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HomeMy WebLinkAbout2012-PAD-049 Risk Control COUNTY OF NEWELL - POLICY HANDBOOK POLICY NO: 2012-PAD-049 TITLE: RISK CONTROL ADOPTED: SUPERCEDES NO: 2008-PAD-049 November 22, 2012 (C-354/12) TO BE REVIEWED: PAGE NO: 1 of 3 POLICY STATEMENT The County of Newell is committed to delivering cost-effective services that best meet the needs of our taxpayers and community. We support and participate in initiatives that will assist in achieving the following goals: The active control and reduction of our insurance and other risk-related  costs; The protection of the interests of the stakeholders in our community;  The prevention of losses arising from damage to community assets and  liability claims; The reasonable assurance of uninterrupted municipal operations and delivery  of services to our community stakeholders; When losses cannot be prevented, to ensure that the impact of losses on the  organization and our community stakeholders is minimized. In an effort to achieve the above stated goals, the County hereby commits to the implementation of a risk control program. The basic goals and objectives of the Risk Control Program are as follows: • To control the frequency and cost of Property, Liability and Automobile claims incurred by the County of Newell; • To help control and reduce the long-term insurance costs for the County of Newell; • To protect ratepayers from the interruption of important municipal operations and services; • To help protect the public interest and ensure a safe and well- managed community. To help ensure a mutual benefit for the County of Newell and other MD’s & Counties in the Province of Alberta, we also support the exchange of knowledge and information with other MD’s & Counties that are implementing and or participating in risk control and reduction initiatives. COUNTY OF NEWELL - POLICY HANDBOOK POLICY NO: 2012-PAD-049 TITLE: RISK CONTROL ADOPTED: SUPERCEDES NO: 2008-PAD-049 November 22, 2012 (C-354/12) TO BE REVIEWED: PAGE NO: 2 of 3 Council hereby delegates to the Chief Administrative Officer the authority and responsibility to designate: A Risk Control Coordinator, to facilitate the County’s progress in the  implementation of risk reduction initiatives. A Risk Control Committee comprised of the Management Team that will help  identify and implement risk improvement initiatives within the organization. The specific roles of the Risk Control Coordinator and Risk Control Committee have been identified and outlined on Schedule A. Incidents, claims, risk improvement initiatives and status reports will be provided to the Senior Management Team and Council on a consistent and necessary basis. COUNTY OF NEWELL - POLICY HANDBOOK POLICY NO: 2012-PAD-049 TITLE: RISK CONTROL ADOPTED: SUPERCEDES NO: 2008-PAD-049 November 22, 2012 (C-354/12) TO BE REVIEWED: PAGE NO: 3 of 3 SCHEDULE ‘A’ Risk Control Coordinator  In-house champion needed to facilitate the successful implementation of risk control and reduction initiatives;  Initiate and prepare risk reduction items that will be placed on the agenda of meetings for the Management Team / Risk Control Committee.  Provide internal status/progress reporting to the senior management team and/or Council;  Collaborate with the Risk Control Coordinators in other communities to share successes and assist each other with effecting risk improvements. Risk Control Committee  Review and assess the claims experience of the organization to help determine risk improvement priorities;  Prepare technical recommendations for the senior management team/Council regarding risk improvement priorities;  Review existing policies and procedures relating to key exposure areas for the organization and, where necessary, make recommendations to Council for amendments;  Collaborate with the Risk Control Coordinator in the implementation of risk improvements;  Develop and implement a tracking and internal reporting process to ensure that the organization is kept well-informed of incidents and claims within the municipality;  Assess incidents and claims within the municipality to determine, where possible, causes and contributing factors;  Develop and implement a practical document retention program related to the training objectives;  Report periodically to Council on claims issues and risk improvements within the municipality.