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HomeMy WebLinkAbout1998-10-26 Council (Organizational) MinutesCounty of Newell No. 4 Minutes of Organizational Meeting October 26, 1998 The Organizational Meeting of the County of Newell No. 4 was held in the County Office at Brooks, Alberta on Monday, October 26,1998 commencing at 9:00 a.m. Members Present Councillors V. Fabian W. Daniels N. Berg E. Stobbs J. Harbinson R. Steinbach M. Loewen B. Scheuerman M. Douglass C. Baksa Executive Secretary K. Weiss Administrator M. Bowen 1. Call Meeting to Order The Administrator called the meeting to order at 9:00 a.m. 2. Excused from Meeting All members were in attendance at the meeting. 3. Oath of Office • Councillors All Councillors were given the Oath of Office by the Administrator. 4. Nomination & Election of Reeve The Administrator opened the meeting for the nomination and election of Reeve for the County of Newell. Councillor Stobbs nominated Councillor Douglass. Councillor Baksa nominated Councillor Daniels. Moved by Councillor Berg that nominations cease. Carried. a .... Result of vote -Councillor Daniels was elected as Reeve. Reeve Daniels took the chair. 5. Nomination & Election of Deouty Reeve Nominations were opened for Deputy Reeve. Moved by Councillor Loewen that the position of Deputy Reeve be on a rotational basis. Motion Lost. Councillor Steinbach nominated Councillor Harbinson. Councillor Baksa nominated Councillor Douglass. Councillor Berg nominated Councillor Loewen. Moved by Councillor Baksa that nominations cease. Carried. Result of vote -Councillor Douglass was elected as Deputy Reeve. 6. Oath of Office -Reeve & Deputy Reeve The Reeve & Deputy Reeve were given the Oath of Office by the Administrator. 7. Procedures of Voting & Appointing Committees Council discussed the procedures of voting and appointing Committees and it was moved by Councillor Baksa that the same procedure be used as the previous year, being that Committees are to be appointed either on a voluntary basis or by nomination. If there are more individuals than required, ` an election will be held. Carried. 8. Destroying Ballots Moved by Councillor Douglass that all ballots be destroyed. Carried. 9. Municipal Committee Moved by Councillor Fabian that the full Council sit on the Municipal Committee. Carried. 10. Municipal Committee Chairman ,y<:. ~. Moved by Councillor Loewen that we appoint Councillor Harbinson as Municipal Committee Chairman. Carried. f E. 11. Agricultural Service Board Moved by Councillor Stobbs that the full Council sit on the Agricultural Service Board. Carried. 12. Agricultural Service Board Chairman Moved by Councillor Douglass that we appoint Councillor Loewen as the Agricultural Service Board Chairman. Carried. 13. Newell Foundation Moved by Councillor Baksa that we appoint Councillors Steinbach and Berg as our representatives to the Newell Foundation. Carried. 14. Salary Negotiating Committee Moved by Councillor Douglass that we appoint Councillors Fabian, Daniels and Harbinson to the Salary Negotiating Committee. Carried. 15. Assessment Review Board Moved by Councillor Harbinson that we appoint Councillors Loewen, Stobbs, Berg, Daniels and Steinbach to the Assessment Review Board. Carried. 16. Airport Commission Moved by Councillor Berg that we appoint Councillor Harbinson as our representative to the Brooks Airport Commission, with Don Maclntyre as our member-at-large (for the first year of a three-year term). Carried. 17. Disaster Services Director Moved by Councillor Loewen that we appoint Councillor Scheuerman as our Disaster Services Director. Carried. ~~ ;~ 18. Disaster Services Committee Moved by Councillor Berg that we appoint Councillors Scheuerman, Stobbs and Loewen to the Disaster Services Committee and that the Special Constable be a part of this Committee. Carried. 19. Municipal Library Board Moved by Councillor Stobbs that we appoint Councillor Douglass as our representative to the Municipal Library Board, with Councillor Berg as alternate. Carried. Moved by Councillor Steinbach that we appoint the following as members to the Municipal Library Board: Rolling Hills -Maureen Powell, Tilley -Jeanette Burton, DuchesslPatricia - Bev Bunney, Alcoma -Joyce Aasen, Div. 5 & 10 -Cheryl Pierson, Bassano - Judy Giest, Rosemary - Donna Janzen, & Gem - Margaret Douglass, that the Secretary-Treasurer be Betty Neufeld, and the Auditor be Lorraine Elishen. Carried. 20. Foothills Little Bow Association Director Moved by Councillor Douglass that we appoint Councillor Loewen as our Director to the Foothills Little Bow Association, with Councillor Stobbs as alternate. Carried. 21. Municipal Budget Committee Moved by Councillor Berg that we appoint Councillors Loewen, Baksa and Daniels to the Municipal Budget Committee. Carried. 22. Municipal Planning Commission Moved by Councillor Fabian that we appoint Councillors Baksa, Stobbs and Loewen to the Municipal Planning Commission, and that Bob Bergen and Jake Doerksen be the representatives-at-large (for the first year of a three-year term). Carried. Municipal Planning Commission -Secretary Moved by Councillor Baksa that we appoint A. Martens as Secretary to the Municipal Planning Commission. Carried. 23. Intermunicipal Planning Commission Moved by Councillor Douglass that the Chairman of the Municipal Planning Commission be the representative to the Intermunicipal Planning Commission. Carried. 24. Subdivision & Development Appeal Board Moved by Councillor Baksa that we appoint Councillors Berg and Daniels to the Subdivision & Development Appeal Board, and that Liz Buday, Pete Wallace, Jeanne Hood and Allan Pickett be the representatives-at-large (for the first year of a three-year term). Carried. Subdivision & Development Appeal Board - Secretary Moved by Councillor Berg we appoint M. Bowen as Secretary to the Subdivision & Development Appeal Board. Carried. 25. Brooks & District Ambulance Association Moved by Councillor Stobbs that we appoint Councillors Harbinson and Steinbach to the Brooks & District Ambulance Association. Carried. 26. Newell Regional Solid Waste Management Authority Moved by Councillor Berg that we appoint Councillor Daniels to the Newell Regional Solid Waste Management Authority, with Councillor Scheuerman as the alternate. Carried. 27. Urban Fringe Committee Moved by Councillor Stobbs that we appoint Councillors Baksa, Harbinson and Douglass to the Urban Fringe Committee, with Councillor Loewen as the alternate. Carried. 28. Community Impact Study Committee Moved by Councillor Douglass that we appoint Councillor Harbinson as our representative to the Community Impact Study Committee. Carried. _ ~~ 29. Brooks Recreation Board Moved by Councillor Harbinson that the Division 5 & 10 Recreation Board appoint a member to the Brooks Recreation Board, if required, at their next Recreation meeting. Carried. 30. Road Ban Committee Our Policy states that the Reeve, Municipal Committee Chairman, Superintendent of Public Works and Administrator will sit on the Road Ban Committee. Moved by Councillor Baksa that this Committee remain as per the Policy. Carried. 31. Municipal Development Plan Committee Moved by Councillor Fabian that the full Council sit on the Municipal Development Plan Committee. Carried. 32. Grievance Committee Moved by Councillor Loewen that the Grievance Committee remain the same as previously, being the Reeve or Deputy Reeve, Municipal Committee Chairman or designated Councillor, and the Administrator or Assistant Administrator. Carried. 33. 911 Committee Moved by Councillor Douglass that we appoint Councillor Baksa as our representative to the 911 Committee. Carried. 34. Policy Committee Moved by Councillor Stobbs that the full.Council sit or. the Policy Committee. Carried. 35. Agriculture Pest ActlWeed Control Act Appeal Committee Moved by Councillor Stobbs that we appoint Pete Wallace, Jeanne Haod, Wayne Blenders and Allan Pickett to the Agriculture Pest ActlWeed Control Act Appeal Committee (for the first year of athree- year term). Carried. .... ~~ 36. Banking Resolution Moved by Councillor Berg that we approve the Banking Resolution whereas the Reeve, Deputy Reeve, Administrator and Assistant Administrator be given authority for the necessary signing of cheques for the various County bank accounts, and that the Administrator or Assistant Administrator have signing authority for the Payroll Account. Carried. 37. Band The County Bond was presented to Council far review. Moved by Councillor Stobbs that we accept this Bond as presented. Carried. 38. Meeting Dates -Municipal, A.S,B., Council, M.P.C. & Disaster Services Moved by Councillor Stobbs that the regular Municipal Committee meetings be held on Monday of the first full week of each month commencing at 10:00 a.m., the regular Council meetings be held on Thursday of the first full week of each month and the second Thursday after that commencing at 10:00 a.m., and the regular M.P.C. meetings be held the last Tuesday of each month commencing at 10:00 a.m. Carried. -., Moved by Councillor Loewen that the regular A.S.B.. meetings be held on Tuesday of the third full week of January, April, July & October commencing at 10:00 a.m. Carried. Moved by Councillor Scheuerman that the Disaster Services meetings be held every fourth month. Moved by Councillor Baksa that this motion be amended to read: "four meetings per year after the A.S.B. meeting." Vote on the amendment -Carried. Vote on the amended motion -Carried. 39. Per Diem Moved by Councillor Scheuerman that the per diem be set the same as previously, being 5125.00 per 7` day and 565.00 for ahalf-day, plus that the Reeve be paid one day per month Reeve's Fees, and that 7: this be effective January 1,1999. Moved by Councillor Baksa that this motion be amended to read: "5130.00 per day and 565.00 for ahalf-day, plus that the Reeve be paid one day per month Reeve's Fees, and that this be effective January 1, 1999." Vote on the amendment - Carried. Vote on the amended motion -Carried. 40. Travel Rates Moved by Councillor Baksa that the travel rates be set at 35GIkm. effective January 1, 1999. Carried. 41. Subsistence Allowance Rates Moved by Councillor Steinbach that the subsistence allowance rates remain at $30.00 per day. Carried. 42. Attendance at Conventions & Seminars Moved by Councillor Loewen that Council Members be allowed to attend pre-approved Conventions as follows: Spring & Fall A.A.M.D. & C. Conventions, Winter A.S.B. Conference, Elected Officials Symposium (in June}, Foothills Little Bow Association, Regional A.S.B. Conference, A.S.B. Summer Tour (no per diem, expenses only), Seniors Housing (Newell Foundation members), and Spring Planning Conference (M.P.C. members). Carried. 43. Adiourn Moved by Councillor Stobbs that the meeting adjourn at 11:12 a.m. Carried. REEVE COUNTY ADMINISTRATOR