Loading...
HomeMy WebLinkAbout2011-10-20 Council (Organizational) Minutes COUNTY OF NEWELL a"^ MINUTES OF ORGANIZATIONAL MEETING OCTOBER 20, 2011 The Organizational Meeting of the County of Newell was held in the County Office at Brooks, Alberta on Thursday, October 20, 2011 commencing at 9:04 a.m. Members Present: Councillors C. Amulung I. Schroeder A.M. Philipsen R. Andrews M. Nesbitt J. Bulger B. de Jong M. Douglass Absent: A. Eastman L. Juss Chief Administrative Officer K. Stephenson Assistant Administrator L. Johnson Executive Assistant A. Nielsen 1. CALL MEETING TO ORDER The Chief Administrative Officer called the meeting to order at 9:04 a.m. 2. NOMINATION & ELECTION OF REEVE The Chief Administrative Officer opened the floor for nominations /volunteers for the position of Reeve. Councillor B. de Jong nominated Councillor M. Douglass. MOVED BY COUNCILLOR A.M. PHILIPSEN that nominations cease. MOTION CARRIED Councillor M. Douglass was declared Reeve. Oath of Office - Reeve The Oath of Office was taken by the Reeve and commissioned by Layne Johnson. Reeve M. Douglass assumed the chair. 3. NOMINATION & ELECTION OF DEPUTY REEVE The Reeve called for nominations /volunteers for the position of Deputy Reeve. Councillor I. Schroeder nominated Councillor B. de Jong. October 20, 2011 Organizational Meeting ge MOVED BY COUNCILLOR M. NESBITT that nominations cease. MOTION CARRIED Councillor B. de Jong was declared Deputy Reeve. Oath of Office - Deputy Reeve The Oath of Office was taken by the Deputy Reeve and commissioned by Layne Johnson. 4. EXCUSED FROM MEETING MOVED BY COUNCILLOR M. NESBITT that Councillor A. Eastman and Councillor L. Juss be excused from the meeting. MOTION CARRIED 5. PROCEDURES OF VOTING & APPOINTING COMMITTEES The procedures for voting and appointing Committees or Chairman of Committees are as follows: For all other positions, as per our Procedural Bylaw, individuals may have their names put forth for Committees, or Chairman of Committees, by either being nominated or by volunteering. If there are more nominees and /or volunteers than there are positions available, an election will be held by secret ballot. 6. DESTROYING BALLOTS A motion to destroy ballots will be made in the event that an election by secret ballot is required. 7. MUNICIPAL PLANNING COMMISSION The Municipal Planning Commission will consist of the full Council. The Chairman of the Municipal Planning Commission will be appointed at the first meeting of the Municipal Planning Commission following the Organizational Meeting. 8. SUBDIVISION & DEVELOPMENT APPEAL BOARD The Subdivision & Development Appeal Board will consist of five Members - at - Large. a. MEMBERS - AT - LARGE MOVED BY COUNCILLOR R. ANDREWS that Elizabeth Buday (Div. 2), Bruce McKellar (Div. 5), Lana Hale (Div. 6), Stewart Musgrove (Div. 8), and Harold Wutzke (Div. 10) be appointed as Members -at -Large to the Subdivision & Development Appeal Board for the SECOND year of a three year term. MOTION CARRIED 9. AGRICULTURE PEST ACT /WEED CONTROL ACT APPEAL COMMITTEE The Agriculture Pest Act /Weed Control Act Appeal Committee will consist of four Members -at- Large. 'October 20, 2011 Organizational Meeting Page 2 a. MEMBERS -AT- LARGE Sore MOVED BY COUNCILLOR A.M. PHILIPSEN that Elizabeth Buday, Arthur Eckert, Bruce Niznik, and Wayne Slenders be appointed as Members -at -Large to the Agriculture Pest Act /Weed Control Act Appeal Committee for the SECOND year of a three year term. MOTION CARRIED 10. AIRPORT COMMISSION The Airport Commission will consist of one Councillor plus two Members -at- Large. Councillor I. Schroeder nominated Councillor B. de Jong. MOVED BY COUNCILLOR A.M. PHILIPSEN that nominations cease. MOTION CARRIED a. COUNCILLOR MOVED BY COUNCILLOR I. SCHROEDER that we appoint Councillor B. de Jong to the Airport Commission. MOTION CARRIED b. MEMBER -AT -LARGE MOVED BY COUNCILLOR I. SCHROEDER that Bruce McKellar and Don Maclntyre be appointed as Members -at -Large to the Airport Commission for the SECOND year of a three year term. MOTION CARRIED 11. ASSESSMENT REVIEW BOARD MOVED BY COUNCILLOR C. AMULUNG that we appoint Wayne Daniels, Anne Marie Philipsen, Allen Eastman, Noel Moriyama, Bevin Keith, Ken Mandeville, and Susan Robertson as members to the Regional Assessment Review Board. MOTION CARRIED 12. BOW RIVER BASIN COUNCIL a. COUNCILLOR (1 + 1 alternate required) Councillor M. Nesbitt nominated Councillor R. Andrews. MOVED BY COUNCILLOR C. AMULUNG that nominations cease. MOTION CARRIED MOVED BY COUNCILLOR A.M. PHILIPSEN that we appoint Councillor R. Andrews to the Bow River Basin Council. MOTION CARRIED 13. COLLEGE ADVISORY COMMITTEE a. COUNCILLOR (1 required) Councillor A.M. Philipsen nominated Councillor M. Nesbitt. MOVED BY COUNCILLOR B. DE JONG that nominations cease. MOTION CARRIED October 20, 2011 Organizational Meeting 3 MOVED BY COUNCILLOR I. SCHROEDER that we appoint Councillor M. Nesbitt to the College Advisory Committee. MOTION CARRIED 14. JOINT SERVICES /INTER MUNICIPAL DEVELOPMENT PLAN COMMITTEE a. COUNCILLORS (3 required + CAO) Councillor B. de Jong nominated Councillor L. Juss. Councillor C. Amulung nominated Reeve M. Douglass. Councillor I. Schroeder nominated Councillor B. de Jong. MOVED BY COUNCILLOR M. NESBITT that nominations cease. MOTION CARRIED MOVED BY COUNCILLOR A.M. PHILIPSEN that we appoint Reeve M. Douglass, Councillor B. de Jong, and Councillor L. Juss to the Joint Services /Inter Municipal Development Plan Committee. MOTION CARRIED 15. CRIME STOPPERS BOARD /RURAL CRIME WATCH a. COUNCILLOR (1 required) Councillor A.M. Philipsen nominated Councillor R. Andrews. MOVED BY COUNCILLOR C. AMULUNG that nomination cease. MOTION CARRIED MOVED BY COUNCILLOR I. SCHROEDER that we appoint Councillor R. Andrews to the Crime Stoppers Board /Rural Crime Watch. MOTION CARRIED 16. DIVISION 5 & 10 RECREATION BOARD (Councillors from Divs. 5 & 10, 1 Div. 5 Member -at- Large, 1 Div. 10 Member -at- Large, 1 Member -at -Large from either Div. 5 or Div. 10) a. MEMBERS -AT -LARGE MOVED BY COUNCILLOR C. AMULUNG that we appoint Councillor M. Nesbitt and Councillor L. Juss as the representatives of the County of Newell, and that Bruce Niznik, Paul Seaton, and Cathy Safronovich be appointed as Members -at -Large to the Division 5 & 10 Recreation Board for the SECOND year of a three year term. MOTION CARRIED 17. DIVISION 6 RECREATION BOARD (Councillor from Div. 6 + 4 Members -at -Large from Div. 6) a. MEMBERS -AT -LARGE MOVED BY COUNCILLOR B. DE JONG that we appoint Councillor J. Bulger as the representative of the County of Newell, and that Kim Douglass, Scot Bell, Tracy Hall, and Lana Hale be appointed as Members -at -Large to the Division 6 Recreation Board for the SECOND year of a three year term. MOTION CARRIED \ ctober 20, 2011 •�„ Organizational Meeting Page 4 18. ECONOMIC DEVELOPMENT/TOURISM COMMITTEE Nosy a. COUNCILLOR (1 required) Councillor R. Andrews nominated Councillor A.M. Philipsen. MOVED BY COUNCILLOR C. AMULUNG that nominations cease. MOTION CARRIED MOVED BY COUNCILLOR M. NESBITT that we appoint Councillor A.M. Philipsen to the Economic Development /Tourism Committee. MOTION CARRIED b. MEMBERS - AT - LARGE (1 per Division required) MOVED BY COUNCILLOR B. DE JONG that we appoint Shirley Berkeley (Div. 1), John Timko (Div. 2), Peggy Mauch (Div. 3), Ryan Andrews (Div. 4), Curtis Harbinson (Div. 5), Tom Rose (Div. 6), Don Gibb (Div. 7), Jim Culligan (Div. 8), and Penny Johnson (Div. 10) to the Economic Development /Tourism Committee for the SECOND year of a three year term. MOTION CARRIED 19. EMERGENCY MANAGEMENT COMMITTEE a. COUNCILLORS (Reeve + 2 Councillors required) Councillor B. de Jong nominated Reeve M. Douglass. Councillor C. Amulung nominated Councillor A. Eastman. Councillor A.M. Philipsen nominated Councillor J. Bulger. MOVED BY COUNCILLOR C. AMULUNG that nominations cease. MOTION CARRIED Irv' MOVED BY COUNCILLOR R. ANDREWS that we appoint Reeve M. Douglass, Councillor J. Bulger, and Councillor A. Eastman to the Emergency Management Committee. MOTION CARRIED b. DIRECTOR & DEPUTY DIRECTOR MOVED BY COUNCILLOR C. AMULUNG that we appoint Keith Martin as the Director and Kevin Swanson as the Deputy Director of the Emergency Management Committee. MOTION CARRIED 20. ENVIRONMENTAL PROTECTION COMMITTEE a. COUNCILLORS (3 required) Councillor R. Andrews nominated Councillor M. Nesbitt. Discussion followed regarding this committee and it was decided that the County will establish a committee and give them direction to approach the City of Brooks to discuss the possibility of creating a joint committee. Councillor C. Amulung nominated Councillor L. Juss. Councillor J. Bulger nominated Councillor A. Eastman. MOVED BY COUNCILLOR I. SCHROEDER that nominations cease. MOTION CARRIED MOVED BY COUNCILLOR A.M. PHILIPSEN that we appoint Councillor M. Nesbitt, Councillor A. Eastman, and Councillor L. Juss to the Environmental Protection Committee. MOTION CARRIED October 20, 2011 Organizational Meeting Page 5 21. FOOTHILLS LITTLE BOW MUNICIPAL ASSOCIATION Full Council and the CAO will attend the meetings of the Foothills Little Bow Municipal Association. 22. GRASSLANDS REGIONAL F.C.S.S. a. COUNCILLOR (1 required) Councillor A.M. Philipsen nominated Councillor C. Amulung. MOVED BY REEVE M. DOUGLASS that nominations cease. MOTION CARRIED MOVED BY COUNCILLOR R. ANDREWS that we appoint Councillor C. Amulung to the Grasslands Regional F.C.S.S. Board. MOTION CARRIED b. MEMBER - AT - LARGE (1 required) MOVED BY COUNCILLOR I. SCHROEDER that Harold Wutzke be appointed as a Member -At- Large to the Grasslands Regional F.C.S.S. Board for the SECOND year of a three year term. MOTION CARRIED 23. GRIEVANCE /SALARY NEGOTIATION /CAO PERFORMANCE EVALUATION COMMITTEE The Grievance /Salary Negotiation /CAO Performance Evaluation Committee will consist of the Reeve, the Deputy Reeve, or another Councillor). Councillor A.M. Philipsen nominated Reeve M. Douglass, Councillor C. Amulung, and Councillor B. de Jong. MOVED BY COUNCILLOR M. NESBITT that nominations cease. MOTION CARRIED MOVED BY COUNCILLOR J. BULGER that Reeve M. Douglass, Councillor C. Amulung, and Councillor B. de Jong be appointed to the Grievance /Salary Negotiation /CAO Performance Evaluation Committee. MOTION CARRIED 24. MAYORS & REEVES ASSOCIATION Reeve M. Douglass will represent the County of Newell at the Mayors' & Reeves' Association. 25. MUNICIPAL LIBRARY BOARD The Municipal Library Board will consist of one Councillor and 9 Members - at - Large. a. COUNCILLOR (1 required) Councillor B. de Jong nominated Councillor A.M. Philipsen. q \Ak\\. MOVED BY COUNCILLOR I. SCHROEDER that nominations cease. MOTION CARRIED ANN October 20, 2011 Organizational Meeting Page 6 MOVED BY COUNCILLOR B. DE JONG that we appoint Councillor A.M. Philipsen to the Municipal Library Board. Nose MOTION CARRIED b. MEMBERS -AT -LARGE (9 required) MOVED BY COUNCILLOR R. Andrews that Johnene Amulung (Div. 1), Anita Chappell (Div. 2), Shirley Charlton (Div. 3), Sandy Graham (Div. 4), Kathy Bulger (Div. 6), Donna Janzen (Div. 7), Cathy Neufeld (Div. 8), and Tonja Douglass (Div. 9) be appointed as Members -at -Large to the Municipal Library Board for the SECOND year of a three year term. MOTION CARRIED 26. NEWELL FOUNDATION a. COUNCILLORS (2 required) Reeve M. Douglass nominated Councillor I. Schroeder. Councillor I. Schroeder nominated Reeve M. Douglass. MOVED BY COUNCILLOR C. AMULUNG that nominations cease. MOTION CARRIED MOVED BY COUNCILLOR M. NESBITT that we appoint Reeve M. Douglass and Councillor I. Schroeder to the Newell Foundation. MOTION CARRIED 27. NEWELL RECYCLING ASSOCIATION /NEWELL REGIONAL SOLID WASTE MANAGEMENT AUTHORITY a. COUNCILLOR (1 required) Councillor M. Nesbitt nominated Councillor B. de Jong. MOVED BY COUNCILLOR A.M. PHILIPSEN that nominations cease. MOTION CARRIED MOVED BY COUNCILLOR C. AMULUNG that we appoint Councillor B. de Jong to the Newell Recycling Association /Newell Regional Solid Waste Management Authority. MOTION CARRIED 28. NEWELL REGIONAL SERVICES CORPORATION a. COUNCILLORS (2 required) Councillor B. de Jong nominated Councillor C. Amulung and Councillor I. Schroeder MOVED BY COUNCILLOR J. BULGER that nominations cease. MOTION CARRIED MOVED BY COUNCILLOR R. ANDREWS that we appoint Councillor C. Amulung and Councillor I. Schroeder to the Newell Regional Services Corporation. MOTION CARRIED October 20, 2011 Organizational Meeting Page 7 29. OLDMAN RIVER REGIONAL SERVICES COMMISSION ( ORRSC) a. COUNCILLOR (1 required) The ORRSC board member will be appointed at the first meeting of the Municipal Planning Commission following the Organizational Meeting. 30. PALLISER ECONOMIC PARTNERSHIP a. COUNCILLOR (1 required) Councillor A.M. Philipsen nominated Councillor L. Juss. MOVED BY COUNCILLOR R. ANDREWS that nominations cease. MOTION CARRIED MOVED BY COUNCILLOR J. BULGER that we appoint Councillor L. Juss to the Palliser Economic Partnership. MOTION CARRIED 31. RED DEER RIVER MUNICIPAL USERS GROUP /RED DEER RIVER WATERSHED ALLIANCE COMMITTEE a. COUNCILLOR (1 required) Councillor M. Nesbitt nominated Councillor A. Eastman. MOVED BY COUNCILLOR C. AMULUNG that nominations cease. MOTION CARRIED MOVED BY COUNCILLOR J. BULGER that we appoint Councillor A. Eastman to the Red Deer River Municipal Users Group /Red Deer River Watershed Alliance Committee. MOTION CARRIED 32. REGIONAL SERVICES PARTNERSHIP COMMITTEE This committee was removed during the October 21, 2010 Organizational meeting. 33. ROAD BAN COMMITTEE The Road Ban Committee will consist of the Reeve, the Superintendent of Public Works, and two other Councillors (see Bylaw 1500 -05 & amendment 1684 -09). a. COUNCILLORS (2 required) Councillor I. Schroeder nominated Reeve M. Douglass, Councillor J. Bulger, and Councillor L. Juss. MOVED BY COUNCILLOR R. ANDREWS that nominations cease. MOTION CARRIED MOVED BY COUNCILLOR I. SCHROEDER that we appoint the Superintendent of Public Works, Reeve M. Douglass, Councillor J. Bulger, and Councillor L. Juss to the Road Ban Committee. ( MOTION CARRIED l O ctober 20, 2011 Organizational Meeting Page 8 34. SHORTGRASS LIBRARY BOARD err+ a. COUNCILLOR (1 required) Councillor A.M. Philipsen nominated Councillor M. Nesbitt. MOVED BY COUNCILLOR B. DE JONG that nominations cease. MOTION CARRIED MOVED BY COUNCILLOR R. ANDREWS that we appoint Councillor M. Nesbitt to the Shortgrass Library Board. MOTION CARRIED 35. TOURISM REPRESENTATIVE a. COUNCILLOR Councillor R. Andrews nominated Councillor A.M. Philipsen. MOVED BY COUNCILLOR I. SCHROEDER that nominations cease. MOTION CARRIED MOVED BY COUNCILLOR C. AMULUNG that we appoint Councillor A.M. Philipsen as the Tourism Representative for the County of Newell. MOTION CARRIED 36. VETERAN'S MEMORIAL HIGHWAY DEVELOPMENT SAFETY ASSOCIATION a. COUNCILLOR (1 required) Councillor M. Nesbitt nominated Reeve M. Douglass. MOVED BY COUNCILLOR B. DE JONG that nominations cease. MOTION CARRIED MOVED BY COUNCILLOR A.M. PHILIPSEN that we appoint Reeve M. Douglass to the Veteran's Memorial Highway Development Safety Association. MOTION CARRIED 37. 9 -1 -1 COMMITTEE a. COUNCILLOR (1 required) Councillor B. de Jong nominated Councillor R. Andrews. MOVED BY COUNCILLOR A.M. PHILIPSEN that nominations cease. MOTION CARRIED MOVED BY COUNCILLOR I. SCHROEDER that we appoint Councillor R. Andrews to the 9 -1 -1 Committee. MOTION CARRIED Nose October 20, 2011 Organizational Meeting Pape 9 38. 2011 RECOGNITION NIGHT COMMITTEE a. COUNCILLORS (Div. 2 Councillor + 3 Councillors) Councillor B. de Jong volunteered. Councillor M. Nesbitt volunteered. Councillor M. Nesbitt nominated Councillor A. Eastman. MOVED BY COUNCILLOR R. ANDREWS that nominations cease. MOTION CARRIED MOVED BY COUNCILLOR I. SCHROEDER that the 2011 Recognition Night Committee will consist of Councillor I. Schroeder (Division 2), Councillor M. Nesbitt, Councillor A. Eastman, and Councillor B. de Jong. MOTION CARRIED 39. COUNCIL LUNCHES COMMITTEE a. COUNCILLORS (3 required) Councillor M. Nesbitt volunteered. MOVED BY COUNCILLOR R. ANDREWS that Councillor M. Nesbitt be appointed to assist the Executive Assistant in ordering Council lunches. MOTION CARRIED 40. COUNCILLOR COMPENSATION REVIEW COMMITTEE a. COUNCILLORS (3 required) Councillor B. de Jong nominated Councillor A.M. Philipsen, Councillor J. Bulger, and Councillor A. Eastman. Councillor A.M. Philipsen declined the nomination. Councillor M. Nesbitt nominated Councillor C. Amulung. MOVED BY COUNCILLOR A.M. PHILIPSEN that nominations cease. MOTION CARRIED MOVED BY COUNCILLOR I. SCHROEDER that we appoint Councillor C. Amulung, Councillor J. Bulger, and Councillor A. Eastman to the Councillor Compensation Review Committee. MOTION CARRIED 41. BANKING RESOLUTION MOVED BY COUNCILLOR J. BULGER that we approve the Banking Resolution whereas the Reeve or Deputy Reeve and the Administrator, Assistant Administrator or Manager of Finance be given the authority for the necessary signing of cheques for the various County bank accounts. MOTION CARRIED 42. BOND The County Insurance Bond was presented to Council for review. MOVED BY COUNCILLOR I. SCHROEDER that we accept this Insurance Bond as presented. MOTION CARRIED October 20, 2011 Organizational Meeting Page 10 43. MEETING DATES - COUNCIL. M.P.C.. AND DISASTER SERVICES The past schedule for Council and Municipal Planning Commission meetings was reviewed. It was noted that the regular Municipal Planning Commission meetings have been held on Thursday of the first full week of each month and the third Thursday after that commencing at 10:00 a.m., and the regular Council meetings have been held on Thursday of the first full week of each month and the third Thursday after that commencing after the M.P.C. meeting. Council confirmed their interest in continuing with this schedule. 44. COUNCILLOR'S COMPENSATION & EXPENSES POLICY Council discussed changes to the Councillor Compensation & Expenses Policy, including increasing the Reeve's fee to $1,000.00 and increasing the hourly compensation rate from $30.00 per hour to $35.00 per hour. A revised policy will be presented to Council at their regular meeting on November 10, 2011. 45. ADJOURN Being that the agenda matters have been concluded, the meeting adjourned at 10:05 a.m. Reeve , I County dministrator `err October 20, 2011 Organizational Meeting Page 11