Loading...
HomeMy WebLinkAbout2018-04-05 Council (Regular) Minutes COUNTY OF NEWELL MINUTES OF REGULAR COUNCIL April 5, 2018 The regular Council Meeting of the County of Newell was held in the County Office on Thursday, April 5, 2018 commencing at 10:00 a.m. MEMBERS Molly Douglass, Reeve PRESENT: COUNCILLORS: C. Amulung H. Kallen A.M. Philipsen W. Hammergren T. Fyfe K. Christman E. Unruh B. de Jong L. Juss STAFF: K. Stephenson, Chief Administrative Officer L. Johnson, Director of Corporate Services A. Wickert, Manager of Planning & Development D. Horvath, County Planner- ORRSC S. Simpson, Development Clerk G. Tiffin, Manager of Engineering Services M. Fenske, Manager of Finance A. Nielsen, Executive Assistant OTFIERS IN S. Stanway, Brooks Bulletin . ATTENDANCE: K. Steinley, Newell Regional Services Corporation M. DeBlois, KPMG LLP MP M. Shields, Bow River 1. CALL TO ORDER Reeve M. Douglass called the meeting to order at 10:00 a.m. 2. EXCUSED FROM MEETING All members were in attendance at this meeting. 3. ADOPTION OF MINUTES 3.1 Minutes -Council (March 22, 2018) C-108/18 MOVED BY COUNCILLOR KELLY CHRISTMAN that the March 22, 2018 Council Meeting minutes be adopted as presented. MOTION CARRIED J Regular Council April 5,2018 4. CALL FOR POST AGENDA ITEMS Reeve M. Douglass called for post agenda items. 5. ADOPTION OF AGENDA C-109/18 MOVED BY COUNCILLOR LIONEL JUSS that the agenda be adopted as presented. MOTION CARRIED 9. ADMINISTRATIVE BUSINESS 9.1 Planning � Development Report The Manager of Planning & Development presented an update on the recent activities of the P/anning & Development Department. Council was given the opportunity to ask questions. The Manager of Planning&Deve/opment responded to questions regarding solar development projects that are currently in progress. C-110/18 MOVED BY COUNCILLOR HUBY KALLEN that the March 2018 Planning & Development Report for be accepted as presented. MOTION CARRIED 9.2 DRAFT North Headgates Area Redevelopment Plan , The County P/anner presented Council with the draft North Headgates Area Redevelopment P/an and requested that they review it and provide feedback. She provided information on a request by the engineers for an additiona/6m of right of way a/ong the east boundary to address stormwater management requirements. The Manager of Engineering Services provided further details on the stormwater management system. He responded to questions regarding the changes requested by the landowners for the relocation of the Public Utility Lot (PUL). Concerns with the proposed new location for the PUL include proximity to wetland, possib/e disturbance of wildlife habitat, and increased costs associated with burying the tank and construction for truck access. The County P/anner responded to questions regarding the request for boat and recreational vehicle storage, indicating that Municipal Reserve parcels are to be used for parks or open space and cannot be used for commercial purposes. She suggested that this issue be considered as a separate application outside of this development. The Chief Administrative Officer indicated that the landowners' requests need to be considered. The County Planner responded to questions from Council regarding the process for approving the plan and making future amendments. The Manager of Engineering Services responded to questions regarding the land owned by the Eastern Irrigation District, indicating that they have outlined their requirements and want to discuss access issues, raw water irrigation systems, and liability for recreation lands. The County Planner provided information on the wildlife sweeps required under the Species at Risk Act. The Manager of Engineering Services indicated that the cost of purchasing land from the Eastern Irrigation District has been included as one of the project costs under the Local Improvement Tax for North Headgates. Page 2 of 11 Regular Council April 5,2018 The Director of Corporate Services indicated that property owners of the neighbouring Bantry Bay development had previously been sent a letter regarding the North Headgates Area Redevelopment Plan. The letter indicated that consideration was also being given to extending sewer services into Bantry Bay and that those residents would be responsible for the proportionate share of the project costs. The Director of Corporate Services and the Manager of Engineering Services responded to questions from Council. ARRIVED AT MEETING K. Steinley arrived at 10:41 a.m. This item will be brought back to the April 19, 2018 Council Meeting for further discussion. LEFT THE MEETING A. Wickert, D. Horvath, S. Simpson and G. Tiffin left the meeting at 10:42 a.m. 10. MUNICIPAL SERVICES BUSINESS 10.1 Utilities - NRSC Report K. Stein/ey presented The Utilities - NRSC Report to Council, giving an overview of the highlights. Newell Regional Services Corporation is currently monitoring a possible leak in the Rolling Hills Hamlet Distribution System. Two requests for rural waterconnections have been received. Operators continue to deal with snow and ice issues. MPE Engineering will be investigating issues with the flow meter at the Tilley Lift Station. K. Stein/ey responded to questions from Council regarding the Rolling Hills Hamlet Distribution System. LEFT THE MEETING K. Steinley left the meeting at 10:48 a.m. 9. ADMINISTRATIVE BUSINESS —continued 9.4 2018 Budget for Rosemary—County Joint Fire Service The Director of Corporate Services provided background information on this item and responded to questions from Council. C-111/18 MOVED BY COUNCILLOR ELLEN UNRUH that Council APPROVES the 2018 Budget for the Rosemary Fire Department. MOTION CARRIED The Director of Corporate Services responded to questions regarding the Capital Apparatus, indicating that the Rosemary & Rural Fire Area Committee h Page 3 of 11 Regular Council April 5,2018 discussed the purchase of a rapid response unit and requested that it be referred to the Fire Chiefs for consideration. Discussion followed. Councillor E. Unruh provided further information regarding the rapid response unit. ARRIVED AT MEETING M. Fenske and M. DeBlois arrived at 10:54 a.m. 8. DELEGATIONS 8.1 Presentation of Audited Financial Statements M. De8lois presented Council with the 2017 Year End Financia/ Statements and provided an exp/anation as well as an overview of the highlights. Council was given the opportunity to ask questions. The Manager of Finance responded to questions regarding the Transfers to Organizations item, indicating that it was reduced because Revenue Sharing with the City, Town, and Villages was not done in 2017. He acknow/edged a typographical error in the Council sa/ary disclosure for Division 2. The Manager of Finance responded to further questions from Council. C-112/18 MOVED BY COUNCILLOR KELLY CHRISTMAN that the 2017 Year End Financial Statements for the period ending December 31, 2017 be accepted as presented. MOTION CARRIED LEFT THE MEETING M. DeBlois left the meeting at 11:10 a.m. 7. BYLAWS � 7.5 Bylaw 1910-18 Borrowing Bylaw(North Headgates) The Manager of Finance provided background information on this item and responded to questions from Council. C-113/18 MOVED BY COUNCILLOR ANNE MARIE PHILIPSEN that Bylaw 1910-18, being a bylaw to authorize the County of Newell to incur indebtedness by the issuance of debenture(s) in the amount of$4,500,000.00 for the purpose of financing the "North Headgates" Local Improvement Project, be given FIRST reading. MOTION CARRIED C-114/18 MOVED BY COUNCILLOR LIONEL JUSS that Bylaw 1910-18 be given SECOND reading. MOTION CARRIED C-115/18 MOVED BY COUNCILLOR KELLY CHRISTMAN that consent be given for Bylaw 1910-18 to receive third reading this 5th day of April, 2018. MOTION CARRIED UNANIMOUSLY � � Page 4 of 11 Regular Council April 5,2018 C-116/18 MOVED BY COUNCILLOR BRIAN DE JONG that Bylaw 1910-18 be given THIRD and FINAL reading. MOTION CARRIED 7.6 Bylaw 1912-18 Borrowing Bylaw(Bantry Bay) The Manager of Finance provided background information on this item and responded to questions from Council. The Director of Corporate Services indicated that details must be confirmed prior to giving second and third reading to Bylaw 1912-18. C-117/18 MOVED BY COUNCILLOR CLARENCE AMULUNG that Bylaw 1912-18, being a bylaw to authorize the County of Newell to incur indebtedness by the issuance of debenture(s) in the amount of $500,000.00 for the purpose of financing the "Bantry Bay" Local Improvement Project, be given FIRST reading. MOTION CARRIED 9. ADMINISTRATIVE BUSINESS —continued 9.3 Approval of 2018 Final Budget The Manager of Finance provided background information on this item and an overview of changes to revenues and expenses since the approval of the 2018 Interim Budget. The Manager of Finance responded to questions from Council regarding Regiona/Enhancement Reserve transfers. C-118/18 MOVED BY COUNCILLOR LIONEL JUSS that the 2018 Final Budget be APPROVED as presented. MOTION CARRIED LEFT THE MEETING M. Fenske left the meeting at 11:30 a.m. ARRIVED AT MEETING A. Wickert and D. Horvath arrived at 11:30 a.m. 6. PUBLIC HEARINGS C-119/18 MOVED BY COUNCILLOR ANNE MARIE PHILIPSEN that we move into Public Hearings at 11:31 a.m. MOTION CARRIED 6.1 Bylaw 1904-18 18 LUA 002 (NE 5-19-15-W4 -A to SH) Reeve M. Douglass called the Public Hearing to order at 11:31 a.m. Reeve M. Douglass did not review the procedures that would be followed for the hearing as there were no new persons in attendance. C�/ �����' Page 5 of 11 Regular Council April 5,2018 The County Planner stated that the intent of the Public Hearing is to hear representations on Bylaw 1904-18. The intent of this bylaw is to amend Land Use __ Bylaw 1892-17 by rezoning approximately 13.87 acres (5.61 hectares) in NE 5-19-15-W4 from A -Agricultural District to SH- Small Holdings District. The County Planner provided background information on this item indicating that a copy of the document had been circulated to adjacent landowners and to a list of affected agencies. She noted that two out of three of the newspaper advertisements for this public hearing had the wrong heading, but the remainder of the information and the map was correct. The Public Hearing notice on the website and in the adjacent landowner notification letters were correct. No responses were received from adjacent landowners. There were no persons in attendance speaking either in favor of or in opposition to the proposed bylaw. Council was given the opportunity to ask questions. The County Planner responded to questions from Council. 6.2 Bylaw 1908-18 Road Closure & LEASE (S 6-16-13-W4& N 31-15-13-W4) Reeve M. Douglass called the Public Hearing to order at 11:38 a.m. Reeve M. Douglass did not review the procedures that would be followed for the hearing as there were no new persons in attendance. The Manager of P/anning & Development stated that the intent of the Public Hearing is to hear representations on Bylaw 1908-18. The intent of this bylaw is to close and LEASE the road allowances between S 6-16-13-W4 and N 31-15-13-W4. The Manager of Planning&Development provided background information on this item, indicating that a copy of the document had been circulated to all adjacent landowners as well as to a list of affected agencies. No responses were received from adjacent landowners. All responses have been received from the required referrals and none have indicated any objections. There were no persons in attendance speaking either in favor of or in opposition to the proposed bylaw. Council was given the opportunity to ask questions. The Manager of Planning & Development responded to questions regarding access to an adjacent parcel. 6.3 Bylaw 1909-18 Road Closure & LEASE (W 30-20-17-W4 8� E 25-20-18-W4, SW 31-20-17-W4 &SE 36-20-18-W4) � Reeve M. Douglass called the Public Hearing to order at 11:40 a.m. i C� \� Reeve M. Douglass did not review the procedures that would be followed for the hearing as there were no new persons in attendance. Page 6 of 11 Regular Council April 5,2018 The Manager of Planning & Development stated that the intent of the Public Hearing is to hear representations on Bylaw 1909-18. The intent of this bylaw is to close and LEASE the road allowances between W 30-20-17-W4 and E 25-20-18-W4 and between SW 31-20-17-W4 and SE 36-20-18-W4. The Manager of Planning&Development provided background information on this item, indicating that a copy of the document had been circu/ated to all adjacent landowners as well as to a list of affected agencies. No responses were received from adjacent landowners. All responses have been received from the required referrals and none have indicated any objections. There were no persons in attendance speaking either in favor af or in opposition to the proposed bylaw. Council was given the opportunity to ask questions. C-120/18 MOVED BY COUNCILLOR TRACY FYFE that we move out of Public Hearings at 11:42 a.m. MOTION CARRIED 7. BYLAWS —continued 7.1 Bylaw 1904-18 18 LUA 002 (NE 5-19-15-W4 -A to SH) C-121/18 MOVED BY COUNCILLOR TRACY FYFE that Bylaw 1904-18, being a bylaw to amend Land Use Bylaw 1892-17 by redesignating approximately 13.87 acres (5.61 hectares) in NE 5-19-15-W4 from A - Agriculturat District to SH - Small Holdings District, be given - SECOND reading. MOTION CARRIED C-122/18 MOVED BY COUNCILLOR CLARENCE AMULUNG that Bylaw 1904-18 be given THIRD and FINAL reading. MOTION CARRIED 7.2 Bylaw 1908-18 Road Closure & LEASE (S 6-16-13-W4& N 31-15-13-W4) C-123/18 MOVED BY COUNCILLOR HUBY KALLEN that Bylaw 1908-18, being a bylaw for the purpose of closing to public travel and LEASING that portion of road allowance between S 6-16-13-W4 and N 31-15-13-W4 west of the Eastern Irrigation District Canal, be given FIRST reading. MOTION CARRIED 7.3 Bylaw 1909-18 Road Closure & LEASE (W 30-20-17-W4 & E 25-20-18-W4, SW 31-20-17-W4 &SE 36-20-18-W4) C-124/18 MOVED BY COUNCILLOR ANNE MARIE PHILIPSEN that Bylaw 1909-18, being a bylaw for the purpose of closing to public travel and LEASING that portion of road between W 30-20-17-W4 and E 25-20-18-W4 and between SW 31-20-17-W4 and SE 36-20-18-W4, be given FIRST reading. MOTIO CARRI D��� Page 7 of 11 Regular Council April 5,2018 LEFT THE MEETING A. Wickert and D. Horvath left the meeting at 11:43 a.m. 9. ADMINISTRATIVE BUSINESS —continued 9.5 Funding Request- Brooks & District Seniors OutReach Society Council was presented with background information on this item. C-125/18 MOVED BY COUNCILLOR WAYNE HAMMERGREN that Council APPROVES the request from the Brooks & District Seniors OutReach Society in the amount of$1,000.00 for the Seniors OutReach Dinner with funding from the Charitable Grants & Donations Account. MOTION CARRIED 9.6 Councillor Payment Sheets (February 2018) C-126/18 MOVED BY COUNCILLOR KELLY CHRISTMAN that the February 2019 Councillor Payment Sheets be accepted with the amendments recommended by the Councillor Compensation Review Committee. MOTION CARRIED 9.7 Cheques for Payment There were no cheques for payment to discuss at this meeting. 9.8 Payment Register C-127/18 MOVED BY COUNCILLOR TRACY FYFE that the Payment Register be accepted. MOTION CARRIED 9.9 Requests for Functions of Council There were no functions of Council to discuss at this meeting. ARRIVED AT MEETING M. Fenske arrived at 11:47 a.m. 7. BYLAWS —continued 7.4 Bylaw 1911-18 -Tax Rates (2018) The Manager of Finance provided background information on this item and responded to questions from Council. Council requested that the minimum tax levy be reviewed in the future. C-128/18 MOVED BY COUNCILLOR BRIAN DE JONG that Bylaw 1911-18, being a bylaw to � authorize the rates of taxation for various purposes in the year 2018, be given FIRST reading. MOTION CARRIED Page 8 of 11 Regular Council April 5,2018 LEFT THE MEETING M. Fenske left the meeting at 11:51 a.m. 13. QUESTION PERIOD/NOTICE OF MOTION A question period and notice of motion was held. Reeve M. Douglass reported that the Community Foundation of Southeastern Alberta is looking for board members from the rural area. Councillor K. Christman asked if Council was interested in taking a tour of the new Brooks Public Library. Discussion followed. Councillor K. Christman will arrange a tour before the first or second Council meeting in June. Councillor A.M. Philipsen asked if the County had a spare used computer that could be donated to Canadian Badlands. The Chief Administrative Officer indicated that he would check with the Director of lnformation & Technology. LUNCH Council RECESSED for lunch at 11:58 a.m. and RECONVENED at 12:49 p.m. ARRIVED AT MEETING ` MP M. Shields arrived at 12:49 p.m. 8. DELEGATIONS - continued 8.2 MP Martin Shields MP M. Shie/ds provided Council with an update on recent developments at the federa/government level. • Bill C-49 Transportation Modernization Act - the Senate has added amendments that will improve railways, but these may not be approved by the Liberal majority; the Conservative party pushed for a Passenger Bill of Rights to be included, but those were left to be written by the airlines afterwards. • Rural Crime- MP M. Shields met with S. Sgt. C. Zanidean and rural crime is/ess of an issue in this area; Motion M-167 wil/address rural crime issues and the A/berta caucus has done research and supports this motion. • Bill C-71 An Act to amend certain Acts and Regulations in re/ation to firearms- There is nothing currently in the act dealing with illega/handguns. • Bovine Tuberculosis - The outbreak is officially over; only six infected animals were identified. • Temporary Foreign Workers- Changes to this program have made it more difficult for employers to comply; the program will be investi ated further. �-� Page 9 of 11 Regular Council April 5,2018 Council was given the opportunity to ask questions. MP M. Shields responded to questions regarding the justice system and issues where individuals charged with violent crimes can go free if the case does not go before a judge within 30 months. There is a shortage of both crown prosecutors and judges. MP M. Shields responded to questions regarding the proposed legislation that will replace the National Energy Board, the Water Act, and other legislation. He responded to questions regarding the Carbon Tax, investment in China, local fuel prices, establishing cultural hubs, and maintaining Canadian culture. MP M. Shields a/so provided an update on decreased funding for irrigation districts. LEFT THE MEETING : MP M. Shields left the meeting at 1:33 p.m. 10. MUNICIPAL SERVICES BUSINESS —continued 10.2 Director of Municipal Services Report Council was presented with the Director of Municipal Services Report. C-129/18 MOVED BY COUNCILLOR WAYNE HAMMERGREN that the Director of Municipal Services Report and the Utilities - NRSC Report for March 2018 be APPROVED as presented. MOTION CARRIED 11. POST AGENDA ITEMS There were no post agenda items to discuss at this meeting. 12. INFORMATION ITEMS 12.1 Upcoming Community Events Council provided information on upcoming community event in their divisions. 14. IN CAMERA C-130/18 MOVED BY COUNCILLOR ELLEN UNRUH that we move in camera at 1:38 p.m. to discuss the following matters: • Legal - FOIPP Act Section 27. MOTION CARRIED C-131/18 MOVED BY COUNCILLOR ANNE MARIE PHILIPSEN that we move out of camera at 2:35 p.m. MOTION CARRIED ��_J�J � � Page 10 of 11 Regular Council April 5,2018 15. ADJOURN Being that the agenda matters have been concluded, the meeting adjourned at 2:35 p.m. /G � Signed this l / day of t' , 2018 �� �=--�--��``=�' �� Reeve o ty Administrator Page 11 of 11