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HomeMy WebLinkAbout2019-11-07 Council (Regular) Minutes COUNTY OF NEWELL MINUTES OF REGULAR COUNCIL November 7, 2019 The regular Council Meeting of the County of Newell was held in the County Office on Thursday, November 7, 2019 commencing at 10:16 a.m. MEMBERS B. de Jong, Deputy Reeve PRESENT: COUNCILLORS: C. Amulung H. Kallen A.M. Philipsen W. Hammergren T. Fyfe K. Christman E. Unruh L. Juss ABSENT: M. Douglass, Reeve STAFF: K. Stephenson, Chief Administrative Officer L. Johnson, Director of Corporate Services G. Tiffin, Manager of Planning, Development & Engineering M. Jackson, Supervisor of Planning & Development M. Harbicht, Director of Municipal Services S. Luchies, Rural Fire & Emergency Services Coordinator A. Nielsen, Executive Assistant OTHERS IN S. Stanway, Brooks Bulletin ATTENDANCE: 1. CALL TO ORDER Deputy Reeve 8. de Jong called the meeting to order at 10:16 a.m. 2. EXCUSED FROM MEETING C-353/19 MOVED BY COUNCILLOR ANNE MARIE PHILIPSEN that Reeve M. Douglass be excused from the meeting. MOTION CARRIED 3. ADOPTION OF MINUTES 3.1 Minutes -Organizational Meeting (October 24, 2019) C-354/19 MOVED BY COUNCILLOR KELLY CHRISTMAN that the October 24, 2019 Organizational Meeting minutes be adopted as presented. MOTION CARRIED l� —'�G� Regular Council November 7,2019 3.2 Minutes -Council (October 24, 2019) C-355/19 MOVED BY COUNCILLOR TRACY FYFE that the October 24, 2019 Council Meeting minutes be adopted as presented. MOTION CARRIED 4. CALL FOR POST AGENDA ITEMS Deputy Reeve 8. de Jong called for post agenda items. 5. ADOPTION OF AGENDA C-356/19 MOVED BY COUNCILLOR HUBY KALLEN that the agenda be adopted as presented. MOTION CARRIED 6. QUESTION PERIOD/NOTICE OF MOTION A question period and notice of motion was held. No County Ratepayers were in attendance. 7. BYLAWS 7.1 Bylaw 1953-19 Road Closure &SALE (Former Hamlet of Millicent NW 20-20-13-W4) The Supervisor of P/anning & Development provided background information on this item and responded to questions from Council. C-357/19 MOVED BY COUNCILLOR LIONEL JUSS that Bylaw 1953-19, being a bylaw for the purpose of closing to public travel and SELLING the following: • that portion of north/south and east/west lanes in Block 3, Plan 13496A lying south of Lot 29, Block 7, Plan 151 2326, and • that portion of Erskine Street on Plan 13496A lying south of the south limit of Lot 29, Block 7, Plan 151 2326 and north of the easterly production of the south limit of Lots 1 to 10, Block 3, Plan 13496A, be given SECOND reading. MOTION CARRIED C-358/19 MOVED BY COUNCILLOR CLARENCE AMULUNG that Bylaw 1953-19 be given THIRD and FINAL reading. MOTION CARRIED 7.2 Bylaw 1965-19 - Intermunicipal Development Plan (Rosemary) The Manager of Planning, Development & Engineering provided background information on this item and responded to questions from Page 2 of 9 Regular Council November 7,2019 Council. The Village of Rosemary Council has provided first reading to the IDP and will proceed to public hearing. C-359/19 MOVED BY COUNCILLOR ANNE MARIE PHILIPSEN that Bylaw 1965-19, being a bylaw to adopt an Intermunicipal Development Plan befinreen the Village of Rosemary and the County of Newell, be given FIRST reading. MOTION CARRIED 8. ADMINISTRATIVE BUSINESS 8.1 Planning & Development Report The Supervisor of P/anning & Development presented an update on the recent activities of the P/anning & Development Department. Council was given the opportunity to ask questions. C-360/19 MOVED BY COUNCILLOR CLARENCE AMULUNG that the Planning & Development Report for October 2019 be accepted as presented. MOTION CARRIED LEFT THE MEETING G. Tiffin and M. Jackson left the meeting at 10:23 a.m. 8.2 Policy Review- 2019-PAD-061 (Graphics Standards) The Executive Assistant and the Director of Corporate Services provided background information on this item and responded to questions from Council. Council asked the Executive Assistant to prepare different versions of the emb/em as follows: • with the word 'of in green • with the word 'NEWELL'in larger text • with the word 'of centered within the shape of the County. The Director of Corporate Services provided further information, indicating that minor changes to the emblem will be transitioned in going forward. This item will be brought back to the next Council meeting for further discussion. 7. BYLAWS —continued 7.5 Bylaw 1962-19 Dividing the Non-Residential Assessment Class into Sub- Classes The Manager of Finance provided background information on this item, indicating that a definition of "Full-time employee" has been included. The Manager of Finance responded to questions from Council, indicating that the M nicipal GovernmentAct's definition of"small business"is 50 full-time employees r/ess. If the business has multiple offices, the total number of employees acro s Canada is counted. Discussion followed. The Manager of Finance res onded to questions, indicating that these bylaws provide the option to set differen ill r � Page 3 of 9 Regular Council November 7,2019 for small and large businesses. He indicated that the bylaw can be amended in the future to reduce the number of full-time employees if the information gathered shows that there are few businesses in the County with over 50 full-time employees. The Manager of Finance responded to further questions. C-361/19 MOVED BY COUNCILLOR KELLY CHRISTMAN that Bylaw 1962-19, being a bylaw for the purpose of authorizing Council to divide assessment class 2—non-residential into sub- classes, be given SECOND reading as amended. MOTION CARRIED C-362/19 MOVED BY COUNCILLOR CLARENCE AMULUNG that Bylaw 1962-19 be given THIRD and FINAL reading. MOTION CARRIED LEFT THE MEETING M. Fenske left the meeting at 10:57 a.m. 7.6 Bylaw 1963-19 Small Business Properties C-363/19 MOVED BY COUNCILLOR ANNE MARIE PHILIPSEN that Bylaw 1963-19, being a bylaw for the purpose of authorizing Council to classify small business properties accordingly into non-residential sub-classes, be given SECOND reading. MOTION CARRIED C-364/19 MOVED BY COUNCILLOR WAYNE HAMMERGREN that Bylaw 1963-19 be given THIRD and FINAL reading. MOTION CARRIED 8. ADMINISTRATIVE BUSINESS —continued 8.3 Amendments to Newell Regional Solid Waste Management Authority (NRSWMA)Articles of Association The Director of Corporate Services provided background information on this item and responded to questions from Council. Councillor L. Juss provided further information regarding the veto clause and explained potential issues that cou/d arise in the future. Discussion followed and it was suggested that options other than a simple majority be investigated if the veto clause is removed. The Chief Administrative Officer provided further information on the veto clause. C-365/19 MOVED BY COUNCILLOR KELLY CHRISTMAN that the Council of the County of Newell supports the request from Newell Regional Solid Waste Management Authority to proceed with the proposed revisions to the Articles of Association in accordance with the legal opinion received from Shantz Professional Corporation dated September 9, 2019. MOTION CARRIED Page 4 of 9 Regular Council November 7,2019 8.4 Joint Meeting - Eastern Irrigation District(November 21, 2019) The Joint Meeting between Council and the Eastern Irrigation District(EID) will be he/d on Thursday, November 21, 2019 beginning at 5:00 p.m. at the E/D facilities. Discussion followed regarding agenda items, including: • an update on the E/D's plan for internet services and meeting the Canadian Radio-television & Telecommunications Commission (CRTC) objectives • an update on drainage projects • Bow River Working Group - offsite drainage assessment and increasing storage capacity • potential impacts to landowners and systems as a result of the removal of drainage easements (in particu/ar, the Bassano file). • plans for expansion of irrigation acres and water/icense • new pipeline project from Bantry to Sutherland pump. The Chief Administrative Officer suggested holding a Council Workshop meeting following the November 21, 2019 Council meeting. 8.5 Joint Municipal Meeting (December 18, 2019) -Agenda Items The Joint Municipa/ Meeting will be he/d on Wednesday, December 18, 2019 at the Bassano Community Hall beginning at 6:00 p.m. Discussion followed regarding agenda items, including: • Intermunicipa/Collaboration Framework agreements • Amalgamation/regionalization debriefing and lessons/earned • MP& MLA perspective on the future of municipalities • Financial implications of reclassifying seniors housing units. 8.6 Resolutions - Rural Municipalities of Alberta (RMA) Fall 2019 Convention Council was presented with the resolutions package for the RMA Fall 2019 Convention. Discussion followed on the resolutions and whether to support them. 8.7 Rural Municipalities of Alberta Fall 2019 Convention - Meetings with Ministers The Executive Assistant provided Council with information regarding meetings with Ministers during the RMA Fall 2019 Convention. Councillor C. Amulung reported that the Minister of Municipal Affairs had asked about the County's regionalization/ama/gamation experience during theirmeeting at the Alberta Urban Municipalities Association convention and suggested that Council be prepared to respond. Page 5 of 9 Regular Council November 7,2019 8.8 Appointment to County of Newell Library Board (Division 5 & 10) The Director of Corporate Services provided background information on this item and responded to questions from Council. Councillor K. Christman provided further information. C-366/19 MOVED BY COUNCILLOR KELLY CHRISTMAN that Robyn Nesbitt(Division 5& 10) be appointed as a Member-at-Large to the County of Newell Library Board. MOTION CARRIED LEFT THE MEETING Councillor W. Hammergren left the meeting at 12:00 p.m. 8.9 Cheques for Payment C-367/19 MOVED BY COUNCILLOR LIONEL JUSS that cheque 187547 in the amount of $3,195,738.09 be APPROVED. MOTION CARRIED 8.10 Payment Register C-368/19 MOVED BY COUNCILLOR TRACY FYFE that the Payment Register be accepted. MOTION CARRIED 8.11 Requests for Functions of Council 8.11.1 Community Planning Association of Alberta 2020 Annual Conference C-369/19 MOVED BY COUNCILLOR ANNE MARIE PHILIPSEN that Councillor C. Amulung and Councillor T. Fyfe be permitted to attend the Community Planning Association of Alberta 2020 Annual Conference in Red Deer, AB on April 27-29, 2020 as a function of Council. MOTION CARRIED 10. POST AGENDA ITEMS There were no post agenda items to discuss at this meeting. 11. INFORMATION ITEMS 11.1 2019 Q3 Financial Information Package This item was accepted as information. 11.2 Upcoming Community Events Council was provided a form to submit information for upcoming events in their community. Page 6 of 9 Regular Council November 7,2019 ARRIVED AT MEETING M. Harbichf arrived at 12:03 p.m. 9. MUNICIPAL SERVICES BUSINESS 9.1 Utilities - NRSC Report There was no Utilities—NRSC report presented at this meeting. ARRIVED AT MEETING Councillor W. Hammergren returned at 12:05 p.m. 9.2 Director of Municipal Services Report The Director of Municipa/ Services presented his report to Council, giving an overview of the highlights. Council was given the opportunity to ask questions. The Director of Municipa/Services provided his perspective on the RMA Fall 2019 Convention Reso/utions pertaining to Community Peace Officers and water/wastewater issues. He responded to further questions from Council. C-370/19 MOVED BY COUNCILLOR HUBY KALLEN that the Director of Municipal Services Report for October 2019 be APPROVED as presented. MOTION CARRIED LEFT THE MEETING M. Harbicht left the meeting at 12:16 p.m. LUNCH Council RECESSED for lunch at 12:16 p.m. and RECONVENED at 12:32 p.m. 7. BYLAWS —continued 7.3 Bylaw 1958-19 Fire The Director of Corporate Services provided background information on this item and responded to questions from Council. Discussion followed regarding whether burning barrels should require a permit as enforcement will be difficult. Some members of Council suggested that burning barrels not be allowed due to potential issues with toxic smoke as well as fires. The Director of Corporate Services responded to questions from Council. Further discussion on this item was postponed until later during this meeting. � �� Page 7 of 9 Regular Council November 7,2019 7.4 Bylaw 1961-19 Municipal Emergency Management The Director of Corporate Services provided background information on this item, including an overview of the amendments made since the bylaw was given first reading. ARRIVED AT MEETING S. Luchies arrived at 12:43 p.m. Council requested that article 8.(q) be amended to read "The Reeve(or designate) of the County of Newell." C-371/19 MOVED BY COUNCILLOR KELLY CHRISTMAN that Bylaw 1961-19, being a bylaw for the purpose of appointing an Emergency Advisory Committee and establishing and maintaining a Municipal Emergency Management Agency, be given SECOND reading as amended. MOTION CARRIED C-372/19 MOVED BY COUNCILLOR CLARENCE AMULUNG that Bylaw 1961-19 be given THIRD and FINAL reading. MOTION CARRIED 7.3 Bylaw 1958-19 Fire—continued Discussion continued. The Rura/ Fire & Emergency Services Coordinator responded to questions from Council. Issuing permits for burning barre/s wou/d , make the fire departments aware of the locations of these barrels and the permits would be renewed every two years if they were still being used, but the devices wou/d not be inspected. The Director of Corporate Services indicated that article 10.6 would be changed to read "The local Fire Chief's phone number"to match the information on the actual fire permits. The Rural Fire & Emergency Services Coordinator responded to further questions from Council. C-373/19 MOVED BY COUNCILLOR TRACY FYFE that Bylaw 1958-19, being a bylaw for the prevention or extinguishing of fires, for the safety, health and welfare of people and the protection of people and property from injury or destruction by fire, be given SECOND reading as amended. MOTION CARRIED C-374/19 MOVED BY COUNCILLOR ANNE MARIE PHILIPSEN that Bylaw 1958-19 be given THIRD and FINAL reading. MOTION CARRIED LEFT THE MEETING S. Luchies left the meeting at 12:55 p.m. Page 8 of 9 Regular Council November 7,2019 12. IN CAMERA There were no in camera items to discuss at this meeting. 13. ADJOURN Being that the agenda matters have been concluded, the meeting adjourned at 12:56 p.m. Signed this�day of b� � , 2019 Reeve �� C � Administrator Page 9 of 9