Loading...
HomeMy WebLinkAbout2021-10-28 Council (Organizational) Minutes COUNTY OF NEWELL MINUTES OF ORGANIZATIONAL MEETING OCTOBER 28, 2021 The Organizational Meeting of the County of Newell was held in the County Office on Thursday, October 28, 2021 commencing at 9:49 a.m. Members Present: Councillors D. Short A. Skanderup L. Kopp H. Johnson G. Skriver K. Christman : E. Unruh A. Philpott A. Doerksen N. Johnson Chief Administrative Officer M. Fenske Director of Corporate Services L. Johnson Executive Assistant A. Nielsen 1. CALL MEETING TO ORDER The Chief Administrative Officer called the meeting to order at 9:49 a.m. The Oath of Office was taken by each of the Council members and commissioned by the Director of Corporate Services. 2. EXCUSED FROM MEETING All members were present at this meeting. 3. PROCEDURES OF VOTING &APPOINTING COMMITTEES The procedures for voting and appointing Committees or Chairman of Committees are as follows: For all other positions, as per our Procedural Bylaw, individuals may have their names put forth for Committees, or Chairman of Committees, by either being nominated or by volunteering. If there are more nominees and/or volunteers than there are positions available, an election will be held by secret ballot. Organizational Meeting October 28,2021 4. NOMINATIONNOLUNTEER & ELECTION OF REEVE The Chief Administrative Officer opened the floor for nominations/volunteers for the position of Reeve. Councillor L. Kopp nominated Councillor K. Christman. Councillor A. Philpott nominated Councillor A. Doerksen. Councillor G. Skriver nominated Councillor N. Johnson. Councillor N. Johnson declined the nomination. The Chief Administrative Officer called two more times for nominations for Reeve. No further nominations were received. MOVED BY COUNCILLOR E. UNRUH that nominations cease. MOTION CARRIED A vote by secret ballot was held. The Chief Administrative Officer declared Arno Doerksen Reeve. Oath of Office— Reeve The Oath of Office for Reeve was administered to Councillor Arno Doerksen and commissioned by the Chief Administrative Officer. Reeve A. Doerksen assumed the chair. 5. NOMINATION/VOLUNTEER & ELECTION OF DEPUTY REEVE Reeve A. Doerksen called for nominations/volunteers for the position of Deputy Reeve. Councillor G. Skriver nominated Councillor K. Christman. Councillor H. Johnson nominated Councillor N. Johnson. Councillor E. Unruh nominated Councillor A. Philpott. Reeve A. Doerksen called two more times for nominations for Deputy Reeve. No further nominations were received. Reeve A. Doerksen declared nominations cease. A vote by secret ballot was held. Reeve A. Doerksen declared Councilor Kelly Christman Deputy Reeve. Oath of Office - Deputv Reeve The Oath of Office for Deputy Reeve was administered to Councillor Kelly Christman and commissioned by the Director of Corporate Services. 6. BOARD & COMMITTEE APPOINTMENTS 6.1 AGRICULTURAL SERVICE BOARD (10 Councillors) The Agricultural Service Board will consist of the full Council. Page 2 of 14 Organizational Meeting October 28,2021 MOVED BY COUNCILLOR A. SKANDERUP that the role and responsibility of the County's Agricultural Service Board is delegated to and will be carried out by County Council. MOTION CARRIED 6.2 SOIL CONSERVATION ACT APPEAL COMMITTEE (10 Councillors) The Soil Conservation Act Appeal Committee will consist of the full Council. 6.3 MUNICIPAL PLANNING COMMISSION (10 Councillors) The Municipal Planning Commission will consist of the full Council. As per Bylaw 1680-09, the MPC will elect a Chairperson and a Vice Chairperson at their first meeting following the Organizational Meeting. 6.4 AGRICULTURAL PEST ACT/WEED CONTROL ACT APPEAL COMMITTEE (Up to 4 Members-at-Large) The Agriculture Pest Act/Weed Control Act Appeal Committee will consist of up to four Members-at-Large. MOVED BY COUNCILLOR G. SKRIVER that Edward Buday, Sarah Burnat, Huby Kallen, Doug Rogers and Lois Schmidt be appointed as Members-at-Large to the Agriculture Pest Act/Weed Control Act Appeal Committee for the FIRST year of a four-year term. MOTION CARRIED 6.5 AIRPORT COMMISSION (1 Councillor+ 2 Members-at-Large) The Airport Commission will consist of one Councillor plus two Members-at-Large. a. COUNCILLOR Reeve A. Doerksen called for nominations. Councillor D. Short nominated Councillor N. Johnson Reeve A. Doerksen called two more times for nominations. No further nominations were received. Reeve A. Doerksen declared nominations cease. Councillor N. Johnson was appointed to the Airport Commission. b. MEMBERS-AT-LARGE MOVED BY COUNCILLOR D. SHORT that Lionel Juss and Ron Sereda be appointed as Members-at-Large to the Airport Commission for the FIRST year of a four-year term. MOTION CARRIED Page 3 of 14 Organizational Meeting October 28,2021 6.6 ASSESSMENT REVIEW BOARD (5 members) MOVED BY COUNCILLOR K. CHRISTMAN that we appoint Anne Marie Philipsen as Chair of the Regional Assessment Review Board for a three (3) year term from September 1, 2019 to August 31, 2022; further, that Daphne Anstey-Martin, Norm Gerestein, and Calvin Sturgeon be appointed as members to the Regional Assessment Review Board. MOTION CARRIED 6.7 CAO PERFORMANCE EVALUATION COMMITTEE (Reeve + 2 Councillors or More Reeve A. Doerksen called for nominations. Councillor A. Skanderup nominated Councillor G. Skriver. Councillor K. Christman volunteered. Councillor E. Unruh nominated Councillor N. Johnson. Councillor N. Johnson declined the nomination. Councillor E. Unruh nominated Councillor A. Skanderup. Reeve A. Doerksen called for further nominations. No further nominations were received. Reeve A. Doerksen declared nominations cease. MOVED BY COUNCILLOR N. JOHNSON that Reeve A. Doerksen, Councillor A. Skanderup, Councillor G. Skriver, and Councillor K. Christman be appointed to the CAO Performance Evaluation Committee. MOTION CARRIED 6.8 CITY OF BROOKS RECREATION 8� PARKS BOARD (Div. 5 Councillor, Div. 10 Councillor, + Up to 3 Members-at-Large) The third member-at-large position will remain vacant until a representative is found. MOVED BY COUNCILLOR H. JOHNSON that Councillor G. Skriver, Councillor N. Johnson, Laura Lukye, and Kathy Delday be appointed to the City of Brooks Recreation & Parks Board. MOTION CARRIED 6.9 COUNCILLOR COMPENSATION REVIEW COMMITTEE (3 Councillors) Councillor K. Christman provided background information on the Councillor Compensation Review Committee. Reeve A. Doerksen called for nominations. Councillor E. Unruh nominated Councillor A. Philpott. Councillor H. Johnson nominated Councillor L. Kopp. Councillor D. Short volunteered. Reeve A. Doerksen called for further nominations. No further nominations were received. Reeve A. Doerksen declared nominations cease. Councillor D. Short, Councillor L. Kopp, and Councillor A. Philpott were appointed to the Councillor Compensation Review Committee. Page 4 of 14 Organizational Meeting October 28,2021 6.10 COUNTY OF NEWELL LIBRARY BOARD (1 Councillor+ 9 Members-at-Large) � a. COUNCILLOR Reeve A. Doerksen called for nominations. Councillor N. Johnson nominated Councillor H. Johnson. Councillor H. Johnson declined the nomination. Councillor N. Johnson nominated Councillor A. Philpott. Councillor A. Philpott declined the nomination. Councillor G. Skriver nominated Councillor L. Kopp. Reeve A. Doerksen called for further nominations. No further nominations were received. Reeve A. Doerksen declared nominations cease. Councillor L. Kopp was appointed to the County of Newell Library Board. b. MEMBERS-AT-LARGE Councillor H. Johnson indicated that she could no longer represent Division 4 on the County of Newell Library Board and would forward contact information for a replacement. The Div. 8 and 9 positions will remain vacant until representatives are found. MOVED BY COUNCILLOR D. SHORT that the motion appointing members-at-large to the County of Newell Library Board be amended by removing Holly Johnson (Div. 4) MOTION CARRIED MOVED BY COUNCILLOR A. SKANDERUP that Lacey Pfahl (Div. 1), Jane Marsh (Div. 2), Julie Musgrove(Div. 3), Robyn Nesbitt(Div. 5/10), Sherry Steinbach (Div. 6), and Tammie Cage-Parker (Div. 7) be appointed as Members-at-Large to the County of Newell Library Board. MOTION CARRIED 6.11 FIRE AREA COMMITTEE - BASSANO & RURAL (Div. 6 Councillor+ 1 Other Councillor) Discussion followed regarding whether to appoint the same Councillor to all the Fire Area Committees. The Chief Administrative Officer and Councillor K. Christman responded to questions from Council. Reeve A. Doerksen called for nominations. Councillor K. Christman nominated Reeve A. Doerksen. Reeve A. Doerksen called for further nominations. No further nominations were received. Reeve A. Doerksen declared nominations cease. Councillor K. Christman and Reeve A. Doerksen were appointed to the Bassano & Rural Fire Area Committee. Page 5 of 14 Organizational Meeting October 28,2021 6.12 FIRE AREA COMMITTEE - DUCHESS � RURAL (Div. 8 Councillor+ 1 Other Councillor) Reeve A. Doerksen called for nominations. Councillor N. Johnson nominated Councillor K. Christman. Reeve A. Doerksen called for further nominations. No further nominations were received. Reeve A. Doerksen declared nominations cease. Councillor A. Philpott and Councillor K. Christman were appointed to the Duchess & Rural Fire Area Committee. 6.13 FIRE AREA COMMITTEE - ROSEMARY 8� RURAL (Div. 7 Councillor+ 1 Other Councillor) Reeve A. Doerksen called for nominations. Councillor N. Johnson nominated Councillor K. Christman. Councillor E. Unruh nominated Councillor A. Philpott. Reeve A. Doerksen called for further nominations. No further nominations were received. Reeve A. Doerksen declared nominations cease. A vote by secret ballot was held. Councillor E. Unruh and Councillor K. Christman were appointed to the Rosemary& Rural Fire Area Committee. 6.14 FOOTHILLS LITTLE BOW MUNICIPAL ASSOCIATION (10 Councillors + CAO) Full Council and the CAO will attend the meetings of the Foothills Little Bow Municipal Association. 6.15 GRASSLANDS REGIONAL FCSS (1 Councillor+ 1 Member-at-Large) a. COUNCILLOR Reeve A. Doerksen called for nominations. Councillor A. Skanderup volunteered. Councillor H. Johnson nominated Councillor A. Philpott. Reeve A. Doerksen called for further nominations. No further nominations were received. Reeve A. Doerksen declared nominations cease. A vote by secret ballot was held. Councillor A. Skanderup was appointed to the Grasslands Regional FCSS Board. Page 6 of 14 Organizational Meeting October 28,2021 b. MEMBER-AT-LARGE MOVED BY COUNCILLOR D. SHORT that C. Amulung be appointed as a Member-at-Large to the Grasslands Regional F.C.S.S. Board for the FIRST year of a four-year term. MOTION CARRIED RECESS The Organizational Meeting was RECESSED at 10:46 a.m. and RECONVENED at 10:55 a.m. 6.16 INTER-MUNICIPAL DEVELOPMENT PLAN COMMITTEE (Bassano) (Division 6 Councillor+ 1 Councillor) Reeve A. Doerksen called for nominations. Councillor N. Johnson nominated Councillor D. Short. Reeve A. Doerksen called for further nominations. No further nominations were received. Reeve A. Doerksen declared nominations cease. Councillor K. Christman and Councillor D. Short were appointed to the Inter-Municipal Development Plan Committee (Bassano). 6.17 INTER-MUNICIPAL DEVELOPMENT PLAN COMMITTEE (Cvpress Countv) (2 Councillors) Reeve A. Doerksen called for nominations. Councillor N. Johnson nominated Councillor D. Short. Councillor D. Short nominated Councillor H. Johnson. Reeve A. Doerksen called for further nominations. No further nominations were received. Reeve A. Doerksen declared nominations cease. Councillor D. Short and Councillor H. Johnson were appointed to the Inter Municipal Development Plan Committee (Cypress County). 6.18 INTER-MUNICIPAL DEVELOPMENT PLAN COMMITTEE (DUCHESS) (Division 8 Councillor+ 1 Councillor) Reeve A. Doerksen called for nominations. Councillor N. Johnson nominated Councillor D. Short. Reeve A. Doerksen called for further nominations. No further nominations were received. Reeve A. Doerksen declared nominations cease. Councillor A. Philpott and Councillor D. Short were appointed to the Inter-Municipal Development Plan Committee (Duchess). Page 7 of 14 Organizational Meeting October 28,2021 6.19 INTER-MUNICIPAL DEVELOPMENT PLAN COMMITTEE (ROSEMARY) (Division 7 Councillor+ 1 Councillor) Reeve A. Doerksen called for nominations. Councillor N. Johnson nominated Councillor D. Short. Reeve A. Doerksen called for further nominations. No further nominations were received. Reeve A. Doerksen declared nominations cease. Councillor E. Unruh and Councillor D. Short were appointed to the Inter-Municipal � Development Plan Committee (Rosemary). � I � 6.20 INTER-MUNICIPAL DEVELOPMENT PLAN COMMITTEE (SPECIAL AREAS) (2 Councillors) Reeve A. Doerksen called for nominations. Councillor N. Johnson nominated Councillor D. Short. Councillor N. Johnson volunteered. Reeve A. Doerksen called for further nominations. No further nominations were received. Reeve A. Doerksen declared nominations cease. Councillor D. Short and Councillor N. Johnson were appointed to the Inter Municipal Development Plan Committee (Special Areas). 6.21 INTER-MUNICIPAL DEVELOPMENT PLAN COMMITTEE (MD of Taber) (2 Councillors) Reeve A. Doerksen called for nominations. Councillor N. Johnson nominated Councillor D. Short. Councillor H. Johnson volunteered. Reeve A. Doerksen called for further nominations. No further nominations were received. Reeve A. Doerksen declared nominations cease. Councillor D. Short and Councillor H. Johnson were appointed to the Inter Municipal Development Plan Committee (MD of Taber). 6.22 INTER-MUNICIPAL DEVELOPMENT PLAN COMMITTEE (VULCAN COUNTY) (2 Councillors) Reeve A. Doerksen called for nominations. Councillor N. Johnson nominated Councillor D. Short. Councillor D. Short nominated Councillor H. Johnson. Reeve A. Doerksen called for further nominations. No further nominations were received. Reeve A. Doerksen declared nominations cease. Page 8 of 14 Organizational Meeting October 28,2021 Councillor D. Short and Councillor H. Johnson were appointed to the Inter Municipal Development Plan Committee (Vulcan County). 6.23 INTER-MUNICIPAL DEVELOPMENT PLAN COMMITTEE (WHEATLAND COUNTY) (2 Councillors) Reeve A. Doerksen called for nominations. Councillor N. Johnson nominated Councillor D. Short. Councillor H. Johnson volunteered. Councillor G. Skriver nominated Councillor K. Christman. Reeve A. Doerksen called for further nominations. No further nominations were received. Reeve A. Doerksen declared nominations cease. A vote by secret ballot was held. Councillor D. Short and Councillor K. Christman were appointed to the Inter-Municipal Development Plan Committee (Wheatland County). 6.24 JOINT SERVICES/INTER-MUNICIPAL DEVELOPMENT PLAN COMMITTEE (BROOKS) (3 Councillors + CAO) Reeve A. Doerksen called for nominations. Councillor N. Johnson volunteered. Councillor H. Johnson nominated Reeve A. Doerksen. Reeve A. Doerksen declined the nomination. Councillor K. Christman volunteered. Councillor G. Skriver volunteered. Councillor H. Johnson volunteered. Reeve A. Doerksen called for further nominations. No further nominations were received. Reeve A. Doerksen declared nominations cease. A vote by secret ballot was held. Councillor G. Skriver, Councillor K. Christman, and Councillor N. Johnson were appointed to the Joint Services/Inter-Municipal Development Plan Committee. 6.25 MAYORS' � REEVES' ASSOCIATION OF SOUTHEAST ALBERTA Reeve A. Doerksen will represent the County of Newell at the Mayors' & Reeves' Association of Southeast Alberta. 6.26 NEWELL 9-1-1 DISPATCH ASSOCIATION (1 Councillor) Reeve A. Doerksen called for nominations. Councillor N. Johnson volunteered. Reeve A. Doerksen called for further nominations. No further nominations were received. Page 9 of 14 Organizational Meeting October 28,2021 Reeve A. Doerksen declared nominations cease. Councillor N. Johnson was appointed to the Newell 9-1-1 Dispatch Association. 6.27 NEWELL HOUSING FOUNDATION (2 Councillors) Reeve A. Doerksen called for nominations. Councillor A. Skanderup nominated Councillor A. Philpott. Councillor H. Johnson nominated Councillor E. Unruh. Councillor A. Philpott nominated Councillor A. Skanderup. Reeve A. Doerksen called for further nominations. No further nominations were received. Reeve A. Doerksen declared nominations cease. A vote by secret ballot was held. Councillor A. Skanderup and Councillor A. Philpott were appointed to the Newell Foundation. 6.28 NEWELL RECYCLING ASSOCIATION/NEWELL REGIONAL SOLID WASTE MANAGEMENT AUTHORITY/SOUTHERN ALBERTA ENERGY FROM WASTE ASSOCIATION (1 Councillor) Reeve A. Doerksen called for nominations. Councillor A. Philpott nominated Councillor Councillor E. Unruh. Councillor E. Unruh declined the nomination. Councillor G. Skriver nominated Councillor N. Johnson. Reeve A. Doerksen called for further nominations. No further nominations were received. Reeve A. Doerksen declared nominations cease. Councillor N. Johnson was appointed to the Newell Recycling Association/Newell Regional Solid Waste Management Authority/Southern Alberta Energy from Waste Association. 6.29 NEWELL REGIONAL SERVICES CORPORATION (NRSC) (2 Councillors) Reeve A. Doerksen called for nominations. Councillor D. Short volunteered. Councillor H. Johnson nominated Councillor L. Kopp. Councillor A. Philpott nominated Councillor E. Unruh. Reeve A. Doerksen called for further nominations. No further nominations were received. Reeve A. Doerksen declared nominations cease. A vote by secret ballot was held. Councillor L. Kopp and Councillor E. Unruh were appointed to the Newell Regional Page 10 of 14 Organizational Meeting October 28,2021 Services Corporation. 6.30 NEWELL REGIONAL TOURISM ASSOCIATION (NRTA) (1 Councillor) Reeve A. Doerksen called for nominations. Councillor E. Unruh nominated Councillor A. Skanderup. Reeve A. Doerksen called for further nominations. No further nominations were received. Reeve A. Doerksen declared nominations cease. Councillor A. Skanderup was appointed to the Newell Regional Tourism Association. � 6.31 PALLISER ECONOMIC PARTNERSHIP (1 Councillor+ 1 Business Representative) a. COUNCILLOR (1 required) Reeve A. Doerksen called for nominations. Councillor E. Unruh nominated Councillor H. Johnson. Reeve A. Doerksen called for further nominations. No further nominations were received. Reeve A. Doerksen declared nominations cease. Councillor H. Johnson was appointed to the Palliser Economic Partnership. b. BUSINESS REPRESENTATIVE The position of Business Representative will remain vacant until a representative is found. 6.32 RECREATION BOARD (DIVISION 5 8� 10) (Councillors from Divisions 5 & 10, 1 Member-at-Large from Division 5, 1 Member- at-Large from Division 10, and 1 Member-at-Large from either Division 5 or 10) MOVED BY COUNCILLOR K. CHRISTMAN that we appoint Councillor G. Skriver and Councillor N. Johnson as Council representatives, and that Cathy Safronovich (Division 10), Bill Endersby (Division 5), and Bruce Niznik (Division 5) be appointed as Members-at-Large to the Division 5 & 10 Recreation Board for the FIRST year of a four-year term. MOTION CARRIED 6.33 RECREATION BOARD (DIVISION 6) (Councillor from Division 6 + 1 Councillor) Reeve A. Doerksen called for nominations. Councillor K. Christman nominated Reeve A. Doerksen. Page 11 of 14 Organizational Meeting October 28,2021 Reeve A. Doerksen called for further nominations. No further nominations were received. Reeve A. Doerksen declared nominations cease. Councillor K. Christman and Reeve A. Doerksen were appointed to the Division 6 Recreation Board. 6.34 RECREATION, PARKS & CULTURE BOARD (DUCHESS 8� DIVISION 8) (Councillor from Division 8 + 1 Councillor) Reeve A. Doerksen called for nominations. Councillor H. Johnson nominated Councillor L. Kopp. Reeve A. Doerksen called for further nominations. No further nominations were received. Reeve A. Doerksen declared nominations cease. Councillor A. Philpott and Councillor L. Kopp were appointed to the Recreation, Parks & Culture Board (Duchess & Division 8). 6.35 REGIONAL EMERGENCY ADVISORY COMMITTEE (1 Councillor+ 1 Alternate, Director& Deputy Director) The Director of Corporate Services provided background information on this item and responded to questions from Council. The first meeting of the Regional Emergency Advisory Committee is scheduled for November 10, 2021. Reeve A. Doerksen cafled for nominations. Councillor K. Christman nominated Reeve A. Doerksen. Councillor N. Johnson nominated Councillor D. Short as the alternate. Reeve A. Doerksen called for further nominations. No further nominations were received. Reeve A. Doerksen declared nominations cease. Reeve A. Doerksen and Councillor D. Short (alternate) were appointed to the Regional Emergency Advisory Committee. 6.36 ROAD BAN COMMITTEE (Reeve, Director of Municipal Services, + 2 Other Councillors -AS PER BYLAW 1848-15) The Chief Administrative Officer responded to questions from Council. Reeve A. Doerksen called for nominations. Councillor H. Johnson volunteered. Councillor L. Kopp volunteered. Reeve A. Doerksen called for further nominations. No further nominations were received. Reeve A. Doerksen declared nominations cease. Page 12 of 14 Organizational Meeting October 28,2021 Reeve A. Doerksen, Councillor L. Kopp and Councillor H. Johnson were appointed as the Council members on the Road Ban Committee. 6.37 SAFE COMMUNITIES COMMITTEE (1 Councillor) Reeve A. Doerksen called for nominations. Councillor A. Philpott volunteered. Reeve A. Doerksen called for further nominations. No further nominations were received. Reeve A. Doerksen declared nominations cease. Councillor A. Philpott was appointed to the Safe Communities Committee. 6.38 SALARY NEGOTIATION COMMITTEE (3 Councillors) Reeve A. Doerksen called for nominations. Councillor K. Christman volunteered. Councillor A. Skanderup nominated Councillor G. Skriver. Councillor E. Unruh nominated Councillor H. Johnson. Councillor D. Short nominated Councillor A. Skanderup. Councillor A. Skanderup declined the nomination. Councillor D. Short volunteered. Councillor H. Johnson declined the nomination. Reeve A. Doerksen called for further nominations. No further nominations were received. Reeve A. Doerksen declared nominations cease. Councillor D. Short, Councillor G. Skriver, and Councillor K. Christman were appointed to the Salary Negotiation Committee. 6.39 SHORTGRASS LIBRARY BOARD (1 Councillor) Reeve A. Doerksen called for nominations. Councillor K. Christman nominated Councillor L. Kopp. Reeve A. Doerksen called for further nominations. No further nominations were received. Reeve A. Doerksen declared nominations cease. Councillor L. Kopp was appointed to the Shortgrass Library Board. 6.40 SUBDIVISION & DEVELOPMENT APPEAL BOARD (Up to 4 Members-at-Large) MOVED BY COUNCILLOR N. JOHNSON to appoint Lois Schmidt (Div. 3), Sarah Burnat (Div. 5), Collin Wildschut (Div. 8), and Nigel Seymour(Div. 10) as Members-at-Large to the Subdivision & Development Appeal Board for the FIRST year of a four-year term. � MOTION CARRIED Page 13 of 14 Organizational Meeting October 28,2021 7. BANKING RESOLUTION MOVED BY COUNCILLOR A. SKANDERUP that we approve the Banking Resolution whereas the Reeve or Deputy Reeve and the Chief Administrative Officer, Director of Corporate Services or Manager of Finance be given the authority for the necessary signing of cheques for the various County bank accounts. MOTION CARRIED 8. REGULAR MEETINGS SCHEDULE The Chief Administrative Officer provided background information on the regular meeting � schedule as well as proposals to set dates for the annual budget planning and interim � budget review meetings and to cancel the second MPC and Council meetings in August I of every year going forward. MOVED BY COUNCILLOR G. SKRIVER that that the regular Municipal Planning Commission MPC and Council meetin s be held on the Thursda of the first full week of the month be innin � ) 9 Y 9 9 on a Sunday and on the Thursday two weeks after the first meeting of the month; MPC meetings will begin at 10:00 a.m. and Council meetings will begin after the MPC meeting adjourns. MOTION CARRIED MOVED BY COUNCILLOR N. JOHNSON that the annual Budget Planning meeting will be held on the second Monday in July and that the annual Interim budget Review meeting will be held on the first Monday in November. MOTION CARRIED MOVED BY COUNCILLOR K. CHRISTMAN that the second MPC & Council meetings in August of every year will be CANCELLED. MOTION CARRIED 9. COUNCILLORS' COMPENSATION & EXPENSES POLICY Council reviewed Policy 2020-PLG-014 (Councillor's Compensation & Expenses). The Chief Administrative Officer responded to questions from Council. This item was accepted as information. 10. DESTROYING BALLOTS MOVED BY COUNCILLOR A. PHILPOTT that all ballots be destroyed. MOTION CARRIED 11. ADJOURN Being that the agenda matters have been concluded, the meeting adjourned at 11:50 a.m. � Reeve County Ad inistrator Page 14 of 14