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HomeMy WebLinkAbout2021-FES-003 Recognition of Donations to Emergency Services COUNTY OF NEWELL - POLICY HANDBOOK POLICY NO: 2021-FES-003 TITLE: RECOGNITION OF DONATIONS TO EMERGENCY SERVICES (CORPORATE OR INDIVIDUAL) ADOPTED: March 11, 2021 (C-95/21) SUPERCEDES NO: n/a TO BE REVIEWED: PAGE NO: 1 of 2 POLICY PURPOSE This policy ensures there are clear parameters for providing formal recognition of donations made to Newell Regional Emergency Services by external parties. 1.0 General Definitions In this policy: 1.1 Donation means: amounts valued at $100 or more provided in the form of conditional or unconditional cash or cash equivalent, services that are required for or deemed to be of benefit in the provision of Emergency Services, or required consumable products or equipment for use by Emergency Service Providers within the Newell Region. 1.2 Donor means: an individual or group of individuals who have united themselves together for a specific purpose, a charitable non-profit organization, a community service club, or a public or private corporation. 1.3 Recognition means varying forms of formal acknowledgement provided in response to a donation from a donor, where standard payment is not issued for the item(s) that Emergency Services may receive. 2.0 Donation Increment Levels 2.1 For the purpose of determining the level of recognition granted in response to donations made to the Newell Regional Emergency Services function, the following levels are established for donations to the Newell Regional Emergency Services function. Community Supporter – Donations valued between $100 to $999 Bronze Level – Donations valued between $1000 to $2499 Silver Level – Donations valued between $2500 - $4999 Gold Level – Donations valued between $5000 - $9999 Platinum Level Donations valued at or above $10,000 COUNTY OF NEWELL - POLICY HANDBOOK POLICY NO: 2021-FES-003 TITLE: RECOGNITION OF DONATIONS TO EMERGENCY SERVICES (CORPORATE OR INDIVIDUAL) ADOPTED: March 11, 2021 (C-95/21) SUPERCEDES NO: n/a TO BE REVIEWED: PAGE NO: 2 of 2 2.2 Donations may be in the form of cash or acceptable “in kind” contributions for goods, services provided, or equipment. 2.3 Before recognition will be provided for non-cash donations, Emergency Services staff at either the Local Fire Chief level or at the Region level must verify that the non-cash donation is a contribution that will be of benefit and use by Emergency Service providers in the Region, and further that the item(s) in question meets an acceptable quality standard. 2.4 All donors will be issued a tax-deductible donation receipt for the agreed value of the donation by the County of Newell or by the urban municipal partner which the donation may have been issued directly to. 2.5 In addition to a formal tax-deductible receipt, donors of varying amounts referenced in above will also be recognized as follows. Bronze Level Donors will be recognized through a thank you notice posted in a newspaper that is distributed throughout the County. Silver Level Donors will be invited to participate in a cheque presentation photo opportunity that will be published in the local media. Gold Level Donors – in addition to a cheque presentation photo opportunity, a formal plaque recognizing the donation will also be issued which can be publicly displayed by the donor at their operating base. Platinum Level Donors – In addition to the incremental recognition provided at each level above, an invitation will also be extended for the Donor to attend a Council Meeting where they would be formally recognized and awarded an appropriate Newell Merchandise gift.