HomeMy WebLinkAbout2018-06-07 Council (Regular) Minutes COUNTY OF NEWELL
MINUTES OF REGULAR COUNCIL
June 7, 2018
The regular Council Meeting of the County of Newell was held in the County Office on Thursday,
June 7, 2018 commencing at 10:44 a.m.
MEMBERS Molly Douglass, Reeve
PRESENT:
COUNCILLORS: C. Amulung
H. Kallen
A.M. Philipsen
W. Hammergren
T. Fyfe
K. Christman
E. Unruh
B. de Jong
L. Juss
STAFF: K. Stephenson, Chief Administrative Officer
L. Johnson, Director of Corporate Services
A. Wickert, Manager of Planning & Development
D. Horvath, County Planner
S. Simpson, Development Clerk
° T. Green, Director of Agricultural Services
M. Harbicht, Director of Municipal Services
G. Tiffin, Manager of Engineering Services
A. Nielsen, Executive Assistant
OTHERS IN S. Stanway, Brooks Bulletin
ATTENDANCE: C. Rabadan, County Ratepayer
K. Steinley, Newell Regional Services Corporation
R. Parsons, County Ratepayer
J. Tilma, County Ratepayer
R. Juska, Newell Regional Solid Waste Management Authority
1. CALL TO ORDER
Reeve M. Douglass called the meeting to order at 10:44 a.m.
2. EXCUSED FROM MEETING
All members were in attendance at this meeting.
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Regular Council
June 7,2018
3. ADOPTION OF MINUTES
3.1 Minutes - Council (May 24, 2018)
C-167/18 MOVED BY COUNCILLOR ANNE MARIE PHILIPSEN that the May 24, 2018 Council
Meeting minutes be adopted as presented.
MOTION CARRIED
4. CALL FOR POST AGENDA ITEMS
Reeve M. Douglass called for post agenda items.
5. ADOPTION OF AGENDA
C-168/18 MOVED BY COUNCILLOR ELLEN UNRUH that the agenda be adopted as presented.
MOTION CARRIED
ARRIVED AT MEETING
K. Steinley, G. Tiffin, and M. Harbicht arrived at 10:45 a.m.
10. ADMINISTRATIVE BUSINESS
10.2 Road Closure -Approval to Proceed (SE &SW 6-21-18-W4)
The Manager of Planning&Development provided background information on this
item and responded to questions from Council.
C-169/18 MOVED BY COUNCILLOR ANNE MARIE PHILIPSEN that we proceed with the process
for closing and LEASING the road right of way between SE & SW 6-21-18-W4.
MOTION CARRIED
LEFT THE MEETING
A. Wickert, D. Horvath, S. Simpson, and C. Rabadan left the meeting at 10:55 a.m.
11. MUNICIPAL SERVICES BUSINESS
11.1 Utilities - NRSC Report
K. Steinley presented The Utilities - NRSC Report to Council, giving an overview
of the highlights. Council was given the opportunity to ask questions. K. Steinley
responded to questions regarding fire hydrant flushing.
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LEFT THE MEETING
K. Steinley left the meeting at 11:01 a.m.
9. AGRICULTURAL SERVICES BUSINESS
9.1 ASB Update
The Director of Agricultural Services presented an update on the recent activities
of the Agricultural Services Department. Funding from A/berta Sustainab/e
Resource Development has been confirmed in the amount of$5,000.00 and will
be used for the Bow RiVer Program. Council was given the opportunity to ask
questions. The Manager of Agricultural Services provided an update on
phragmites and provided information on Eurasian water milfoil.
9.2 Transboundary Weed Tour(August 7-9, 2018)
The Director of Agricultural Services provided background information on this item
and responded to questions from Council. Discussion followed.
C-170/18 MOVED BY COUNCILLOR BRIAN DE JONG that Councillor A.M. Philipsen and
Councillor W. Hammergren be permitted to attend the Transboundary Weed Tour on
August 7-9, 2018 as a function of Council.
MOTION CARRIED
9.3 2018 Rural Beautification Awards -Council Judge
The Director of Agricultural Services provided background information on this item
and responded to questions from Council. Discussion followed.
C-171/18 MOVED BY COUNCILLOR KELLY CHRISTMAN that Councillor B. de Jong be a judge
for the 2018 Rural Beautification Awards and that it be considered a Function of Council.
MOTION CARRIED
LEFT THE MEETING
T. Green left the meeting at 11:17 a.m.
ARRIVED AT MEETING
1 County Ratepayer arrived at 11:19 a.m.
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11. MUNICIPAL SERVICES BUSINESS —continued
11.2 Director of Municipal Services Report
The Director of Municipal Services presented his report to Council, giving an
overview of the highlights.
ARRIVED AT MEETING
1 County Ratepayer arrived at 11:21 a.m.
Council was given the opportunity to ask questions.
C-172/18 MOVED BY COUNCILLOR TRACY FYFE that the Director of Municipal Services Report
and the Utilities - NRSC Report for May 2018 be APPROVED as presented
MOTION CARRIED
ARRIVED AT MEETING
A. Wickert arrived at 11:26 a.m.
11.3 Tender Award -SH873 &SH535 Paving
The Manager of Engineering Services proVided background information on this '
item, noting that contingency has been included to cover any requirements of the
Alberta Environment approval for erosion control for a wetland area near
SH535. The Manager of Engineering Services responded to questions regarding
land acquisition from the Eastern Irrigation District and other landowners. He a/so
responded to questions regarding project timelines for paving SH535, SH873, and
SH876.
C-173/18 MOVED BY COUNCILLOR LIONEL JUSS that Council accepts the low tender as
submitted and awards the SH873&SH535 Paving tender to AECON Transportation West
Ltd. for the tendered price of$11,678,364.00.
MOTION CARRIED
C-174/18 MOVED BY COUNCILLOR KELLY CHRISTMAN that we move into Public Hearings at
11:36 a.m.
MOTION CARRIED
6. PUBLIC HEARINGS
6.1 Bylaw 1913-18 - Road Closure 8�SALE (SW 5-14-13-W4)
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, �� Reeve M. Douglass called the Public Hearing to order at 11:36 a.m.
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Reeve M. Douglass reviewed the procedures that would be followed for the
hearing.
The Manager of Planning & Development stated that the intent of the Public
Hearing is to hear representations on Bylaw 1913-18. The intent of this bylaw is
to close and SELL that portion of road allowance adjacent to the south boundary
of SW 5-14-13-W4.
The Manager of Planning&Development provided background information on this
item. The applicant has agreed to the draft diversion plan that provides access to
the parcels.
ARRIVED AT MEETING
D. Horvath arrived at 11:39 a.m.
The Manager of P/anning & Development outlined the process for a surveyor to
consolidate the c/osed road allowance with the adjacent lands. She indicated that
a copy of the document had been circulated to all adjacent landowners as well as
to a list of affected agencies. All responses have been received from the required
referrals and none have indicated any objections. As of May 31, 2018, no
responses had been received from adjacent landowners. Two submissions were
received June 4 &5, 2018 from the legal counsel of an adjacent landowner. These
were circulated to Council.
The Director of Corporate Services provided further information regarding the
submissions received. The adjacent landowner's legal counse/has requested that
Council consider recessing the Public Hearing to allow additional time for the
affected landowner to review the proposed application and prepare a response.
R. Parsons provided background information on the ongoing road access issues
that he had with the previous landowner. Last year, it was established that the
previous landowner would remove the pivot and not farm over the road
allowance. The new landowner was made aware of the situation. R. Parsons
expressed concerns with receiving the Public Hearing notice regarding the
proposed closure and sale of the road allowance. R. Parsons and a road builder
conducted a site visit and indicated that the proposed new route would cost
significantly more to develop than the existing route. R. Parsons indicated that,
when he purchased the land six years ago, the County assured him that he had
the right to use the road allowance, but no enforcement was done when the other
landowner prevented access. He asked for fair treatment for both landowners. R.
Parsons responded to questions from Council regarding the road closure process
and access to his property.
The Director of Municipal Services provided further background information on the
road access issue and the options that had been discussed with the previous
landowner. The new landowner, J. Tilma, proposed the new route in order to
reso/ve the situation. The Director of Municipal Services reported that no cost
comparison has been done for development of either route. The Director of
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Municipal Services responded to questions regarding the length in meters of each
of the routes.
R. Parsons asked about setbacks from the road allowance for development, noting
that the existing structures on the site are all built in c/ose proximity to the road
allowance.
The County Planner provided information regarding the municipality's
responsibility for determining access and transportation routes. In this situation,
County staff are looking for a compromise that would not require the relocation of
existing structures. The proposed route presented today meets the requirements
for legal access under the Municipal Government Act. The County Planner
responded to questions from Council regarding the process for recessing the
public hearing in order to obtain further information.
The applicant, J. Tilma, provided further background information on the land and
his plans for future deve/opment. The proposed route would provide access to a
future potato storage building, reducing the length of the road to be
constructed. He indicated that he would develop that portion of the road to a
standard to accommodate heavy traffic. J. Tilma responded to questions from
Council regarding the condition of the current route, indicating that it is part gravel
road and part dirt trail.
R. Parsons indicated that he was surprised by the Public Hearing Notice and asked
why the route had to change. He requested more time to review the information
to ensure that the selected route accommodates both /andowners. The Director
of Corporate Services suggested recessing the public hearing to obtain cost
estimates for the construction of both routes. Discussion followed and the County
Planner responded to further questions from Council. The Director of Municipal
Services responded to questions, indicating that rough estimates for constructing
both routes could be prepared in two weeks. He suggested that R. Parsons could
ask his road builder to provide cost estimates as well. Discussion followed.
Reeve M. Douglass RECESSED the public hearing until 11:30 a.m. on Thursday,
July 5, 2018.
C-175/18 MOVED BY COUNCILLOR LIONEL JUSS that we move out of Public Hearings at
12:50 p.m.
MOTION CARRIED
7. BYLAWS
7.1 Bylaw 1913-18 - Road Closure &SALE (SW 5-14-13-W4)
This item will be discussed further during the July 5, 2018 Council Meeting.
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LEFT THE MEETING
R. Parsons, J. Tilma, G. Tiffin, M. Harbicht, A. Wickert, and D. Horvath left the meeting at
12:50 p.m.
LUNCH
Council RECESSED For lunch at 12:50 p.m. and RECONVENED at 1:22 p.m.
ARRIVED AT MEETING
R. Juska arrived at 1:22 p.m.
LEFT THE MEETING
Councillor K. Christman left the meeting at 1:22 p.m.
8. DELEGATIONS
8.1 Update -Southern Alberta Energy from Waste Association
° R. Juska provided an update on the Newell Regional Landfill and Newell Recycling
facilities.
ARRIVED AT MEETING
M. Harbicht returned at 1:28 p.m.
R. Juska provided background information on the Southern Alberta Energy from
Waste Association initiative, indicating that around 60-65 municipalities are
involved. A feasibility study determined the potential location for an energy from
waste facility based on population, geography, and waste generation. A project
summary and status update was provided to Council. R. Juska provided further
information, indicating that SAEWA is communicating regularly with the provincial
and federal governments. SAEWA has requested confirmation that the County of
Newell is still open to having an energy from waste facility constructed in the
area. There is no financial commitment required at this time.
Council was given the opportunity to ask questions. R. Juska provided information
regarding the cost per ton to produce energy from waste compared to the cost to
put that waste in a landfill. He explained the technology involved, indicating that a
large amount of waste is required in order for the system to be cost effective.
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C-176/18 MOVED BY COUNCILLOR BRIAN DE JONG that a letter be sent to the Southern Alberta
Energy from Waste Association confirming the County of Newell's support in principle of
being a host community for an Energy-from-Waste Facility.
MOTION CARRIED
R. Juska responded to further questions from Council.
LEFT THE MEETING
R. Juska left the meeting at 1:51 p.m.
10. ADMINISTRATIVE BUSINESS —continued
10.1 Planning & Development Report
Council was presented with the Planning & Development Report for May 2018
and given the opportunity to ask questions.
C-177/18 MOVED BY COUNCILLOR CLARENCE AMULUNG that the Planning & Development
Report for May 2018 be accepted as presented.
MOTION CARRIED
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10.3 Set Date for Budget Planning Meeting with Council 8� Department Heads
Council discussed potential dates. A budget planning meeting will be held on July
16, 2018 beginning at 8:30 a.m. This meeting will be advertised as open to the
public.
10.4 Organizational Meeting -Set Date
Discussion followed regarding the meeting dates. The 2018 Organizational
Meeting will be held on Thursday, October 25, 2018 beginning at 9:00 a.m.
10.5 Cancel/Reschedule Upcoming Meetings
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Council was presented with background information on this item. Discussion of
whether to cancel the November 22, 2018 MPC and Council meetings was
deferred to the November 8, 2018 Council meeting.
C-178/18 MOVED BY COUNCILLOR CLARENCE AMULUNG that the Municipal Planning
Commission and Council meetings scheduled for August 23, 2018 be CANCELLED.
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MOTION CARRIED
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10.6 Meeting with Grasslands Regional Division (June 11, 2018)
Discussion followed and Council suggested Graduation Rates and Support for
Grass/ands Regional FCSS Junior Citizen of the Year as agenda items. The
Executive Assistant indicated that she would communicate Council's preference
for the meeting to start at 6:00 p.m.
10.7 Cheques for Payment
There were no cheques for payment to discuss at this meeting.
10.8 Payment Register
C-179/18 MOVED BY COUNCILLOR TRACY FYFE that the Payment Register be accepted.
MOTION CARRIED
10.9 Requests for Functions of Council
There were no functions of Council to discuss at this meeting.
12. POST AGENDA ITEMS
There were no post agenda items to discuss at this meeting.
13. INFORMATION ITEMS
13.1 Mini Bus Monthly Report(May 2018)
This item was accepted as information.
13.2 Upcoming Community Events
Council was provided a form to submit information for upcoming events in their
community.
14. QUESTION PERIOD/NOTICE OF MOTION
A question period and notice of motion was held. �
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The Director of Corporate Services provided an update on the Urban Chicken f�ilot.Proj�c
in Tilley, indicating that only one permit has been issued. �,-�
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The Director of Corporate Services provided an update on the Least Conflict Lands
initiative. A final report will be presented at an annual solar energy conference in Ca/gary
the week of June 18, 2018.
The Chief Administrative Officer responded to questions from Council regarding the
meeting with D. Griffiths that is a follow up to the Regional Strategic Planning
Session. Discussion followed. Joint Services Committee members will participate.
The Executive Assistant indicated that she would ask about changing the date of the
County Christmas Party due to a scheduling conflict with another event that same evening.
15. IN CAMERA
There were no in camera items to discuss at this meeting.
16. ADJOURN
Being that the agenda matters have been concluded, the meeting adjourned at 2:10 p.m.
Signed this %1 day of ��c-c�v�-�- , 2018
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Reev
u y Administrator
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