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Home My WebLink About2020-01-09 Council (Regular) Minutes COUNTY OF NEWELL MINUTES OF REGULAR COUNCIL January 9, 2020 The regular Council Meeting of the County of Newell was held in the County Office on Thursday, January 9, 2020 commencing at 10:22 a.m. MEMBERS M. Douglass, Reeve PRESENT: COUNCILLORS: C. Amulung H. Kallen W. Hammergren T. Fyfe E. Unruh L. Juss ABSENT: A.M. Philipsen K. Christman B. de Jong STAFF: K. Stephenson, Chief Administrative Officer L. Johnson, Director of Corporate Services M. Jackson, Supervisor of Planning & Development M. Fenske, Manager of Finance A. Nielsen, Executive Assistant OTHERS IN S. Stanway, Brooks Bulletin ATTENDANCE: K. Steinley, Newell Regional Services Corporation 1. CALL TO ORDER Reeve M. Douglass called the meeting to order at 10:22 a.m. 2. EXCUSED FROM MEETING C-01/20 MOVED BY COUNCILLOR TRACY FYFE that Councillor A.M. Philipsen, Councillor K. Christman, and Councillor B. de Jong be excused from the meeting. MOTION CARRIED 3. ADOPTION OF MINUTES 3.1 Minutes - Council (December 19, 2019) C-02/20 MOVED BY COUNCILLOR CLARENCE AMULUNG that the Council Meeting minutes be adopted as presented. MOTION CARRIED t 4. CALL FOR POST AGENDA ITEMS � Reeve M. Douglass called for post agenda items. Regular Council January 9,2020 5. ADOPTION OF AGENDA C-03/20 MOVED BY COUNCILLOR LIONEL JUSS that the agenda be adopted as presented. MOTION CARRIED 6. QUESTION PERIOD/NOTICE OF MOTION A question period and notice of motion was held. No County Ratepayers were in attendance. 7. BYLAWS 7.1 Bylaw 1968-19 Schedule of Fees The Director of Corporate Services provided background information on this item. Council was given the opportunity to ask questions. C-04/20 MOVED BY COUNCILLOR TRACY FYFE that Bylaw 1968-19, being a bylaw for the purpose of establishing a schedule of fees, be given SECOND reading as amended. MOTION CARRIED C-05/20 MOVED BY COUNCILLOR LIONEL JUSS that Bylaw 1968-19 be given THIRD and FINAL reading. MOTION CARRIED ARRIVED AT MEETING M. Fenske arrived at 10:26 a.m. 8. ADMINISTRATIVE BUSINESS 8.1 Planning & Development Report The Supervisor of Planning & Development presented an update on the recent activities of the Planning & Development Department which included a review of activity in 2019. Council was given the opportunity to ask questions. C-06/20 MOVED BY COUNCILLOR ELLEN UNRUH that the Planning & Development Report for December 2019 be accepted as presented. MOTION CARRIED 8.2 Intermunicipal Collaboration Framework(Vulcan County) The Director of Corporate Services provided background information on this item and responded to questions from Council. Council noted two minor changes: • page 2 - last sentence of the first paragraph should read "...a healthy and viable region." • page 8 - under Emergency Services, should read "...as such have a formalized system..." Page 2 of 6 Regular Council January 9, 2020 LEFT THE MEETING - M. Jackson left the meeting at 10:35 a.m. The Chief Administrative Officer indicated that the ICF agreement outlines a process to resolve disputes between municipalities and opens lines of communication. ARRIVED AT MEETING K. Steinley arrived at 10:36 a.m. C-07/20 MOVED BY COUNCILLOR CLARENCE AMULUNG that Council APPROVES the Intermunicipal Collaboration Framework Agreement between the County of Newell and Vulcan County as presented. MOTION CARRIED 8.3 Proposed 2020 County of Newell Census The Director of Corporate Services provided background information on this item, including an overview of costs and timelines associated with conducting a census. Council was given the opportunity to ask questions. The Director of Corporate Services responded to questions regarding the online census application, which was developed by the City of Airdrie and used by several other municipalities to conduct municipal censuses. Typically, the first time the application is used a municipality can expect to receive online responses from 40-50%of residents. Enumerators have access to the data and follow up only with those who have not responded. The addresses used will be those in the County's municipal address system. The ChiefAdministrative Officerindicated that the next federal census will be conducted in 2021; however, the municipal census will provide more accurate information for the County as information is gathered for each residential point. The Director of Corporate Services responded to further questions, indicating that he would confirm that Municipal Affairs will accept municipal census numbers for grant funding. Discussion followed. The Manager of Finance indicated that the 2020 Municipal Census can be included in the 2020 Budget with funding from the Stabilization Fund. C-08/20 MOVED BY COUNCILLOR WAYNE HAMMERGREN that Administration proceed with plans to conduct an official municipal census in 2020. MOTION CARRIED 9. MUNICIPAL SERVICES BUSINESS 9.1 Utilities - NRSC Report K. Steinley presented The Utilities - NRSC Report to Council, giving an overview of the highlights. Council was given the opportunity to ask questions. K. Steinley responded to questions regarding the local availability of flow emitter parts, water meters in hamlets, and the water leak that was discover d in Til y. LEFT THE MEETING - K. Steinley left the meeting at 11:01 a.m. Page 3 of 6 Regular Council January 9,2020 8. ADMINISTRATIVE BUSINESS — continued 8.4 Feedback Request from City of Brooks - Regional Recreation Board The Director of Corporate Services provided background information on this item. Discussion followed and it was noted that each community has different expectations for recreation. Further, all facilities have been built locally with assistance from various sources and each individual area is proud of their facilities and what they have accomplished. The Chief Administrative Officer provided further information, indicating that recreation is the biggest expenditure in the region and the differences would make it difficult to operate effectively under one board. He noted that users should pay for the services they use, and facilities should be built accordingly. He suggested that at least a regional capital plan should be considered. Further discussion occurred. All municipalities are represented on the Joint Services Committee and Council suggested that a discussion be held there. The Chief Administrative Officer indicated that some municipalities are in favor of basing recreation funding on assessment, but this would result in municipalities having no say in how the funding is used. Further discussion followed. The Chief Administrative Officer responded to further guestions from Council, indicating that the Intermunicipal Collaboration Framework documents do not have to include a specific formula for recreation funding. This item will be brought back to the next Council meeting for further discussion. LEFT THE MEETING M. Fenske left the meeting at 11:33 a.m. 8.5 Policy Review- 2020-PLG-009 (Recognition of Service) The Executive Assistant provided background information on this item and responded to questions from Council. Discussion followed and Council indicated that the awards would be presented to volunteers at a local event or they could be invited to the County's Christmas party where staff recognition of service awards are presented. The Executive Assistant responded to further questions from Council. C-09/20 MOVED BY COUNCILLOR TRACY FYFE that Policy 2020-PLG-009 (Recognition of Service) be adopted as presented. MOTION CARRIED 8.6 RMA Spring 2020 Convention The Executive Assistant provided background information on this item and responded to questions from Council. Council requested a meeting with the Minister of Agriculture & Forestry. This item will be brought back to the next Council meeting for further discussion. ' 8.7 Councillor Payment Sheets (December 2019) �\ Councillor C. Amulung indicated that the Councillor Compensation Review Committee's adjustment for Councillor E. Unruh will be deleted. Page 4 of 6 Regular Council January 9,2020 C-10/20 MOVED BY COUNCILLOR HUBY KALLEN that the December 2019 Councillor Payment Sheets be accepted with the amendments recommended by the Councillor Compensation Review Committee. MOTION CARRIED 8.8 Cheques for Payment There were no cheques for payment to discuss at this meeting. 8.9 Payment Register C-11/20 MOVED BY COUNCILLOR LIONEL JUSS that the Payment Register be accepted. MOTION CARRIED 8.10 Requests for Functions of Council There were no functions of Council to discuss at this meeting. 9. MUNICIPAL SERVICES BUSINESS — continued 9.2 Director of Municipal Services Report Council reviewed the Director of Municipal Services report. :-12/20 MOVED BY COUNCILLOR WAYNE HAMMERGREN that the Director of Municipal Services Report and the Utilities - NRSC Report for December 2019 be APPROVED as presented. MOTION CARRIED 10. POST AGENDA ITEMS There were no post agenda items to discuss at this meeting. 11. INFORMATION ITEMS 11.1 Mini Bus Monthly Report(December 2019) This item was accepted as information. 11.2 Upcoming Community Events Council was provided a form to submit information for upcoming events in their community. � Page 5 of 6 Regular Council January 9,2020 12. IN CAMERA C-13/20 MOVED BY COUNCILLOR ELLEN UNRUH that we move in camera at 11:50 a.m. to - discuss the following matters: • Legal - FOIPP Act Section 27. MOTION CARRIED C-14/20 MOVED BY COUNCILLOR LIONEL JUSS that we move out of camera at 12:15 p.m. MOTION CARRIED 13. ADJOURN Being that the agenda matters have been concluded, the meeting adjourned at 12:15 p.m. Signed this �day of �t—� , 2020 . Reeve `n Administrator Page 6 of 6