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HomeMy WebLinkAboutPOL-023-23 Art & Visual Displays in the County Building COUNTY OF NEWELL - POLICY HANDBOOK POLICY NO: POL-023-23 TITLE: ART & VISUAL DISPLAYS IN THE COUNTY BUILDING ADOPTED: June 22, 2023 (C-222/23) SUPERCEDES NO: 2014-PAD-071 PAGE NO: 1 of 3 POLICY PURPOSE: The purpose of this policy is to provide information and guidelines for installing, hanging, and/or displaying artwork and other visual art items in the County of Newell building. This policy consists of TWO parts so that each part may be applied separately for the applicable situation: Part 1: Public Artist Exhibits – Displays of local artists, artisans, craftspeople, etc. Part 2: In-house Installations – Items installed/displayed by staff in the County building. _______ PART 1: PUBLIC ARTIST EXHIBITS Goal: To provide information and direction for local artists, artisans, craftspeople, etc. to display their works in the County building foyer. Guidelines: The foyer area of the County building is available for use by local artists, artisans, craftspeople, etc. to display their works. Requirements for the exhibitor:  Proposed exhibits shall be by written request to the County of Newell using the attached form;  Displays will be approved or refused at the discretion of the Reeve and or CAO;  The duration of the exhibit shall be for a minimum of 30 days and a maximum of 60 days; if an exhibit item(s) is sold during this time, it shall remain on display for the duration of the exhibit time;  Exhibitors shall provide all materials needed for the display: stands, easels, tables, labels, and any other item required for the exhibit;  Exhibit items must be freestanding; no items may be hung on walls, windows, columns, doors, or other vertical or horizontal surfaces in the building;  AVD Committee member(s) or their designate(s) may be requested to provide assistance with setup and removal of the exhibit. The County shall not be held liable for any damage to items placed or left by the exhibitor in the display area. POL-023-23 ART & VISUAL DISPLAYS IN THE COUNTY BUILDING Page 2 of 3 PART 2: IN-HOUSE DECORATING AND INSTALLATIONS Goal:  To ensure that seasonal, special event, and other on-going decorating and visual display opportunities are appropriately recognized and presented to County staff and the public.  To provide guidelines for hanging or installing donated art and visual display items in the County building.  To provide guidelines for hanging or installing art and visual display items by staff in personal offices.  To ensure that proper fixtures are used to hang or install art and display items in personal offices, public areas, and semi-public areas of the County building so that no damage is sustained to walls and/or other surfaces. Guidelines: 1. Donated Artwork or Display Items The intention is to ensure that all donated items are displayed where they may be viewed by the public. In doing so, no donated work may be installed in personal offices, coffee stations, staff room, or other spaces that are used primarily or exclusively by staff. Staff are invited to provide input regarding placement of any art or display item to the CAO. Donated items will be installed in available spaces based on the following priorities: First Priority: Public Spaces  Public spaces include the foyer area (from the front door up to the gates that separate the general public area from the front office staff desks) and Council Chambers.  Installation in these areas will be completed by County maintenance staff. Second Priority: Semi-Public Spaces; nd  Semi-public spaces include the north stairs from the foyer to the 2 floor, the mezzanine that overlooks the foyer, the customer area outside the parts room, and the following meeting rooms: 111, 154, 156, and 211.  Installation(s) in these areas will be carried out by County maintenance staff. Third Priority: Semi-Private Spaces; stnd  Semi-private spaces include all 1 and 2 floor hallways, and Council office (166).  Installation(s) in these areas will be carried out by County maintenance staff. 2. Artwork and/or Display Items in Personal Offices  For any display piece that requires making holes in walls, please contact County maintenance; do not attempt to do this yourself.  For other item(s), use the 3M Command wall hangers, located in the Work Room (145); instructions for using hangers are on the package. 3. Other Wall Mounted Features:  Any wall mounted features such as a wall map, bulletin board, etc., should be installed by County maintenance staff to ensure it is properly installed and to limit damage to finished wall surfaces. POL-023-23 ART & VISUAL DISPLAYS IN THE COUNTY BUILDING Page 3 of 3 APPLICATION FOR EXHIBIT OF PRIVATE WORKS WITHIN THE COUNTY OF NEWELL ADMIN BUILDING DATE SUBMITTED __________________ NAME OF EXHIBIT:__________________________________________________________ CONTACT PERSON: _________________________________________________________ PHONE: (home): _______________________ (cell): ____________________________ EMAIL: ____________________________________________________________________ DESCRIPTION OF EXHIBIT: ____________________________________________________________________________ ____________________________________________________________________________ NUMBER OF PHOTOS ATTACHED FOR REVIEW: ______ DATES REQUESTED FOR EXHIBIT: _______________________________ SPECIAL REQUIREMENTS: ____________________________________________________ ____________________________________________________________________________ Approved by ________________________ Reeve and / or CAO Declined by _________________________ Reeve and / or CAO Date ______________________________