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HomeMy WebLinkAbout2011-05-05 Council (Regular) Minutes COUNTY OF NEWELL NO. 4 MINUTES OF COUNCIL MEETING May 5, 2011 The regular Council Meeting of the County of Newell No. 4 was held in the County Office at Brooks, AB on Thursday, May 5, 2011 commencing at 10:04 a.m. MEMBERS PRESENT: M. Douglass, Reeve COUNCILLORS: C. Amulung A.M. Philipsen M. Nesbitt J. Bulger A. Eastman B. de Jong L. Juss ABSENT: I. Schroeder R. Andrews STAFF: K. Stephenson, Chief Administrative Officer L. Johnson, Assistant Administrator D. Horvath, County Planner — ORRSC A. Wickert, Manager of Planning and Development T. Green, Agricultural Fieldman M. Harbicht, Superintendent of Public Works A. Nielsen, Executive Assistant OTHERS IN ATTENDANCE: S. Stanway, Brooks Bulletin C. Lindsay, Brooks & County Chronicle M. Fitzgerald, The One D. Wiens, County Ratepayer I. EXCUSED FROM MEETING C- 155/11 MOVED BY COUNCILLOR A.M. PHILIPSEN that Councillor I. Schroeder and Councillor R. Andrews be excused from the meeting. MOTION CARRIED Regular Council Minutes Page 2 May 5, 2011 II. MINUTES 1. Council — April 21, 2011 The following changes were made to the April 21, 2011 Council Meeting minutes: Page 7 — Item VI.6 — should read `...indicated that Newbrook Lodge has ordered a new generator..." C- 156/11 MOVED BY COUNCILLOR C. AMULUNG that the April 7, 2011 Council minutes be adopted as amended. MOTION CARRIED III. CALL FOR POST AGENDA ITEMS The Reeve called for post agenda items. IV. ADOPTION OF AGENDA C- 157/11 MOVED BY COUNCILLOR B. DE JONG that the agenda be adopted as amended. MOTION CARRIED 0 V. BUSINESS FROM MINUTES There was no business from the minutes to discuss at this meeting. ARRIVED AT MEETING Councillor J. Bulger arrived at 10:07 a.m. VIII. ADMINISTRATIVE BUSINESS 2. Request to Amend Development Agreement Requirements 2007 -0 -402 & 2007 -0 -403 The Assistant Administrator presented Council with background information on this item. The developer has requested that a condition in the development agreement regarding the fire pond be relaxed due to the proximity of other water sources for fire suppression. Council was given the opportunity to ask questions. C- 8/11 MOVED BY COUNCILLOR B. DE JONG that Article 12 in the Development 0 Agreements 2007 -0 -402 and 2007 -0 -403 regarding the requirement for the Regular Council Minutes Page 3 May 5, 2011 developer to provide a Fire Water Dugout be waived due to the proximity of alternative water sources to the development. MOTION CARRIED Councillor L. Juss inquired about fencing the existing pond for more security and D. Wiens indicated that there is fencing in place that could be improved. LEFT THE MEETING D. Wiens left the meeting at 10:12 a.m. VII. BYLAWS 2. Bylaw 1726 -11 -11 LUA 004 Text Amendment - Addition of Work Camps as a Discretionary Use in the A - Agricultural, C - Commercial, LI - Light Industrial, and I - Industrial Land Use Districts The County Planner provided background information on this item and responded to questions from Council. Council A.M. Philipsen asked how long work camps would be considered temporary. The County Planner replied that the specific criteria for the definitions would be developed by the Land Use Bylaw Review Committee. C- 159/11 MOVED BY COUNCILLOR L. JUSS that Bylaw 1726 -11, being a bylaw to amend Land Use Bylaw 1626 -07 by adding a definition for work camps and to amend Schedule 2 of the Land Use Bylaw by adding Work camps as a discretionary use to A - Agricultural, C - Commercial, LI - Light Industrial, and I - Industrial land use districts, be given FIRST reading. MOTION CARRIED VIII. ADMINISTRATIVE BUSINESS - continued 1. Wheatland County Municipal Development Plan The County Planner indicated that Wheatland County has forwarded a proposed amendment of their Municipal Development Plan and requested a response by May 17, 2011. She summarized the proposed amendments, indicating that these will have little to no effect on the County of Newell and are similar to what is included in the County's Municipal Development Plan. ARRIVED AT MEETING T. Green arrived at 10:20 a.m. Council was given the opportunity to ask questi•ns. Dis;sion Regular Council Minutes Page 4 May 5, 2011 followed regarding changes to the number of parcels permitted in rural subdivisions and the County Planner indicated that she would get further information. A letter will be written to Wheatland County indicating that the County of Newell has no concerns with the proposed amendments. 3. Funding Request — Brooks & District Museum Canada Day Celebrations The Assistant Administrator provided Council with background information on this item. Discussion followed regarding the funding provided to various organizations within the County of Newell. Councillor A.M. Philipsen indicated that the Economic Development & Tourism Committee had recently approved a funding request from the Brooks & District Museum. She suggested that a single funding request could be made in the future. Discussion continued regarding funding alternatives. C- 160/11 MOVED BY COUNCILLOR M. NESBITT that the funding request from the Brooks & District Museum for Canada Day celebrations in 2011 be APPROVED in the amount of $1,000.00 and that a letter be sent indicating that a single funding request should be submitted in the future. MOTION DEFEATED 4. Councillor Payment Sheets (March 2011) C- 161/11 MOVED BY COUNCILLOR A.M. PHILIPSEN that the March 2011 Councillor Payment Sheets be accepted with the amendments recommended by the Councillor Compensation Review Committee. MOTION CARRIED 5. Cheques for Payment C- 162/11 MOVED BY COUNCILLOR B. DE JONG that cheques 169857 to 169859 in the amount of $17,647.62 be APPROVED. MOTION CARRIED IX. AGRICULTURAL BUSINESS 1. Direction Regarding Fusarium Graminearum The Agricultural Fieldman provided Council with background j\I information on this item. He indicated that the province wants to continue with a zero tolerance policy on fusarium which is currently not manageable in the County of Newell and requested direction on how to proceed for the South Region ASB Committee. Councillor B. de Jong inquired about the Canadian Wheat Board's Regular Council Minutes Page 5 May 5, 2011 position and the Agricultural Fieldman replied that they would not have a zero tolerance policy as Saskatchewan and Manitoba both have a higher level of fusarium infestation than Alberta. He suggested that the direction could be for the South Region ASB Committee to request that fusarium be classified as a nuisance under the Agricultural Pest Act. This would allow each municipality to follow their own fusarium control strategies. ARRIVED AT MEETING M. Harbicht arrived at 10:45 a.m. Council directed the Agricultural Fieldman to write a letter to the South Region ASB Committee regarding the classification of fusarium as a nuisance rather than a pest in the Agricultural Pest Act. The Agricultural Fieldman responded to further questions from Council. LEFT THE MEETING T. Green left the meeting at 10:53 a.m. X. PUBLIC WORKS BUSINESS 1. Calcium Requests The Superintendent of Public Works presented Council with two requests for calcium for approval. In accordance with Policy 2011 -PPW -053, requests for over 1000 feet of calcium must be approved by Council. The Superintendent of Public Works responded to questions from Council. LEFT THE MEETING Councillor L. Juss left the meeting at 10:56 a.m. Discussion followed regarding the cost sharing program in place for calcium applications and whether or not costs per lineal foot should be based on a percentage. ARRIVED AT MEETING Councillor L. Juss returned at 11:02 a.m. The Superintendent of Public Works indicated that the majority of applications are in the 300' range in front of residences. This item will be brought back for further discussion at a future meeting. Regular Council Minutes Page 6 May 5, 2011 C- 163/11 MOVED BY COUNCILLOR M. NESBITT that Council APPROVES the requests for calcium applications at SW 12- 21 -14 -W4 (2000 feet) and NW 9- 18 -14 -W4 (1900 feet) at a cost of $0.33 per lineal foot to the applicant. MOTION CARRIED 2. 2011 Grader Tender Results The Superintendent of Public Works provided background information on this item and responded to questions from Council C- 164/11 MOVED BY COUNCILLOR A. EASTMAN that Council APPROVES the tender from Brandt Tractor Ltd. in the amount of $605,800.00 plus GST for the purchase of two John Deere 870GP graders to replace Unit 204 and Unit 207A. MOTION CARRIED 3. Superintendent of Public Works Report The Superintendent of Public Works presented his report to Council and gave an overview of the highlights. Council was given the opportunity to ask questions. Councillor B. de Jong inquired about who is responsible for deficiencies after paving projects are complete. The Superintendent of Public Works replied that the contractor is responsible for correcting any issues that arise for one year after the 0 Construction Completion Certificate has been signed after an inspection. The Superintendent of Public Works responded to further questions from Council. C- 165/11 MOVED BY COUNCILLOR A. EASTMAN that we move into Public Hearings at 11:31 a.m. MOTION CARRIED VI. PUBLIC HEARINGS 1. Bylaw 1725 -11 — 11 -LUA -003 SE 20- 21- 14 -W4M — Division 8 A — Agricultural District to CR — Country Residential District Reeve M. Douglass called the Public Hearing to order at 11:31 a.m. Reeve M. Douglass did not review the procedures that would be followed for the hearing as there were no new persons in attendance. The County Planner stated that the intent of Bylaw 1725 -11 is to Cirkj amend Land Use Bylaw 1626 -07 by rezoning approximately 6.25 acres (2.5 hectares) in SE 20- 21 -14 -W4 from A — Agricultural District to CR — Country Residential District. The County Planner provided background information on this item. Regular Council Minutes Page 7 May 5, 2011 One response to the circulation has been received from an adjacent fur,; landowner expressing concerns regarding an existing feeding operation in the area. The County Planner indicated that this operation is not a full confined feeding operation and does not require a permit from the Natural Resources Conservation Board. She also noted that there will be no detrimental effect to the adjacent landowner as a result of this rezoning. There were no persons in attendance speaking either in support of or in opposition to the proposed bylaw. Council was given the opportunity to ask questions. C- 166/11 MOVED BY COUNCILLOR A.M. PHILIPSEN that we move out of Public Hearings at 11:35 a.m. MOTION CARRIED VII. BYLAWS 1. Bylaw 1725 -11 — 11 -LUA -003 SE 20- 21- 14 -W4M — Division 8 A — Agricultural District to CR — Country Residential District The County Planner provided background information and responded ° to questions from Council. C- 167/11 MOVED BY COUNCILLOR B. DE JONG Bylaw 1725 -11, being a bylaw to amend Land Use Bylaw 1626 -07 by rezoning approximately 6.25 acres (2.5 hectares) in SE 1 /4 20- 21 -14 -W4 from A — Agricultural District to CR — Country Residential District, be given SECOND reading. MOTION CARRIED C- 168/11 MOVED BY COUNCILLOR L. JUSS that Bylaw 1725 -11 be given THIRD and FINAL reading. MOTION CARRIED X. PUBLIC WORKS BUSINESS — continued 3. Superintendent of Public Works Report — continued The Superintendent of Public Works initiated discussion on the gravel road reconstruction process, indicating that there is a lack of historical information regarding how many times work has been ,done in certain locations. He provided costs associated by some recent projects on Range Road 15-2 and Range Road 15 -4, indicating that there is a significant difference in the costs as well as the work completed. The Superintendent of Public Works gave an overview of the process used to prioritize gravel projects and suggested that funding should be used this year towards conducting a study and developing a 3 -5 year gr el Regular Council Minutes Page 8 May 5, 2011 plan. The Chief Administrative Officer acknowledged the importance of having a plan in place for gravel road reconstruction projects and commented on the difference between the costs of the two projects given as examples. The Superintendent of Public Works replied that a study could provide beneficial information regarding whether certain types of construction are sustainable. The Superintendent of Public Works responded to questions from Council. He displayed pictures of Range Road 15 -2 and Range Road 15 -4 outlining the differences in construction. LUNCH Council RECESSED for lunch at 12:05 p.m. and RECONVENED at 1:46 p.m. X. PUBLIC WORKS BUSINESS - continued 3. Superintendent of Public Works Report - continued The Superintendent of Public Works requested direction from Council regarding the proposal for Genivar to submit a quote and conduct a road study. The Superintendent of Public Works responded to further questions from Council. XII. INFORMATION ITEMS 2. Letter from Alberta Transportation re: Alberta Municipal Water/Wastewater Partnership Council agreed that Reeve M. Douglass should write a letter to Alberta Transportation thanking them for the Alberta Municipal Water/Wastewater Partnership funding received. X. PUBLIC WORKS BUSINESS - continued 4. Utilities - NRSC Report The Utilities - NRSC report was presented to Council. Councillor A.M. Philipsen indicated that a problem had arisen with a curb stop behind the community hall and asked who would be responsible for the repair costs. The Chief Administrative Officer indicated that Newell Regional Services Corporation would determine who is responsible. CY) Regular Council Minutes Page 9 May 5, 2011 C LEFT THE MEETING M. Harbicht left the meeting at 1:58 p.m. XI. POST AGENDA ITEMS 1. Meeting with Grasslands Public Schools The Assistant Administrator indicated that Grasslands Public Schools has requested to meet with Council. Council suggested dates, including May 31, or June 9, 13, 23, or 27 2. Joint City /County Meeting The Assistant Administrator requested alternate dates and suggested that this meeting could be combined with the Alberta Municipal Affairs facilitated session regarding revenue cost sharing. Council agreed and also suggested June 14, 16, 21, and 29 as alternate dates. 3. Annual Safety Meeting Council discussed preparations for the staff breakfast at the Annual Safety Meeting on May 6, 2011. XII. INFORMATION ITEMS 1. 2011 ATCO Community Symposium This item was accepted as information. XIII. QUESTION PERIOD /NOTICE OF MOTION A question period and notice of motion was held XIV. IN CAMERA There were no in camera items to discuss at this meeting. Regular Council Minutes Page 10 May 5, 2011 XV. ADJOURN 0 Being that the agenda matters have been concluded, the meeting adjourned at 2:40 p.m. Signed this / >4_ ay of A- , 2011 EP ' cP Reeve i/ C.. - v Administrator 0 0