HomeMy WebLinkAbout2020-03-19 Council (Regular) Minutes COUNTY OF NEWELL
MINUTES OF REGULAR COUNCIL
March 19, 2020
The regular Council Meeting of the County of Newell was held in the County Office on Thursday,
March 19, 2020 commencing at 10:02 a.m.
Section 199 of the Municipal Government Act was followed with the CAO being the Designated Officer in
attendance at County Council Chambers which was open to the public to view and listen to the meeting
proceedings. Notice was posted on the front entrance advising the public of the meeting and Council and
staff inembers joined in electronically through GoToMeeting.
MEMBERS M. Douglass, Reeve
PRESENT:
COUNCILLORS: C. Amulung
H. Kallen
A.M. Philipsen
W. Hammergren
T. Fyfe
K. Christman
E. Unruh
B. de Jong
L. Juss
STAFF: K. Stephenson, Chief Administrative Officer
L. Johnson, Director of Corporate Services
T. Green, Director of Agricultural Services
G. Tiffin, Manager of Planning, Development & Engineering
M. Jackson, Supervisor of Planning & Development
M. Harbicht, Director of Municipal Services
D. Leeks, Municipal Enforcement Officer
S. Luchies, Rural Fire & Emergency Services Coordinator
A. Nielsen, Executive Assistant
OTHERS IN S. Stanway, Brooks Bulletin
ATTENDANCE: B. Morishita, Mayor- City of Brooks
1. CALL TO ORDER
Reeve M. Douglass called the meeting to order at 10:02 a.m.
2. EXCUSED FROM MEETING
All members were in attendance at this meeting.
Regular Council
March 19,2020 '
3. ADOPTION OF MINUTES
3.1 Minutes - Council (March 5, 2020)
C-68/20 MOVED BY COUNCILLOR TRACY FYFE that the March 5, 2020 Council Meeting
minutes be adopted as presented.
MOTION CARRIED
4. CALL FOR POST AGENDA ITEMS
Reeve M. Douglass called for post agenda items.
5. ADOPTION OF AGENDA
C-69/20 MOVED BY COUNCILLOR ANNE MARIE PHILIPSEN that the agenda be adopted as
amended.
MOTION CARRIED
6. QUESTION PERIOD/NOTICE OF MOTION
A question period and notice of motion was held. No County Ratepayers were in
attendance.
9. AGRICULTURAL SERVICES BUSINESS
9.1 Agricultural Fieldman's Report(March 2020) I
The Director of Agricultural Services presented the Agricultural Fieldman's Report
to Council. Council was given the opportunity to ask questions.
ARRIVED AT MEETING
M. Harbicht and D. Leeks arrived at 10:06 a.m.
The Director of Agricultural Services responded to questions regarding strychnine
timelines. The County can purchase strychnine until 2021 and sell it until
2022. No one is legally allowed to own strychnine after March 5, 2023. The
Director of Agricultural Services responded to questions regarding changes to
grant funding, indicating that he would find out more information from a conference
call tomorrow. The Director ofAgricultural Services responded to further questions
from Council.
C-70/20 MOVED BY COUNCILLOR BRIAN DE JONG that the Agricultural Fieldman's Report for
March 2020 be accepted as presented.
MOTION CARRIED
LEFT THE MEETING
T. Green left the meeting at 10:14 a.m.
Page 2 of 15
Regular Council
March 19,2020
10. ADMINISTRATIVE BUSINESS
10.1 Road Closure -Approval to Proceed (W 24-20-14-W4)
The Supervisor of Planning & Development provided background information on
this item and responded to questions from Council.
C-71/20 MOVED BY COUNCILLOR CLARENCE AMULUNG that Approval to Proceed be given
to the road closure and LEASE of portions of road ailowance adjacent to the
W 24-20-14-W4 to facilitate the current irrigation farming operation.
MOTION CARRIED
10.2 Road Closure -Approval to Proceed (SW 15-17-16-W4)
The Supervisor of Planning & Development provided background information on
this item and responded to questions from Council.
C-72/20 MOVED BY COUNCILLOR KELLY CHRISTMAN that Approval to Proceed be given to
the road closure and LEASE of portions of road allowance directly south of the
SW 15-17-16-W4 to facilitate the current irrigation farming operation.
MOTION CARRIED
10.6 Funding Request - Brooks & District Seniors OutReach Society
This item was removed from the agenda and will be brought back to a future
Council meeting.
10.7 2020 Citizen & Junior Citizen of the Year Awards - Request for Gift Basket
This item was removed from the agenda and will be brought back to a future
Council meeting.
10.8 Councillor Payment Sheets (February 2020)
C-73/20 MOVED BY COUNCILLOR ANNE MARIE PHILIPSEN that the February 2020 Councillor
Payment Sheets be accepted with the amendments recommended by the Councillor
Compensation Review Committee.
MOTION CARRIED
10.9 Cheques for Payment
There were no cheques for payment to discuss at this meeting.
10.10 Payment Register
The Director of Corporate Services responded to questions from Council.
C-74/20 MOVED BY COUNCILLOR LIONEL JUSS that the Payment Register be accepted.
MOTION CARRIED
Page 3 of 15
Regular Council
March 19,2020
10.11 Requests for Functions of Council
There were no functions of Council to discuss at this meeting.
11. COMMITTEE REPORTS
11.1 Joint Services Committee
Councillor T. Fyfe indicated that the Joint Services Committee reviewed the Newell
Regional Tourism Association's strategic plan. The NRTA receives funding
through the Destination Marketing Fund (DMF) collected by local
hotels. Councillor E. Unruh reported that the City and the County contribute
funding towards the NRTA's administrative costs as well as the Event
Development fund which is used for local events. She indicated she would obtain
more information regarding which funds are used to pay the sa/ary of the NRTA's
Executive Director. Councillor E. Unruh responded to questions from Council.
11.2 Canadian Badlands (Councillor A.M. Philipsen)
Councillor A.M. Philipsen submitted a written report.
11.3 Bow River Basin Council (Councillor B. de Jong)
Councillor 8. de Jong submitted a written report. �
11.4 Newell Regional Tourism Association (Councillor E. Unruh)
Councillor E. Unruh provided the minutes of the February 20, 2020 meeting of the
NRTA. She confirmed that the Executive Director's sa/ary is paid mainly by the
Destination Marketing Fund collected from participating hotels with a portion
coming from the funding provided by the Joint Services Committee.
11.5 Recreation Board (Div. 6)
Councillor K. Christman submitted a written report.
11.6 Shortgrass Library System
Councillor K. Christman submitted a written report.
11.7 County of Newell Library Board
Councillor K. Christman submitted a written report.
Page 4 of 15
Regular Council
March 19,2020
13. INFORMATION ITEMS
13.1 Mini Bus Monthly Report(February 2020)
This item was accepted as information. The Director of Corporate Services
provided an update on the mini bus service, which is still running. Precautions are
being taken to prevent the spread of COVID-19 and discussions are underway
regarding offering a delivery service to those in need instead of providing
transportation. The Director of Corporate Services responded to questions from
Council.
13.2 Strategic Priorities Chart
This item was accepted as information.
13.3 Upcoming Community Events
Council was provided a form to submit information for upcoming events in their
community.
8. BYLAWS
8.4 Bylaw 1979-20 Weight Restrictions
The Municipal Enforcement Officer provided background information on this item
and responded to questions from Council.
C-75/20 MOVED BY COUNCILLOR BRIAN DE JONG that Bylaw 1979-20 being a bylaw for the
purpose of restricting commercial vehicle weights and dimensions on roads within the
County of Newell, be given FIRST reading.
MOTION CARRIED
C-76/20 MOVED BY COUNCILLOR ANNE MARIE PHILIPSEN that Bylaw 1979-20 be given
SECOND reading.
MOTION CARRIED
C-77/20 MOVED BY COUNCILLOR LIONEL JUSS that consent be given for Bylaw 1979-20 to
receive third reading this 19th day of March, 2020.
MOTION CARRIED UNANIMOUSLY
C-78/20 MOVED BY COUNCILLOR TRACY FYFE that Bylaw 1979-20 be given THIRD and
FINAL reading.
MOTION CARRIED
8.5 Bylaw 1975-20 Campground
The Municipal Enforcement Officer provided background information on this item
and responded to questions from Council. Council indicated that article 6(3)
- regarding leaving a campsite unoccupied required clarification.
Page 5 of 15
Regular Council
March 19,2020
C-79/20 MOVED BY COUNCILLOR TRACY FYFE that Bylaw 1975-20, being a bylaw for the
purpose of regulating the County of Newell parks and recreation areas, be given FIRST
reading.
MOTION CARRIED
8.6 Bylaw 1976-20 Noise Standard
The Municipal Enforcement Officer provided background information on this item
and responded to questions from Council, indicating the bylaw applies to hamlets
and not subdivisions. The Director of Municipal Services provided further
background information.
C-80/20 MOVED BY COUNCILLOR CLARENCE AMULUNG that Bylaw 1976-20, being a bylaw
for the purpose of prohibiting certain activities creating noise and to abate the incidence
of noise and restrict the hours when certain sounds may be made, be given FIRST
reading.
MOTION CARRIED
C-81/20 MOVED BY COUNCILLOR LIONEL JUSS that Bylaw 1976-20 be given SECOND
reading.
MOTION CARRIED
C-82/20 MOVED BY COUNCILLOR ANNE MARIE PHILIPSEN that consent be given for Bylaw
1976-20 to receive third reading this 19th day of March, 2020.
MOTION CARRIED UNANIMOUSLY
C-83/20 MOVED BY COUNCILLOR KELLY CHRISTMAN that Bylaw 1976-20 be given THIRD
and FINAL reading.
MOTION CARRIED
LEFT THE MEETING
M. Harbicht and D. Leeks left the meeting at 10:57 a.m.
ARRIVED AT MEETING
B. Morishita arrived at 10:58 a.m.
14. IN CAMERA
C-84/20 MOVED BY COUNCILLOR LIONEL JUSS that we move in camera at 10:59 a.m. to
discuss the following matters:
• Intergovernmental Relations - FOIPP Act Section 21.
MOTION CARRIED
C-85/20 MOVED BY COUNCILLOR ELLEN UNRUH that we move out of camera at 12:06 p.m.
MOTION CARRIED
Page 6 of 15
Regular Council
March 19,2020
C-86/20 MOVED BY COUNCILLOR KELLY CHRISTMAN that we move into Public Hearings at
12:07 p.m.
MOTION CARRIED
7. PUBLIC HEARINGS
7.1 Bylaw 1971-20 Intermunicipal Development Plan (Special Areas)
With no members of the public in attendance at 11:30 a.m. or thereafter, Reeve
M. Douglass called the Public Hearing to order at 12:08 p.m.
Reeve M. Douglass did not review the procedures that would be followed for the
hearing as there were no new persons in attendance.
The Supervisor of Planning & Development stated that the intent of the Public
Hearing is to hear representations on Bylaw 1971-20, a bylaw to adopt an
Intermunicipal Development Plan (IDP) between the Special Areas Board and the
County of Newell.
The Supervisor of Planning & Development provided background information on
this item indicating that a copy of the document had been circulated to adjacent
landowners and to a list of affected agencies. Wheatland County commented on
the overlap of the IDP boundaries between Wheatland County, the County of
Newell, and Special Areas. One landowner submitted a letter asking that the lands
be protected for agriculture. The Supervisor of Planning&Development indicated
that she spoke to another landowner and assured him that there would be no
changes to landowner rights.
There were no persons in attendance speaking either in favor of or in opposition
to the proposed bylaw.
Council was given the opportunity to ask questions. The Supervisor of Planning&
Development responded to questions regarding oil and gas infrastructure,
indicating that there is a map in the IDP showing oil and gas infrastructure as a
whole. When development occurs, anyone listed on title will be notified to provide
comments.
7.2 Bylaw 1977-20 20 LUA 002 (NE 31-15-13-W4 -RB to A)
With no members of the public in attendance at 11:30 a.m. or thereafter, Reeve
M. Douglass called the Public Hearing to order at 12:17 p.m.
Reeve M. Douglass did not review the procedures that would be followed for the
hearing as there were no new persons in attendance.
The Manager of Planning, Development&Engineering stated that the intent of the
Public Hearing is to hear representations on Bylaw 1977-20. The intent of this
bylaw is to amend Land Use Bylaw 1892-17 by rezoning approximately
13.97 acres (5.65 hectares) in a portion of Lot 1, 8/ock 1, Plan 9811171 within
NE 31-15-13-W4 from RB - Rural Business District to A -Agricultural District.
Page 7 of 15
Regular Council
March 19,2020
The Manager of Planning, Development & Engineering provided background
information on this item indicating that a copy of the document had been circulated
to adjacent landowners and to a list of affected agencies. No responses have been
received from adjacent landowners. None of the affected agencies have indicated
any objections.
There were no persons in attendance speaking either in favor of or in opposition
to the proposed bylaw.
Council was given the opportunity to ask questions. The Manager of Planning,
Development & Engineering responded to questions from Council, indicating thaf
the landowner would be taxed for the use that takes place on the parcel, not the
zoning. The Director of Corporate Services provided further information.
7.3 Bylaw 1978-20 20 LUA 003 (NW 19-15-15-W4 -A to RB)
With no members of the public in attendance at 11:30 a.m. or thereafter, Reeve
M. Douglass called the Public Hearing to order at 12:21 p.m.
Reeve M. Douglass did not review the procedures that would be followed for the
hearing as there were no new persons in attendance.
Manager of Planning, Development & Engineering stated that the intent of the
Public Hearing is to hear representations on Bylaw 1978-20. The intent of this
bylaw is to amend Land Use Bylaw 1892-17 by rezoning approximately 3.53 acres
(9.43 hectares) in a portion of Lot 1, Block 2, Plan 1712141 within
NW 19-15-15-W4 from A -Agricultural District to RB- Rural Business District.
Manager of Planning, Development & Engineering provided background
information on this item indicating that a copy of the document had been circulated
to adjacent landowners and to a list of affected agencies. No responses have been
received from adjacent landowners. None of the affected agencies have indicated
any objections.
There were no persons in attendance speaking either in favor of or in opposition
to the proposed bylaw.
Council was given the opportunity to ask questions.
C-87/20 MOVED BY COUNCILLOR WAYNE HAMMERGREN that we move out of Public
Hearings at 12:24 p.m.
MOTION CARRIED
8. BYLAWS —continued
8.1 Bylaw 1971-20 Intermunicipal Development Plan (Special Areas)
C-88/20 MOVED BY COUNCILLOR KELLY CHRISTMAN that Bylaw 1971-20, being a bylaw to
adopt an Intermunicipal Development Plan between the Special Areas Board and the
County of Newell, be given SECOND reading.
MOTION CARRIED
Page 8 of 15
Regular Council
March 19,2020
C-89/20 MOVED BY COUNCILLOR BRIAN DE JONG that Bylaw 1971-20 be given THIRD and
- FINAL reading.
MOTION CARRIED
8.2 Bylaw 1977-20 20 LUA 002 (NE 31-15-13-W4 -RB to A)
C-90/20 MOVED BY COUNCILLOR LIONEL JUSS that Bylaw 1977-20, being a bylaw to amend
Land Use Bylaw 1892-17 by redesignating approximately 13.97 acres (5.65 hectares) in
a portion of Lot 1, Block 1, Plan 9811171 within NE 31-15-13-W4 from RB-Rural Business
District to A -Agricultural District, be given SECOND reading.
MOTION CARRIED
C-91/20 MOVED BY COUNCILLOR CLARENCE AMULUNG that Bylaw 1977-20 be given THIRD
and FINAL reading.
MOTION CARRIED
8.3 Bylaw 1978-20 20 LUA 003 (NW 19-15-15-W4 -A to RB)
C-92/20 MOVED BY COUNCILLOR ANNE MARIE PHILIPSEN that Bylaw 1978-20, being a bylaw
to amend Land Use Bylaw 1892-17 by redesignating approximately 3.53 acres (1.43
hectares) in a portion of Lot 1, Block 2, Plan 1712141 within NW 19-15-15-W4 from
A- Agricultural District to RB - Rural Business District, be given SECOND reading.
MOTION CARRIED
�-93/20 MOVED BY COUNCILLOR LIONEL JUSS that Bylaw 1978-20 be given THIRD and
FINAL reading.
MOTION CARRIED
LEFT THE MEETING
G. Tiffin and M. Jackson left the meeting at 12:25 p.m.
ARRIVED AT MEETING
S. Luchies arrived at 12:25 p.m.
12. POST AGENDA ITEMS
12.1 Update —COVID-19 (Rural Fire & Emergency Services Coordinator)
The Rural Fire & Emergency Services Coordinator reported that the County of
Newell's Emergency Operations Centre has been activated in response to the
COVID-19 pandemic. The first meeting was held with local agencies this morning
to discuss plans that will be implemented if the situation escalates. The Rural Fire
& Emergency Services Coordinator provided a report on the precautionary
measures in place for first responders. Meetings will be held regularly via
! teleconference Monday through Friday.
Page 9 of 15
Regular Council
March 19,2020
Council was given the opportunity to ask questions. The Chief Administrative
Officer indicated that a question had been submitted via Facebook asking about a
delivery service for supplies and medicine to those with no other options. Another
Facebook post offered criticism for continuing to hold a public Council
meeting. The Chief Administrative Officer indicated that the response would
outline the measures taken to enforce the minimum distance separation with
Councillors participating from their individual homes and staff and public
participating from different board rooms or offices. The Rural Fire & Emergency
Services Coordinator indicated that the need for consistent, positive messaging
was discussed at the EOC meeting and asked that any messages be forwarded to
him. The Director of Corporate Services responded to questions, indicating that
information is being distributed via the County's website and social media channels
as well as Newell Notify, the County's alert system.
LEFT THE MEETING
S. Luchies left the meeting at 12:25 p.m.
LUNCH
Council RECESSED for lunch at 12:41 p.m. and RECONVENED at 1:15 p.m.
8. BYLAWS —continued
8.7 Local Improvement Bylaw Amendments
The Director of Corporate Services provided background information on this item
and responded to questions from Council.
8.7.1 Bylaw 1981-20 Scandia Raw Water Irrigation System
C-94/20 MOVED BY COUNCILLOR WAYNE HAMMERGREN that Bylaw 1981-20, being a bylaw
to amend Bylaw 1708-10 (Scandia Raw Water Irrigation System Local Improvement), be
given FIRST reading.
MOTION CARRIED
C-95/20 MOVED BY COUNCILLOR LIONEL JUSS that Bylaw 1981-20 be given SECOND
reading.
MOTION CARRIED
C-96/20 MOVED BY COUNCILLOR KELLY CHRISTMAN that consent be given for Bylaw
1981-20 to receive third reading this 19th day of March, 2020.
MOTION CARRIED UNANIMOUSLY
C-97/20 MOVED BY COUNCILLOR ELLEN UNRUH that Bylaw 1981-20 be given THIRD and
FINAL reading.
MOTION CARRIED
Page 10 of 15
Regular Council
March 19,2020
8.7.2 Bylaw 1982-20 Scandia Water&Waste Water Upgrades
�-98/20 MOVED BY COUNCILLOR CLARENCE AMULUNG that Bylaw 1982-20, being a bylaw
for the purpose of amending Bylaw 1783-13 (Hamlet of Scandia Water & Waste Water
Upgrades Local Improvement), be given FIRST reading.
MOTION CARRIED
C-99/20 MOVED BY COUNCILLOR WAYNE HAMMERGREN that Bylaw 1982-20 be given
SECOND reading.
MOTION CARRIED
C-100/20 MOVED BY COUNCILLOR ANNE MARIE PHILIPSEN that consent be given for Bylaw
1982-20 to receive third reading this 19th day of March, 2020.
MOTION CARRIED UNANIMOUSLY
C-101/20 MOVED BY COUNCILLOR HUBY KALLEN that Bylaw 1982-20 be given THIRD and
FINAL reading.
MOTION CARRIED
8.7.3 Bylaw 1983-20 Scandia Waste Water Lagoon & Lift Station
C-102/20 MOVED BY COUNCILLOR CLARENCE AMULUNG that Bylaw 1983-20, being a bylaw
for the purpose of amending Bylaw 1785-13 (Hamlet of Scandia Waste Water Lagoon &
Lift Station Local Improvement), be given FIRST reading.
MOTION CARRIED
C-103/20 MOVED BY COUNCILLOR BRIAN DE JONG that Bylaw 1983-20 be given SECOND
reading.
MOTION CARRIED
C-104/20 MOVED BY COUNCILLOR KELLY CHRISTMAN that consent be given for Bylaw
1983-20 to receive third reading this 19th day of March, 2020.
MOTION CARRIED UNANIMOUSLY
C-105/20 MOVED BY COUNCILLOR ANNE MARIE PHILIPSEN that Bylaw 1983-20 be given
TH I RD and FI NAL reading.
MOTION CARRIED
8.7.4 Bylaw 1984-20 Scandia Pump, Control System
C-106/20 MOVED BY COUNCILLOR HUBY KALLEN that Bylaw 1984-20 being a bylaw for the
purpose of amending Bylaw 1813-15 (Hamlet of Scandia Pump, Control System & Piping
Upgrades Local Improvement), be given FIRST reading.
MOTION CARRIED
C-107/20 MOVED BY COUNCILLOR TRACY FYFE that Bylaw 1984-20 be given SECOND
reading.
MOTION CARRIED
Page 11 of 15
Regular Council
March 19,2020
C-108/20 MOVED BY COUNCILLOR LIONEL JUSS that consent be given for Bylaw 1984-20 to
receive third reading this 19th day of March, 2020.
MOTION CARRIED UNANIMOUSLY
C-109/20 MOVED BY COUNCILLOR KELLY CHRISTMAN that Bylaw 1984-20 be given THIRD
and FINAL reading.
MOTION CARRIED
8.7.5 Bylaw 1985-20 Patricia Pump, Control System
C-110/20 MOVED BY COUNCILLOR CLARENCE AMULUNG that Bylaw 1985-20, being a bylaw
for the purpose of amending Bylaw 1815-15 (Hamlet of Patricia Pump, Control System &
Piping Upgrades Local Improvement), be given FIRST reading.
MOTION CARRIED
C-111/20 MOVED BY COUNCILLOR TRACY FYFE that Bylaw 1985-20 be given SECOND
reading.
MOTION CARRIED
C-112/20 MOVED BY COUNCILLOR ELLEN UNRUH that consent be given for Bylaw 1985-20 to
receive third reading this 19th day of March, 2020.
MOTION CARRIED UNANIMOUSLY
C-113/20 MOVED BY COUNCILLOR HUBY KALLEN that Bylaw 1985-20 be given THIRD and
FINAL reading.
MOTION CARRIED
8.7.6 Bylaw 1986-20 Rolling Hills Pump, Control System
C-114/20 MOVED BY COUNCILLOR WAYNE HAMMERGREN that Bylaw 1986-20, being a bylaw
for the purpose of amending Bylaw 1817-15(Hamlet of Rolling Hills Pump, Control System
& Piping Upgrades Local Improvement), be given FIRST reading.
MOTION CARRIED
C-115/20 MOVED BY COUNCILLOR TRACY FYFE that Bylaw 1986-20 be given SECOND
reading.
MOTION CARRIED
C-116/20 MOVED BY COUNCILLOR ANNE MARIE PHILIPSEN that consent be given for Bylaw
1986-20 to receive third reading this 19th day of March, 2020.
MOTION CARRIED UNANIMOUSLY
C-117/20 MOVED BY COUNCILLOR LIONEL JUSS that Bylaw 1986-20 be given THIRD and
FINAL reading.
MOTION CARRIED
Page 12 of 15
Regular Council
March 19,2020
8.7.7 Bylaw 1987-20 Rolling Hills Lift Station Replacement
�-118/20 MOVED BY COUNCILLOR HUBY KALLEN that Bylaw 1987-20, being a bylaw for the
purpose of amending Bylaw 1787-13 (Hamlet of Rolling Hills Lift Station Replacement
Local Improvement), be given FIRST reading.
MOTION CARRIED
C-119/20 MOVED BY COUNCILLOR ELLEN UNRUH that Bylaw 1987-20 be given SECOND
reading.
MOTION CARRIED
C-120/20 MOVED BY COUNCILLOR BRIAN DE JONG that consent be given for Bylaw 1987-20
to receive third reading this 19th day of March, 2020.
MOTION CARRIED UNANIMOUSLY
C-121/20 MOVED BY COUNCILLOR LIONEL JUSS that Bylaw 1987-20 be given THIRD and
FINAL reading.
MOTION CARRIED
ARRIVED AT MEETING
G. Tiffin arrived at 1:24 p.m.
10. ADMINISTRATIVE BUSINESS —continued
10.3 Appointment of Intermunicipal Development Plan Committee Members
(Cypress County, Rosemary, &Special Areas)
The Manager of Planning, Development & Engineering provided background
information on this item and responded to questions from Council.
C-122/20 MOVED BY COUNCILLOR KELLY CHRISTMAN that Councillor C. Amulung and
Councillor H. Kallen be appointed to the Intermunicipal Development Plan Committee
(Cypress County).
MOTION CARRIED
C-123/20 MOVED BY COUNCILLOR TRACY FYFE that Councillor K. Christman and Councillor
E. Unruh be appointed to the Intermunicipal Development Plan Committee (Rosemary).
MOTION CARRIED
C-124/20 MOVED BY COUNCILLOR LIONEL JUSS that Reeve M. Douglass and Councillor
A.M. Philipsen be appointed to the Intermunicipal Development Plan Committee (Special
Areas).
MOTION CARRIED
LEFT THE MEETING
G. Tiffin left the meeting at 1:26 p.m.
Page 13 of 15
Regular Council
March 19,2020
10.4 Terms of Reference -Joint Services Committee
Discussion followed. Separating the Intermunicipal Development Plan Committee
from the Joint Services Committee would allow other Councillors to be on Joint
Services Committee. Concerns were raised regarding the requirement for at least
one member from each municipality to be present for quorum, as this could result
in meetings being cancelled. Council indicated a preference for keeping the name
"Joint Services Committee"and suggested that specific priorities be removed from
the Terms of Reference document. The ChiefAdministrative Officer asked Council
to review the document and identify any other items. The draft Terms of Reference
document will be discussed further during the next Joint Services Committee
Meeting.
Discussion followed regarding the requirement to have at least one member from
the City and one from the County available for a meeting and it was suggested that
another Councillor could be permitted to attend on behalf of the appointed
Councillor if they were unable to attend. Discussion followed regarding expenses,
as the document indicates the meetings will be held at 12:00 noon at the Fire
Hall. Reeve M. Douglass and Councillor T. Fyfe responded to questions. The IDP
Committee could deal with applications via e-mail, only holding meetings as
required. Discussion followed regarding the suggestion that administrative
responsibilities be rotated. The Chief Administrative Officer indicated that the
intent was to share the workload and acknowledged that Bassano, Duchess, and
Rosemary are not likely to have the service capacity to do so. The Chief
Administrative Officer responded to questions from Council.
10.5 Intermunicipal Collaboration Framework Agreements
(Rosemary, Duchess, Brooks)
The Chief Administrative Officer provided an update to Council on the status of the
ICFAgreements with Rosemary, Duchess, and Brooks and requested direction on
how to proceed.
14. IN CAMERA —continued
C-125/20 MOVED BY COUNCILLOR HUBY KALLEN that we move in camera at 1:53 p.m. to
discuss the following matters:
• Intergovernmental Relations - FOIPP Act Section 21.
MOTION CARRIED
C-126/20 MOVED BY COUNCILLOR TRACY FYFE that we move out of camera at 2:56 p.m.
MOTION CARRIED
Page 14 of 15
Regular Council
March 19,2020
C-127/20 MOVED BY COUNCILLOR LIONEL JUSS that Councillor C. Amulung, Councillor
K. Christman, and Councillor B. de Jong be appointed to a new committee that will discuss
the Intermunicipal Collaboration Framework agreement between the City of Brooks and
the County of Newell; further, that a request be submitted to Municipal Affairs for a time
extension of three months to complete the ICF Agreement with the City of Brooks.
MOTION CARRIED
C-128/20 MOVED BY COUNCILLOR KELLY CHRISTMAN that Council APPROVES the
Intermunicipal Collaboration Framework agreement with the Vilfage of Duchess subject to
a new recreation agreement being in place by March 31, 2021.
MOTION CARRIED
C-129/20 MOVED BY COUNCILLOR ELLEN UNRUH that Council APPROVES the Intermunicipal
Collaboration Framework agreement with the Village of Rosemary subject to a new
recreation agreement being in place by March 31, 2021.
MOTION CARRIED
15. ADJOURN '
Being that the agenda matters have been concluded, the meeting adjourned at 3:00 p.m.
Signed this"�'- 'day of �"�' , 2020
�'���... ��1
Ree��-e.
unty inistrator
Page 15 of 15