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HomeMy WebLinkAbout2013-10-24 Council (Organizational) MinutesCOUNTY OF NEWELL MINUTES OF ORGANIZATIONAL MEETING OCTOBER 24, 2013 The Organizational Meeting of the County of Newell was held in the County Office at Brooks, Alberta on Thursday, October 24, 2013 commencing at 9:01 a.m. Members Present: Chief Administrative Officer Director of Corporate Services Executive Assistant Councillors C. Amulung G. Simpson A.M. Philipsen W. Hammergren T. Fyfe K. Christman E. Unruh B. de Jong M. Douglass L. Juss K. Stephenson L. Johnson A. Nielsen 1. CALL MEETING TO ORDER The Chief Administrative Officer called the meeting to order at 9:01 a.m. The Oath of Office was taken by each of the Council members and commissioned by Layne Johnson. 2. NOMINATION & ELECTION OF REEVE The Chief Administrative Officer opened the floor for nominations /volunteers for the position of Reeve. Councillor L. Juss nominated Councillor M. Douglass. The Chief Administrative Officer called two more times for nominations for Reeve. No further nominations were received. Councillor M. Douglass was declared Reeve. Oath of Office - Reeve The Oath of Office was taken by the Reeve and commissioned by Layne Johnson. Reeve M. Douglass assumed the chair. 3. NOMINATION & ELECTION OF DEPUTY REEVE The Reeve called for nominations /volunteers for the position of Deputy Reeve. Councillor C. Amulung nominated Councillor B. de Jong. Reeve M. Douglass called two more times for nominations for Deputy Reeve. No further nominations were received. Councillor B. de Jong was declared Deputy Reeve. Oath of Office - Deputy Reeve The Oath of Office was taken by the Deputy Reeve and commissioned by Layne Johnson. 4. EXCUSED FROM MEETING All members were present at this meeting. S. PROCEDURES OF VOTING & APPOINTING COMMITTEES The procedures for voting and appointing Committees or Chairman of Committees are as follows: For all other positions, as per the Council Procedural Bylaw, individuals may have their names put forth for Committees, or Chairman of Committees, by either being nominated or by volunteering. If there are more nominees and /or volunteers than there are positions available, an election will be held by secret ballot. 6. DESTROYING BALLOTS A motion to destroy ballots will be made in the event that an election by secret ballot is required. 7. MUNICIPAL PLANNING COMMISSION The Municipal Planning Commission will consist of the full Council. The Chairman of the Municipal Planning Commission will be appointed at the first meeting of the Municipal Planning Commission following the Organizational Meeting. 1n� October 24, 2013 Organizational Meeting Page 2 1 8. AGRICULTURE PEST ACT/WEED CONTROL ACT APPEAL COMMITTEE The Agriculture Pest Act /Weed Control Act Appeal Committee will consist of four Members -at- Large. a. MEMBERS -AT -LARGE MOVED BY COUNCILLOR A.M. PHILIPSEN that Elizabeth Buday, Bruce Niznik, Lois Schmidt, and Wayne Slenders be appointed as Members -at -Large to the Agriculture Pest Act /Weed Control Act Appeal Committee for the FIRST year of a four year term. MOTION CARRIED 9. AGRICULTURAL SERVICES BOARD SUMMER TOUR 2014 PLANNING COMMITTEE Discussion followed and it was agreed that three additional members from the new Council will be appointed to this committee. The members of this committee who are no longer on Council (I. Schroeder, M. Nesbitt, and A. Eastman) have expressed interest in continuing to assist with the ASB Summer Tour on a volunteer basis. a. COUNCILLORS Councillor A.M. Philipsen, Councillor K. Christman, Councillor E. Unruh, and Councillor B. de Jong volunteered. Reeve M. Douglass called for further nominations. No further nominations were received. MOVED BY COUNCILLOR C. AMULUNG that we appoint Councillor A.M. Philipsen, Councillor K. Christman, Councillor E. Unruh, and Councillor B. de Jong to the ASB Summer Tour 2014 Planning Committee. MOTION CARRIED 10. AIRPORT COMMISSION The Airport Commission will consist of one Councillor plus two Members -at- Large. a. COUNCILLOR Councillor B. de Jong nominated Councillor L. Juss. Reeve M. Douglass called for further nominations. No further nominations were received. Reeve M. Douglass declared that Councillor L. Juss be appointed to the Airport Commission. b. MEMBER -AT -LARGE MOVED BY COUNCILLOR B. DE JONG that Don Maclntyre and Lloyd Rommens be appointed as Members -at -Large to the Airport Commission for the FIRST year of a four year term. MOTION CARRIED October 24, 2013 Organizational Meeting Page 3 11. ASSESSMENT REVIEW BOARD MOVED BY COUNCILLOR L. JUSS that Council appoints Noel Moriyama, Anne Marie Philipsen, Bevin Keith, and Duane Perkins as members to the Local Assessment Review Board. MOTION CARRIED MOVED BY COUNCILLOR K. CHRISTMAN that Council appoints Noel Moriyama, Anne Marie Philipsen, Bevin Keith, and Duane Perkins as members to the Regional Assessment Review Board. MOTION CARRIED 12. BOW RIVER BASIN COUNCIL a. COUNCILLOR (1 + 1 alternate required) Councillor W. Hammergren volunteered. Reeve M. Douglass called for further nominations. No further nominations were received. MOVED BY COUNCILLOR L. JUSS that we appoint Councillor W. Hammergren to the Bow River Basin Council. MOTION CARRIED 13. CANADIAN BADLANDS (Reeve + 1 Councillor+ 1 Shareholder Representative) a. COUNCILLOR (1 required) Councillor E. Unruh volunteered. Reeve M. Douglass called for further nominations. No further nominations were received. MOVED BY COUNCILLOR K. CHRISTMAN that we appoint Councillor E. Unruh as the Council Representative for Canadian Badlands. MOTION CARRIED b. SHAREHOLDER REPRESENTATIVE MOVED BY COUNCILLOR A.M. PHILIPSEN that we appoint the Manager of Economic Development as the Shareholder Representative for the County of Newell for Canadian Badlands. MOTION CARRIED 14. COUNCILLOR COMPENSATION REVIEW COMMITTEE a. COUNCILLORS (3 required) Councillor B. de Jong nominated Councillor C. Amulung, Councillor G. Simpson, and Councillor T. Fyfe. w) Reeve M. Douglass called for further nominations. No further nominations were received. October 24, 2013 Organizational Meeting Page 4 MOVED BY COUNCILLOR B. DE JONG that we appoint Councillor C. Amulung, Councillor G. Simpson, and Councillor T. Fyfe to the Councillor Compensation Review Committee. MOTION CARRIED 15. COUNTY OF NEWELL WATER PROJECT COMMITTEE a. COUNCILLORS (3 required) Councillor A.M. Philipsen volunteered and nominated Councillor C. Amulung, Councillor T. Fyfe, and Councillor L. Juss. Councillor C. Amulung nominated Councillor E. Unruh. MOVED BY COUNCILLOR B. DE JONG that nominations cease. MOTION CARRIED MOVED BY COUNCILLOR L. JUSS that we appoint Councillor C. Amulung, Councillor A.M. Philipsen, Councillor T. Fyfe, Councillor E. Unruh, and Councillor L. Juss to the County of Newell Water Project Committee. MOTION CARRIED 16. CRIME STOPPERS BOARD /RURAL CRIME WATCH /SAFE COMMUNITIES COMMITTEE a. COUNCILLOR (1 required) Councillor A.M. Philipsen volunteered. Reeve M. Douglass called for further nominations. No further nominations were received. MOVED BY COUNCILLOR T. FYFE that we appoint Councillor A.M. Philipsen to the Crime Stoppers Board /Rural Crime Watch /Safe Communities Committee. MOTION CARRIED 17. EMERGENCY MANAGEMENT COMMITTEE a. COUNCILLORS (Reeve + 2 Councillors required) Councillor K. Christman volunteered. Councillor W. Hammergren volunteered. Reeve M. Douglass called for further nominations. No further nominations were received. MOVED BY COUNCILLOR B. DE JONG that we appoint Reeve M. Douglass, Councillor W. Hammergren and Councillor K. Christman to the Emergency Management Committee. MOTION CARRIED 18. ENVIRONMENTAL PROTECTION COMMITTEE Discussion followed and this committee was removed. It was noted that a representative from the County could be appointed to the City of Brooks Environmental Protection Committee, if required. October 24, 2013 Organizational Meeting Page 5 19. FOOTHILLS LITTLE BOW MUNICIPAL ASSOCIATION Full Council and the CAO will attend the meetings of the Foothills Little Bow Municipal Association. 20. GRASSLANDS REGIONAL F.C.S.S. a. COUNCILLOR (1 required) Councillor C. Amulung volunteered. Councillor K. Christman declared a potential pecuniary interest due to her involvement with the Bassano F.C.S.S. and abstained from voting. Reeve M. Douglass called for further nominations. No further nominations were received. MOVED BY COUNCILLOR A.M. PHILIPSEN that we appoint Councillor C. Amulung to the Grasslands Regional F.C.S.S. Board. MOTION CARRIED b. MEMBER -AT -LARGE (1 required) MOVED BY COUNCILLOR A.M. PHILIPSEN that Cindy Wolfer be appointed as a Member -At- Large to the Grasslands Regional F.C.S.S. Board for the FIRST year of a four year term. MOTION CARRIED 21. GRIEVANCE /SALARY NEGOTIATION /CAO PERFORMANCE EVALUATION COMMITTEE The Grievance /Salary Negotiation /CAO Performance Evaluation Committee will consist of the Reeve, the Deputy Reeve, and another Councillor. Councillor C. Amulung volunteered. Reeve M. Douglass called for further nominations. No further nominations were received. MOVED BY COUNCILLOR K. CHRISTMAN that Reeve M. Douglass, Deputy Reeve B. de Jong, and Councillor C. Amulung be appointed to the Grievance /Salary Negotiation /CAO Performance Evaluation Committee. MOTION CARRIED 22. INTER - MUNICIPAL DEVELOPMENT PLAN COMMITTEE ( Bassano) a. COUNCILLORS (3 required) Reeve M. Douglass nominated Councillor K. Christman. The Director of Corporate Services suggested that, as Councillor K. Christman is employed by the Town of Bassano, this could create a conflict of interest. Councillor K. Christman declined the nomination. Councillor C. Amulung nominated Reeve M. Douglass, Councillor A.M. Philipsen, and Councillor E. Unruh. j * 1 ) Reeve M. Douglass called for further nominations. No further nominations were received. October 24, 2013 Organizational Meeting Page 6 MOVED BY COUNCILLOR C. AMULUNG that we appoint Reeve M. Douglass, Councillor A.M. Phililpsen, and Councillor E. Unruh to the Inter - Municipal Development Plan Committee (Bassano). MOTION CARRIED 23. INTER - MUNICIPAL DEVELOPMENT PLAN COMMITTEE (Duchess' a. COUNCILLORS (3 required) Councillor L. Juss nominated Councillor A.M. Philipsen, Councillor K. Christman, and Councillor B. de Jong. Reeve M. Douglass called for further nominations. No further nominations were received. MOVED BY COUNCILLOR L. JUSS that we appoint Councillor A.M. Philipsen, Councillor K. Christman, and Councillor B. de Jong to the Inter - Municipal Development Plan Committee (Duchess). MOTION CARRIED 24. JOINT SERVICES /INTER- MUNICIPAL DEVELOPMENT PLAN COMMITTEE a. COUNCILLORS (3 required + CAO) Councillor A.M. Philipsen nominated Reeve M. Douglass, Councillor G. Simpson, and Councillor B. de Jong. Councillor L. Juss volunteered. Councillor G. Simpson declined the nomination. Reeve M. Douglass called for further nominations. No further nominations were received. MOVED BY COUNCILLOR A.M. PHILIPSEN that we appoint Reeve M. Douglass, Councillor B. de Jong, and Councillor L. Juss to the Joint Services /Inter - Municipal Development Plan Committee. MOTION CARRIED 25. MAYORS & REEVES ASSOCIATION Reeve M. Douglass will represent the County of Newell at the Mayors' & Reeves' Association. 26. MUNICIPAL LIBRARY BOARD The Municipal Library Board will consist of one Councillor and 9 Members -at- Large. a. COUNCILLOR (1 required) Councillor K. Christman volunteered. Reeve M. Douglass called for further nominations. No further nominations were received._,, p October 24, 2013 Organizational Meeting Page 7 MOVED BY COUNCILLOR T. FYFE that we appoint Councillor K. Christman to the Municipal Library Board. MOTION CARRIED b. MEMBERS -AT -LARGE (9 required) MOVED BY COUNCILLOR E. UNRUH that Johnene Amulung (Div. 1), Anita Chappell (Div. 2), Shirley Charlton (Div. 3), Sandy Graham (Div. 4), Nigel Seymour (Div. 5/10), Kathy Bulger (Div. 6), Carol Dyck (Div. 7), Cathy Neufeld (Div. 8), and Marilyn Walde (Div. 9) be appointed as Members - at -Large to the Municipal Library Board. MOTION CARRIED 27. NEWELL FOUNDATION a. COUNCILLORS (2 required) Councillor G. Simpson volunteered. Reeve M. Douglass volunteered. Reeve M. Douglass called for further nominations. No further nominations were received. MOVED BY COUNCILLOR C. AMULUNG that we appoint Reeve M. Douglass and Councillor G. Simpson to the Newell Foundation. MOTION CARRIED 28. NEWELL RECYCLING ASSOCIATION /NEWELL REGIONAL SOLID WASTE MANAGEMENT AUTHORITY a. COUNCILLOR (1 required) Councillor B. de Jong nominated Councillor L. Juss. Reeve M. Douglass called for further nominations. No further nominations were received. MOVED BY COUNCILLOR B. DE JONG that we appoint Councillor L. Juss to the Newell Recycling Association /Newell Regional Solid Waste Management Authority. MOTION CARRIED 29. NEWELL REGIONAL ECONOMIC DEVELOPMENT INITIATIVE a. COUNCILLOR (1 required) Councillor W. Hammergren volunteered. Councillor K. Christman nominated Councillor A.M. Philipsen. Councillor W. Hammergren withdrew his name. Reeve M. Douglass called for further nominations. No further nominations were received. MOVED BY COUNCILLOR K. CHRISTMAN that we appoint Councillor A.M. Philipsen to the Newell Regional Economic Development Initiative. qMD October 24, 2013 MOTION CARRIED Organizational Meeting Page 8 30. NEWELL REGIONAL SERVICES CORPORATION The Chief Administrative Officer provided background information on this item. Councillor C. Amulung suggested appointing the two representatives for the County of Newell and acknowledging that the representative for the former Village of Tilley position will remain vacant, as the Unanimous Shareholders' Agreement will be amended. a. COUNCILLORS (2 required) Councillor A.M. PHILIPSEN nominated Councillor C. Amulung and Councillor B. de Jong. Reeve M. Douglass called for further nominations. No further nominations were received. MOVED BY COUNCILLOR A.M. PHILIPSEN that we appoint Councillor C. Amulung and Councillor B. de Jong to the Newell Regional Services Corporation; further, that the County of Newell recognizes that the representative for the former Village of Tilley position will remain vacant. MOTION CARRIED 31. OLDMAN RIVER REGIONAL SERVICES COMMISSION (ORRSCI a. COUNCILLOR (1 required) The ORRSC board member will be the Municipal Planning Commission Chair appointed at the first meeting of the Municipal Planning Commission following the Organizational Meeting. 32. PALLISER ECONOMIC PARTNERSHIP a. COUNCILLOR (1 required) Councillor L. Juss nominated Councillor B. de Jong. Reeve M. Douglass called for further nominations. No further nominations were received. MOVED BY COUNCILLOR L. JUSS that we appoint Councillor B. de Jong to the Palliser Economic Partnership. MOTION CARRIED b. BUSINESS REPRESENTATIVE MOVED BY COUNCILLOR L. JUSS that we appoint the Manager of Economic Development as the Business Representative for the County of Newell to the Palliser Economic Partnership. October 24, 2013 Organizational Meeting Page 9 33. RECREATION BOARD (DIVISION 5 & 101 (Councillors from Divs. 5 & 10, 1 Div. 5 Member-at-Large, 1 Div. 10 Member -at- Large, 1 Member -at -Large from either Div. 5 or Div. 10) a. MEMBERS -AT -LARGE MOVED BY COUNCILLOR C. AMULUNG that we appoint Councillor T. Fyfe and Councillor L. Juss as the representatives of the County of Newell, and that Bruce Niznik, Paul Seaton, and Cathy Safronovich be appointed as Members -at -Large to the Division 5 & 10 Recreation Board for the FIRST year of a four year term. MOTION CARRIED 34. RECREATION BOARD (DIVISION 61 (Councillor from Div. 6 + 4 Members -at -Large from Div. 6) a. MEMBERS -AT -LARGE MOVED BY COUNCILLOR L. JUSS that we appoint Councillor K. Christman as the representative of the County of Newell, and that Scot Bell, Kim Douglass, Lana Hale, and Tracy Hall be appointed as Members -at -Large to the Division 6 Recreation Board for the FIRST year of a four year term. MOTION CARRIED 35. RED DEER RIVER MUNICIPAL USERS GROUP /RED DEER RIVER WATERSHED ALLIANCE COMMITTEE a. COUNCILLOR (1 required) Councillor W. Hammergren volunteered. Reeve M. Douglass called for further nominations. No further nominations were received. MOVED BY COUNCILLOR L. JUSS that we appoint Councillor W. Hammergren to the Red Deer River Municipal Users Group /Red Deer River Watershed Alliance Committee. MOTION CARRIED 36. ROAD BAN COMMITTEE The Road Ban Committee will consist of the Reeve, the Director of Municipal Services, and two other Councillors (see Bylaw 1500 -05 & amendment 1684 -09). a. COUNCILLORS (2 required) Councillor G. Simpson volunteered. Councillor L. Juss volunteered Reeve M. Douglass called for further nominations. No further nominations were received. MOVED BY COUNCILLOR B. DE JONG that we appoint the Director of Municipal Services, Reeve M. Douglass, Councillor G. Simpson, and Councillor L. Juss to the Road Ban Committee. MOTION CARRIED October 24, 2013 Organizational Meeting Page 10 37. SHORTGRASS LIBRARY BOARD a. COUNCILLOR (1 required) Councillor K. Christman volunteered. Reeve M. Douglass called for further nominations. No further nominations were received. MOVED BY COUNCILLOR A.M. PHILIPSEN that we appoint Councillor K. Christman to the Shortgrass Library Board. MOTION CARRIED 38. SUBDIVISION & DEVELOPMENT APPEAL BOARD The Subdivision & Development Appeal Board will consist of five Members -at- Large. a. MEMBERS -AT -LARGE MOVED BY COUNCILLOR A.M. PHILIPSEN that Lois Schmidt (Div. 3), Bruce McKellar (Div. 5), Lana Hale (Div. 6), Stewart Musgrove (Div. 8), and Collin Wildschut (Div. 8) be appointed as Members -at -Large to the Subdivision & Development Appeal Board for the FIRST year of a four year term. MOTION CARRIED 39. TOURISM REPRESENTATIVE a. COUNCILLOR Councillor A.M. Philipsen nominated Councillor E. Unruh. Reeve M. Douglass called for further nominations. No further nominations were received. MOVED BY COUNCILLOR A.M. PHILIPSEN that we appoint Councillor E. Unruh as the Tourism Representative for the County of Newell. MOTION CARRIED 40. VETERAN'S MEMORIAL HIGHWAY DEVELOPMENT SAFETY ASSOCIATION a. COUNCILLOR (1 required) Reeve M. Douglass volunteered. Reeve M. Douglass called for further nominations. No further nominations were received. MOVED BY COUNCILLOR K CHRISTMAN that we appoint Reeve M. Douglass to the Veteran's Memorial Highway Development Safety Association. MOTION CARRIED October 24, 2013 Organizational Meeting Page 11 41. 9 -1 -1 COMMITTEE a. COUNCILLOR (1 required) Councillor B. de Jong volunteered. Reeve M. Douglass called for further nominations. No further nominations were received. MOVED BY COUNCILLOR G. SIMPSON that we appoint Councillor B. de Jong to the 9 -1 -1 Committee. MOTION CARRIED 42. 2013 RECOGNITION NIGHT COMMITTEE a. COUNCILLORS (Div. 9 Councillor + 3 Councillors) Councillor K. Christman volunteered. Councillor T. Fyfe volunteered. Councillor W. Hammergren volunteered. Reeve M. Douglass called for further nominations. No further nominations were received. MOVED BY COUNCILLOR E. UNRUH that the 2013 Recognition Night Committee will consist of Reeve M. Douglass (Division 9), Councillor W. Hammergren, Councillor T. Fyfe, and Councillor K. Christman. MOTION CARRIED 43. COUNCIL LUNCHES COMMITTEE Discussion followed and Council indicated that individual Councillors can provide direction to the Executive Assistant as needed. This committee was removed. 44. BANKING RESOLUTION MOVED BY COUNCILLOR L. JUSS that we approve the Banking Resolution whereas the Reeve or Deputy Reeve and the Chief Administrative Officer, Director of Corporate Services, or Manager of Finance be given the authority for the necessary signing of cheques for the various County bank accounts. MOTION CARRIED 45. BOND The County Insurance Bond was presented to Council for review. MO E COUNCILLOR W. HAMMERGREN that we accept this Insurance Bond as presented. n I\ MOTION CARRIED October 24, 2013 Organizational Meeting Page 12 46. MEETING DATES - COUNCIL, M.P.C., AND DISASTER SERVICES The past schedule for Council and Municipal Planning Commission meetings was reviewed. It was noted that the regular Municipal Planning Commission meetings have been held on Thursday of the first full week of each month and the third Thursday after that commencing at 10:00 a.m., and the regular Council meetings have been held on Thursday of the first full week of each month and the third Thursday after that commencing after the M.P.C. meeting. Council confirmed their interest in continuing with this schedule. 47. COUNCILLOR'S COMPENSATION & EXPENSES POLICY Council reviewed Policy 2013 -PLG -014 (Councillor's Compensation & Expenses). No amendments were identified. 48. ADJOURN Being that the agenda matters have been concluded, the meeting adjourned at 10:39 a.m. Reeve ty Administrator October 24, 2013 Organizational Meeting Page 13