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HomeMy WebLinkAbout2012-04-05 Council (Regular) MinutesCOUNTY OF NEWELL MINUTES OF Regular Council April 5, 2012 The regular Council Meeting of the County of Newell was held in the County Office at Brooks, AB on Thursday, April 5, 2012 commencing at 10:01 a.m. MEMBERS PRESENT: M. Douglass, Reeve COUNCILLORS: C. Amulung I. Schroeder R. Andrews M. Nesbitt J. Bulger A. Eastman L. Juss ABSENT: STAFF: A.M. Phillipsen B. de Jong K. Stephenson, Chief Administrative Officer L. Johnson, Assistant Administrator A. Wickert, Manager of Planning & Development D. Horvath, County Planner - ORRSC M. Harbicht, Superintendent of Public Works T. Schroeder, Assistant Superintendent of Public Works G. Tiffin, Technical Manager A. Nielsen, Executive Assistant OTHERS IN S. Stanway, Brooks Bulletin ATTENDANCE: 1 County Ratepayer 1. CALL TO ORDER Reeve M. Douglass called the meeting to order at 10:01 a.m. 2. EXCUSED FROM MEETING C- 106/12 MOVED BY COUNCILLOR A. EASTMAN that Councillor A.M. Philipsen and Councillor B. de Jong be excused from the meeting. MOTION CARRIED Regular Council April 5, 2012 C- 107/12 3. ADOPTION OF MINUTES a. Minutes - Council (March 22, 2012) MOVED BY COUNCILLOR M. NESBITT that the March 22, 2012 Council Meeting minutes be adopted as presented. 4. CALL FOR POST AGENDA ITEMS Reeve M. Douglass called for post agenda items. 5. ADOPTION OF AGENDA MOTION CARRIED C- 108/12 MOVED BY COUNCILLOR L. JUSS that the agenda be adopted as amended. MOTION CARRIED C- 109/12 C- 110/12 6. BYLAWS a. Bylaw 1749 -12 - Tax Rates (2012) The Assistant Administrator presented background information on this item and responded to questions from Council. MOVED BY COUNCILLOR L. JUSS,that Bylaw 1749 -12, being a bylaw to authorize the rates of taxation for various purposes in the year 2012, be given FIRST reading. MOTION CARRIED b. Bylaw 1751 -12 -12 LUA 001 Ptn. of NW 31- 20 -14 -W4 - Division 8 A - Agricultural District to C - Commercial District The County Planner presented background information on this item and responded to questions from Council. She indicated that the Eastern Irrigation District will allow a crossing provided that it is engineered for truck traffic, and that the Traffic Impact Assessment requested by Alberta Transportation has been completed. MOVED BY COUNCILLOR I. SCHROEDER that Bylaw 1751 -12, being a bylaw to amend Land Use Bylaw 1626 -07 by rezoning approximately 29.4 acres Page 2 of 8 • • Regular Council April 5, 2012 • (11.9 hectares) in NW 31- 20 -14 -W4 from A - Agricultural District to C - Commercial District, be given FIRST reading. MOTION CARRIED 7. ADMINISTRATIVE BUSINESS b. Annual General Meeting Agenda (May 24, 2012) The Chief Administrative Officer asked Council if there were other presentations that should be arranged for the Annual General Meeting on May 24, 2012. Currently, MPE Engineering and ORRSC will be in attendance. Councillor M. Nesbitt suggested that Genivar could provide information regarding the gravel study, and the Chief Administrative Officer indicated that he would look into this. ARRIVED AT MEETING Councillor R. Andrews arrived at 10:10 a.m. c. Policy Review - Graphics Standards • C- 111/12 Council was presented with a draft Graphics Standards policy, which provides guidelines for the consistent use of the official County of Newell logo. The Executive Assistant responded to questions from Council. MOVED BY COUNCILLOR M. NESBITT that Policy 2012 - PAD -061 be adopted as presented. MOTION CARRIED ARRIVED AT MEETING W. Ragan arrived at 10:12 a.m. a. Road Closure - Approval to Proceed The Manager of Planning & Development presented background information on this item, indicating that the applicant would like to proceed by closing as many of the road allowances within Countess as possible prior to a land use amendment. This proposal has been circulated to the Agricultural Services Board and Public Works and no issues were identified. • ARRIVED AT MEETING T. Schroeder arrived at 10:18 a.m. Page 3of8 Regular Council April 5, 2012 C- 112/12 Reeve M. Douglass asked if Alberta Transportation had been included in the circulation. The Manager of Planning & Development replied that they will be included in the circulation regarding the public hearing, and that they had been consulted in the past. W. Ragan, the applicant, inquired if the land value was negotiable. Reeve M. Douglass asked if any progress had been made in acquiring the parcel owned by the Countess Community Club. W. Ragan replied that the last activity of that club was in 1949 and the province must address it through a vesting order. The Chief Administrative Officer indicated that a municipality cannot sell land for less than market value unless it is advertised for sale to the public. He suggested that W. Ragan obtain an appraisal from a certified appraiser for Council's consideration. The Manager of Planning & Development explained how the market value is determined. Discussion followed and the Chief Administrative Officer responded to further questions from Council. MOVED BY COUNCILLOR M. NESBITT that we proceed with the process for closing and SELLING all the road allowances within Countess except Connaught Street up to the northern boundary of Lot 15, Block 2, Plan 1786BA. MOTION CARRIED LEFT THE MEETING W. Ragan, A. Wickert, and D. Horvath left the meeting at 10:27 a.m. ARRIVED AT MEETING M. Harbicht arrived at 10:27 a.m. d. Cheque Register The Assistant Administrator responded to questions from Council. C- 113/12 MOVED BY COUNCILLOR R. ANDREWS that the Cheque Register be accepted. MOTION CARRIED 8. PUBLIC WORKS BUSINESS a. Superintendent of Public Works Report The Superintendent of Public Works presented his report to Council, giving an overview of the highlights. The Superintendent of Public Works responded Page 4 of 8 Regular Council April 5, 2012 • C- 114/12 C- 115/12 • C- 116/12 C- 117/12 • to questions from Council. b. Utilities - NRSC Report Council was presented with the Utilities - NRSC Report. The Chief Administrative Officer and the Superintendent of Public Works responded to questions from Council. MOVED BY COUNCILLOR A. EASTMAN that the Superintendent of Public Works report and the Utilities - NRSC report for March 2012 be APPROVED as presented. MOTION CARRIED c. Tender Award - NRSC Pipeline (Rosemary to Bassano - Contract 1) The Chief Administrative Officer presented background information on this item and responded to questions from Council. MOVED BY COUNCILLOR I. SCHROEDER that Council accepts the low tender as submitted and awards the Regional Water Pipeline: Rosemary to Bassano - Contract 1 tender to Brooks Asphalt & Aggregate Ltd. for the tendered price of $3,651,370.00 plus GST for Schedule A (Rosemary to Bassano) and $265,370.00 plus GST for Schedule B (Duchess Branch). MOTION CARRIED d. Tender Award - Heavy Truck The Superintendent of Public Works presented background information on this item and responded to questions from Council. MOVED BY COUNCILLOR R. ANDREWS that Council APPROVES the tender from Prairie Hydraulic in the amount of $244,911.00 for the purchase of a Plow Truck, Combination Dump Body /Spreader Unit, and Plow. MOTION CARRIED e. Tender Award - Motor Grader The Superintendent of Public Works presented background information on this item and responded to questions from Council. MOVED BY COUNCILLOR M. NESBITT that Council APPROVES the low tender from Brandt Tractor Ltd. in the amount of $636,000.00 for the purchase of two John Deere 870GP graders to replace Unit 206 and Unit 209. MOTION CARRIED Page5of8 Regular Council April 5, 2012 C- 118/12 The Superintendent of Public Works and Assistant Superintendent of Public Works responded to further questions from Council regarding graders. f. Tender Award - Gravel Crush The Superintendent of Public Works presented background information on this item and responded to questions from Council. He explained the benefits behind crushing gravel every five years rather than every three years. Councillor R. Andrews inquired about the status of the gravel pit study and the Superintendent of Public Works replied that the Technical Manager would be meeting with the engineers to begin an analysis of existing pits. The Superintendent of Public Works responded to further questions from Council. MOVED BY COUNCILLOR L. JUSS that Council APPROVES the tender from Smith Trucking and awards the 2012 Steveville Gravel Crush tender to Smith Trucking in the amount of $458,000.00; furthermore, that Genivar Ltd. be assigned to Quality Assurance on the project for an additional cost of $37,597.00. MOTION CARRIED g. 2012 Non - Residential Calcium The Assistant Superintendent of Public Works presented background information on this item and responded to questions from Council. He gave an overview of the amount of calcium that would be applied by the County under this program and the process that would be followed. ARRIVED AT MEETING G. Tiffin arrived at 11:08 a.m. The Assistant Superintendent of Public Works responded to questions from Council. The Superintendent of Public Works noted that any significant changes to the proposed non - residential calcium maps should be reviewed by Council. The Assistant Superintendent of Public Works requested that each Councillor review the map for their division and provide feedback as soon as possible. The Superintendent of Public Works responded to further questions from Council. C- 119/12 MOVED BY COUNCILLOR C. AMULUNG that the 2012 Calcium Haul Roads Program be APPROVED. Page 6of8 MOTION CARRIED • • Regular Council April 5, 2012 9. POST AGENDA ITEMS a. Alberta Libraries Conference (April 26 -28, 2012) Councillor M. Nesbitt asked if the County would cover the per diem for meals at the Alberta Libraries Conference, as the Shortgrass Library System will be covering registration and transportation. As per Policy 2011 -PLG -014 (Councillor's Compensation & Expenses), the Alberta Library Conference does not require prior authorization of Council for the attendance of the Shortgrass Library System board member. 10. INFORMATION ITEMS a. Mini Bus Monthly Report (February 2012) This item was accepted as information. b. Strategic Priorities Chart This item was accepted as information. c. ATCO Electric Project Update (March 2012) This item was accepted as information. 11. QUESTION PERIOD /NOTICE OF MOTION A question period and notice of motion was held. 12. IN CAMERA C- 120/12 MOVED BY COUNCILLOR L. JUSS that we move in camera at 11:25 a.m. to discuss a land issue. MOTION CARRIED C- 121/12 MOVED BY COUNCILLOR I. SCHROEDER that we move out of camera at 12:22 p.m. • Page 7 of 8 MOTION CARRIED Regular Council April 5, 2012 13. ADJOURN Being that the agenda matters have been concluded, the meeting adjourned at 12:23 p.m. Signed this ! day of t f , 2012 Page 8 of 8 Reeve dministrator •