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HomeMy WebLinkAbout2022-08-11 Council (Regular) MinutesCOUNTY OF NEWELL MINUTES OF REGULAR COUNCIL August 11, 2022 The regular Council Meeting of the County of Newell was held in the County Office and livestreamed to the public via Lifesize on Thursday, August 11, 2022 commencing at 11:33 a.m. Notice was posted at the front entrance advising the public of the meeting. MEMBERS PRESENT: COUNCILLORS: ABSENT: A. Doerksen, Reeve A. Skanderup L. Kopp H. Johnson G. Skriver K. Christman E. Unruh A. Philpott N.Johnson D. Short STAFF: M. Fenske, Chief Administrative Officer L. Johnson, Director of Corporate Services T. Green, Director of Agricultural Services (Moderator) M. Jackson, Supervisor of Planning and Development Z. Forest, Municipal Intern - Planning S. Biette, Assessment and Taxation Clerk M. Harbicht, Director of Municipal Services A. Nielsen, Executive Assistant OTHERS IN S. Stanway, Brooks Bulletin ATTENDANCE: K. Steinley, Newell Regional Services Corporation C. Sturgeon, Brooks Rotary Club Z. Shaw, Brooks Rotary Club G. Patterson, Brooks Rotary Club L. Pratt, Brooks Rotary Club 1. 2. C-234/22 CALL TO ORDER Reeve A. Doerksen called the meeting to orderat 11:33 a.m. EXCUSED FROM MEETING MOVED BY COUNCILLOR ELLEN UNRUH that Councillor D. Short be excused from the meeting. MOTION CARRIED Regular Council August11,2022 3. ADOPTION OF MINUTES 3.1 Minutes - Council (July 21, 2022) C-235/22 MOVED BY COUNCILLOR HOLLY JOHNSON that the July 21, 2022 Council Meeting minutes be adopted as presented. MOTION CARRIED 4. CALL FOR POST AGENDA ITEMS Reeve A. Doerksen called for post agenda items. 5. ADOPTION OF AGENDA C-236/22 MOVED BY COUNCILLOR ADENA SKANDERUP that the agenda be adopted as presented. MOTION CARRIED 6. QUESTION PERIOD/NOTICE OF MOTION A question period and notice of motion was held. No County Ratepayers were in attendance. The moderator indicated that there were no questions from the public. C-237/22 MOVED BY COUNCILLOR HOLLY JOHNSON that we move into Public Hearings at 11:36 a.m. MOTION CARRIED 7. PUBLIC HEARINGS 7.1 Bylaw 2036-22 22 LUA 006 (Ptn. SW 17-18-14-W4, SE 17-18-14-W4 & Plan 9311870 Block 1- A-GEN to DC) Reeve A. Doerksen called the Public Hearing to order at 11:36 a.m. Reeve A. Doerksen did not review the procedures that would be followed for the hearing as there were no new persons in attendance. The Supervisor of Planning & Development stated that the intent of the Public Hearing is to hear representations on Bylaw 2036-22. The intent of this bylaw is to amend Land Use Bylaw 2016-21 by redesignating portions of SW 17-18-14-W4, SE 17-18-14-W4, and Plan 9311870 Block 1 from A-GEN Agricultural, General District to DC Direct Control District to accommodate a shooting range and to establish the uses and rules for the Direct Control District pertaining to the above- described land. The Supervisor of Planning & Development provided background information on this item indicating that a copy of the document had been circulated to adjacent landowners and to a list of affected agencies. Alberta Transportation has indicated that a roadside development application is required. One response was submitted from an adjacent landowner in opposition to the proposed rezoning. Page 2 of 9 Regular Council August 11, 2022 There were no persons in attendance speaking either in favor of or in opposition to the proposed bylaw. Council was given the opportunity to ask questions. The Supervisor of Planning & Development responded to questions from Council. C-238/22 MOVED BY COUNCILLOR HOLLY JOHNSON that we move out of Public Hearings at 11:41 a. m. MOTION CARRIED 9. DELEGATIONS 9.1 Brooks Rotary Club - Los Amigos Project C. Sturgeon provided background information on the Los Amigos Project and explained the process where communities apply through the Rotary Clubs in Mexico for emergency and community service vehicles that have been removed from service in Canada. More than fifty vehicles have been delivered over the last ten years. C. Sturgeon provided background information on the involvement of the Brooks Rotary Club and showed several photos of the vehicle delivery and dedication ceremony in 2022. He indicated that there is a great need for these vehicles and equipment in Mexico and the recipients are very grateful. He thanked Council for their generosity. Reeve A. Doerksen thanked the Brooks Rotary Club for their hard work both within the community and around the world. LEFT THE MEETING C. Sturgeon, Z. Shaw, G. Patterson, and L. Pratt left the meeting at 11:58 a.m. 12. MUNICIPAL SERVICES BUSINESS 12.1 Utilities - NRSC Report K. Steinley presented The Utilities - NRSC Report to Council, giving an overview of the highlights. Council was given the opportunity to ask questions. LEFT THE MEETING K. Steinley left the meeting at 12:05 p.m. 8. BYLAWS 8.1 Bylaw 2036-22 22 LUA 006 (Ptn. SW 17-18-14-W4, SE 17-18-14-W4 & Plan 9311870 Block 1- A-GEN to DC) C-239/22 MOVED BY COUNCILLOR KELLY CHRISTMAN that Bylaw 2036-22, being a bylaw to redesignate portions of SW 17-18-14-W4, SE 17-18-14-W4, and Plan 9311870 Block 1 from Agricultural - General District to Direct Control District as shown in Schedule A and policy outlined in Schedule B, be given SECOND reading. MOTION CARRIED Page 3 of 9 Regular Council August 11, 2022 C-240/22 MOVED BY COUNCILLOR HOLLY JOHNSON that Bylaw 2036-22 be given THIRD and FINAL reading. MOTION CARRIED LUNCH Council RECESSED for lunch at 12:06 p.m. and RECONVENED at 12:36 p.m. 8. BYLAWS - continued 8.2 Bylaw 2037-22 22 LUA 007 (SE 6-20-14-W4 - A-GEN to R-RUR) The Supervisor of Planning & Development provided background information on this item and responded to questions from Council. C-241/22 MOVED BY COUNCILLOR KELLY CHRISTMAN that Bylaw 2037-22, being a bylaw to amend Land Use Bylaw 2016-21 by redesignating a portion of SE 6-20-14-W4 as shown in Schedule A from Agricultural, General District to Residential, Rural District, be given FIRST reading. MOTION CARRIED 11. ADMINISTRATIVE BUSINESS 11.1 Potential Resolutions for Foothills Little Bow Municipal Association The Chief Administrative Officer provided background information on this item. Rural Municipalities of A/berta (RMA) is currently advocating for solar and wind power development reclamation funding under an active resolution submitted by the MD of Taber. The Municipal Intern - Planning provided an overview of the history and purpose of conservation easements. Modification or termination of a conservation easement requires agreement by both parties. A provincial government Minister may a/so modify or terminate a conservation easement if doing so is deemed to be in the public interest. The Municipal Intern - Planning outlined the potential financial benefits of conservation easements to the landowner. Council was given the opportunity to ask questions. The Chief Administrative Officer outlined the resolution writing process and requested direction regarding how Council would like to proceed. Discussion followed regarding the potential for encouraging landowners and Ducks Unlimited Canada to include sunset c/auses within the conservation easement agreements. C-242/22 MOVED BY COUNCILLOR HOLLY JOHNSON that Council accepts Resolution 7-19S, Solar Power Reclamation as information and establishes a committee consisting of three Councillors and the CAO to draft a resolution advocating that a sunset clause be included in conservation easement agreements; this resolution will be drafted in time for the January 2023 meeting of Foothills Little Bow Municipal Association. MOTION CARRIED Page 4 of 9 Regular Council August 11, 2022 C-243/22 MOVED BY COUNCILLOR ELLEN UNRUH that Reeve A. Doerksen, Councillor L. Kopp, and Councillor H. Johnson be appointed to the committee that will draft a resolution advocating the inclusion of a sunset clause in conservation easement agreements. MOTION CARRIED LEFT THE MEETING Reeve A. Doerksen left the meeting at 1:07 p.m. Deputy Reeve K. Christman assumed the chair. 11.2 Ducks Unlimited Canada - Notice of Proposed Conservation Easements 11.2.1 Several Locations in 22-18-W4 & 22-19-W4 (North of Bassano) The Supervisor of Planning & Development provided background information on this item and responded to questions from Council. C-244/22 MOVED BY COUNCILLOR HOLLY JOHNSON that Council accepts the future conservation easement registration proposed for Section 5-22-18-W4, W 6-22-18-W4, SE 6-22-18-W4, Section 7-22-18-W4, Section 8-22-18-W4, Section 1-22-19-W4, and Ptn. E 12-22-19-W4 as information but DOES NOT waive the 60-day waiting period. MOTION CARRIED 11.2.2 Sect. 24-21-15-W4 & W 19-21-15-W4 The Supervisor of Planning & Development provided background information on this item and responded to questions from Council. C-245/22 MOVED BY COUNCILLOR GREG SKRIVER that Council accepts the future conservation easement registration proposed for section 24-21-15-W4 and the west half of 19-21-14-W4 as information but DOES NOT waive the 60-day waiting period. MOTION CARRIED LEFT THE MEETING M. Jackson and Z. Forest left the meeting at 1:13 p.m. ARRIVED AT MEETING S. Biette and L. Johnson arrived at 1:13 p.m. 11.3 2022 Tax Sale by Public Auction The Assessment & Taxation Clerk provided background information on this item and responded to guestions from Council. Page 5 of 9 Regular Council August 11, 2022 C-246/22 MOVED BY COUNCILLOR LYNETTE KOPP that the 2022 Tax Sale by Public Auction be held on Wednesday, November 16, 2022 at 10:00 a.m. in the County of Newell Building with cash or certified cheque only terms, and that the reserve bids for the 2022 Tax Sale properties be set as recommended by Administration. MOTION CARRIED LEFT THE MEETING S. Biette left the meeting at 1:15 p.m. 11.4 Asset Management Training Support The Director of Corporate Services provided background information on this item and responded to questions from Council. C-247/22 MOVED BY COUNCILLOR HOLLY JOHNSON that Council directs staff to apply for the asset management cohort program opportunity from Rural Municipalities of Alberta (RMA), Alberta Municipalities, and Infrastructure Asset Management Alberta (IAMA); further, that the County of Newell commits staff and other personnel to participating in the asset management cohort program to advance our asset management program; further, that the County of Newell commits financial support from its budget toward the costs of this initiative for staff travel and accommodation. MOTION CARRIED LEFT THE MEETING L. Johnson left the meeting at 1:17 p.m. 11.5 Councillor Payment Sheets (June 2022) Discussion followed. C-248/22 MOVED BY COUNCILLOR LYNETTE KOPP that the June 2022 Councillor Payment Sheets be accepted with the amendments recommended by the Councillor Compensation Review Committee. MOTION CARRIED ARRIVED AT MEETING T. Green arrived at 1:19 p.m. 10. AGRICULTURAL SERVICES BUSINESS 10.1 ASB Update The Director of Agricultural Services presented an update on the recent activities of the Agricultural Services Department. Page 6 of 9 Regular Council August 11, 2022 ARRIVED AT MEETING M. Harbicht arrived at 1:21 p.m. Council was given the opportunity to ask questions. The Director of Agricultural Services responded to questions regarding snakes at Emerson Bridge Park. LEFT THE MEETING T. Green left the meeting at 1:28 p.m. 12. MUNICIPAL SERVICES BUSINESS 12.2 Director of Municipal Services Report The Director of Municipal Services presented his report to Council, giving an overview of the highlights. Council was given the opportunity to ask questions. The Director of Municipal Services responded to questions regarding the Eastern Irrigation District drainage partnership and the Kinbrook Connection Pathway project. C-249/22 MOVED BY COUNCILLOR GREG SKRIVER that the Director of Municipal Services Report and the Utilities - NRSC Report for July 2022 be APPROVED as presented. MOTION CARRIED 12.2 Tender Award - Kinbrook Connection Pathway Partnership & County Pathway - Stage 1(County Administration Building to TR182) The Director of Municipal Services provided background information on this item and responded to questions from Council. C-250/22 MOVED BY COUNCILLOR ADENA SKANDERUP that County Council awards the Kinbrook Connection Pathway Partnership & County Pathway — Stage 1(County Administration Building to TR182) construction tender to Brooks Asphalt & Aggregate in the amount of $473,470.73. MOTION CARRIED LEFT THE MEETING M. Harbicht left the meeting at 1:44 p.m. 11. ADMINISTRATIVE BUSINESS — continued 11.6 Requests for Functions of Council Councillor G. Skriver reported that he and Councillor N. Johnson have been involved in meetings regarding the 2023 Alberta 55+ Summer Games. Councillor G. Skriver and Councillor N. Johnson responded to questions from Council. Page 7 of 9 Regular Council August 11, 2022 C-251/22 MOVED BY COUNCILLOR ADENA SKANDERUP that Councillor G. Skriver and Councillor N. Johnson be permitted to attend meetings of the committee responsible for planning the 2023 Alberta 55+ Summer Games as a function of Council. MOTION CARRIED 13. POST AGENDA ITEMS There were no post agenda items to discuss at this meeting. 14. INFORMATION ITEMS 14.1 Payment Registers This item was accepted as information. 14.2 2022 Q2 Financial Information Package The Chief Administrative Officer responded to questions from Council. This item was accepted as information. 14.3 Strategic Priorities Chart This item was accepted as information. 14.4 Brooks RCMP Report - Quarter 1 This item was accepted as information. 14.5 Bassano RCMP Report - Quarter 1 This item was accepted as information. 14.6 Mini Bus Monthly Report (July 2022) This item was accepted as information. 14.7 Alberta Municipalities 2022 Resolutions Book This item was accepted as information. 14.8 Report - Brooks Newell Region Economic Development This item was accepted as information. Page 8 of 9 Regular Council August 11, 2022 14.9 Update - Palliser Economic Partnership Councillor H. Johnson provided an update on the Palliser Economic Partnership. 15. IN CAMERA There were no in camera items to discuss at this meeting. 16. ADJOURN Being that the agenda matters have been concluded, the meeting adjourned at 1:51 p.m. Signed this ��� day of � 12�v�-� , 2022 -� Reeve � County Administrator Page 9 of 9