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HomeMy WebLinkAbout2023-06-08 Council (Regular) MinutesCOUNTY OF NEWELL MINUTES OF REGULAR COUNCIL June 8, 2023 The regular Council Meeting of the County of Newell was held in the County Office and livestreamed to the public via Lifesize on Thursday, June 8, 2023 commencing at 11:12 a.m. Notice was posted at the front entrance advising the public of the meeting MEMBERS PRESENT: COUNCILLORS: A. Doerksen, Reeve D. Short A. Skanderup L. Kopp H.Johnson G. Skriver K. Christman E. Unruh A. Philpott N.Johnson STAFF: M. Fenske, Chief Administrative Officer L. Johnson, Director of Corporate Services T. Green, Director of Agricultural Services (Moderator) M. Harbicht, Director of Municipal Services G. Tiffin, Manager of Planning, Development and Engineering M. Jackson, Supervisor of Planning & Development Z. Forest, Municipal Intern - Planning S. Luchies, Newell Regional Fire Chief A. Nielsen, Executive Assistant OTHERS IN S. Stanway, Brooks Bulletin ATTENDANCE: 1 County Ratepayer CALL TO ORDER 2. 3. C-205/23 Reeve A. Doerksen called the meeting to order at 11:12 a.m. EXCUSED FROM MEETING All members were in attendance at this meeting. ADOPTION OF MINUTES 3.1 Minutes - Council (May 25, 2023) MOVED BY COUNCILLOR ADENA SKANDERUP that the May 25, 2023 Council Meeting minutes be adopted as presented. MOTION CARRIED Regular Council June 8, 2023 4. CALL FOR POST AGENDA ITEMS Reeve A. Doerksen called for post agenda items. 5. ADOPTION OF AGENDA C-206/23 MOVED BY COUNCILLOR AMANDA PHILPOTT that the agenda be adopted as amended. MOTION CARRIED 6. QUESTION PERIOD/NOTICE OF MOTION A question period and notice of motion was held. The moderator indicated that there were no questions from the public. 7. ADMINISTRATIVE BUSINESS 7.1 Southern Alberta Land Trust Society - Notice of Proposed Conservation Easement (Various Locations in 21-17-W4) The Supervisor of Planning & Development provided background information on this item and outlined the uses that would be restricted on the land under this conservation easement. Council was given the opportunity to ask questions. The Supervisor of Planning & Development responded to questions regarding whether future surface lease development would be restricted. Minerals exploration can continue but she was unsure about reclamation requirements. The Supe►visor of Planning & Development and the Director of Municipal Services responded to fu►ther questions. Discussion followed. The Supervisor of Planning & Development provided information on how conservation easements can be removed. The Chief Administrative Officer provided additional information. The Supervisor of Planning & Development responded to further questions from Council. C-207/23 MOVED BY COUNCILLOR KELLY CHRISTMAN that Council acknowledges the future conservation easement registration as information but DOES NOT waive the 60-day waiting period; further, that Administration include Rural Municipalities of Alberta (RMA) Resolution 7-23S Revision of the Alberta Land Stewardship Act to provide for an Expiration Date in Conservation Easement Agreements in the response to the Southern Alberta Land Trust Society. MOTION CARRIED Council requested further information on conservation easements. The Supervisor of Planning & Development suggested discussing any specific concerns regarding the conservation easement with the landowner. ARRIVED AT MEETING K. Steinley arrived at 11:30 a.m. Page 2 of 6 Regular Council June 8, 2023 8. MUNICIPAL SERVICES BUSINESS 8.1 Utilities - NRSC Report K. Steinley presented The Utilities - NRSC Report to Council, giving an overview of the highlights. He provided details regarding new hydrant sampling stations to be installed in the hamlets and an update on the engineering assessment report for Lake Newell Resort. Council was given the opportunity to ask questions. LEFT THE MEETING K. Steinley left the meeting at 11:39 a.m. 8.2 Director of Municipal Services Report The Director of Municipal Services presented his report to Council, giving an overview of the highlights. He provided information regarding a recent motor vehicle accident involving a County Municipal Enforcement Officer that is currently under investigation. Council was given the opportunity to ask questions. The Director of Municipal Services responded to questions regarding Municipal Enforcement patrols, indicating that there are no significant concerns that would suggest more officers are required. C-208/23 MOVED BY COUNCILLOR DAN SHORT that the Director of Municipal Services Report and the Utilities - NRSC Report for May 2023 be APPROVED as presented. MOTION CARRIED LEFT THE MEETING M. Harbicht and G. Tiffin left the meeting at 11:50 a.m. 7. ADMINISTRATIVE BUSINESS — continued 7.2 Community Foundation Request to Facilitate a Community Organization Grant Funding Allocation The Director of Corporate Services provided background information on this item and responded to questions from Council. C-209/23 MOVED BY COUNCILLOR KELLY CHRISTMAN that Council accepts the role of Qualified Donee for processing a grant from the Community Foundation of Southeastern Alberta that will be distributed to the Bassano Elks Lodge. MOTION CARRIED 7.3 Reschedule Budget & Committee of the Whole Meetings The Chief Administrative Officer provided background information on this item and responded to questions from Council. Page 3 of 6 Regular Council June 8, 2023 C-210/23 MOVED BY COUNCILLOR GREG SKRIVER that the July 10, 2023 Budget Planning meeting be rescheduled to be held on July 17, 2023, beginning at 9:00 a.m. in Council Chambers; further, that the July 17, 2023, Committee of the Whole Meeting will be scheduled to begin afterthe Budget Planning meeting adjourns in Rooms 154/156; further, that the November 6 Interim Budget Review meeting be rescheduled to be held on November 15, 2023 beginning at 9:00 a.m. in Council Chambers. MOTION CARRIED 7.4 Councillor Payment Sheets (April 2023) Discussion followed. C-211/23 MOVED BY COUNCILLOR HOLLY JOHNSON that the April 2023 Councillor Payment Sheets be accepted with the amendments recommended by the Councillor Compensation Review Committee. MOTION CARRIED 7.5 Requests for Functions of Council 7.5.1 Bow River Basin Council Quarterly Forum & Annual General Meeting (June 14, 2023) Reeve A. Doerksen provided background information on this item, indicating that he was unable to attend as the County's representative on the Bow River Basin Council. Councillor N. Johnson will attend the Bow River Basin Council Quarterly Forum and Annual General Meeting on June 14, 2023. 7.5.2 Carolside Mosasaur Unveiling (June 5, 2023) Reeve A. Doerksen provided background information on this item and responded to questions from Council. C-212/23 MOVED BY COUNCILLOR KELLY CHRISTMAN that Reeve A. Doerksen's attendance at the Carolside Mosasaur unveiling ceremony on June 5, 2023 at the Carolside Reservoir be considered a function of Council. MOTION CARRIED 7.5.3 Rural Municipalities of Alberta & Brownlee LLP Webinar - Special Liens (June 13 or 15, 2023) Discussion followed. The Chief Administrative Officer reported that Administration staff inembers would be attending this webinar. 7.5.4 Bassano Project Meeting (June 16, 2023) The Chief Administrative Officer provided background information on an upcoming meeting in Ca/gary to discuss the Bassano Project and a potential new grant opportunity for continuing care facilities. Discussion followed. Page 4 of 6 Regular Council June 8, 2023 C-213/23 MOVED BY COUNCILLOR LYNETTE KOPP that Councillor K. Christman be permitted to attend the meeting regarding the Bassano Project in Calgary, AB on June 16, 2023 as a function of Council. 9. POST AGENDA ITEMS MOTION CARRIED 9.1 Approval of a New Fire Engine - Rosemary Fire Department The Newell Regional Fire Chief provided background information on this item, including an overview of the RMA Canoe procurement process and technical details for the fire truck. Council was given the opportunity to ask questions. The Newell Regional Fire Chief indicated that the truck would be used as a demo unit with County decals applied before it is delivered. He responded to questions regarding the old unit and provided reasons for not moving apparatus between fire departments. He also gave an overview of the decaling. The Newell Regional Fire Chief responded to questions regarding the recertification option and associated costs. The Chief Administrative Officer responded to questions regarding the fire truck replacement process. The Director of Corporate Services provided additional information, indicating that maintaining fire trucks that are more than 20 years old affects homeowners' insurance rates. C-214/23 MOVED BY COUNCILLOR DAN SHORT that Council APPROVES one (1) 5000L/M - 1500Ga1 Fire Engine apparatus for the Rosemary Fire Department from Rocky Mountain Phoenix for a total cost of $655,660.00 plus GST, coming out of the Capital Project Apparatus Replacement Fund. MOTION CARRIED LEFT THE MEETING S. Luchies and L. Johnson left the meeting at 12:24 p.m. 10. INFORMATION ITEMS 10.1 Payment Registers This item was accepted as information. 10.2 Strategic Priorities Chart This item was accepted as information. 11. IN CAMERA C-215/23 MOVED BY COUNCILLOR LYNETTE KOPP that we move in camera at 12:25 p.m. to discuss the following matters: • Intergovernmental Relations — FOIPPAct Section 21. MOTION CARRIED Page 5 of 6 Regular Council June 8, 2023 LUNCH Council RECESSED for lunch at 12:25 p.m. and RECONVENED at 1:08 p.m. C-216/23 MOVED BY COUNCILLOR DAN SHORT that we move out of camera at 2:16 p.m. MOTION CARRIED 12. ADJOURN Being that the agenda matters have been concluded, the meeting adjourned at 2:16 p.m. Signed this Z2 day of �v''� , 2023 ' � � / County Ad inistrator Page 6 of 6