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HomeMy WebLinkAbout2009-10-13 Council (Organizational) MinutesThe Organizational Meeting of the County of Newell No. 4 was held in the County Office at Brooks, Alberta on Tuesday, October 13, 2009 commencing at 2:20 p.m. Members Present: Councillors Absent: Chief Administrative Officer Assistant Administrator Executive Assistant COUNTY OF NEWELL NO. 4 MINUTES OF ORGANIZATIONAL MEETING OCTOBER 13, 2009 I. Schroeder A.M. Philipsen J. Harbinson S. Evans A. Eastman B. de Jong M. Douglass H. Wutzke W. Daniels R. Andrews K. Stephenson L. Johnson A. Clapton 1. CALL MEETING TO ORDER The Chief Administrative Officer called the meeting to order at 2:20 p.m. 2. NOMINATION ELECTION OF REEVE MOVED BY COUNCILLOR J. HARBINSON that nominations cease. MOTION CARRIED Councillor M. Douglass was declared Reeve. Oath of Office Reeve The Oath of Office was taken by the Reeve and commissioned by Kevin Stephenson. Reeve M. Douglass assumed the chair. 3. NOMINATION ELECTION OF DEPUTY REEVE The Reeve called for nominations /volunteers for the position of Deputy Reeve. Councillor H. Wutzke nominated Councillor J. Harbinson. MOVED BY COUNCILLOR S. EVANS that nominations cease. MOTION CARRIED October 13, 2009 The Chief Administrative Officer opened the floor for nominations /volunteers for the position of Reeve. Councillor B. de Jong nominated Councillor M. Douglass. Organizational Meeting Page 1 October 13, 2009 Councillor J. Harbinson was declared Deputy Reeve. Oath of Office Deputy Reeve The Oath of Office was taken by the Deputy Reeve and commissioned by Kevin Stephenson. 4. EXCUSED FROM MEETING MOVED BY COUNCILLOR A.M. PHILIPSEN that Councillor W. Daniels and Councillor R. Andrews be excused from the meeting. MOTION CARRIED 5. PROCEDURES OF VOTING APPOINTING COMMITTEES The procedures for voting and appointing Committees or Chairman of Committees are as follows: For all other positions, as per our Procedural Bylaw, individuals may have their names put forth for Committees, or Chairman of Committees, by either being nominated or by volunteering. If there are more nominees and /or volunteers than there are positions available, an election will be held by secret ballot. The Assistant Administrator noted that, as per Bylaw 1680 -09, the chair of the Municipal Planning Commission will be chosen at the beginning of the next MPC meeting on October 22, 2009. 6. DESTROYING BALLOTS There were no election ballots requiring destruction at this time. 7. MUNICIPAL PLANNING COMMISSION The Municipal Planning Commission will consist of the full Council. 8. SUBDIVISION DEVELOPMENT APPEAL BOARD The Subdivision Development Appeal Board will consist of five Members -at- Large. a. MEMBERS -AT -LARGE MOVED BY COUNCILLOR J. HARBINSON that Pete Wallace (Div. 1), Liz Buday (Div. 2), Tom Adams (Div. 8), Les Schuett (Div. 10), and Aleta Steinbach (Div. 6) will continue their appointments as Members -at -Large to the Subdivision Development Appeal Board for the third year of a three year term. 9. AGRICULTURE PEST ACT /WEED CONTROL ACT APPEAL COMMITTEE MOTION CARRIED The Agriculture Pest Act /Weed Control Act Appeal Committee will consist of four Members -at- Large Organizational Meeting Page 2 a. MEMBERS -AT -LARGE MOVED BY COUNCILLOR B. DE JONG that Liz Buday, Bruce Niznik, Pete Wallace, and Wayne Slenders will continue their appointments as Members -at -Large to the Agriculture Pest Act /Weed Control Act Appeal Committee for the third year of a three year term. MOTION CARRIED 10. AIRPORT COMMISSION The Airport Commission will consist of one Councillor plus one Member -at- Large. a. COUNCILLOR Councillor J. Harbinson nominated Councillor B. de Jong. MOVED BY COUNCILLOR A.M. PHILIPSEN that nominations cease. October 13, 2009 MOVED BY COUNCILLOR A.M. PHILIPSEN that we appoint Councillor B. de Jong to the Airport Commission. MOTION CARRIED b. MEMBER -AT -LARGE 11. ASSESSMENT REVIEW BOARD The Assessment Review Board will consist of five Councillors. a. COUNCILLORS MOTION CARRIED Bruce McKellar will continue his appointment as Member -at -Large to the Airport Commission for the third year of a three year term. Councillor J. Harbinson volunteered. Councillor A.M. Philipsen volunteered. Councillor I. Schroeder nominated Councillor R. Andrews, Councillor A. Eastman, and Councillor W. Daniels. MOVED BY COUNCILLOR A.M. PHILIPSEN that nominations cease. MOTION CARRIED MOVED BY COUNCILLOR H. WUTZKE that we appoint Councillor W. Daniels, Councillor A.M. Philipsen, Councillor R. Andrews, Councillor J. Harbinson, and Councillor A. Eastman to the Assessment Review Board. MOTION CARRIED 12. BOW RIVER BASIN COUNCIL a. COUNCILLOR (1 1 alternate required) Councillor H. Wutzke nominated Councillor R. Andrews. MOVED BY COUNCILLOR A.M. PHILIPSEN that nominations cease. MOTION CARRIED MOVED BY COUNCILLOR H. WUTZKE that we appoint Councillor R. Andrews to the Bow River Basin Council. MOTION CARRIED Organizational Meeting Page 3 13. COLLEGE ADVISORY COMMITTEE a. COUNCILLOR (1 required) Councillor J. Harbinson nominated Councillor S. Evans. MOVED BY COUNCILLOR A.M. PHILIPSEN that nominations cease. 14. COUNTY /CITY SHARED SERVICES /URBAN FRINGE COMMITTEE a. COUNCILLORS (3 required CAO) 15. CRIME STOPPERS BOARD /RURAL CRIME WATCH a. COUNCILLOR (1 required) Councillor A.M. Philipsen nominated Councillor R. Andrews. MOVED BY COUNCILLOR A. EASTMAN that nominations cease. 16. DISASTER SERVICES COMMITTEE October 13, 2009 a. COUNCILLORS (5 required) b. DIRECTOR DEPUTY DIRECTOR MOTION CARRIED MOVED BY COUNCILLOR H. WUTZKE that we appoint Councillor S. Evans to the College Advisory Committee. MOTION CARRIED Councillor B. de Jong nominated Councillor J. Harbinson, Reeve M. Douglass, and Councillor H. Wutzke. MOVED BY COUNCILLOR S. EVANS that nominations cease. MOTION CARRIED MOVED BY COUNCILLOR B. DE JONG that we appoint Councillor J. Harbinson, Reeve M. Douglass, and Councillor H. Wutzke to the County /City Shared Services /Urban Fringe Committee. MOTION CARRIED MOTION CARRIED MOVED BY COUNCILLOR A.M. PHILIPSEN that we appoint Councillor R. Andrews to the Crime Stoppers Board /Rural Crime Watch. MOTION CARRIED Councillor A. Eastman volunteered. Councillor H. Wutzke volunteered. Reeve M. Douglass volunteered. Councillor J. Harbinson nominated Councillor I. Schroeder and Councillor W. Daniels. MOVED BY COUNCILLOR B. DE JONG that nominations cease. MOTION CARRIED MOVED BY COUNCILLOR J. HARBINSON that we appoint Councillor W. Daniels, Councillor I. Schroeder, Councillor A. Eastman, Councillor H. Wutzke, and Reeve M. Douglass to the Disaster Services Committee. MOTION CARRIED Organizational Meeting Page 4 0 October 13, 2009 MOVED BY COUNCILLOR I. SCHROEDER that we appoint Kevin Swanson as Director of the Disaster Services Committee. MOTION CARRIED MOVED BY COUNCILLOR A.M. PHILIPSEN that we appoint Kevin Stephenson as Deputy Director of the Disaster Services Committee. MOTION CARRIED 17. DIVISION 5 10 RECREATION BOARD (Councillors from Divs. 5 10, 1 Div. 5 Member -at- Large, 1 Div. 10 Member -at- Large, 1 Member -at -Large from either Div. 5 or Div. 10) Administration was directed to amend the bylaw 1239 -98 to state that the Councillors for Division 5 and 10 are automatically appointed to this board. a. MEMBERS -AT -LARGE MOVED BY COUNCILLOR S. EVANS that we appoint Councillor J. Harbinson and Councillor H. Wutzke as the representatives of the County of Newell No. 4, and that Cathy Safronovich, Bruce Niznik, and Paul Seaton will continue their appointments as Members -at -Large to the Division 5 10 Recreation Board for the third year of a three year term. MOTION CARRIED 18. ECONOMIC DEVELOPMENT /TOURISM COMMITTEE a. COUNCILLOR (1 required) Councillor J. Harbinson nominated Councillor A.M. Philipsen. MOVED BY COUNCILLOR A. EASTMAN that nominations cease. MOVED BY COUNCILLOR B. DE JONG that we appoint Councillor A.M. Philipsen to the Economic Development/Tourism Committee. MOTION CARRIED b. MEMBERS -AT -LARGE (1 per Division required) MOVED BY COUNCILLOR J. HARBINSON that we appoint Karen Rose (Div. 2), Kelly Christman (Div. 6), Fred Klassen (Div. 9), and Shelley Swenson (Div. 10) to the Economic Development/Tourism Committee for a three year term. MOTION CARRIED 19. ENVIRONMENTAL PROTECTION COMMITTEE a. COUNCILLORS (3 required) MOTION CARRIED Councillor J. Harbinson nominated Councillor I. Schroeder. Councillor B. de Jong nominated Councillor A.M. Philipsen. Councillor S. Evans nominated Councillor A. Eastman. MOVED BY COUNCILLOR J. HARBINSON that nominations cease. MOTION CARRIED MOVED BY COUNCILLOR A. EASTMAN that we appoint Councillor I. Schroeder, Councillor A.M. Philipsen, and Councillor A. Eastman to the Environmental Protection Committee. MOTION CARRIED Organizational Meeting Page 5 20. FOOTHILLS LITTLE BOW MUNICIPAL ASSOCIATION October 13, 2009 Full Council and the CAO will attend the meetings of the Foothills Little Bow Municipal Association. 21. GRASSLANDS REGIONAL F.C.S.S. a. COUNCILLOR (1 required) Councillor J. Harbinson volunteered. MOVED BY COUNCILLOR A.M. PHILIPSEN that nominations cease. MOVED BY COUNCILLOR H. WUTZKE that we appoint Councillor J. Harbinson to the Grasslands Regional F.C.S.S. Board. MOTION CARRIED b. MEMBER -AT -LARGE (1 required) 22. GRIEVANCE /SALARY NEGOTIATION /CAO PERFORMANCE EVALUATION COMMITTEE MOTION CARRIED MOVED BY COUNCILLOR B. DE JONG that Daphne Anstey -Martin will continue her appointment to the Grasslands Regional F.C.S.S. Board for the third year of a three year term. MOTION CARRIED The Grievance /Salary Negotiation /CAO Performance Evaluation Committee will consist of the Municipal Committee Chairman or designate, the Reeve, and the Deputy Reeve). Councillor J. Harbinson nominated Councillor I. Schroeder to be the designate. MOVED BY COUNCILLOR S. EVANS that nominations cease. MOTION CARRIED MOVED BY REEVE M. DOUGLASS that Councillor I. Schroeder be appointed as the designate to the Grievance /Salary Negotiation /CAO Performance Evaluation Committee. MOTION CARRIED 23. MAYORS REEVES ASSOCIATION Reeve M. Douglass will represent the County of Newell No. 4 at the Mayors' Reeves' Association. 24. MUNICIPAL LIBRARY BOARD The Municipal Library Board will consist of one Councillor and 8 Members -at- Large. a. COUNCILLOR (1 required) Councillor J. Harbinson nominated Councillor W. Daniels. Organizational Meeting Page 6 October 13, 2009 MOVED BY COUNCILLOR A. EASTMAN that nominations cease. MOTION CARRIED MOVED BY COUNCILLOR I. SCHROEDER that we appoint Councillor W. Daniels to the Municipal Library Board. MOTION CARRIED b. MEMBERS -AT -LARGE (8 required) MOVED BY COUNCILLOR B. DE JONG that Johnene Amulung (Div. 1), Anita Chappell (Div. 2), Shirley Charlton (Div. 3), Jennifer AntiII (Div. 4), Elsie Strach (Div. 5/10), Kathy Bulger (Div. 6), Carol Dyck (Div. 7), Cathy Neufeld (Div. 8), and Tonja Douglass (Div. 9) will continue their appointments as Members -at -Large to the Municipal Library Board for the third year of a three year term. MOTION CARRIED 25. NEWELL FOUNDATION a. COUNCILLORS (2 required) Councillor J. Harbinson nominated Councillor H. Wutzke. nominated Councillor S. Evans. MOVED BY COUNCILLOR B. DE JONG that nominations cease. MOVED BY COUNCILLOR A.M. PHILIPSEN that we appoint Councillor Wutzke to the Newell Foundation. 26. NEWELL RECYCLING ASSOCIATION /NEWELL REGIONAL SOLID AUTHORITY a. COUNCILLOR (1 required) Councillor A.M. Philipsen nominated Councillor B. de Jong. MOVED BY COUNCILLOR H. WUTZKE that nominations cease. MOVED BY COUNCILLOR A. EASTMAN that we appoint Councillor B. de Jong to the Newell Recycling Association /Newell Regional Solid Waste Management Authority. MOTION CARRIED 27. NEWELL REGIONAL SERVICES CORPORATION a. COUNCILLORS (2 required) Councillor J. Harbinson nominated Councillor I. Schroeder and Councillor H. Wutzke. MOVED BY COUNCILLOR A.M. PHILIPSEN that nominations cease. 28. OLDMAN RIVER REGIONAL SERVICES COMMISSION Councillor A.M. Philipsen MOTION CARRIED S. Evans and Councillor H. MOTION CARRIED WASTE MANAGEMENT MOTION CARRIED MOTION CARRIED MOVED BY COUNCILLOR S. EVANS that we appoint Councillor I. Schroeder and Councillor H. Wutzke to the Newell Regional Services Corporation. MOTION CARRIED Organizational Meeting Page 7 October 13, 2009 a. COUNCILLOR (1 required) Councillor B. de Jong nominated Councillor A.M. Philipsen. MOVED BY COUNCILLOR I. SCHROEDER that nominations cease. MOTION CARRIED MOVED BY COUNCILLOR I. SCHROEDER that we appoint Councillor A.M. Philipsen to the Oldman River Regional Services Commission. MOTION CARRIED 29. PALLISER ECONOMIC PARTNERSHIP a. COUNCILLOR (1 required) Councillor A.M. Philipsen nominated Councillor W. Daniels. MOVED BY COUNCILLOR H. WUTZKE that nominations cease. MOVED BY COUNCILLOR H. WUTZKE that we appoint Councillor W. Daniels to the Palliser Economic Partnership. 30. RED DEER RIVER MUNICIPAL USERS GROUP /RED DEER RIVER WATERSHED ALLIANCE COMMITTEE a. COUNCILLOR (1 required) MOTION CARRIED MOTION CARRIED Councillor A.M. Philipsen nominated Councillor R. Andrews. Councillor A. Eastman volunteered. MOVED BY COUNCILLOR B. DE JONG that nominations cease. MOTION CARRIED A vote by secret ballot was held. Councillor A. Eastman was declared appointed to the Red Deer River Municipal Users Group /Red Deer River Watershed Alliance Committee. MOVED BY COUNCILLOR H. WUTZKE that we appoint Councillor A. Eastman to the Red Deer River Municipal Users Group /Red Deer River Watershed Alliance Committee. MOTION CARRIED 31. REGIONAL SERVICES PARTNERSHIP COMMITTEE The Chief Administrative Officer indicated that the re- establishment of this committee had been discussed during a recent Regional Services meeting. This item will be discussed further during an upcoming joint meeting of the CAO's. 32. ROAD BAN COMMITTEE The Road Ban Committee will consist of the Reeve, the Municipal Committee Chairman, the Organizational Meeting Page 8 0 October 13, 2009 Superintendent of Public Works, and one other Councillor (see Bylaw 1500 -05). The Assistant Administrator indicated that Bylaw 1500 -05 would require an amendment. a. COUNCILLOR (1 required) MOVED BY COUNCILLOR A. EASTMAN that we appoint Councillor I. Schroeder, Councillor J. Harbinson, and Reeve M. Douglass to the Road Ban Committee. MOTION CARRIED 33. SHORTGRASS LIBRARY BOARD a. COUNCILLOR (1 required) Councillor S. Evans nominated Councillor W. Daniels. MOVED BY COUNCILLOR A. EASTMAN that nominations cease. MOTION CARRIED MOVED BY COUNCILLOR B. DE JONG that we appoint Councillor W. Daniels to the Shortgrass Library Board. MOTION CARRIED 34. TOURISM REPRESENTATIVE a. COUNCILLOR Councillor B. de Jong nominated Councillor A.M. Philipsen. MOVED BY COUNCILLOR S. EVANS that nominations cease. MOTION CARRIED MOVED BY COUNCILLOR B. DE JONG that we appoint Councillor A.M. PHILIPSEN as the Tourism Representative for the County of Newell No. 4. MOTION CARRIED 35. VETERAN'S MEMORIAL HIGHWAY DEVELOPMENT SAFETY ASSOCIATION a. COUNCILLOR (1 required) Councillor A.M. Philipsen nominated Councillor B. de Jong. MOVED BY COUNCILLOR I. SCHROEDER that nominations cease. MOTION CARRIED MOVED BY COUNCILLOR H. WUTZKE that we appoint Councillor B. de Jong to the Veteran's Memorial Highway Development Safety Association. MOTION CARRIED 36. 9 -1 -1 COMMITTEE a. COUNCILLOR (1 required) Councillor B. de Jong nominated Reeve M. Douglass. MOVED BY COUNCILLOR H. WUTZKE that nominations cease. MOTION CARRIED 0 MOVED BY COUNCILLOR A. EASTMAN that we appoint Reeve M. Douglass to the 9 -1 -1 Committee. MOTION CARRIED Organizational Meeting Page 9 37. 2009 AWARDS NIGHT COMMITTEE The 2009 Awards Night Committee will consist of Councillor A.M. Philipsen (Division 3), Councillor J. Harbinson, Councillor S. Evans, and Councillor A. Eastman. 38. COUNCIL LUNCHES COMMITTEE a. COUNCILLORS (3 required) 39. SCHOLARSHIP COMMITTEE a. COUNCILLOR (1 required) This committee was declared removed. 40. COUNCILLOR COMPENSATION REVIEW COMMITTEE a. COUNCILLORS (3 required) 42. BOND October 13, 2009 a. COUNCILLORS (Div. 3 Councillor 4 Councillors) Councillor A.M. Philipsen indicated that Awards Night will be held in Patricia on February 5, 2010. Councillor J. Harbinson volunteered. Councillor S. Evans volunteered. Councillor A. Eastman volunteered. Councillor B. de Jong volunteered. Councillor A.M. Philipsen nominated Councillor R. Andrews. Councillor I. Schroeder nominated Councillor J. Harbinson. The Council Lunches Committee will consist of Councillor R. Andrews, Councillor J. Harbinson, and Councillor B. de Jong. Councillor J. Harbinson nominated Councillor A.M. Philipsen, Councillor S. Evans, and Councillor A. Eastman. MOVED BY COUNCILLOR I. SCHROEDER that nominations cease. MOTION CARRIED MOVED BY COUNCILLOR B. DE JONG that we appoint Councillor A.M. Philipsen, Councillor S. Evans, and Councillor A. Eastman to the Councillor Compensation Review Committee. MOTION CARRIED 41. BANKING RESOLUTION MOVED BY COUNCILLOR A. EASTMAN that we approve the Banking Resolution whereas the Reeve or Deputy Reeve and the Administrator, Assistant Administrator or Manager of Finance be given the authority for the necessary signing of cheques for the various County bank accounts. The County Bond was presented to Council for review. MOTION CARRIED Organizational Meeting Page 10 0 0 0 0 MOVED BY COUNCILLOR B. DE JONG that we accept this Bond as presented. MOTION CARRIED 43. MEETING DATES MUNICIPAL. A.S.B., COUNCIL. M.P.C., DISASTER SERVICES WORK SESSIONS Council discussed the regular meeting schedule with the following changes: November 19 Council meeting will be rescheduled to November 23 due to a conflict with the AAMDC Fall 2009 Convention December 24 Council meeting will be held on December 23 The Disaster Services Committee will schedule meetings at their discretion, and Workshop Sessions will be scheduled as needed. MOVED BY COUNCILLOR H. WUTZKE that the regular Municipal Planning Commission meetings be held on Thursday of the first full week of each month and the third Thursday after that commencing at 10:00 a.m., and the regular Council meetings be held Thursday of the first full week of each month and the third Thursday after that commencing after the M.P.C. meeting. MOTION CARRIED 6. DESTRUCTION OF BALLOTS continued MOVED BY COUNCILLOR H. WUTZKE that all election ballots be destroyed. MOTION CARRIED 44. COUNCILLOR'S COMPENSATION EXPENSES POLICY October 13, 2009 Council discussed several amendments to the Councillor's Compensation Expenses Policy, which included: Increasing the amount allowed for phone /fax /internet Increasing the base monthly amount to $1000 plus meeting fee to reduce the impact of the meeting consolidation Discussion followed regarding mileage rates, and the Chief Administrative Officer indicated that mileage compensation is meant to cover the total operating cost. Council suggested that the mileage and subsistence rates mirror those set by the provincial government. Administration was directed to research the compensation given by other provincial and municipal government organizations and return to Council with an analysis. This policy will be discussed further at a future Council meeting. 45. ADJOURN MOVED BY COUNCILLOR 5. EVANS that the meeting adjourn at 3:42 p.m. MOTION CARRIED VIAL2) Reeve my Administrator Organizational Meeting Page 11