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HomeMy WebLinkAbout2014-PAD-070 Employee Owned Electronic Devices COUNTY OF NEWELL - POLICY HANDBOOK POLICY NO: 2014-PAD-070 TITLE: EMPLOYEE OWNED ELECTRONIC DEVICES ADOPTED: SUPERCEDES NO: n/a July 24, 2014 (C-251/14) TO BE REVIEWED: PAGE NO: 1 of 1 The County of Newell encourages employees to be accessible and connected during periods when they may be away from the office. Recognizing that employees utilize electronic devices for a broad range of activities that include work and personal uses and that employees have an interest in using their own electronic devices to ensure they remain connected with their work, this policy governs the use and support of privately owned devices within the County’s IT Network. Requests for connectivity of employee owned devices must first be approved by the employee’s supervisor. Once approved a service request shall be submitted to the County’s IT Department. The IT Department will review the request and the technical issues involved with connecting the device to the network. If customizations are required or additional technical training and support beyond the “in house” capabilities of the IT Department are necessary, the request may be declined. If the device is approved for connection to the County’s IT Network, the support provided will be limited to readily available and easily deployed service solutions. Employees who desire to utilize personally owned electronic devices such as smart phones or tablets that have been approved by both their supervisor and the IT Department, may connect said devices to the County’s network. This connection will be granted on the condition that the employee complies with all related policies that the County may have in place, including but not limited to acceptable use, backups, connectivity to and Network security requirements. The policies in question will apply to the employee’s use of their personally owned electronic device, in the same manner as they would be if the device in question had been issued by the County of Newell. Where the device is being used for email and internet use only the user must at minimum ensure that the lock device has been set. If a device has been lost or stolen the owner should immediately notify the IT Help Desk so the appropriate actions can be taken to secure County data. Failure to adhere to County policies regarding the use of these employee owned electronic devices that are granted access to the County’s network, will result in the same measures outlined in the County’s policies being applied to ensure that the County’s IT Network is not compromised.