Town of Bassano had proposed a change to the urban fringe area boundary and displayed a map showing what had been included in the IMDP for comparison. ARRIVED AT MEETING One ratepayer arrived at 11:38 a.m. The County Planner responded to questions from Council. The ratepayers in attendance were given the opportunity to speak. J. Airth expressed concerns with allowing people to subdivide parcels out of agricultural land to create residential developments. He listed examples of how his agricultural operation is affected by residential properties on adjacent acreages. He questioned the County's commitment to protecting agriculture and requested that Council consider the future of farming in the area when making decisions to allow residential subdivisions in agricultural areas. Council was given the opportunity to ask questions. LEFT THE MEETING Two ratepayers left the meeting at 11:47 a.m. 2. Bylaw 1707 -10 —10 LUA 007 Ptn. of Parcel A, Plan 8183 FG (SE 1 /4 1- 19- 15 -W4) — Division 5 A — Agricultural District to CR — Country Residential District Reeve M. Douglass called the Public Hearing to order at 11 :47 a.m. _________y_yv.ep Regular Council Minutes Page 6 September 9, 2010 Reeve M. Douglass did not review the procedures that would be '0 followed for the hearing as there were no new persons in attendance. The Assistant Administrator stated that the intent of Bylaw 1707 -10 is to amend Land Use Bylaw 1626 -07 by rezoning approximately 4.4 acres (1.78 hectares) in a Ptn. of SE % 1- 19 -15 -W4 from A — Agricultural District to CR — Country Residential District. LEFT THE MEETING One ratepayer left the meeting at 11:50 a.m. The County Planner provided background information on this item, indicating that there had been no concerns raised in response to the circulation. Alberta Transportation indicated that there is minimal impact on Highway 542 and the Energy Resources Conservation Board has noted there is well activity in the area. There were no persons in attendance speaking either in support of or in opposition to the proposed bylaw. Council was given the opportunity to ask questions. C C- 327/10 MOVED BY COUNCILLOR H. WUTZKE that we move out of Public Hearings at 11:51 a.m. MOTION CARRIED VI. BYLAWS 1. Bylaw 1705 -10 — Municipal Development Plan The County Planner provided background information on this item and responded to questions from Council. Councillor S. Evans expressed concerns with increasing the Bassano urban fringe area. Discussion followed regarding a feedlot in that area that could be affected if the urban fringe area was changed. The County Planner indicated that the MDP could be accepted as presented today and the map could be amended at a later date following a meeting with the Town of Bassano to discuss the amendments to the urban fringe area. C- 328/10 MOVED BY COUNCILLOR W. DANIELS that Bylaw 1705 -10, being a bylaw to adopt a Municipal Development Plan for the County of Newell No. 4, be given SECOND reading. bx.ii) Discussion followed regarding possible amendments to the Bassano urban fringe area boundaries. Regular Council Minutes Page 7 September 9, 2010 - _ C- 329/10 MOVED BY COUNCILLOR H. WUTZKE that Motion C- 328/10 be TABLED. MOTION CARRIED LUNCH Council RECESSED for lunch at 12:10 p.m. and RECONVENED at 1:01 p.m. ARRIVED AT MEETING R. Tanner, A. Purvis, and C. Glasser Arrived at 1:01 p.m. VII. ADMINISTRATIVE BUSINESS — continued 2. 2010 Southern Alberta Summer Games Report A. Purvis presented to Council the final report on the 2010 Southern Alberta Summer Games. Over 2,000 people from twelve regions participated in the games, and 357 of those were from the County of Newell area. She gave an overview of the medal count and the events held. She also presented a list of sponsors and the people responsible for organizing the different events, and offered special thanks to the Silver Sage Community Corral, Grasslands School Division, and Christ the Redeemer Catholic Schools for their assistance and support. She presented a comparison of the budgeted and actual expenses, indicating that there were a few outstanding invoices at this time. R. Tanner indicated that, as a result of some generous in kind donations, the financial commitment required from the City of Brooks and the County of Newell will be less than the $50,000.00 which each had previously agreed to. Council was given the opportunity to ask questions. LEFT THE MEETING R. Tanner, A. Purvis, and C. Glasser left the meeting at 1:17 p.m. ARRIVED AT MEETING D. Weisbeck, B. Muddle, H. Hodge, and J. Khan arrived at 1:17 p.m. 3. Ashton's Place Funding Request Council was shown a video promoting Ashton's Place Youth Centre and information was distributed regarding the various events and services offered. B. Muddle provided Council with background information on herself and the youth center, indicating that youth from both the City of Brooks and the County of Newell attend regularly. She gave an overview of the volunteer base and the youth council that meets Regular Council Minutes Page 8 September 9, 2010 monthly to develop programming and organize events. As indicated by AIN the youth in the video, Ashton's Place allows youth to develop skills and confidence and encourages healthy behaviours. D. Weisbeck presented Council with financial information, indicating that Ashton's Place requires approximately $10,000.00 per month to operate. He indicated that they have applied for a Community Initiatives Program and charity status, but are making a funding request to both the City of Brooks and the County of Newell. Council was given the opportunity to ask questions. Councillor B. de Jong inquired about their goals for long -term budgeting. D. Weisbeck replied that they are hoping to get municipal funding, as is the case with youth centers in other municipalities. Councillor R. Andrews commented on the increase in attendance, and B. Muddle attributed this to word of mouth advertising by the youth who were attending. D. Weisbeck noted that the physical space is adequate at this time, but staffing limitations are apparent. LEFT THE MEETING D. Weisbeck, B. Muddle, H. Hodge, and J. Khan left the meeting at 1:50 p.m. ARRIVED AT MEETING C. Mitchell and K. Abbany arrived at 1:50 p.m. VIII. PUBLIC WORKS BUSINESS 1. Truck Route Planning Study C. Mitchell presented an overview of the study, which is a joint project of the City of Brooks and the County of Newell to provide short and long term alternatives to the existing truck route. Two routes are being investigated — a north /south route and an east/west route — and have been discussed with the Joint Services Committee and presented for public input during an open house meeting in April. The information received from these meetings, as well as from resident surveys, has been taken into account when developing the proposed routes. K. Abbany presented a summary of the study objectives and displayed a map of the existing north /south route, indicating the traffic counts at certain points and providing recommended improvements for safety. He displayed a map showing five potential north /south routes and went over the positive and negative characteristics for each. K. Abbany displayed a map showing the existing east/west route and provided a recommendation for a short -term alternative route. He also showed a Regular Council Minutes Page 9 September 9, 2010 map with four proposed long -term alternatives for the east/west truck route and went over the positive and negative characteristics for each. K. Abbany then provided Council with a summary of the feedback received at the April 7, 2010 open house meeting, indicating that safety had been ranked the highest concern. He then explained the ranking criteria and weighted comparative matrix used to determine the best routes. He proposed Alternative 11 for the north /south route, and Alternative A -2 for the east/west route, noting that A -1 could be used if A -2 was not cost - effective at this time. K. Abbany gave an overview of the Canadian Pacific Railway contribution and involvement that would be required for all rail crossings. A summary of the recommendations was then provided, including costs and what is required to move forward. Council was given the opportunity to ask questions. Councillor W. Daniels commented on a possible increase of traffic on Old Highway 1. Councillor B. de Jong inquired about the cost for land, and K. Abbany indicated that the costs provided included land acquisition costs. Discussion followed and Council agreed that more public consultation is required once the two options are endorsed by Council. C- 330/10 MOVED BY COUNCILLOR H. WUTZKE that Council endorses the recommended routes for the east/west (Alternative Al and A2) and north /south (Alternative II) truck routes as presented by AMEC, and that staff be directed to initiate the land acquisition process. Discussion followed regarding the importance of acquiring land as soon as possible. C. Mitchell indicated that they would be presenting the proposed truck routes to Joint Services on October 13, 2010. If approved there, the preferred routes will be presented to the public at an open house. C. Mitchell responded to further questions from Council. VOTE ON MOTION C- 330/10 — MOTION CARRIED LEFT THE MEETING C. Mitchell, K. Abbany, and M. Fitzgerald left the meeting at 2:50 p.m. VI. BYLAWS — continued 1. Bylaw 1705 -10 — Municipal Development Plan — continued C- 331/10 MOVED BY COUNCILLOR H. WUTZKE that Motion C- 328/10 be lifted from the table. MOTION CARRIED Regular Council Minutes Page 10 September 9, 2010 Discussion followed regarding proposed amendments to the Bassano urban fringe area. The County Planner indicated that she would arrange a meeting with the Town of Bassano following the election to discuss the boundaries. C- 328/10 MOVED BY COUNCILLOR W. DANIELS that Bylaw 1705 -10, being a bylaw to adopt a Municipal Development Plan for the County of Newell No. 4, be given SECOND reading. MOTION CARRIED C- 332/10 MOVED BY COUNCILLOR B. DE JONG that Bylaw 1705 -10 be given THIRD and FINAL reading. MOTION CARRIED 2. Bylaw 1707 -10 —10 LUA 007 Ptn. of Parcel A, Plan 8183 FG (SE 1 /4 1- 19- 15 -W4) — Division 5 A — Agricultural District to CR — Country Residential District The County Planner provided background information on this item and responded to questions from Council. C- 333/10 MOVED BY COUNCILLOR A.M. PHILIPSEN that Bylaw 1707 -10, being a c) bylaw to amend Land Use Bylaw 1626 -07 by rezoning approximately 4.4 acres (1.78 hectares) in a Ptn. of SE 1 4 1- 19 -15 -W4 from A — Agricultural District to CR — Country Residential District, be given SECOND reading. MOTION CARRIED C- 334/10 MOVED BY COUNCILLOR J. HARBINSON that Bylaw 1707 -10 be given THIRD and FINAL reading. MOTION CARRIED LEFT THE MEETING D. Horvath and A. Wickert left the meeting at 2:56 p.m. 3. Bylaw 1708 -10 — Local Improvement (Scandia Raw Water Irrigation .%(//A119 System) The Assistant Administrator presented background information on this item and responded to questions from Council. C- 335/10 MOVED BY COUNCILLOR R. ANDREWS that Bylaw 1708 -10, being a bylaw to authorize the County of Newell No. 4 to impose a Local Improvement Tax in respect of all lands that directly benefit from the "Hamlet _ of Scandia Raw Water Irrigation System" Local Improvement Project, be given FIRST reading. MOTION CARRIED Regular Council Minutes Page 11 September 9, 2010 C- 336/10 MOVED BY COUNCILLOR I. SCHROEDER that Bylaw 1708 -10 be given SECOND reading. MOTION CARRIED C- 337/10 MOVED BY COUNCILLOR H. WUTZKE that consent be given for Bylaw 1708 -10 to receive third reading this 9 day of September, 2010. MOTION CARRIED UNANIMOUSLY C- 338/10 MOVED BY COUNCILLOR A.M. PHILIPSEN that Bylaw 1708 -10 be given THIRD and FINAL reading. MOTION CARRIED VII. ADMINISTRATIVE BUSINESS — continued 3. Ashton's Place Funding Request — continued Discussion continued regarding the funding request from Ashton's Place Youth Centre. LEFT THE MEETING Councillor H. Wutzke left the meeting at 3:02 p.m. This item will be discussed further after the City of Brooks makes their decision. 7. County of Newell Rural Water Distribution Initiative — continued Discussion continued on the Rural Water Distribution initiative. The Assistant Administrator responded to questions from Council. LEFT THE MEETING Councillor A.M. Philipsen left the meeting at 3:10 p.m. ARRIVED AT MEETING Councillor A.M. Philipsen and Councillor H. Wutzke returned at 3:11 p.m. - A/0 C- 339/10 MOVED BY COUNCILLOR B. DE JONG that the County of Newell register blanket easements required for system installation /pipeline right of ways and further that all landowners who will have pipelines constructed through their land be consulted with the specifics of construction alignments. MOTION CARRIED Regular Council Minutes Page 12 September 9, 2010 C- 340/10 MOVED BY COUNCILLOR W. DANIELS that information regarding the project be distributed through a series of public open houses and other public information alternatives. MOTION CARRIED C- 341/10 MOVED BY COUNCILLOR J. HARBINSON that the preferred option for proceeding with the design and installation of the Rural Water Distribution System will be based on six (6) separate service areas. MOTION CARRIED Council discussed the system installation requirements within the Inter Municipal Development Plan area. The Chief Administrative Officer explained that this had been discussed during a Joint Services Committee meeting and that most of the IMDP area can be serviced with a trickle system. The Chief Administrative Officer responded to questions from Council. C- 342/10 MOVED BY COUNCILLOR J. HARBINSON that the Rural Water Distribution System within the City of Brooks IMDP areas identified for development to urban standards, be serviced with full pressure and fire flow capacity and all other areas within the IMDP be serviced to trickle system standards. MOTION CARRIED 8. 2010 Tax Sale — Public Auction The Assistant Administrator presented background information on this item and responded to questions from Council. C- 343/10 MOVED BY COUNCILLOR S. EVANS that the 2010 Tax Sale by Public Auction be held on Wednesday, November 17, 2010 at 10:00 a.m. in the County of Newell Administration Building with cash only terms, and that the reserve bids for the 2010 Tax Sale properties be set as recommended by Administration. MOTION CARRIED 9. Future Council Meeting Dates The Assistant Administrator presented Council with background information on this item. C- 344/10 MOVED BY COUNCILLOR A.M. PHILIPSEN that the November 11, 2010 Municipal Planning Commission and Council meetings be rescheduled for Wednesday, November 10, 2010. MOTION CARRIED Regular Council Minutes Page 13 September 9, 2010 LEFT THE MEETING P. Grigaitis left the meeting at 3:20 p.m. C- 345/10 MOVED BY COUNCILLOR A. EASTMAN that any Councillor be permitted to attend a County of Newell Orientation Session at 10:00 a.m. on Wednesday, October 20, 2010 as a function of Council. MOTION CARRIED C- 346/10 MOVED BY COUNCILLOR S. EVANS that any Councillor be permitted to attend the Municipal Affairs New Councillor orientation session in Rosemary on November 12, 2010 as a function of Council. MOTION CARRIED C- 347/10 MOVED BY COUNCILLOR A.M. PHILIPSEN that the budget meetings with Council be held on November 22 & 23 and December 6th & 7th MOTION CARRIED 10. Advance Poll for 2010 Municipal Election The Assistant Administrator presented background information on this item and responded to questions from Council. C- 348/10 MOVED BY COUNCILLOR W. DANIELS that the County of Newell No. 4 authorizes an Advance Poll for the 2010 Municipal Election with the date, time, and location to be determined by the Returning Officer. MOTION CARRIED 11. Municipal Treasurer's Report — July 2010 The Treasurer's Report for July 2010 was presented to Council. C- 349/10 MOVED BY COUNCILLOR W. DANIELS that the Treasurer's Report for July 2010 be accepted. MOTION CARRIED 12. Councillor Payment Sheets (July 2010) Reeve M. Douglass indicated that 2 hours plus mileage needs to be added to Councillor J. Harbinson's compensation as he represented the County at the Dragon Boat Races. Councillor R. Andrews requested that the mileage for the Summer Games be returned to 0. Discussion followed regarding what should or should not be considered a function of Council. This will be discussed further during the Organizational Meeting. Regular Council Minutes Page 14 September 9, 2010 C- 350/10 MOVED BY COUNCILLOR S. EVANS that the July 2010 Councillor Payment Sheets be accepted with the amendments recommended by the Councillor Compensation Review Committee and as follows: Councillor J. Harbinson — Dragon Boat Races — 2.0 hours plus mileage; Councillor R. Andrews — Summer Games — Mileage should be 0. MOTION CARRIED 13. Cheques for Payment C- 351/10 MOVED BY COUNCILLOR I. SCHROEDER that cheques 168136 to 168137 in the amount of $21,203.99, cheques 168138 to 168139 in the amount of $81,200.35, cheques 168140 to 168247 in the amount of $1,942,495.25, cheques 168248 to 168327 in the amount of $797,998.45, cheques 168328 to 168339 in the amount of $750,128.55, Direct Debit Batch 17100 in the amount of $100,070.27, Direct Debit Batch 17188 in the amount of $11,812.87, and Direct Debit Batch 17263 in the amount of $66,070.16 be APPROVED. MOTION CARRIED VIII. PUBLIC WORKS BUSINESS — continued Ali ilk 2. Municipal Reports The following Municipal Reports for August 2010 were presented to Council: - Utilities — NRSC - Superintendent of Public Works - Project Update Maps - Shop Foreman C- 352/10 MOVED BY COUNCILLOR W. DANIELS that the Municipal Reports for August 2010 be APPROVED as presented. MOTION CARRIED IX. COMMITTEE REPORTS L .r 1. Airport Commission Councillor B. de Jong reported that the airport has completed a long term strategy plan, which will be made available after the City of Brooks has had a chance to review it. They have met with a construction company regarding extending the runway. He also noted that the Airport Road is currently being paved, and the aprons and taxiways have been completed. Regular Council Minutes Page 15 September 9, 2010 2. Rural Crime Watch Councillor R. Andrews indicated that the Annual General Meeting will be held on November 4, 2010. The Rural Crime Watch has also received funding from Enerplus in the amount of $2, 000.00 3. Disaster Services Committee Councillor A. Eastman reported that, at their last meeting, they discussed the status of the group and some upcoming disaster meetings. Councillor H. Wutzke noted that discussions continue regarding the provincial communications system for first responders. 4. Economic Development/Tourism Committee Councillor A. M. Philipsen submitted a written report to Council. 5. Oldman River Regional Services Commission Councillor A. M. Philipsen submitted a written report to Council. 6. Newell Foundation Councillor H. Wutzke indicated that a barbecue had been held for the staff of Playfair Lodge. Councillor S. Evans reported that they would be meeting with Alberta Health Services to discuss daily enhanced living. 7. Newell Recycling Association/ Newell Regional Solid Waste Management Agency Councillor B. de Jong reported that the new recycling facility has been completed and the grand opening has been tentatively scheduled for the end of October. He indicated that he will make arrangements for Council to tour the new facility following a future Council meeting. Councillor S. Evans indicated that the Bassano & Area Resource Recovery Association facilities will open on September 18, 2010. Councillor R. Andrews inquired about the possibility of adding Rainier School to the recycling trailer rotation schedule, and Councillor B. de Jong replied that he would look into this. Regular Council Minutes Page 16 September 9, 2010 8. Shortgrass Library System Councillor W. Daniels reported that CEO J. Reinhardt would be leaving the Shortgrass Library System for a job with Alberta Public Libraries Electronic Network. He also indicated that a letter would be sent to the County of Newell requesting that he be appointed the County of Newell representative on the Board of Trustees for a one -year term. 9. AAMDC Committee Councillor 1. Schroeder reported that they have finished their recommendations on assessment and are currently working on recommendations for development. He requested feedback from Council regarding the AAMDC newsletters that get distributed. X. POST AGENDA ITEMS — continued 2. Request to Borrow County Mini Bus (Bassano Birthday Bash) Council was presented with a request to borrow the County Mini Bus A , from the organizers of the Bassano Birthday Bash. The Assistant Administrator reported that the regular mini bus drivers were not available on the day of the event, but that the Accounting Supervisor had advised that they could obtain insurance for someone with the appropriate license to drive. Councillor H. Wutzke and Councillor B. de Jong indicated that they would be available to drive. C- 353/10 MOVED BY COUNCILLOR J. HARBINSON that the Bassano Birthday Bash be permitted to use the County of Newell Mini Bus for their trip to the Bassano Dam on September 25, 2010, and that Councillor H. Wutzke or Councillor B. de Jong will volunteer to drive the bus. MOTION CARRIED XI. INFORMATION ITEMS 1. Mini Bus Reports a. June 2010 b. July 2010 The Mini Bus Reports for June and July 2010 were accepted as information. XII. QUESTION PERIOD /NOTICE OF MOTION A question period and notice of motion was held. Regular Council Minutes Page 17 September 9, 2010 X. POST AGENDA ITEMS — continued 3. Range Road 133A (SW 1 /4 4- 15- 13 -W4) Councillor W. Daniels provided background information on this item. The road in question is not a registered County road allowance, but the County has been maintaining it. Council reviewed information provided by the Superintendent of Public Works on the costs associated with surveying and registering the road. Councillor W. Daniels indicated that he had met with the landowner, who is trying to sell the land. Council was also presented with a fax from the landowner's spouse expressing concerns with this road being considered a County Road. Councillor W. Daniels requested that this item be discussed further during the September 23, 2010 Council meeting with the Superintendent of Public Works. XIII. IN CAMERA There were no in camera items to discuss at this meeting. XIV. ADJOURN Being that the agenda matters have been concluded, the meeting adjourned at 4:13 p.m. Signed this 2 3 day of - /e/1"--�10 Reeve 1 Co nt f'd inistrator