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HomeMy WebLinkAbout2022-04-07 2022 Budget Narrative (Final)2022 FINAL BUDGETCOUNTY OF NEWELL COUNTY OF NEWELL, ALBERTA, CANADA Table of Contents INTRODUCTION ............................................................................................................................................................. 3 GFOA Award for Distinguished Budget Presentation 3 Community Profile 5 Organization Profile 6 Vision, Mission & Guiding Principles 7 Strategic Priorities & Strategies 7 Budget Policy and Principles 7 Accounting Practices 8 EXECUTIVE SUMMARY ................................................................................................................................................. 10 Budget Planning Priorities and Issues 11 Budget Highlights 12 Revenues 13 Expenditures 15 Staffing Summary 19 Tangible Capital Assets Summary 20 Debt Summary 21 Restricted Surplus Summary 22 BUDGET BY FUNCTION ................................................................................................................................................ 24 General Government 25 Legislative 26 Administration 29 Corporate Safety 35 Police Services 38 Fire & Emergency Services 39 Bylaw Enforcement 43 Fleet Services 45 Roads, Streets, Walks & Lighting 47 Airport 52 Water 53 Wastewater 56 Waste Management 58 Family and Community Support Services (FCSS) 59 Planning & Development 60 Agricultural Services 63 Community Services 67 Economic Development 69 Recreation 70 Parks & Programs 71 Library & Culture 73 APPENDICES ................................................................................................................................................................. 74 Appendix I – 2022 Tangible Capital Asset Budget Items 75 Appendix II – Financial Plan (MGA 283.1) 79 Appendix III – 10 Year Capital Plan (MGA 283.1) 80 Appendix IV – Purchasing Policy 81 Appendix V – Investment Policy 94 Appendix VI – Tangible Capital Assets Policy 98 Appendix VII – Restricted Surplus Policy 103 Appendix VIII – Collection of Overdue Receivables 107 Appendix IX – Strategic Priorities 109 Appendix X – Glossary 110 Appendix XI – Acronyms 112 Produced by the Finance Department in cooperation with all County departments. The County of Newell 2022 Budget is available online at www.countyofnewell.ab.ca. COUNTY OF NEWELL | 2022 FINAL BUDGET 2 INTRODUCTION GFOA Award for Distinguished Budget Presentation The Government Finance Officers Association of the United States and Canada (GFOA) presented a Distinguished Budget Presentation Award to the County of Newell for the Annual Budget beginning January 1, 2021. In order to receive this award, a governmental unit must publish a budget document that meets program criteria as a policy document, as an operations guide, as a financial plan, and as a communications device. This award is valid for a period of one year only. We believe our current budget continues to conform to program requirements, and we are submitting it to GFOA to determine its eligibility for another award. COUNTY OF NEWELL | 2022 FINAL BUDGET 3 COUNTY OF NEWELL | 2022 FINAL BUDGET 4 Community Profile Population (2021): 7,465 Decrease in population (from 2016): 0.8% Median Age: 38 Unemployment rate (2021): 8.6% Median Family Income (2018): $92,066 Number of Farms: 668 The County of Newell is a rural municipality located central to Calgary, Medicine Hat and Lethbridge with less than 190 kilometers of separation between each city. The County is a growing transportation hub with the TransCanada Highway #1 and Highway #36 intersecting within our boundaries. CP Rail’s mainline runs through the County, on its track from Montreal to Vancouver. Our geographical position provides ease of access to the oil sands to the north and the United States to the south, creating an ideal trade location for businesses. The population of the Newell region, inclusive of our urban counterparts, is over 27,000. The largest urban communities in the region are the City of Brooks and the Town of Bassano. The County has a positive working relationship with our urban neighbors, which improves the quality of services provided to all of our residents. The County is home to the Eastern Irrigation District (EID) which provides an extensive water supply, storage, and drainage network throughout the region. Water diverted from the Bow River at the Bassano Dam provides for irrigated agriculture, industrial, household and livestock use, as well as many recreational opportunities and enhanced environmental conditions. The County has a dynamic and diverse economy historically driven by three pillars: Agriculture; Oil and Gas; and Tourism. There are approximately 500 primary agricultural producers in the County, and approximately 1,500 non-agricultural business enterprises within the footprint of the Newell area. The region boasts extraordinary crop quality with over 300,000 acres of irrigated farmland, 600,000 acres of cultivated dry land farming and 600,000 acres of native and improved rangeland. The region is home to some of the most profitable farmers in Alberta. The County has one of Alberta’s most active natural gas fields. There are roughly 20,400 wells in the County, which accounts for half of all gas wells in Alberta, and 9% of all gas wells in Alberta. The state of the North American natural gas industry, combined with the advanced age of many of the gas wells in the County, has resulted in reduced economic activity within the region and a reduction in assessment values and related tax revenues. A fourth sector, utility scale renewable energy facilities, is beginning to emerge within the County with solar projects at varying stages that range from application submitted through to fully constructed operational facilities. Key tourism anchors include Lake Newell - one of Canada's largest man-made lakes, Dinosaur Provincial Park - a UNESCO World Heritage Site, and recreation activity as diverse as golfing, boating, camping, fishing, hunting, and wildlife watching. Top 10 Taxpayers: 1 – Torxen Energy Ltd. 2 – Canadian Natural Resources Ltd. 3 – JBS Food Canada ULC. 4 – Nova Gas Transmission Ltd. 5 – ATCO Electric Ltd. 6 – Altalink Management Ltd. 7 – Cardinal Energy Ltd. 8 – Cor4 Oil Corp. 9 – Foothills Pipelines Ltd. 10 – Inter Pipeline Ltd. COUNTY OF NEWELL | 2022 FINAL BUDGET 5 Organization Profile County Council The Council of the County of Newell represents the citizens of the County and provides leadership as the legislative and policy-making body for the organization. Council is comprised of 10 Councillors who are elected for a four-year term. The office of Reeve is elected from within Council during the annual Organizational Meeting. Reeve: Arno Doerksen (Division 9) Deputy Reeve: Kelly Christman (Division 6) Councillors: Dan Short (Division 1) Greg Skriver (Division 5) Adena Skanderup (Division 2) Ellen Unruh (Division 7) Lynette Kopp (Division 3) Amanda Philpott (Division 8) Holly Johnson (Division 4) Neil Johnson (Division 10) Management Team The Chief Administrative Officer (CAO) leads a management team responsible for providing recommendations to Council and coordinating the day-to-day operations of staff. The management team also provides vision and leadership in the annual development and implementation of Council initiatives. The management team consists of the positions illustrated below. Electorate Council Chief Adminstra�ve Officer Execu�ve Assistant Director of Corporate Services Manager of Corporate Safety Services Manager of Finance Director of Municipal Services Manager of Opera�ons Manager of Planning & Engineering Director of Agricultural Services Manager of Agricultural Services Director of Informa�on & Technology COUNTY OF NEWELL | 2022 FINAL BUDGET 6 Vision, Mission & Guiding Principles Vision To encourage and support sustainable growth and quality of life. Mission The County of Newell, through leadership and policy, provides services, structure and stability. Guiding Principles 1. Seeking cooperation with individuals, governments, and organizations 2. Planning for the future growth and development of the municipality 3. Striving for the long-term financial stability of the municipality 4. Supporting the development and sustainability of a strong infrastructure 5. Providing services in a consistent and efficient manner 6. Preserving land for agricultural use 7. Promoting open communication between staff, Council and the public Strategic Priorities & Strategies Corporate Strategic Priorities (see Appendix IX) are established by Council and Administration, with reference to the County’s guiding principles, following each municipal election. These priorities are summarized and tracked through the Corporate Strategic Priorities Chart which is reviewed during regular Council meetings monthly and updated as necessary as part of the annual budget process and regular council meetings. Budget Policy and Principles Budget Process On an annual basis, Council considers a proposed operating budget and a ten-year capital forecast and adopts the operating and capital budgets for the coming year. The budget process involves Council, department heads, staff and the public and takes into account current economic conditions, Provincial Government policy changes and service needs within the County. Strategic priorities (Appendix IX), as set by Council and management, directly influence the budget process. In December, Council approves an interim budget which is in effect for part of the coming year. The final budget is typically approved early in April after final assessment and requisition amounts are known. July 5, 2021 Council direction provided at budget planning meeting September 30, 2021 Deadline for departmental budget submissions to Finance for review October 23, 2021 Draft budget issued for Council review November 1 & 2, 2021 Council review of interim budget with Senior Management December 9, 2021 Council approval of interim budget February 28, 2022 Property assessment is finalized April 7, 2022 Council approval of final budget After the budget is adopted by Council, expenditures are controlled against budget by formal purchasing policies and financial systems designed specifically to prevent budget overruns. If Council approves additional expenditures during the year the additional spending becomes an approved budget variance. COUNTY OF NEWELL | 2022 FINAL BUDGET 7 Balanced Budget In accordance with the Municipal Government Act, the County is required to have a balanced budget. Expenditures may not exceed the total of revenues, transfers from restricted surplus, and proceeds from debt. Financial performance is monitored through budget variance analysis at the functional level, which is available to management on a daily basis, as well as financial information packages which are provided to Council on a quarterly basis. Policies The County has policies in place which work together to provide for the long-term financial stability of the County. These policies govern expenditures, investments, tangible capital assets, restricted surplus funds and the collection of revenues. Copies of these policies are included in the Appendices. Purchasing Policy The County ensures that consistent procedures are followed for purchases through Purchasing Policy 2018-PAD-051 (see Appendix IV) which sets expenditure limits for the County. The policy ensures that items purchased have been approved through the budget process or by separate resolution of Council. Investment Policy The County’s savings are invested in accordance with Investment Policy 2021-PAD-032 (see Appendix V). The objectives of this policy include, the preservation of capital, maintenance of liquidity, and the realization of a competitive rate of return. Municipal investments are governed by restrictive legislation under the Municipal Government Act. The County’s investment policy meets all of these requirements. Tangible Capital Assets Policy Tangible capital assets are defined as assets having a useful life that extends beyond one fiscal year, are used on a continual basis, are not for resale in the ordinary course of operations and are held for use in the production or supply of County goods and services. The County’s Tangible Capital Assets Policy 2014-PAD-055 (see Appendix VI) follows Public Sector Accounting Standards when accounting for and reporting tangible capital assets in its financial statements. Restricted Surplus Policy The County has established specific restricted surplus funds, through Restricted Surplus Policy 2017-PAD-062 (see Appendix VII), to provide for emergent financial needs, stabilize tax rates, set aside funds for the replacement of vehicles, machinery, equipment, infrastructure and facilities, and to minimize its financing needs. Maintaining financial health and stability is the guiding principle behind this policy. Collection of Overdue Receivables Policy The Collection of Overdue Receivables Policy 2021-PAD-019 (see Appendix VIII) is designed to ensure the timely collection of the County’s revenues which is critical to ensuring expenditure obligations for providing services can be met. Accounting Practices The accounting practices of the County conform to Canadian Generally Accepted Accounting Principles for local governments and the Consolidated Financial Statements are prepared using the accrual basis of accounting in accordance with Canadian Public-Sector Accounting Standards. The accrual basis of accounting records revenue as it is earned and measurable. Expenses are recognized as they are incurred and measurable based upon receipt of goods or services and/or the legal obligation to pay. The current year budget has been prepared on this basis. COUNTY OF NEWELL | 2022 FINAL BUDGET 8 Funds from external parties and earnings thereon restricted by agreement or legislation are accounted for as deferred revenue until used for the purpose specified. The County reports based on one main operating fund. Revenues and expenses are shown on a segmented basis, based upon functional activities provided by the County, in Schedule 1 of the annual audited financial statements. Capital transactions are shown in the Statement of Cash Flows with supporting schedules that provide detail for the capital transactions. Tangible capital assets are recorded at cost which includes all amounts that are directly attributable to acquisition, construction, development, or betterment of the asset. The cost, less residual value, of the tangible capital assets is amortized on a straight-line basis over the estimated useful life of the tangible capital assets. COUNTY OF NEWELL | 2022 FINAL BUDGET 9 EXECUTIVE SUMMARY The Municipal Government Act requires Council to adopt a budget for each calendar year. This document provides the supporting information for the 2022 Final Budget, which was approved by Council on April 7, 2022. Municipal governments are required by law to have balanced budgets. Current revenue, including transfers from restricted surplus and proceeds from debt, must be sufficient to support current expenditures. The 2022 Final Budget includes a net transfer of $1.06 million to restricted surplus to balance the budget. Budget Summary – Expenses by Function COUNTY OF NEWELL | 2022 FINAL BUDGET 10 Budget Summary– Expenses by Object Budget Planning Priorities and Issues Service Levels: The 2022 budget places priority on maintaining current service levels for most of the services provided by the County and appropriate levels of re-investment in the County’s infrastructure. Provincial Policy Changes: Policy changes at the Provincial level have been considered throughout the budget process. In 2020 the Province announced a three-year property tax exemption for new wells and pipelines to incent new development activity. The County typically includes a conservative amount for well drilling tax in its annual budget, $165 thousand in 2020, this was removed beginning in 2021 inclusive of all forecast years. Although this represented a small portion of the overall budgeted revenue for the County actual well drilling taxes averaged $726 thousand a year from 2016 to 2020. The third year of the provincial police costing model is included in this budget at $549 thousand, which increases each year until reaching an estimated $859 thousand in 2024. COUNTY OF NEWELL | 2022 FINAL BUDGET 11 User Pay Philosophy: Utility rates increase by approximately 3% in 2022. This continues the trend of shifting responsibility for utility system costs to the direct beneficiaries of the systems and away from property taxpayers. The per trip rider fee for the mini-bus service increases in 2022 by $2.00, from $14.00 to $16.00, with additional increases of $2.00 per year recommended in each of the forecast years. Budget Highlights The County property tax revenue budget, which was reduced by $2.33 million or 7.04% in 2020, and by a further $140 thousand or 0.45% in 2021, increases by a modest 1.75%. A discount of 2.5% is being offered to encourage property owners to pay their taxes by the June 15th deadline and provide a measure of tax relief. This discount comes at an estimated cost of $780 thousand. Additional tax relief is being provided to small businesses in the County with the small business tax rate being set at 75% of the non-residential tax rate, the lowest threshold allowed under the Municipal Government Act. The County offers very competitive tax rates, each of the combined 2022 municipal tax rates is below the 2021 average for all municipal districts in the province. The 2022 operating expense budget increases by $1.04 million, or 3.55% over the 2021 final budget, inclusive of a cost-of-living allowance of 1%, increases in staff positions, a reduction to contracted services, and increase in materials, goods, and supplies budgets. The 2022 final budget is expected to provide an annual surplus of $19.4 million. A surplus means revenue exceeds expenses while a deficit may indicate the County has not lived within its means. Long-term financial sustainability depends on ensuring that on average, over time, expenses are less than revenues. When a surplus is achieved, the amount is available for capital expenditures over and above amortization expense. Amortization expense is based on historic cost and does not reflect the increased cost of future asset replacements. Taking future asset replacement costs into account in determining the appropriate level of surplus is a critical step toward financial sustainability. Tangible capital asset expenditures are budgeted at $22.8 million with investments in rural water lines, bridge replacements, drainage improvements and rehabilitation of gravel roads. New debt issues of $2.0 million to finance the North Headgates local improvement project and principal repayments of $1.9 million on existing debt will be made. Restricted surplus funds are expected to increase by $1.06 million. The long-term financial (2022 to 2025) and capital plans (2022 to 2031) required under the Municipal Government Act are included as Appendix II and Appendix III respectively. COUNTY OF NEWELL | 2022 FINAL BUDGET 12 Revenues The major categories of the County’s revenues are described below. Net municipal property taxes include all property taxes less requisitions of the Alberta School Foundation Fund and Seniors Foundation. Property taxes are assessed to properties within the County based on an assessment value of the property multiplied by a mill rate approved by Council. Property taxes continue to be the most significant source of revenue for the County. Net municipal taxes are set to increase by 1.75% or $538 thousand in 2022 which is more than offset by the potential 2.5% discount offered for taxes paid by the June 15th deadline which has an estimated cost of $781 thousand. Taxes are estimated using actual assessed values and tax rates which have been approved by Council. Special levies include local improvement taxes and special taxes. These levies will vary depending on the local improvement projects being completed in any given year. Special taxes are levied each year for the raw water systems in Scandia and Rolling Hills, as well as for lots receiving waterworks from the Eastern Irrigation District (EID) under both the Household Purposes and Rural Water Use Agreements with the EID. Sales of goods and services includes fees based on usage. Fees are approved by Council in the Schedule of Fees Bylaw and are charged for a variety of goods and services such as water and wastewater, dust abatement, custom work, weed control, equipment rental, campground fees as well as for the provision of contracted services to other municipalities within the region. In general, sales of goods and services are estimated using the approved fee schedule and a combination of historical trend analysis adjusted for any variables that may reasonably be expected to increase or decrease revenues in a service area. $0 $1 $2 $3 $4 $5 $6 2018 2019 2020 2021 2022 Budget $4,972,179 $127,413 $117,476 $2,269,570 $2,125,971 Actual $114,362 $118,918 $117,475 $119,569 Mil l i o n s - $5 $10 $15 $20 $25 $30 $35 2018 2019 2020 2021 2022 Budget $33,017,796 $33,147,891 $30,814,808 $30,674,877 $31,213,071 Actual $32,982,614 $29,653,558 $30,819,752 $30,827,137 - Mil l i o n s $0 $1 $2 $3 $4 $5 2018 2019 2020 2021 2022 Budget $2,596,505 $2,478,647 $2,567,785 $2,590,500 $2,537,590 Actual $4,035,280 $3,939,006 $3,053,936 $2,740,132 Mil l i o n s COUNTY OF NEWELL | 2022 FINAL BUDGET 13 Government transfers for operating include various transfers received from other levels of government used to support operating activities. Significant grants expected to be received in 2022 include $138 thousand agricultural service board grant and a MSI operating grant of $138 thousand. In 2019 the County received grant funding of $3.4 million related to the Provincial Shallow Gas Tax Relief Incentive Program. Government transfers for capital include various transfers received from other levels of government used to invest in capital projects. Federal gas tax fund grant funding of $425 thousand is expected to be applied to the County’s gravel road shoulder pull program. $653 thousand of STIP to replace two bridge files. Municipal Stimulus Program (MSP) funding of $894 thousand for improvements at Emerson Bridge Campground and 2.4 km’s of pathway will also be received. MSI capital funding of $7.6 million for phase two of the rural water project has been included in the budget. $1.03 million remains to be raised for the pathway to Kinbrook Island Park. Only those grants which have been approved by other levels of government, and whose program requirements the County reasonably expects to meet, are included in the budget. Investment income this category includes the returns earned from the County’s investments. Investment income is estimated using a conservative rate of return. - $500 $1,000 $1,500 $2,000 $2,500 $3,000 $3,500 $4,000 $4,500 2018 2019 2020 2021 2022 Budget $394,074 $776,986 $640,048 $1,407,056 $769,120 Actual $454,766 $4,149,246 $600,370 $1,455,236 Th o u s a n d s - $2 $4 $6 $8 $10 $12 2018 2019 2020 2021 2022 Budget -$861,563 $1,168,149 $4,252,889 $11,418,895 Actual $99,880 $842,805 $1,040,021 $2,791,240 Mil l i o n s $0.0 $0.5 $1.0 $1.5 $2.0 $2.5 $3.0 $3.5 2018 2019 2020 2021 2022 Budget $1,220,925 $1,184,000 $1,116,000 $1,302,125 $1,302,125 Actual $2,000,408 $2,788,328 $2,919,828 $2,689,649 Mi l l i o n s COUNTY OF NEWELL | 2022 FINAL BUDGET 14 Expenditures The major categories of the County’s expenditures are described below. Salaries, wages and benefits include the regular payments made by the County to its salaried and hourly employees. This category also includes the costs of pension, employment insurance, WCB and insurance premiums for the various benefit programs provided by the County. In addition to including a provision for merit increases, the budget includes cost of living adjustments of 1% in 2022 and 2% for all other forecast years for both union and non- union employees. Contracted and general services include expenditures made for professional services such as assessment, legal, audit, engineering as well as general services such as training, insurance, phone and advertising. Materials, goods, supplies and utilities includes expenditures for a variety of items such as fuel and oil, gravel, salt and sand, chemicals, parts, IT hardware, office supplies and gas, water, and electric utility charges. - $1 $2 $3 $4 $5 $6 $7 $8 $9 $10 2018 2019 2020 2021 2022 Budget $8,330,118 $8,635,436 $8,496,311 $8,416,101 $8,817,052 Actual $7,893,075 $7,933,001 $7,838,554 $7,722,815 Mil l i o n s - $1 $2 $3 $4 $5 $6 2018 2019 2020 2021 2022 Budget $5,021,703 $4,773,619 $4,736,039 $4,668,998 $4,428,224 Actual $3,793,283 $3,430,120 $3,595,775 $3,454,122 Mil l i o n s - $1 $2 $3 $4 $5 $6 2018 2019 2020 2021 2022 Budget $5,487,940 $5,585,296 $5,123,237 $5,012,287 $5,344,956 Actual $4,602,510 $4,690,632 $4,044,176 $4,193,413 Mil l i o n s COUNTY OF NEWELL | 2022 FINAL BUDGET 15 Transfers to organizations include transfers made to recreation boards, urban fire departments, library board, other local municipal governments and to the Province for the County’s share of police costs under the new police costing model. Interest on long-term debt includes required interest payments on outstanding long-term debt. Other expenditures include a provision for bad debts on property taxes, discounts for taxes paid by the June 15th deadline, and other items not included in any of the expense categories described above. - $1 $1 $2 $2 $3 $3 $4 $4 2018 2019 2020 2021 2022 Budget $1,605,651 $1,883,887 $2,194,330 $3,260,000 $3,457,026 Actual $1,608,763 $1,874,628 $2,690,666 $2,818,335 Mil l i o n s - $50 $100 $150 $200 $250 $300 $350 $400 $450 $500 2018 2019 2020 2021 2022 Budget $439,187 $300,226 $209,613 $141,266 $119,469 Actual $423,942 $295,746 $206,179 $138,334 Th o u s a n d s - $500 $1,000 $1,500 $2,000 $2,500 $3,000 $3,500 2018 2019 2020 2021 2022 Budget $40,000 $40,000 $280,000 $847,450 $971,201 Actual $49,120 $561,018 $3,212,112 $901,126 Th o u s a n d s COUNTY OF NEWELL | 2022 FINAL BUDGET 16 Amortization includes the estimated reduction in the value of the County’s tangible capital assets for the year. A portion of the annual amortization charge is funded from property taxes and allocated to various restricted surplus funds each year as outlined in the County’s restricted surplus policy. Acquisition of tangible capital assets includes expenditures on non-financial assets such as roads, sewers, water systems, buildings, vehicles, machinery and equipment. Net debt proceeds (repayment) this category includes new debt issues offset by required debenture principal payments. - $5 $10 $15 $20 $25 2018 2019 2020 2021 2022 Budget $10,379,211 $6,842,643 $8,735,724 $14,671,034 $22,754,224 Actual $4,382,531 $3,319,320 $5,507,222 $8,523,023 Mil l i o n s - $1 $2 $3 $4 $5 $6 $7 $8 2018 2019 2020 2021 2022 Budget $7,155,882 $7,153,441 $7,027,632 $7,051,180 $7,303,009 Actual $6,916,087 $7,037,486 $6,900,798 $7,145,286 Mil l i o n s ($7) ($6) ($5) ($4) ($3) ($2) ($1) - $1 2018 2019 2020 2021 2022 Budget ($231,124)($5,233,925)($3,651,629)($332,573)$130,072 Actual ($5,927,931)($5,233,923)($3,651,630)($2,482,572) Mil l i o n s COUNTY OF NEWELL | 2022 FINAL BUDGET 17 Net transfers to (from) restricted surplus include transfers to/from restricted surplus funds which are intended for funding a variety of different items which are detailed in the County’s restricted surplus policy. ($20) ($15) ($10) ($5) - $5 $10 $15 2018 2019 2020 2021 2022 Budget ($14,945,370)$45,771 ($7,379,937)$2,844,331 $1,056,883 Actual $4,768,756 $5,929,786 $2,723,462 $10,840,996 Mil l i o n s COUNTY OF NEWELL | 2022 FINAL BUDGET 18 Staffing Summary The budget includes a net overall increase of 2.03 full-time equivalent (FTE) employees. Positions added for 2022 include one Senior Assessor, one Land Use Planning Municipal Intern and one IT Co-op Student. Detailed personnel lists and changes from the prior year budget are included as part of each department’s budget detail. 18.97 3.50 0.50 2.00 3.33 26.45 3.37 12.85 1.00 0.5 ADMINISTRATION CORPORATE SAFETY FIRE & EMERGENCY SERVICES BYLAW ENFORCEMENT FLEET SERVICES MUNICIPAL SERVICES PLANNING & DEVELOPMENT AGRICULTURAL SERVICES COMMUNITY SERVICES PARKS & PROGRAMS 0 5 10 15 20 25 30 2022 Staffing by Department FTE COUNTY OF NEWELL | 2022 FINAL BUDGET 19 Tangible Capital Assets Summary Tangible capital asset (TCA) acquisitions of $22.8 million are summarized below and detailed in Appendix I. TCA are non-financial assets that have a useful life that extends beyond one fiscal year, are used on a continual basis, are not for resale in the ordinary course of operations and are held for use in the production or supply of goods and services. The County’s 10-year capital plan is included in Appendix III. TCA acquisitions are funded from a combination of grants, proceeds on disposal, local improvement taxes, restricted surplus funds and general tax revenues. Existing vehicles, machinery and equipment are replaced at the end of their useful lives as needed and are funded from the vehicles, machinery and equipment restricted surplus fund. New vehicles, machinery and equipment are typically funded from general tax revenues. IMPACT OF CAPITAL INVESTMENTS ON OPERATING BUDGET Non-recurring capital improvements at the Patricia Fire Halls will result in minor overall increases in utilities, supplies and maintenance costs. New paved pathways are expected to increase annual operating costs by approximately $2,000 per km. Replacement of existing vehicles, machinery and equipment are expected to provide savings in the short-term through increased fuel efficiency and reductions in repairs and maintenance expenses. The completion of phase two of the rural water project will increase contracted services and water purchase costs which will be offset by the related water user fees. No additional personnel are required to support the ongoing operations related to 2022 capital investments. PERFORMANCE MEASURES Alberta Municipal Affairs has defined benchmarks that measure a municipality’s management of its TCA. The expectation is for average capital additions to exceed the average amortization, as measured by the Infrastructure Investment – Asset Sustainability Ratio, and that the net book value of TCA is greater than 40 per cent of the original cost, as measured by the Infrastructure Age – Net Book Value of TCA indicator. The County ended 2021 with an average Net Book Value of TCA across all categories of 67.76% and capital additions are expected to exceed the average amortization charge in 2022 and forecast years. COUNTY OF NEWELL | 2022 FINAL BUDGET 20 Debt Summary Debt levels are projected to increase by $130 thousand to $3.6 million outstanding by the end of 2022. The County remains below its 2021 debt limit of $58.8 million and debt servicing limit of $9.8 million. The flexibility of the County to finance future projects through debt is limited by Section 276(2) of the Municipal Government Act which defines the debt and debt limits the County is subject to. Details of current debt as well as the estimated debt and debt servicing limits are listed below: The debt limit is calculated at 1.5 times revenue of the County (as defined in Alberta Regulation 255/00) and the debt service limit is calculated at 0.25 times such revenue. Incurring debt beyond these limitations requires approval by the Minister of Municipal Affairs. PERFORMANCE MEASURES Alberta Municipal Affairs has defined benchmarks that measure whether a municipality has maintained a reasonable level of borrowing debt, as measured by the Debt to Revenue Percentage, and a reasonable level of borrowing repayment obligations, as measured by the Debt Service to Revenue Percentage. The County ended 2021 with a Debt to Revenue Percentage of 8.96% and a Debt Service to Revenue Percentage of 4.91%, both of which are well under the limits set by Municipal Affairs. 2022 2023 2024 2025 2026 2027 2028 2029 2030 2031 Interest 119,469 121,684 106,066 101,987 119,969 114,247 108,347 102,263 95,987 89,515 Principal 1,869,928 674,168 114,310 118,388 205,837 211,558 217,458 223,543 229,818 236,291 0.0 0.5 1.0 1.5 2.0 2.5 Mi l l i o n s Es�mated Principal and Interest Repayments COUNTY OF NEWELL | 2022 FINAL BUDGET 21 Restricted Surplus Summary Restricted surplus funds are included as part of the County’s accumulated surplus. Restricted surplus funds are a critical component of the County’s long-term financing and capital plans. Restricted Surplus Policy 2017-PAD-062 (see Appendix VII) establishes specific restricted surplus funds to provide for emergent financial needs, stabilize tax rates, set aside funds for the replacement of equipment, machinery, vehicles, infrastructure, and facilities, and minimize the financing needs of the County. Restricted surplus funds offer liquidity which enhances the County’s flexibility in addressing operating and capital requirements. The level of restricted surplus will vary depending on: • Services provided by the County • Age and condition of infrastructure, inventory of fleet and vehicles supporting County operations • Internal debt and restricted surplus policies • Economic conditions and projections The County prepares a ten-year restricted surplus projection as part of the annual budget process. This projection includes the estimated transfers to restricted surplus, guided by the Restricted Surplus Policy, as well as the transfers from restricted surplus that fund the County’s ten-year capital plan. This projection allows the County to model the impact of different underlying assumptions for asset replacement costs on its long-term financial position and informs decisions on an appropriate level of annual surplus to target in the budget. Projected restricted surplus fund balances and the purpose for each fund are summarized below. Recreation Fund Established to build funds for future replacement, or new construction, of recreation facilities within the region of the County. Vehicles, Machinery & Equipment Fund Established to provide funds for the scheduled replacement of existing vehicles, machinery, equipment and office furnishings when they reach the end of their useful lives. Funding is provided through an annual transfer of not less than 100% of the annual amortization on the County’s vehicles, machinery and equipment classes of tangible capital assets, in addition to any proceeds from the disposal of these assets. Fire Apparatus Fund Established to build funds for future replacement of fire apparatus of the various fire districts within the County. Funding is provided through an annual transfer based on the fire capital plan as determined in the approved budget. COUNTY OF NEWELL | 2022 FINAL BUDGET 22 Facilities Fund Established to provide funds for the rehabilitation or replacement costs of existing County buildings, recreational facilities and parks when they reach the end of their useful lives. Funding is provided through an annual transfer of not less than 50% of the annual amortization on County buildings, recreational facilities and parks. Infrastructure Fund Established to fund the rehabilitation or replacement costs of existing County infrastructure, such as roads and bridges, when it reaches the end of its useful life. Funding is provided through an annual transfer of not less than 50% of the annual amortization on the County’s infrastructure. This fund helps meet the County’s goal of limiting borrowing for replacing existing infrastructure. Paving Fund Established to build funds to be used specifically for paving County roads. Funding is provided through a special paving tax assessed annually at a mill rate of 0.5000 to all applicable properties in the County. These funds must be used for paving projects as outlined in the Municipal Government Act (MGA) section 386(1). Future Projects Fund Established to build funds to support new programs, capital purchases and projects planned to be completed in future years. These savings are used to help fund expansion with minimal debt financing. Funding is provided through an annual transfer as determined in the approved budget. Unexpended Budget Appropriation Fund Established to provide funds for specific programs and projects included in the budget but not completed by year- end in order to avoid double taxation on these items. The unspent portion of the annual budget pertaining to the specific program or project being carried forward must be approved by Council. Regional Enhancement Fund To extend the regional collaboration philosophy of the Regional Enhancement & Cooperation agreement and build funds to support capital projects that have a regional benefit, on a cost-shared basis, with the other municipalities within the County. Stabilization Fund Established to provide for unanticipated expenditures of a non-recurring nature and/or meet unexpected increases in costs. This fund is to be maintained with a minimum balance that does not fall below 10% of the current year operating budget expenses and is funded through an annual transfer as determined in the approved budget. Tilley Fund This fund accommodates Order in Council 250/2013 which dissolved the Village of Tilley and requires the County to use the money received from the Village on its dissolution, and any money received from the sale of any assets of the Village sold by the County before December 31, 2018 only for the purposes of paying or reducing a liability of the former Village, or for projects in the former area of the Village. The balance of this fund is expected to be used in 2022 to fund the old Tilley landfill reclamation project. COUNTY OF NEWELL | 2022 FINAL BUDGET 23 BUDGET BY FUNCTION The County divides its operations by the various functions which provide services throughout the County. The budgets by function that follow provide: • A summary of the services and programs provided by each function • Key accomplishments of the current year • Key priorities for the coming budget year • Statistics and performance measures • Authorized staffing list The County continues to develop its inventory of statistics and performance measures showing the quantity (volume of effort), quality (efficiency and satisfaction), and result (outcome) of the services it provides. The statistics and performance measures included in the budget document are intended to demonstrate a commitment to, and accountability for, results. Targets and baselines have been added to provide the reader with some context around each of the measures. Targets are typically preceded by a less than (<), greater than (>), or equal to symbol (=). Baselines simply provide the average result for the number of years the measure is reported. The bottom line for each function, Net funding/(draw), indicates the amount of property tax revenue needed to fund the services provided by each function. COUNTY OF NEWELL | 2022 FINAL BUDGET 24 General Government SERVICES AND PROGRAMS PROVIDED Net municipal taxes and investment income are accounted for under the General Government function. This includes gross taxes received on all assessment types reduced by requisitions for the public and separate schools, designated industrial property and the Newell Foundation. Taxable assessment values in the County increased by $28 million from the prior year. This assessment growth limits the tax rate increases required to raise the Net Municipal Taxes to fund the services and projects included in the 2022 budget. Overall, combined municipal tax rates increase slightly to support the police costing model costs that have been downloaded from the Province; tax rates for residential properties increase by 0.98%, for small business properties by 0.60%, for non-residential properties by 0.46% and for farmland properties by 0.55%. PERFORMANCE MEASURES Alberta Municipal Affairs has defined benchmarks that measure whether a municipality is able to rely in some measure on its non-residential tax base to generate a portion of its tax revenues, as measured by the Tax Base Ratio, and whether it is able to collect its tax revenues and use those funds to meet budgeted commitments and requisitioning obligations, as measured by the Tax Collection Rate. COUNTY OF NEWELL | 2022 FINAL BUDGET 25 Legislative SERVICES AND PROGRAMS PROVIDED GOVERNANCE The Legislative function provides for the direct costs of operating Council and a variety of committees. Council is responsible for setting direction, establishing organizational priorities, approving policies and allocating resources through the annual budget approval process. The geographic area encompassed by the County of Newell consists of 10 electoral divisions which are represented by one elected Councillor who must reside within the Division. Councillors serve for a period of four years between elections. The title for the Chief Elected Official for the County is “Reeve”. The Reeve is elected by Council during the organizational meeting following the election and on an annual basis thereafter. In addition to the election of the Reeve and the Deputy Reeve, appointments to a variety of Council committees also occur during the annual organizational meeting. By virtue of their election as a Councillor, each member of Council also serves as a Fire Guardian and is a Commissioner for Oaths. Attendance at Council meetings is required unless otherwise excused. Members of Council must vote on all matters being considered by Council unless they have a clear conflict of interest on a matter being dealt with. Regular meetings of Council are held twice a month with the schedule subject to ratification by Council during the annual organizational meeting. 2021 KEY PRIORITIES AND ACCOMPLISHMENTS Guiding Principle #5 – Providing services in a consistent and efficient manner • Defend Bylaw 1998-20 which is being challenged through the Alberta Court of Queens Bench. - COMPLETE o Judicial review deemed Bylaw 1998-20 invalid and electoral divisions remained unchanged for the 2021 municipal election. 2022 KEY PRIORITIES Guiding Principle #2 – Planning for the future growth and development of the municipality • Strategic Planning Session with Council and Management Team COUNTY OF NEWELL | 2022 FINAL BUDGET 26 LEGISLATIVE STATISTICS & PERFORMANCE MEASURES      COUNTY OF NEWELL | 2022 FINAL BUDGET 27 COUNTY OF NEWELL | 2022 FINAL BUDGET 28 Administration SERVICES AND PROGRAMS PROVIDED Administration is comprised of the Chief Administrative Officer’s (CAO’s) office, the Executive, Finance, and Information & Technology departments. The CAO’s OFFICE is Council’s direct link to administration. The CAO is responsible for co-ordinating Council meeting agendas, providing recommendations on matters that Council direction is required on, assisting Council in the Strategic Planning process, initiating actions necessary for the implementation of strategic priorities that have been set by Council, and other corporate initiatives such as service delivery assessment and service standards. The EXECUTIVE is the official secretariat for Council and its committees. The division is responsible for corporate administration; processing, coordinating, and managing Council and Committee business; conducting elections and referenda; managing the information and privacy program; and managing the corporate records program. FINANCE DEPARTMENT The Finance Department is responsible for the overall management of the financial affairs of the County including: • Budgeting, accounting, audit and financial reporting; • Cash management of approximately $100 million dollars in investments is provided to maximize returns and provide additional income to the County; • Accounts payable processing; • Payroll coordinates the production of three different payroll groups paid on a bi-weekly basis which includes full time and part time staff and also maintains benefits records for over 100 individuals. COUNTY OF NEWELL | 2022 FINAL BUDGET 29  Property assessment and tax collection.  Assessment services determine property values for residential,  farmland, commercial and industrial properties, and co‐ordinates receiving values from the province for  linear properties.  Property values are determined on an annual basis and each residential property is  specifically reviewed on a five‐year rotation. Assessment services also answers queries from ratepayers and  responds to assessment appeals.    Managing an insurance program that sustains the Municipality’s ability to deliver services to the  community.     Managing debt – long‐term debenture financing is typically coordinated with the Government of Alberta  under the Local Authorities Capital Financing Act.     Managing grants – researching available grants/funding, working with other departments within the  organization to coordinate eligible projects and submitting annual expenditure reports    2021 KEY PRIORITIES AND ACCOMPLISHMENTS  Guiding Principle #4 – Supporting the development and sustainability of a strong infrastructure   Finalize asset management plans – IN PROGRESS  Guiding Principle #5 – Providing services in a consistent and efficient manner   Draft performance measurement guide and build out statistics module in Questica – NOT STARTED   Update Collections Policy ‐ COMPLETE   Transition to RMA/GroupSource benefits program ‐ COMPLETE   Update Personnel Policy – COMPLETE    2022 KEY PRIORITIES  Guiding Principle #3 – Striving for the long‐term financial stability of the municipality   Develop/implement an appropriate long‐term cost benefit analysis (including potential social/community  benefits) that could be applied to major projects being considered at the municipal level or proposed  private sector projects that may require a level of municipal support or approval.  Guiding Principle #4 – Supporting the development and sustainability of a strong infrastructure   Ensure that steps are taken to keep completed asset management plans current and used as a guide  during future capital budget processes.  Guiding Principle #5 – Providing services in a consistent and efficient manner   Ensure staff are fully trained in the use of all finance system apps and reporting functions that have the  potential to enhance the efficient delivery of services provided.   Guiding Principle #7 – Promoting open communication between staff, Council and the public.   Investigate and pursue meaningful opportunities to invite feedback on the annual budget, and increasing  the degree of transparency on reporting the status of year end finances.    FINANCE STATISTICS & PERFORMANCE MEASURES       COUNTY OF NEWELL | 2022 FINAL BUDGET 30 INFORMATION & TECHNOLOGY (IT) DEPARTMENT Department Mission Statement: The IT department empowers the organization to securely meet their corporate strategic priorities, technical objectives, and business requirements by applying the core values of discipline, integrity, discernment, professionalism, accountability, reliability, innovation, and teamwork. Department Mantra: IT, with confidence. IT PROGRAMS AND SERVICES APPLICATION ADMINISTRATION Software and applications are a critical part of day-to-day operations, and IT ensures that software is operating optimally. Software is used on workstations, servers, email, and network switches. IT investigates product issues, completes system upgrades and maintains the databases of the County’s core applications which include: • Dynamics GP/Diamond – financial system • Pearl/WorkTech – work orders, assets, job and equipment costing system • ESRI – GIS system • Laserfiche – electronic document and records management system • Microsoft Office BACKUP ADMINISTRATION Data backup mechanisms help safeguard the information assets of the County, prevent the loss of data in case of accidental deletion or corruption of data, system failure, or disaster, and permit timely restoration of information and business processes, should such events occur. Three backups are maintained, an on-site backup of production data, an off-site backup for Disaster Recovery, and a cloud off-site backup of critical systems. In addition, the County’s IT department is responsible to ensure that hosted applications have adequate backups on their hosted site. DEVICE MANAGEMENT The IT department is responsible for cell phones, conference room electronics, PCs/laptops, desktop phones, printers, tablets, vehicle electronics, GPS units and device disposal. This includes, but is not limited to, evaluating the ability of devices to meet business requirements and the purchasing, maintenance, and asset management of listed devices. GIS PROGRAM GIS provides graphic and visual representations of events, assets and work accomplishments. GIS links with other systems which allows data from different applications to be viewed and reported with the visual. The County participated in 2020 Public Sector Digest’s GIS Maturity Index survey with the results released in 2021. Ninety municipalities from across Canada, seven US states and one Australian state participated in the survey. The County of Newell was identified as the top performer in organizations of similar size, fourth in the province of Alberta and tenth overall. COUNTY OF NEWELL | 2022 FINAL BUDGET 31 NETWORK ADMINISTRATION The County’s network includes the administration of a Demilitarized Zone (DMZ), Local Area Network (LAN), Wide Area Network (WAN), Wireless Access Points (WAP), and a network monitoring program. Network administration is vital to keeping data secure. The County has made significant investment in hardware, software, and IT staff training to ensure the data it is responsible for is secure. IT HELP DESK The IT Help Desk was established to provide improved customer service and to assist in managing IT staff workloads. The IT Help Desk is administered by the IT Administrative Assistant who is the first point of contact for all IT related service requests. Reports are sent monthly to department heads outlining the number of service requests closed in the period and itemizes any service requests outstanding. Progress is reviewed at each department meeting and individual team member performance is reviewed monthly. SERVER ADMINISTRATION Server Administration entails updates on both the physical servers and the virtual machines, proactive monitoring of server performance and working closely with others in the IT department on items related to license, warranty, and change management. All of which contribute to providing secure delivery of IT services and assists in meeting the service level expectations of the organization and ratepayers. REGIONAL IT Regional IT involves providing IT services to other municipalities in the region. Currently the County provides Regional IT services, including provision of asset replacement schedules and budget estimates, to the Town of Bassano. Administration, research, development and visit prep time are not billed. The cost of these services is recovered through the fee expensed for on-site visits and travel time. COMMUNITY ENGAGEMENT AND COMMUNICATION Community engagement and communication has been a corporate strategic priority for several years. The County has worked towards improving methods of community engagement by investing in applications and service capacity that interact with and serve the community. COUNTY OF NEWELL | 2022 FINAL BUDGET 32 PROJECT MANAGEMENT Effective project management is critical to ensure that the end results meet the organizations expectations. The IT department has implemented and tailored industry standard methodologies and tools to assist the department to meet organizational objectives. Developing formal project execution processes is a critical component for all size projects resulting in successful projects that deliver greater value to the organization. A formal project management approach to departmental operations, which engages the team in project management exercises/processes, facilitates governance over operations and systems that provides the path to the view of the organizations “big picture”. IT ACCOMPLISHMENTS AND KEY PRIORITIES IT accomplishments and key priorities are related to priorities identified as part of: • The County Strategic Priority List and Corporate Risk Register • The Management Team Retreat Priorities • The IT Department SWOT and Action Plan • The IT Department Goals and Objectives resulting from the annual performance review 2021 KEY PRIORITIES AND ACCOMPLISHMENTS • Cloud exchange implementation - COMPLETE • Update onboarding/offboarding process – IN PROGRESS • Server replacements - COMPLETE • Review IT policy – IN PROGRESS 2022 KEY PRIORITIES Guiding Principle #2 – Planning for the future growth and development of the municipality • IT Asset Management Plan Review and Improvement Action Planning • High-Definition Imagery – Hamlets Guiding Principle #3 – Striving for the long-term financial stability of the municipality • Asset Management Plan Review and Improvement Action Planning Guiding Principle #4 – Supporting the development and sustainability of a strong infrastructure • Asset Management Plan Review and Improvement Action Planning • Firewall Replacement • High-Definition Imagery – Hamlets Guiding Principle #5 – Providing services in a consistent and efficient manner • Review and Update IT Policies • High-Definition Imagery – Hamlets Guiding Principle #7 – Promoting open communication between staff, Council and the public • Communication Strategy Review ADMINISTRATION STAFFING Administration staffing levels are expected to increase by a net 1.36 FTE due to the retirement of the Tax & Utilities Advisor, bringing assessment services in-house with the addition of a Senior Assessor and adding an eight-month IT Co-op Student position. COUNTY OF NEWELL | 2022 FINAL BUDGET 33 ADMINISTRATION STAFF LIST           COUNTY OF NEWELL | 2022 FINAL BUDGET 34 Corporate Safety SERVICES AND PROGRAMS PROVIDED HEALTH & SAFETY MANAGEMENT SERVICES Corporate Safety Services is responsible to oversee the County’s Health and Safety Management System. The department’s primary function is to help ensure that the County’s safety directives and safe-work behaviours meet the organization’s intent to provide a physically and psychologically safe, healthy and supportive workplace for staff, councillors, ratepayers, contractors and visitors. The department works to ensure that the System conforms to Occupational Health and Safety Legislation and that industry best practices are considered during program development and operational activities. 2021 KEY PRIORITIES AND ACCOMPLISHMENTS Guiding Principle #4 – Supporting the development and sustainability of a strong infrastructure • Assist with the development, testing and implementation of the Laserfiche Health & Safety Document Management System o Migrated from cloud-based safety software system to the Laserfiche platform o Participated in the process of Laserfiche form development, testing and implementation Guiding Principle #5 – Providing services in a consistent and efficient manner • Health & Safety Training – Conduct needs assessment; Investigate delivery options; Update internal training material; Coordinate/Facilitate courses o Conducted a Training Needs Assessment for staff in leadership positions o Updated the Health & Safety Training Matrix for all County of Newell positions o Investigated and implemented online health and safety training for persons in positions of leadership and members of the Joint Work Site Health & Safety Committee o Created certificates of participation [188] for historical health and safety training courses facilitated by Corporate Safety Services to County staff o Developed a Standard for Worker Competency COUNTY OF NEWELL | 2022 FINAL BUDGET 35 o Conducted virtual emergency response drill for all staff at all worksites (office, home, and field) and held an evacuation drill at the County facility o Updated training materials for General Health & Safety Orientations, Managing the Control of Hazardous Energy, and Hearing Conservation & Noise Control • Process Mapping – Update process maps to reflect changes to processes; Generate new maps for processes not previously captured o Maps for processes have been reconfigured to reflect the safety document record management system being moved to Laserfiche • Developed a Health & Safety Scorecard that focuses on both lagging and leading indicators 2022 KEY PRIORITIES: Guiding Principle #5 – Providing services in a consistent and efficient manner • Grow the Laserfiche forms inventory - for health and safety - to eliminate the need for document scanning, entering metadata, formatting files, and triggering the auto-file process • Conduct an internal audit of the Health and Safety Management System in 2022 in accordance to the Partnerships in Injury Reduction Certificate of Recognition program guidelines • Assist with the process of moving historical health and safety training records into the electronic document record management system • Deliver training relative to the County’s health and safety programs and codes of practice to affected staff • Conduct an in-person and interactive Annual Health and Safety Day for County staff DISABILITY MANAGEMENT SERVICES The County has a Disability Management System to help further control the risks and costs that are associated with workplace injury and illness. The system is designed to encourage injury prevention through pre-employment screening, and it promotes an early and safe return-to-work in situations where an injury or illness has occurred. When an injury or illness affects an employee’s ability to work, Corporate Safety Services helps to coordinate the injury recording and reporting. The department is then responsible to facilitate the medical directives issued by health care providers and the Worker’s Compensation Board. Recovery and rehabilitation may include modified work accommodation prior to the injured worker being able to return to their regular position. In these situations, Corporate Safety, the employing department and the injured worker come together to establish a modified work plan. 2021 KEY PRIORITIES AND ACCOMPLISHMENTS Guiding Principle #5 – Providing services in a consistent and efficient manner • Acquire approval for proposed Psychological Health & Safety Management Program, followed by implementation and orientation of staff o Suspended due to changed priorities/pandemic • Establish a baseline of measure to determine current state of business (absenteeism, withdrawal behaviours, conflict, turnover, loss of productivity, increased costs, incidents and injuries) as they may relate to mental health issues o Pending submission and approval of Psychological Health & Safety Management Program • Identify and address organizational opportunities for improving employee mental health risk factors o Power of Positivity Initiative introduced by the County’s Joint Work Site Health and Safety Committee o Participation in the Mental Health Webinar Series (Tactics for Maintaining Mental Fitness During the COVID-19 Pandemic) that was created in partnership with the Alberta Municipal Health and Safety Association (AMHSA), Alberta Urban Municipalities Association (AUMA), Canadian Society of Safety Engineering (CSSE) and Howatt HR Consulting o Mental Health Fitness Plans developed and shared amongst administrative staff o Mental Health Bulletins – Rural Municipalities of Alberta, Canadian Mental Health Association, Lifespeak, Alberta Municipal Health & Safety Association, and Bulletins/Messages generated internally o Staff Relations Committee – Events, Activities, and Hot Lunches COUNTY OF NEWELL | 2022 FINAL BUDGET 36 • Deliver Violence & Harassment Program training to staff o Deferred to next Staff Annual Safety Day 2022 KEY PRIORITIES Guiding Principle #5 – Providing services in a consistent and efficient manner • Finalize the transfer of all paper WCB claim files (historical, inactive and active) to Laserfiche • Move to electronic injury reporting for all incident and injury reports that must be reported to the Workers’ Compensation Board • Continued focus on health and safety protection and promotion efforts • Ongoing pandemic mitigation and response as/if warranted • Acquire approval for proposed Psychological Health & Safety Management Program, followed by implementation and orientation of staff CORPORATE SAFETY STATISTICS & PERFORMANCE MEASURES CORPORATE SAFETY STAFFING Corporate Safety staffing levels are expected to remain consistent with the prior year. CORPORATE SAFETY STAFF LIST COUNTY OF NEWELL | 2022 FINAL BUDGET 37 Police Services SERVICES AND PROGRAMS PROVIDED The Government of Alberta implemented a new police costing model for municipalities that previously received policing from the RCMP under the Provincial Police Services Agreement (PPSA). This new model was implemented on April 1, 2020, and contributes to a portion of the combined provincial and federal costs of front-line policing under the PPSA. The overall amount collected under the model is expected to be 10% in year one, 15% in year two, 20% in year three, and 30% in years four and five. Each municipality’s cost requirement is based on a formula that weighs equalized assessment at 50% and population at 50%, and includes modifiers related to shadow populations, crime severity, proximity to detachment, and existing enhanced policing positions. The original estimated costs for the County under this new model are as follows: 2020 2021 2022 2023 2024 214,547 393,568 536,446 787,136 858,805 COUNTY OF NEWELL | 2022 FINAL BUDGET 38 Fire & Emergency Services FIRE SERVICES SERVICES AND PROGRAMS PROVIDED Fire & Emergency Services are provided through ten fire halls located throughout the County inclusive of our urban counterparts. Mutual Aid agreements are in place with other neighboring municipalities that provide backup assistance for incidents when required. Fire & Emergency Services coordinates fire prevention and suppression, volunteer firefighter education, development of emergency management plans, and adherence to the County`s quality management plan through fire inspections, fire investigations, and disaster management. Assistance is provided to local fire chiefs and municipalities within the County which provides residents and businesses with effective and affordable emergency services. FIRE PREVENTION Fire prevention begins with education. The County`s annual fire prevention week campaign in October provides educational materials to each fire hall to distribute at local events and during school visits. These events are an important part of spreading the fire safety message. Fire permits and fire bans are another form of fire prevention which restrict activities that have the potential to create fire issues. Fire permits alert fire departments to the locations and fuel sources of controlled fires which enhances the safety of residents and businesses in the County COUNTY OF NEWELL | 2022 FINAL BUDGET 39 FIRE SUPPRESSION The County has well trained and coordinated fire suppression crews that are equipped with modern equipment and personal protective equipment (PPE). Fire suppression training sessions are provided for volunteer firefighters through in-house practices and grant funded National Fire Prevention Association (NFPA) training. The County is committed to providing quality training, modern equipment, and current quality standard PPE to ensure the safety of the volunteer firefighters who are the backbone of this service. Approximately 173 dedicated volunteer firefighters support the ten fire halls which respond to motor vehicle collisions, water rescue, fires of all types, hazardous material responses, alarm calls, and medical co-response. Volunteers provide a valuable service and a significant cost savings over paid full-time firefighters. A nominal amount is paid to volunteer staff for the service they provide. EMERGENCY MANAGEMENT When an emergency occurs, it is important to have properly equipped and trained professionals to come to the aid of persons and property in need. The County maintains an Emergency Plan which is shared with the municipalities in the region and ensures that staff and Council members are trained to ensure the County can act as a cohesive group and deal with emergencies that may arise. The local Emergency/Disaster Plan is a mandatory part of the larger Provincial and Federal Government plans. COUNTY OF NEWELL | 2022 FINAL BUDGET 40 COUNTY OF NEWELL | 2022 FINAL BUDGET 41 DISASTER & EMERGENCY SERVICES 2021 KEY PRIORITIES AND ACCOMPLISHMENTS • Focus on enhancing the Fire Inspection program and recovering costs incurred for inspections provided. 2022 KEY PRIORITIES Guiding Principle #3 – Striving for the long-term financial stability of the municipality • Enhance/ clarify the long term capital apparatus replacement plan, including minimum equipment standards and developing clear guidance for Fire Departments regarding the transition of apparatus between departments. Guiding Principle #4 – Supporting the development and sustainability of a strong infrastructure • Initiate discussions with stakeholders in Division 4 regarding long term plans for upgrading the Fire Hall facility. Guiding Principle #5 – Providing services in a consistent and efficient manner Guiding Principle #7 – Promoting open communication between staff, Council and the public • Prepare a community engagement initiative regarding future options for Fire Hall facilities within the Bow Slope area. FIRE & EMERGENCY SERVICES STATISTICS & PERFORMANCE MEASURES FIRE & EMERGENCY SERVICES STAFFING Fire & Emergency Services staffing levels are expected to remain consistent with the prior year. FIRE & EMERGENCY SERVICES STAFF LIST COUNTY OF NEWELL | 2022 FINAL BUDGET 42 Bylaw Enforcement SERVICES AND PROGRAMS PROVIDED ENFORCEMENT The Municipal Enforcement Department conducts inspections and responds to complaints throughout the region. The department educates people for purposes of complying with local bylaws and provincial legislation and regulations. Monthly educational and enforcement priorities follow an Annual Traffic Safety Plan. MUNICIPAL PARTNERSHIPS The department has partnered with other municipalities and agencies on a cost recovery basis. These partner municipalities and agencies include the Villages of Duchess and Rosemary, Town of Bassano, and the Eastern Irrigation District (EID). Activities performed for these municipalities and agencies includes education and enforcement of local bylaws and provincial legislation and regulations JOINT OPERATIONS The department works closely with Alberta Fish and Wildlife Officers, Commercial Vehicle Enforcement Officers, City of Brooks Community Peace Officers (CPO), the local Brooks and Bassano RCMP, and local fire departments. The Municipal Enforcement Supervisor participates and attends the Safe Communities Committee, Rural Crime Watch and other community-based activities. EMERGENCY RESPONSE Municipal Enforcement responds to emergencies when called upon. This may include responding to motor vehicle collisions, grass fires, flood response and evacuations. The role of Officers in these situations is to provide traffic COUNTY OF NEWELL | 2022 FINAL BUDGET 43 control, however they may be called in for other purposes where other emergency services may not be available. The Supervisor also acts as the County’s Deputy Disaster Services Coordinator. 2021 KEY PRIORITIES AND ACCOMPLISHMENTS Guiding Principle #1 – Seeking cooperation with individuals, governments, and organizations • Maintain and strengthen Municipal Partnerships. – COMPLETE • Maintain and strengthen relationships with like Enforcement Agencies (RCMP, Fish & Wildlife, Conservation Officers, etc.) – COMPLETE • Attended two of three planned community events (e.g., bike rodeo in Duchess, parade in Rosemary) - COMPLETE Guiding Principle #5 – Providing services in a consistent and efficient manner • Complete - Replace patrol unit. • Update five bylaws: o Breach of Bylaws – Penalties – COMPLETE o Enforcement of Bylaws – CPO – NOT STARTED o Litter – CARRIED FORWARD o Unauthorized Road Use Development – COMPLETE o Sprinkling of Road Allowances – NOT STARTED o Weight Restrictions – COMPLETE o Boating Safety & Aquatic Invasive Species – COMPLETE o Rescind Bylaw 0995-89 (Guns & Firearms) – COMPLETE 2022 KEY PRIORITIES Guiding Principle #1 – Seeking cooperation with individuals, governments, and organizations • Maintain and strengthen Municipal Partnerships. • Maintain and strengthen relationships with like Enforcement Agencies (RCMP, Fish & Wildlife, Conservation Officers, etc.). • Attend three community events (e.g., bike rodeo, parade, super kids event) Guiding Principle #5 – Providing services in a consistent and efficient manner • Update five bylaws • Update six Municipal Enforcement policies • Continual updating and refinement of processes and procedures to increase efficiency and reduce inconsistencies. Guiding Principle #7 – Promoting open communication between staff, Council, and the public • Conduct foot and bicycle patrols to improve communication with the public by making officers more approachable. This may result in additional benefits in public engagement as well not yet identified. BYLAW ENFORCEMENT STATISTICS & PERFORMANCE MEASURES BYLAW ENFORCEMENT STAFFING Bylaw Enforcement staffing levels are expected to remain consistent with the prior year. BYLAW ENFORCEMENT STAFF LIST COUNTY OF NEWELL | 2022 FINAL BUDGET 44 Fleet Services SERVICES AND PROGRAMS PROVIDED PREVENTATIVE MAINTENANCE & REPAIRS Fleet Services provides preventative maintenance and repair services to vehicles, machinery, and equipment. Servicing and repairs may be contracted out when service capacity is not available, or the expertise of the manufacturer is required. VEHICLE INSPECTIONS Fleet Services is a licenced vehicle inspection facility and is responsible for maintaining all commercial vehicle files, conducting commercial vehicle inspections (CVIP’s), including administering all warranties and recalls. Preventative maintenance of all vehicles, machinery and equipment is key in keeping them operational while maintaining low cost of ownership. FABRICATION Fabrication services are provided where necessary. This may include the fabricating of racking systems and/or attachments for field use where engineering is not required. Where engineering is required for fabrication, the work is outsourced. INVENTORY Fleet Services manages the County’s parts room and yard inventories for items such as filters, lubricants, and consumables. Effective inventory management ensures regular inventory turnover to prevent accumulation of old or unused parts and ensures space is available for required stock. Inventory control ensures inventory costs are maintained and assists in determining and maintaining adequate levels of stock. COUNTY OF NEWELL | 2022 FINAL BUDGET 45 2021 KEY PRIORITIES AND ACCOMPLISHMENTS Guiding Principle #5 – Providing services in a consistent and efficient manner • Continue to seek opportunities with students interested in automotive and heavy-duty mechanic trades – COMPLETE • Seek opportunities for longer or better performing lubricants in all vehicles, machinery, and equipment – COMPLETE • Maintain vehicle inspection facility license in good standing – COMPLETE • Asset Management Plan – Fleet & Equipment – COMPLETE 2022 KEY PRIORITIES Guiding Principle #3 – Striving for the long-term financial stability of the municipality • Review purchasing practices and ensure compliance with Purchasing Policy. • Review Inventory and make necessary adjustments to reduce inventory following best practices towards “Just-In-Time” and “Just-In-Case.” Guiding Principle #4 – Supporting the development and sustainability of a strong infrastructure • Asset Management Plan o Fleet & Equipment – Invest in completing tasks listed on the Improvement Plan. Guiding Principle #5 – Providing services in a consistent and efficient manner • Continue to seek opportunities with students interested in automotive and heavy-duty mechanic trades. • Seek opportunities for longer or better performing lubricants in all vehicles, machinery, and equipment. • Maintain vehicle inspection facility license in good standing. • Continual updating and refinement of processes and procedures to increase efficiency and reduce inconsistencies. Guiding Principle #7 – Promoting open communication between staff, Council, and the public • Establish a Fleet Services Stakeholder Committee to improve understanding of customer needs and expectations, then incorporate expectations into the necessary Asset Management Plan(s). FLEET SERVICES STATISTICS & PERFORMANCE MEASURES FLEET SERVICES STAFFING Fleet Services staffing levels are expected to remain consistent with the prior year. FLEET SERVICES STAFF LIST COUNTY OF NEWELL | 2022 FINAL BUDGET 46 Roads, Streets, Walks & Lighting SERVICES AND PROGRAMS PROVIDED GRAVEL ROADS Approximately 1,450 kilometers of gravel roads are maintained through regular grading in summer and snow removal in winter. Approximately 40,000 cubic meters of aggregates are distributed across approximately 25% of gravel roads annually. Dust abatement services are available under residential and non-residential programs. PAVED ROADS Approximately 234 kilometers of paved surface roads are maintained with crack sealing, line painting and pothole repairs in the spring/summer. Snow and ice control services are provided in winter. Gravel road surfaces are upgraded to a paved surface based on the Council approved Paving Plan. Paved roads typically require a pavement overlay once every 20 years to maintain a defect free surface and preserve the original investment. Monitoring is ongoing, and paved roads are upgraded when the existing surface or structure shows signs of fatigue that are not reparable through regular preventative maintenance activities such as crack sealing and pothole repair. COUNTY OF NEWELL | 2022 FINAL BUDGET 47 COUNTY OF NEWELL | 2022 FINAL BUDGET 48 ROAD SIGNS The County manages approximately 1,000 regulatory signs, 2,500 warning signs and 1,300 information signs. Road signs communicate the rules of the road to motorists. Regulatory, warning, and information signage are present on each road surface. Maintaining these signs is a priority to ensure the safety of drivers. Staff also erect temporary signage as warning devices to drivers where road maintenance and repair work is in progress. PERMITS & APPROVALS Over-dimensional and overweight loads, road approaches, seismic, texas gates, facility crossings, are all matters covered under permits and approvals. RoaData Services has been contracted to administer over-dimensional and overweight loads as required by Alberta Transportation in the TRAVIS MJ permitting system. The approval of permits, including the associated inspections, are completed by the County’s Approvals Officer. These include facility crossings, road approaches, locating of rural water lines including a contract with NRSC to locate their facilities, texas gates, and seismic. Inspection services for road approaches of new subdivisions and developments are also provided. BRIDGES There are 149 bridges within the County. Of these, 117 are bridge sized culverts, 30 are standard bridges, and 2 are major bridges. Provincially mandated bridge inspections are completed annually. These inspections identify the current state of the County’s bridges and are used to prioritize bridge preventative maintenance, repairs, and replacements. DRAINAGE The County maintains approximately 3,400 kilometers of roadside drainage by removing silt, controlling vegetative growth, and repairing culverts on an as needed basis. Additionally, the County and Eastern Irrigation District (EID) have a continuing partnership to improve drainage throughout the region. BRUSH CONTROL Tree cutting and brush removal occurs where driver visibility is reduced, regular operations are adversely affected, and where snow drifting is problematic. Brush removal is typically completed in the winter months. EMERGENCY RESPONSE Municipal Services provides emergency response support as directed by the Fire & Emergency Department. Signage and flag persons are provided to control drivers and keep the public safe. Labour and equipment may also assist Fire & Emergency Services as called upon to make fire guards, supply water, douse burnt areas to prevent re-ignition of combustibles, and provide flood response. RAILWAY CROSSINGS Transport Canada released new rail crossing guidelines in 2016. The first step in this program was completed that same year where information gathering and sharing with CP Rail took place. The second step of evaluating each of the 23 rail crossings in the County and ensure they meet the new regulations was completed in 2018. The remaining crossings will be upgraded in November of 2021 to meet the new regulations. 2021 KEY PRIORITIES AND ACCOMPLISHMENTS Guiding Principle #4 – Supporting the development and sustainability of a strong infrastructure • Complete gravel road study update from the 2012 study. – CARRIED FORWARD • Complete rail crossing improvements as outlined by Transport Canada. – IN PROGRESS • Gravel resources and exploration. – IN PROGRESS • Pavement overlay 16.1 km’s of One Tree Road. – COMPLETE • Design, tender and build the Headgates local improvements. – COMPLETE • Completed by end of November - Railway crossings 23 crossings to meeting transportation Canadian legislative improvements. – IN PROGRESS COUNTY OF NEWELL | 2022 FINAL BUDGET 49 • Asset Management Plans o Roads – Paved – COMPLETE o Roads – Gravel – COMPLETE o Ditches and Culverts – NOT STARTED o Bridge Files – COMPLETE o Storm Sewer – NOT STARTED o Fleet, Machinery & Equipment – COMPLETE 2022 KEY PRIORITIES Guiding Principle #1 – Seeking cooperation with individuals, governments, and organizations • Maintain and strengthen Eastern Irrigation District / County of Newell Partnership on Drainage to reduce known overland flooding impacting private dwellings, structures, and land. Guiding Principle #2 – Planning for the future growth and development of the municipality • Review Paving Plan with Council for direction and priority setting. • Review EID/County Partnership on Drainage Plan with Council for direction and priority setting. Guiding Principle #4 – Supporting the development and sustainability of a strong infrastructure • Design, tender and build the Pathway to TR182 from County Administration Office • Design, tender and build the Pathway to from TR182 to Kinbrook Island • Continue planning Rural Water Phase II Asset Management Plan • Asset Management Plans o Roads - Paved – Invest in completing tasks listed on the Improvement Plan. o Roads – Gravel – Invest in completing tasks listed on the Improvement Plan. o Bridge Files – Invest in completing tasks listed on the Improvement Plan. o Fleet, Machinery & Equipment – Invest in completing tasks listed on the Improvement Plan. Guiding Principle #5 – Providing services in a consistent and efficient manner • Review Policies to ensure services provided are fair, consistent with needs, and in an efficient manner. • Update six policies • Continual updating and refinement of processes and procedures to increase efficiency and reduce inconsistencies. • Grader operator training to maintain better quality roads and reduce hourly costs Guiding Principle #7 – Promoting open communication between staff, Council, and the public • Maintain system for tracking customer services requests (Newell Connect), and review for areas of improvement where similar issues and reports warrant alternative solutions to remedy. • Asset Management Plans o Identify opportunities to engage Council and the public to understand customer service level expectations, then incorporate expectations into the necessary Asset Management Plan(s). MUNICIPAL SERVICES STATISTICS & PERFORMANCE MEASURES MUNICIPAL SERVICES STAFFING Municipal Services staffing levels are expected to remain consistent with the prior year. COUNTY OF NEWELL | 2022 FINAL BUDGET 50 MUNICIPAL SERVICES STAFF LIST COUNTY OF NEWELL | 2022 FINAL BUDGET 51 Airport SERVICES AND PROGRAMS PROVIDED BROOKS REGIONAL AIRPORT (CYBP) The Brooks Regional Airport is owned 50/50 by the County and the City of Brooks. The airport serves the City of Brooks and the County of Newell for agricultural applications, flight training and air charter needs. Airport operations are managed by the City of Brooks, however, the County assists when requested, typically for removing snow from runways, taxi ways, and hanger areas, or other specialized services. The airport features one 980-meter (3,216 feet) asphalt runway and one 881-meter (2,889 feet) gravel runway. An AvGas fuel system is available for airport users to purchase fuel. The self-serve fuel system currently has AvGas (100LL) fuel only and accepts Visa, Mastercard and American Express. In addition, an area navigation system (RNAV) is in place to assist pilots with local navigation. BASSANO AIRPORT (CEN2) The Bassano Airport is owned and operated by the Town of Bassano with operating costs shared 50/50 by the Town and the County under an Intermunicipal Collaboration Framework agreement. The airport services the Town of Bassano and the County of Newell for agricultural applications, flight training and air charter needs. The airport has an asphalt runway which is 899 meters (2,950 feet) in length. COUNTY OF NEWELL | 2022 FINAL BUDGET 52 Water SERVICES AND PROGRAMS PROVIDED Newell Regional Services Corporation (NRSC) has been contracted to manage, operate, and maintain all aspects of the County’s treated water distribution and facilities. Water quality is managed by NRSC in accordance with standards set by Alberta Environment, including the requirement to report to Alberta Environment any time they cannot meet their specified terms and conditions. In addition, the Provincial Laboratory of Public Heath performs microbiological testing of drinking water samples taken by NRSC, as required. HAMLET WATER SYSTEMS NRSC supplies treated water to the County hamlets and rural users through the regional water pipeline. Water utility operating costs are recovered in part through a two-part water rate consisting of a fixed charge and a volumetric charge. The fixed portion of the user rate is used to recover customer related costs for metering, billing, and collecting, as well as other fixed costs of the system. The volumetric charge is based on user’s actual water usage and covers the cost of the treated water and a portion of other variable costs of the system. Although water rates are proposed to increase annually by approximately 3%, the systems continue to be subsidized from general property tax revenues. RURAL WATER SYSTEM The rural water system draws water off NRSC’s regional water pipeline to supply customers with up to 300 gallons (1.36 cubic metres) of potable water per day. Of the 1,564 registered rural water users 1,216 or 77%, are active. COUNTY OF NEWELL | 2022 FINAL BUDGET 53 WATER SYSTEM MONITORING The County analyzes the consumption trends of users within each hamlet and rural water systems compared to the volume of water supplied. A loss rate between 0-8% is within normal operating standards, loss rates between 9-20% requires a decision on whether further investigation is warranted and loss rates greater than 20% should be investigated with a water audit, appropriate intervention and evaluation of intervention efforts. WATER BUDGET BY SYSTEM LOCATION 2021 KEY PRIORITIES AND ACCOMPLISHMENTS Guiding Principle #4 – Supporting the development and sustainability of a strong infrastructure • Investigate and confirm assumed distribution line information through historic files searches and field investigation for improved asset management purposes. – IN PROGRESS • Lead Sampling Assessment and Sampling of serviced properties as per Alberta Environment and Parks – COMPLETE • Water Infrastructure Asset Management Plan – COMPLETE Guiding Principle #5 – Providing services in a consistent and efficient manner • Conduct random and targeted inspection of Hamlet water meters for compliance of system integrity. – IN PROGRESS • Install Water Sample Stations in Hamlets as recommended by Alberta Environment and Parks o Five in Hamlet of Lake Newell Resort – COMPLETE 2022 KEY PRIORITIES Guiding Principle #4 – Supporting the development and sustainability of a strong infrastructure • Asset Management Plan o Water – Invest in completing tasks listed on the Improvement Plan. • Investigate water loss rate in Hamlets and seek to resolve to acceptable standards Guiding Principle #5 – Providing services in a consistent and efficient manner • Install Water Sample Stations in Hamlets as recommended by Alberta Environment o One in Hamlet of Rolling Hills, Two in Hamlet of Patricia COUNTY OF NEWELL | 2022 FINAL BUDGET 54 • Execute Preventative Maintenance Program (Flushing, Valve and Curb Stop Exercising, and Water Quality Sampling & Testing) as planned to ensure systems are compliant with Alberta Environment and Parks • Continual updating and refinement of processes and procedures to increase efficiency and reduce inconsistencies. Guiding Principle #7 – Promoting open communication between staff, Council, and the public • Maintain system for tracking customer services requests (Newell Connect), and review for areas of improvement where similar issues and reports warrant alternative solutions to remedy. WATER UTILITY STATISTICS & PERFORMANCE MEASURES COUNTY OF NEWELL | 2022 FINAL BUDGET 55 Wastewater SERVICES AND PROGRAMS PROVIDED Newell Regional Services Corporation (NRSC) has been contracted to manage, operate, and maintain all aspects of the County’s wastewater collection facilities and wastewater treatment facilities. Wastewater quality is managed by NRSC in accordance with standards set by Alberta Environment. HAMLET WASTEWATER SYSTEMS Wastewater utility operating costs are recovered through a fixed charge. The fixed charge is used to recover customer related costs such as billing and collecting as well as other fixed costs of the system. Although wastewater rates are proposed to increase by 3%, the systems continue to be subsidized from general property tax revenues. The County analyzes the volume of wastewater pumped and treated of users within each hamlet. Above Canadian average generated wastewater (calculated on Canadian household average wastewater statistics) warrant investigation for infiltration and/or illegal household foundation drain connections. County staff work with NRSC where excessive wastewater volumes are identified. 2021 KEY PRIORITIES AND ACCOMPLISHMENTS Guiding Principle #4 – Supporting the development and sustainability of a strong infrastructure • Investigate infiltration into wastewater infrastructure – IN PROGRESS • Asset Management Plan – Wastewater Infrastructure – COMPLETE 2022 KEY PRIORITIES Guiding Principle #4 – Supporting the development and sustainability of a strong infrastructure COUNTY OF NEWELL | 2022 FINAL BUDGET 56 • Invest in completing tasks listed on the Wastewater Asset Management Improvement Plan. Guiding Principle #5 – Providing services in a consistent and efficient manner • Execute Preventative Maintenance Program (CCTV Inspection, Mainline Flushing, and Effluent Discharge) as planned to ensure to ensure systems are compliant with Alberta Environment and Parks • Continual updating and refinement of processes and procedures to increase efficiency and reduce inconsistencies. Guiding Principle #7 – Promoting open communication between staff, Council, and the public • Maintain system for tracking customer services requests (Newell Connect), and review for areas of improvement where similar issues and reports warrant alternative solutions to remedy. WASTEWATER BUDGET BY SYSTEM LOCATION COUNTY OF NEWELL | 2022 FINAL BUDGET 57 Waste Management SERVICES AND PROGRAMS PROVIDED WASTE MANAGEMENT The County is a regional partner in the Newell Regional Solid Waste Management Authority (NRSWMA) which owns and operates the Newell Regional Landfill. NRSWMA also owns and operates six waste transfer stations which accept smaller loads of solid waste. Financial support is provided to NRSWMA through an annual per capita contribution funded from municipal property taxes. County residents and businesses are responsible for properly disposing of their waste at the regional landfill or the nearest transfer station. Recycling options are available in each hamlet and at NRSWMA transfer stations. NRSWMA is a member of the Southern Alberta Waste to Energy Association (SAEWA). That organization is exploring the potential development of a facility which would process solid waste from several municipalities across southern Alberta to generate energy for purchase and use within nearby facilities or for export to the electrical grid. Pursuing the development of this project will be a priority for the County and the NRSWMA moving forward. SOLID WASTE COLLECTION The County provides solid waste collection services in the Hamlet of Tilley only through a contracted service provider. The Hamlet of Tilley residents and businesses cover 100% of the cost of this service. LANDFILL RECLAMATION Reclamation of the Tilley landfill is the only project left; work began in 2021 and is expected to be complete in 2022. For more information regarding the Newell Regional Landfill go to www.newellwastemanagement.com. COUNTY OF NEWELL | 2022 FINAL BUDGET 58 Family and Community Support Services (FCSS) SERVICES AND PROGRAMS PROVIDED Grasslands Regional FCSS has been in operation since September 2004 and is an Intermunicipal organization that has four partners including the Villages of Rosemary, and Duchess, the County of Newell, and the City of Brooks. Board members from each municipality ensure that FCSS programs are carried out in accordance with the Family and Community Support Services Act and Regulation. Base funding for FCSS is cost-shared 80% Provincial and 20% Municipal. FCSS designs and delivers preventative social service programs that promote and enhance the well-being of individuals, families and communities and build capacity to prevent or deal with crisis situations should they arise. For additional details please visit Grasslands Regional FCSS website at www.grasslandsregionalfcss.com. COUNTY OF NEWELL | 2022 FINAL BUDGET 59 Planning & Development SERVICES AND PROGRAMS PROVIDED The Planning and Development Department assists and directs landowners with subdivision and development, as regulated under the Municipal Government Act, the Subdivision and Development Regulations, the County’s Land Use Bylaw, and associated statutory plans. Standards and regulations are in place to control development and protect the interests of the County and its ratepayers. The department deals with development and construction permits, land use amendments, subdivision applications, road allowance closures, and other matters that relate to land development. DEVELOPMENT PERMITS One of the primary functions of the department is to process, issue, and manage Development Permits. Development permits are categorized into three types: residential, non-residential, and home occupation permits. Residential permits include dwellings (stick-built, moved-in or manufactured), additions and accessory buildings (sheds, garages, out-buildings). Non-Residential permits apply to commercial and industrial development, including new buildings, additions and accessory buildings associated with that development. Home occupation permits apply to landowners operating a business from their dwelling. CONSTRUCTION PERMITS These permits apply to all aspects of construction and include building, electrical, gas, plumbing and private sewage disposal systems. The County is accredited to issue construction permits under Alberta Safety Codes. Accreditation and the ability to issue permits internally help ensure developers are obtaining necessary permits, and it provides a local point of contact for those applying. Park Enterprises Ltd. is currently contracted by the County to provide inspection services, plan reviews, and assist with the permitting process. The current contract expires June 30, 2022. SUBDIVISION Land that is proposed for subdivision in the County requires review and approval from the Municipal Planning Commission (MPC) before a title for the new parcel(s) may be registered at Land Titles Office. This service was previously provided by Oldman Regional Services Corporation, however in 2020 the department began processing applications internally. This has provided an additional revenue stream for the County. COUNTY OF NEWELL | 2022 FINAL BUDGET 60 LAND USE AMENDMENTS A Land Use Bylaw Amendment (rezoning) is required to change the land use district of a parcel of land. This allows for different uses to be developed on the property. The rezoning process includes a public hearing and three readings of an amended Land Use Bylaw by Council. The Land Use Amendment process was previously provided by Oldman River Regional Services Corporation but is now provided internally. This has provided an additional revenue stream for the County. AREA STRUCTURE PLANS Area Structure Plans (ASP) and Area Redevelopment Plans (ARP) are statutory documents that are adopted by bylaw and provide a framework for development on specific areas of land. An ASP describes the sequence of development on bare land parcels, where there is no or very little existing development. It also outlines the proposed land uses for the parcel, density of development, transportation routes, public utilities, and any other information relevant to development of the site. An ARP has the same purpose, except that existing development which is present on the parcel must be accommodated in the plan. ROAD RIGHT OF WAY CLOSURE AND LEASE OR SALE A road allowance is land where a public road could be constructed if the need arose. They are owned by the Province of Alberta but are under the care and control of the municipality. Planning and Development administers the process to close undeveloped road allowances in the County. The most common reason to close a road allowance within the County of Newell is to facilitate an agricultural operation on adjacent lands. Typically, the County leases the closed road allowance for a period of ten years. In some special circumstances a landowner may request to purchase the closed road allowance. These cases are reviewed by the department and a recommendation is brought to Council. A road allowance must be closed through the formal bylaw approval process, while a surveyed road plan can be closed by resolution. The closure process by bylaw includes a public hearing, three readings of Council and approval from the Provincial Minister of Transportation. Closure by resolution requires written consent from adjacent landowners and a Council resolution. Once approved for closure, a sale or lease agreement is finalized with the applicant. REAL PROPERTY REPORTS (RPR) AND COMPLIANCE A compliance letter may be requested by a landowner when a parcel of land is put up for sale. Compliance letters are not a compulsory service of a municipality but are offered to assist with property transfers. For compliance to be assessed, a Real Property Report, prepared by an Alberta Land Surveyor, must be submitted with the request. All development on a parcel must comply with the current Land Use Bylaw for a Compliance Certificate to be issued. INQUIRIES, COMPLAINTS AND ENFORCEMENT Land-related issues involving inquiries, complaints, and enforcement are addressed by the Planning and Development department. A formal enforcement process is being worked on and implemented. This will help ensure we are treating everyone equally, and not making decisions on individual scenarios. 2021 KEY PRIORITIES AND ACCOMPLISHMENTS Guiding Principle #5 – Providing services in a consistent and efficient manner • Formalize a multi-year plan to see necessary changes to statutory plans, bylaws, processes and procedures as per recommendations coming from the SWOT analysis. – COMPLETE • Review the service provided with issuing safety code permits and being an accredited agency. This will include a review of the efficiencies in the service, a review of the Quality Management Plan, a peer fee review, and if it is found to be a valuable service, an RFP for inspection services. – COMPLETE • Continue to organize and enter data systematically to assist us in producing reports to track performance initiatives. – IN PROGRESS Guiding Principle #2 – Planning for the future growth and development of the municipality COUNTY OF NEWELL | 2022 FINAL BUDGET 61 • Create a working group to re-write the County’s Land Use Bylaw, for adoption by Council in 2021. - COMPLETE Guiding Principle #7 – Promoting open communication between staff, Council, and the public • Author and implement a communications strategy to better educate landowners as to their rights and responsibilities with developing their lands. – IN PROGRESS 2022 KEY PRIORITIES Guiding Principle #1 – Seeking cooperation with individuals, governments, and organizations • Continue with Joint Growth Study with City of Brooks, and start working towards a new IDP. • Reach out to partners and jointly prepare new Direct Control Districts for Airports and Shooting Ranges. • Reach out to neighbours and consider any necessary IDP updates. Guiding Principle #2 – Planning for the future growth and development of the municipality • Engage Council, and other stakeholders for a Municipal Development Plan update. • Onboard and mentor Land Use Planning Intern Guiding Principle #5 – Providing services in a consistent and efficient manner • Continual updating and refinement of processes and procedures to increase efficiency and reduce inconsistencies. • Update six policies PLANNING & DEVELOPMENT STATISTICS & PERFORMANCE MEASURES PLANNING AND DEVELOPMENT STAFFING Planning and Development staffing levels are expected to increase by 0.67 FTE as the Department has been approved to host a Land Use Planner Municipal Intern beginning in May 2022 for a term of 18 months. The intern program is administered by Alberta Municipal Affairs. The department will mentor a new graduate who will assist with some of the day-to-day planning activities and updates to the County’s statutory plans. PLANNING & DEVELOPMENT STAFF LIST COUNTY OF NEWELL | 2022 FINAL BUDGET 62 Agricultural Services SERVICES AND PROGRAMS PROVIDED WEED INSPECTION & CONTROL Maintaining a viable agricultural land base is the goal behind monitoring and controlling noxious and prohibited noxious weeds. Through our programming, partially funded by the Agricultural Service Board (ASB) grant, the County encourages landowners and leaseholders to reduce the impact of regulated weeds on the lands they manage. Under the Weed Control Act, Agricultural Services must ensure that noxious weeds do not spread, and that prohibited noxious weeds are destroyed. Significant time is invested spraying weeds and brush on County owned property, roads and right of ways. Multiple spray units are maintained however, weed control is more than just spraying, it can also be cultural (practice changes) or mechanical (mowing, picking, tilling). Approximately 550 known weed infestations are recorded, mapped and managed in a weed infestation database. Weed Inspectors share best management farming practices with producers to reduce the impact of weeds in the County. Weed inspection and control services are also provided to other municipalities within the County on a cost recovery basis. Under the Weed Control Act, Agricultural Services has a responsibility to inspect private seed cleaning plants. This is done in the fall on all four seed cleaning plants. (Only 3 operating in 2021/2022) COUNTY OF NEWELL | 2022 FINAL BUDGET 63 PEST CONTROL When coyote incidents occur, Agricultural Services completes an investigation, recommends practice changes to the landowner, provides education on proper coyote control methods and as a last resort will issue a toxicant to control these predators. Staff have been trained to hunt dens and eliminate potential problems by controlling pups when they are young. A coyote survey is completed every year and sent to Regulatory services which was used as a guide to ensure the CCIP program was not having a detrimental effect on coyote populations. PEST INSPECTION AND SURVEYS Monitoring for pests under the Agricultural Pests Act is completed through surveys. Inspections are performed in response to reports from ratepayers. Surveying assists in determining the level of infestation and developing an appropriate response. Surveys are currently completed for fusarium graminearum, bacterial ring rot, clubroot and grasshoppers. To reduce the risk of contracting or spreading bacterial ring rot and other potato diseases Agricultural Services is equipped to provide disinfecting services to producers for their potato equipment and storage sheds. Rat control is included here as well. Agricultural Services investigates all reported rat sightings and if an infestation is confirmed control measures are put in place to keep Alberta rat free. Educational materials are provided to ratepayers and industry partners on the damaging effects pests can have on producers as well as best management practices to mitigate infestations. Communication is key with many emails being sent to environmental consultants, meetings held as needed and fielding several phone calls on the subject. RURAL BEAUTIFICATION The Rural Beautification Award was established to recognize residents that invest in beautifying their yards and improving the image of the County of Newell. The program costs approximately $15 per person that participates in an annual tour of nominated properties. This event helps generate a positive image for the County and provides Agricultural Services with an opportunity to build positive relationships with County residents. SOIL CONSERVATION PROGRAMS Agricultural Services administers the Soil Conservation Act within the County. It is our duty to keep the soil in the field where it belongs. This program has been effective in establishing shelterbelts throughout the County and encouraging the adoption of zero and minimal till farming, which has drastically reduced the time commitment required in this area. However, there are still times that a Notice to Remedy Soil Erosion must be issued. Various equipment and snow fencing are available to assist producers that may need to provide cover or rectify soil erosion issues. Seed drills for both conventional and no till farming practices are available for rent. The shelterbelt tree planting program also supports soil conservation. Shelterbelts limit soil erosion, promote snow retention, reduce feeding costs for confined feeding operations, provide wildlife habitat and protect livestock from the wind. Agricultural Services arranges for transportation of the trees from the Tree Time website and staff assist with unloading and sorting the trees. Moving forward Agricultural Services will partner with the Partners in Habitat Development program to order trees for landowners from Tree Time but the trees will be at the cost of the individuals doing the planting. MOWING PROGRAMS There are two distinct mowing programs managed by Agricultural Services. The roadside mowing program helps facilitate proper drainage, reduces flooding and promotes road safety by reducing snow drifting and opening up sight lines for drivers. Approximately 6,400 kilometres (one way) of roadside are mowed twice per season with a 15-foot pass, except for high traffic roads which receive a 25-30 foot pass. COUNTY OF NEWELL | 2022 FINAL BUDGET 64 About 1,200 hours of mowing and 200 hours of weed whipping is completed in hamlets, around county facilities and entrance corridor map signs, subdivisions, airports, for ratepayers (under policy) and in other areas under contract such as Alberta Conservation Association (ACA) parking lots, the Aqueduct Trout Pond and Interpretive Centre. Currently Agricultural Services does not mow every subdivision due to safety hazards caused by thrown rocks. Mowing creates aesthetically pleasing areas for people to use. ROADSIDE SEEDING Roadside seeding is completed after construction projects to reduce soil erosion and prevent weed infestations. Seeding is generally completed in late fall as resources become available. Fall seeding also prevents the seed from germinating until spring taking advantage of spring moisture. ALBERTA CONSERVATION ASSOCIATION CONTRACT (ACA) Agricultural Services works with the Alberta Conservation Association (ACA) on shelterbelt plantings, reseeding of grass and has a contract with ACA to manage the Aqueduct Trout Pond area, Millicent Buck For Wildlife parking lots, Sproule property parking lots and the Interlake parking lot. Work at the Aqueduct Trout Pond includes mowing grass, removing garbage on a weekly basis, maintaining the road and spraying for weeds as required. This work helps ensure an aesthetically pleasing and well-maintained recreational area for our ratepayers. REPAIRS & MAINTENANCE PROGRAM Agricultural Services maintains a fleet of vehicles, sprayers, tractors, ride on mowers, roadside mowing units, UTV’s, livestock equipment and other miscellaneous equipment. Agricultural Services also fabricates sprayers. The cost of a sprayer built in-house and the cost of buying a similar model are comparable. However, the knowledge of how the sprayers are designed is invaluable when it comes to troubleshooting any issues that arise in the field. OTHER AWARDS Council nominates a farm family for the Calgary Stampede Farm Family awards each year. This program is well received by the nominees and helps create a positive image for the hard-working farmers of our region. Agricultural Services also manages the County’s 100-year Farm awards which recognizes farm operations that have been in the area for 100 years. To date no one has requested to receive the 100 Year Farm recognition. FACILITY MAINTENANCE Agricultural Services oversee the maintenance of all County facilities. Facilities are maintained at an appropriate level through efficient relationships with contractors, regular maintenance schedules and a dedicated staff member that looks after the facilities. 2021 KEY PRIORITIES AND ACCOMPLISHMENTS Guiding Principle #5 – Providing services in a consistent and efficient manner • MOWING - Update standard operating procedures to include new maintenance areas • MOWING - Reduce labour costs per acre maintained (roughly 300 acres maintained on a 2-week schedule) • RURAL BEAUTIFICATION - Increase nominations • RURAL BEAUTIFICATION - Produce virtual tour of winning yards • WEED CONTROL - Complete year 2 of the EID Weed inspection program (grant funding) • WEED CONTROL - Adjust Noxious weed program to reduce labour costs Guiding Principle #1 – Seeking cooperation with individuals, governments, and organizations • WEED CONTROL - Collaborate with AAF to determine best options for flowering rush control • WEED CONTROL - Work with AAF and AEP to monitor 3 infestations of phragmites australis • WEED CONTROL - Formalize agreement with the Village of Duchess 2022 KEY PRIORITIES Guiding Principle #1 – Seeking cooperation with individuals, governments, and organizations • Re-sign contract agreements for Urban Municipalities and Grasslands Public School District COUNTY OF NEWELL | 2022 FINAL BUDGET 65 Guiding Principle #2 – Planning for the future growth and development of the municipality • Update County owned land file to be used as a reference tool Guiding Principle #3 – Striving for the long-term financial stability of the municipality • Reduce operating costs/acre maintained • Better seasonal staff training and increase operating efficiencies Guiding Principle #4 – Supporting the development and sustainability of a strong infrastructure Guiding Principle #5 – Providing services in a consistent and efficient manner • Improve seasonal staff training and increase operating efficiencies • RURAL BEAUTIFICATION - Increase nominations Guiding Principle #6 – Preserving land for agricultural use • Utilize new Soil Conservation Policy to reduce impacts of Soil Erosion AGRICULTURAL SERVICES STATISTICS & PERFORMANCE MEASURES AGRICULTURAL SERVICES STAFFING Agricultural Services staff levels are expected to remain consistent with the prior year. AGRICULTURAL SERVICES STAFF LIST COUNTY OF NEWELL | 2022 FINAL BUDGET 66 Community Services SERVICES AND PROGRAMS PROVIDED the Victims Assistance Program administered through a partnership arrangement with the RCMP, and the Safe and Caring Communities Program which is a joint partnership arrangement administered by the City of Brooks. MINI BUS SERVICE The Mini Bus provides transportation service to individuals from their place of residence and makes stops on an as needed basis within the City of Brooks for a variety of needs. The primary users of the service are seniors and individuals who have special transportation needs due to limited mobility. The service operates in accordance with a fixed schedule on weekdays, except for statutory holidays when no service is provided. The bus is equipped with a wheelchair lift, but patrons must be able to look after their basic needs and be mobile enough to get around without assistance from the bus driver or be accompanied by an able-bodied person who can provide the assistance they require. The service operates a regular schedule which provides rotating coverage for various areas in the County. The schedule for the service by area covered is summarized below. Monday Tuesday Wednesday* Thursday Friday Tilley Scandia Gem/Duchess or Patricia Rolling Hills Bassano *Service on Wednesdays alternates between Gem/Duchess and Patricia In 2020 the service was suspended for several weeks during the height of the local COVID-19 pandemic. After resuming the schedule, steps were taken to limit the number of riders on board to ensure that physical distance standards are being maintained to the fullest extent possible. Steps will be taken to increase full ridership once again when conditions allow. COUNTY OF NEWELL | 2022 FINAL BUDGET 67 MINI BUS STATISTICS & PERFORMANCE MEASURES VICTIMS ASSISTANCE & THE SAFE AND CARING COMMUNITIES PROGRAM The Victims Assistance Program has been in place since 2012 when Council committed the County to participate in that initiative. The Victims Assistance Program is administered through a partnership arrangement with the RCMP, and the Safe and Caring Communities Program is a partnership arrangement administered by the City of Brooks. The Safe and Caring Communities Program was a small-scale program that had a very limited budget and no formal staff position allocated to oversee the program. COMMUNITY SERVICES STAFFING Community Services staffing levels are expected to remain consistent with the prior year. COMMUNITY SERVICES STAFF LIST COUNTY OF NEWELL | 2022 FINAL BUDGET 68 Economic Development SERVICES AND PROGRAMS PROVIDED Economic Development initiatives are overseen by a Joint Services Committee that is comprised of the Chief Elected Officials of each of the Municipalities in the Region, as well representatives from the Eastern Irrigation District and Grasslands Regional Schools. The Joint Services Committee has developed a set of Strategic Focus Areas, which include Entrepreneurship, Business Retention and Expansion, Investment Readiness and Attraction, Branding and Marketing/Promotions. City of Brooks staff members are responsible for coordinating the Newell Region’s Economic Development efforts and implementing activities that have been approved through the budget that has been allocated for that purpose. COUNTY OF NEWELL | 2022 FINAL BUDGET 69 Recreation SERVICES AND PROGRAMS PROVIDED Recreation services are provided through various arrangements. They include joint agreements between the County and the urban communities within, and situations where recreation funds are allocated to various groups or recreation facilities by a Board whose membership represents recreation service providers within the respective recreation area. 2021 KEY PRIORITIES AND ACCOMPLISHMENTS Guiding Principle #1 – Seeking cooperation with individuals, governments, and organizations • An extensive community engagement initiative that involved each of the community organizations that operate a recreation facility in the County resulted in the creation of a new Recreation Facility Improvement Funding policy. The policy establishes criteria for the distribution of recreation facility improvement funds to organizations which operate eligible facilities within the rural areas under the County’s jurisdiction. Guiding Principle #5 – Providing services in a consistent and efficient manner • Develop standardized criteria for funding recreation operating expenses • Develop standardized reporting requirements for recreation services Guiding Principle #4 – Supporting the development and sustainability of a strong infrastructure • Determine which existing facilities should be replaced/upgraded at the end of their useful lives 2022 KEY PRIORITIES Guiding Principle #1 – Seeking cooperation with individuals, governments, and organizations • Will work with recreation organizations through the process of implementing the recently approved Recreation Facility Improvement Funding Initiative. Guiding Principle #4 – Supporting the development and sustainability of a strong infrastructure • Continue to allocate funds to the Recreation restricted surplus fund to ensure funds are available for future upgrades of recreation facilities in the region. Guiding Principle #5 – Providing services in a consistent and efficient manner • Continue working with groups and urban communities involved in the provision of recreation services to improve consistency in which programs and services are funded throughout the County. COUNTY OF NEWELL | 2022 FINAL BUDGET 70 Parks & Programs SERVICES AND PROGRAMS PROVIDED EMERSON BRIDGE PARK CAMPGROUND Emerson Bridge Park Campground boasts 49 15/30-amp power stalls, 8 non-power sites and an overflow area. Many sites are double occupancy allowing campers to be as close to family and friends as possible. Free showers and flush toilets are available as well as a playground, ball diamond, horseshoe pits, hiking trails, canoe launch and camp kitchen. 2021 KEY PRIORITIES AND ACCOMPLISHMENTS Guiding Principle #3 – Striving for the long-term financial stability of the municipality • Increase occupancy rates Guiding Principle #4 – Supporting the development and sustainability of a strong infrastructure • Design and cost out riverbank stabilization Guiding Principle #5 – Providing services in a consistent and efficient manner • Increase maintenance efficiencies 2022 KEY PRIORITIES Guiding Principle #1 – Seeking cooperation with individuals, governments, and organizations • Seek and utilize grant funding to improve Campsites and amenities Guiding Principle #2 – Planning for the future growth and development of the municipality Guiding Principle #3 – Striving for the long-term financial stability of the municipality • Find operating efficiencies to reduce labour costs COUNTY OF NEWELL | 2022 FINAL BUDGET 71 • Increase long term site rentals • Increased occupancy rates Guiding Principle #4 – Supporting the development and sustainability of a strong infrastructure Guiding Principle #5 – Providing services in a consistent and efficient manner • Research dog park initiative brought forward from Rolling Hills Community members • Maintain lands owned by the County in an aesthetically pleasing manner • Complete monthly playground inspections and make necessary repairs PARKS AND RECREATION Agricultural Services oversees some of the maintenance and responsibilities included in Parks and Recreation. Agricultural Services inspects playground equipment regularly to reduce the risk of safety concerns and replaces parts as necessary. In most cases, the recreation facilities throughout the County are owned, operated and maintained by third parties. This includes community halls, arenas, curling rinks, etc. For this reason we have limited involvement in their operation and maintenance at this time. PARKS & PROGRAMS STATISTICS & PERFORMANCE MEASURES PARKS AND RECREATION STAFFING Parks and Recreation staffing levels are expected to remain consistent with the prior year. PARKS AND RECREATION STAFF LIST COUNTY OF NEWELL | 2022 FINAL BUDGET 72 Library & Culture SERVICES AND PROGRAMS PROVIDED LIBRARY Library services are provided through the County of Newell Library Board which is a separate corporate entity whose members are appointed by County Council. The Board consists of ten (10) members (nine members at large and one member of Council). The Board was created through a bylaw passed by the County of Newell Council in 1977. The governing legislation that applies to the operation of the Board is the Libraries Act. The Board is a member of the Shortgrass Regional Library System. Funds generated for library services through the municipal mill rate are allocated to the Shortgrass Regional Library system and the Board. The Board in turn redirects the revenue received from the County to the individual library service centers operating within the County. Those locations include a combination of dedicated municipal library service facilities operating in the City of Brooks, the Town of Bassano, and the Village of Duchess. Joint service facilities that utilize libraries in several schools operated by Grasslands Regional Schools are also funded. Those joint use facility locations include the schools in Rainier, Rolling Hills, Rosemary and Tilley. A small standalone library service is also operated by funding through the County of Newell Library Board in the Hamlet of Gem. CULTURE The County has entered into an agreement with the City of Brooks whereby the County provides funding to the City for culture services provided by the City to County residents. As part of that agreement the City provides County residents with access to its culture services at the same user rates as City residents. Culture service costs are primarily facility related and include the Community Cultural Centre, Arts & Culture Centre, and the Prairie Pioneers facilities. COUNTY OF NEWELL | 2022 FINAL BUDGET 73 APPENDICES COUNTY OF NEWELL | 2022 FINAL BUDGET 74 De p a r t m e n t Pr o j e c t As s e t  Ca t e g o r y As s e t  Ty p e Pr o j e c t  Ty p e J u s t i f i c a t i o n 20 2 2  Bu d g e t G r a n t s P r o c e e d s R .  Su r p l u s D e b t / L . I m p T a x e s 12  ‐  AD M I N I S T R A T I O N 12 6 0 ‐00 1 2  ‐   SM A R T B O A R D  ‐  PO R T A B L E Ma c h i n e r y  & Eq u i p m e n t  ‐  Co m p u t e r  Sy s t e m s  ‐   Ha r d w a r e Re p l a c e m e n t T h e  po r t a b l e  sm a r t b o a r d  is  us e d  by  all  fu n c t i o n s  of th e  or g a n i z a t i o n ,  in  all  me e t i n g   ro o m s ,  tr a i n i n g  ro o m s ,  an d  lu n c h r o o m s .   It  pr o v i d e s  co n f e r e n c e  ro o m  se r v i c e s  in  an y   ro o m  an d  is  ve r y  ve r s a t i l e .   Th e  sm a r t b o a r d  ha s  re a c h e d  en d ‐of ‐li f e  an d  wil l  no  lo n g e r   be  su p p o r t e d  or  up d a t e d  re q u i r i n g  it s  re p l a c e m e n t  in  20 2 2 . 15 , 0 0 0                     15 , 0 0 0                   ‐                             12  ‐  AD M I N I S T R A T I O N 12 6 0 ‐00 3 6  ‐   Re p l a c e  Lo b b y  Lig h t s B u i l d i n g s  ‐  Pe r m a n e n t  Str u c t u r e s  ‐  Fr a m e Up g r a d e T h e r e  is  no  wa y  to  re a s o n a b l y  ch a n g e  th e  lo b b y  lig h t  bu l b s  or to  cle a n  th e m .  We   re c e i v e d  a qu o t e  to  ma k e  th e m  LE D  bu t  do n ' t  wa n t  to  go  fo r w a r d  un t i l  th e r e  is  mo r e   lig h t s  ou t ,  or  th e y  fa i l  en t i r e l y .  We  ho p e  to  ex t e n d  ou t  to  20 2 1  at  le a s t  an d  wa n t  to  be   pre p a r e d .  We  wa n t  to  wa i t  un t i l  th e i r  is  a ne e d  to  br i n g  in  a sp e c i a l i z e d  li f t  to   ac c o m p l i s h  th e  ta s k .  At  th e  sa m e  ti m e  as  br i n g i n g  in  th e  lif t ,  we  wa n t  to  lo o k  at  2  op t i o n s  ‐  in s t a l l  re t r a c t a b l e  ca b l e s ,  or  ch a n g i n g  th e  fix t u r e s  to  LE D . 35 , 0 0 0                     35 , 0 0 0                   ‐                             12  ‐  AD M I N I S T R A T I O N 19 9 ‐20 2 2  ‐  1/ 2  to n Ve h i c l e s  ‐  1/ 2  to n Re p l a c e m e n t U n d e r  en t e r p r i s e  fle e t  ma n a g e m e n t  pr o g r a m 44 , 2 9 7                     37 , 6 5 2         6,6 4 5                       ‐                             12  ‐  AD M I N I S T R A T I O N 20 0 ‐20 2 2  ‐  1/ 2  to n Ve h i c l e s  ‐  1/ 2  to n Re p l a c e m e n t U n d e r  en t e r p r i s e  fle e t  ma n a g e m e n t  pr o g r a m 44 , 2 9 7                     37 , 6 5 2         6,6 4 5                       ‐                             12  ‐  AD M I N I S T R A T I O N L1 ‐00 4 9  ‐  FIR E W A L L S Ma c h i n e r y  & Eq u i p m e n t  ‐  Co m p u t e r  Sy s t e m s  ‐   Ha r d w a r e Re p l a c e m e n t T h e  cu r r e n t  fir e w a l l s  we r e  pu r c h a s e d  in  20 1 5  as  pa r t  of th e  IT  Ne t w o r k  Re d u n d a n c y   pro j e c t .   Th e  fi r e w a l l s  cu r r e n t l y  fu n c t i o n  we l l ,  bu t  fir m w a r e  up d a t e s  be y o n d  ve r s i o n  9  ar e  no  lo n g e r  av a i l a b l e  fo r  th i s  ap p l i a n c e  re q u i r i n g  th e i r  re p l a c e m e n t  in  20 2 2 . 12 0 , 0 0 0               12 0 , 0 0 0             ‐                             12  ‐  AD M I N I S T R A T I O N L1 ‐00 5 0  ‐  HIG H  DE F I N I T I O N   IM A G E R Y  ‐  HA M L E T S Ma c h i n e r y  & Eq u i p m e n t  ‐  Co m p u t e r  Sy s t e m s  ‐   So f t w a r e Re p l a c e m e n t Th e  GIS  St a k e h o l d e r s  Co m m i t t e e  id e n t i f i e d  Hi g h  De f i n i t i o n  Im a g e r y  of Ha m l e t s  in  th e i r   GIS  5 Ye a r  Pla n .   Hi g h  De f i n i t i o n  Im a g e r y  of Ha m l e t s  wa s  la s t  do n e  in  20 0 9 .   Si n c e  th e n   th e r e  ha v e  be e n  sig n i f i c a n t  ch a n g e s  in  th o s e  are a s ,  wh e r e  an  up d a t e  wo u l d  be   op e r a t i o n a l l y  us e f u l .   Ae r i a l  im a g e r y  is  do n e  ac r o s s  th e  Co u n t y  ev e r y  th r e e  ye a r s ,  bu t   th e s e  ph o t o s  la c k  th e  de t a i l  pr o v i d e  by  hig h  de f i n i t i o n .   Hig h  de f i n i t i o n  im a g e r y  is  no t   re q u i r e d  ac r o s s  th e  wh o l e  Co u n t y  th e r e f o r e  se p a r a t e  im a g e r y  is  re q u e s t e d  fo r  ur b a n   ar e a s  on l y . 50 , 0 0 0                     50 , 0 0 0                    ‐                             12  ‐  AD M I N I S T R A T I O N L1 ‐00 5 2  ‐  PR I N T E R  RE P L A C E M E N T   (C A N O N ) Ma c h i n e r y  & Eq u i p m e n t  ‐  Co m p u t e r  Sy s t e m s  ‐   Ha r d w a r e Re p l a c e m e n t P r i n t e r s  are  re p l a c e d  on  a 5 ye a r  cy c l e .    Th i s  pri n t e r  wa s  du e  to  be  re p l a c e d  in  20 2 1 ,   bu t  re v i e w  of us e  in d i c a t e s  th a t  it  pr i n t s  15 0 ‐20 0  co p i e s  pe r  mo n t h ,  lo w  vo l u m e ,  an d  is   us e d  pri m a r i l y  fo r  la b e l s ,  wh i c h  ca n  als o  be  do n e  by  th e  pr i n t e r  on  th e  2n d  flo o r .    Th e r e f o r e  th e  de c i s i o n  wa s  ma d e  to  po s t p o n e  th e  re p l a c e m e n t  un t i l  20 2 2 . 5,5 0 0                         5,5 0 0                       ‐                             12  ‐  AD M I N I S T R A T I O N L1 ‐00 5 4  ‐  NE T W O R K   RE P L A C E M E N T Ma c h i n e r y  & Eq u i p m e n t  ‐  Co m p u t e r  Sy s t e m s  ‐   Ha r d w a r e Re p l a c e m e n t T h e  Co u n t y ' s  ne t w o r k  wa s  re p l a c e d  in  20 1 4  an d  is  du e  to  be  re p l a c e d  ag a i n  in  20 1 9 .    Pre s e n t  co n d i t i o n  as s e s s m e n t  ha s  all o w e d  it ' s  re p l a c e m e n t  to  be  re s c h e d u l e d  in  20 2 1 . 20 0 , 0 0 0               20 0 , 0 0 0             ‐                             12  ‐  AD M I N I S T R A T I O N L1 ‐00 5 5  ‐  SQ L  LI C E N S E S M a c h i n e r y  & Eq u i p m e n t  ‐  Co m p u t e r  Sy s t e m s  ‐   So f t w a r e Re p l a c e m e n t C u r r e n t  lic e n s i n g  re a c h e s  en d  of  lif e  in  Ju l y ,  20 2 2 .   Lic e n s i n g  is  re q u i r e d  fo r  all  SQ L   da t a b a s e s  su c h  as  Dia m o n d ,  Wo r k T e c h ,  GI S ,  La s e r f i c h e ,  et c .   Lic e n s i n g  is  ba s e d  on  th e   nu m b e r  of  co r e s ,  re q u i r i n g  a min i m u m  of  11  lic e n s e s  ($ 3 , 5 0 0  ea c h )  an d  as s i s t a n c e  of  co n t r a c t e d  se r v i c e s 50 , 0 0 0                     50 , 0 0 0                   ‐                             12  ‐  AD M I N I S T R A T I O N L2 ‐00 1 4  ‐  PR I N T E R  RE P L A C E M E N T   (3 0 5 5 C ) Ma c h i n e r y  & Eq u i p m e n t  ‐  Co m p u t e r  Sy s t e m s  ‐   Ha r d w a r e Re p l a c e m e n t P r i n t e r s  are  on  a 5‐ye a r  re p l a c e m e n t  cy c l e .   Ba s e d  on  th a t  sc h e d u l e ,  th i s  pr i n t e r  wa s   sc h e d u l e d  to  be  re p l a c e d  in  20 2 0 .   Af t e r  a us e  an d  co n d i t i o n  as s e s s m e n t ,  it  wa s   de t e r m i n e d  th a t  re p l a c e m e n t  co u l d  be  mo v e d  to  20 2 2 . 6,5 0 0                         6,5 0 0                       ‐                             12  ‐  AD M I N I S T R A T I O N L2 ‐00 1 5  ‐  PR I N T E R  RE P L A C E M E N T   (4 5 5 5 C ) Ma c h i n e r y  & Eq u i p m e n t  ‐  Co m p u t e r  Sy s t e m s  ‐   Ha r d w a r e Re p l a c e m e n t P r i n t e r s  are  on  a 5‐ye a r  re p l a c e m e n t  cy c l e .   Ba s e d  on  th a t  sc h e d u l e ,  th i s  pr i n t e r  wa s   sc h e d u l e d  to  be  re p l a c e d  in  20 2 0 .   Af t e r  a us e  an d  co n d i t i o n  as s e s s m e n t ,  it  wa s   de t e r m i n e d  th a t  re p l a c e m e n t  co u l d  be  mo v e d  to  20 2 2 . 7,5 0 0                         7,5 0 0                       ‐                             23  ‐  FIR E 01 0 ‐20 2 2  ‐  Ra p i d  Re s p o n s e   Ve h i c l e  ‐   R.H i l l s Ve h i c l e s  ‐  Fir e  Ap p a r a t u s N e w D i v i s i o n  #1  ha s  a to t a l  of 21 8 , 9 3 6 . 2 5  ac r e s  or  88 6  km ²  an d  cu r r e n t l y  ha s  on e  (1 )  wa t e r   Te n d e r  an d  on e  (1 )  En g i n e .  Bo t h  ar e  la r g e  an d  cu m b e r s o m e  ve h i c l e s  an d  to  ha v e  a  Ra p i d  Re s p o n s e  Ve h i c l e  in  th e  fle e t  in  Ro l l i n g  Hil l s  wi l l  al l o w  th e m  Qu i c k e r  an d  mo r e   eff i c i e n t  ac c e s s  to  wi l d  la n d  Gra s s  fi r e s . If  we  we r e  to  ac q u i r e  th e  ba y  an d  off i c e  fr o m  EID ,  th e  ho p e  is  th a t  a sm a l l  re n o v a t i o n   co u l d  be  do n e  to  ma k e  th e  bu i l d i n g  mo r e  fu n c t i o n a b l e  an d  us a b l e  fo r  th e  fir e   de p a r t m e n t .  Th e r e f o r e ,  we  wo u l d  no t  pu r c h a s e  th i s  un i t  un t i l  20 2 2  to  al l o w  fo r  th e   re n o v a t i o n s  to  be  do n e . 13 0 , 2 3 0               13 0 , 2 3 0              ‐                             23  ‐  FIR E 04 2 ‐20 2 2  ‐  Fir e  En g i n e Ve h i c l e s  ‐  Fir e  Ap p a r a t u s R e p l a c e m e n t T h i s  ne w  un i t  wil l  be  pla c e d  in  th e  Sc a n d i a  Fir e  Ha l l  an d  Un i t  04 2 ‐20 0 4  cu r r e n t l y  in   Sc a n d i a  wil l  be  tr a n s f e r r e d  to  Bo w  Cit y  to  re p l a c e  a pu m p e r  wh o s e  lif e  is  be y o n d  th e  20 ‐ ye a r  se r v i c e  lim i t . 43 7 , 2 1 0               43 0 , 0 0 0             7,2 1 0                   23  ‐  FIR E 08 5 ‐20 2 1  ‐  Wa t e r  Te n d e r  ‐   Du c h e s s Ve h i c l e s  ‐  Fir e  Ap p a r a t u s N e w T h e  Vil l a g e  of  Du c h e s s  ha s  ag r e e d  to  gi v e  th e  Co u n t y  of Ne w e l l  th e i r  Fir e  En g i n e  in   ex c h a n g e  th e  Co u n t y  of  Ne w e l l  wo u l d  ad d  a wa t e r  te n d e r  th a t  wo u l d  be  ow n e d  by  an d   re t a i n e d  in t o  th e  Co u n t y  of  Ne w e l l  Fir e  Ap p a r a t u s  Fle e t .  Th e  wa t e r  te n d e r  ca n  al s o  be   us e d  as  a ba c k up  en g i n e  fo r  th e  Vil l a g e  of  Du c h e s s  ma k i n g  it  a du e l  pu r p o s e  ve h i c l e .   If  a wa t e r  te n d e r  we r e  pla c e d  in t o  th e  Du c h e s s  fir e  Ha l l  th i s  wo u l d  all o w  fo r  be t t e r  ru r a l   wa t e r  co v e r a g e  in  th e  ar e a s  of Ro s e m a r y  Pa t r i c i a  an d  Ge m .  In  tu r n  th i s  wo u l d  he l p  wi t h   th e  fir e  ra t i n g  in  th e s e  ar e a s  an d  he l p  bri n g  th e  la n d o w n e r s  in s u r a n c e s  co s t s  do w n  by   as  mu c h  as  30 % . 40 0 , 8 6 4               40 0 , 8 6 4             ‐                             23  ‐  FIR E 23 4 0 ‐00 0 5  ‐   Pa t r i c i a  Fir e  Ha l l B u i l d i n g s  ‐  Pe r m a n e n t  Str u c t u r e s  ‐  Fr a m e Ne w C u r r e n t  fi r e  ha l l  is  sh a r e d  wi t h  th e  wa t e r  pla n t  an d  ho u s e s  on e  fir e  en g i n e  an d  on e   ra p i d  re s p o n s e  ve h i c l e .    Th e r e  is  ve r y  lit t l e  ro o m  to  sa f e l y  ma n e u v e r  ar o u n d  th e  cu r r e n t   bu i l d i n g . 20 4 , 0 0 0               20 4 , 0 0 0             ‐                             Fu n d i n g  So u r c e Appendix I - 2022 Tangible Capital Asset Budget Items COUNTY OF NEWELL | 2022 FINAL BUDGET 75 De p a r t m e n t Pr o j e c t As s e t  Ca t e g o r y As s e t  Ty p e Pr o j e c t  Ty p e J u s t i f i c a t i o n 20 2 2  Bu d g e t G r a n t s P r o c e e d s R .  Su r p l u s D e b t / L . I m p T a x e s Fu n d i n g  So u r c e 23  ‐  FIR E 23 4 0 ‐00 0 6  ‐   Ro l l i n g  Hil l s  Fir e  Ha l l B u i l d i n g s  ‐  Pe r m a n e n t  Str u c t u r e s  ‐  Fr a m e Ne w T h e  Ro l l i n g  Hil l s  Fir e  De p a r t m e n t  cu r r e n t l y  re t a i n s  ¾ of th e  EID  bu i l d i n g  in  Ro l l i n g  hil l s .   Th e  Ro l l i n g  Hil l s  fir e  de p a r t m e n t  cu r r e n t l y  ha s  on e  (1 )  en g i n e ,  an d  on e  (1 )  wa t e r  te n d e r   ho u s e d  in  th e i r  po r t i o n  of  th i s  fa c i l i t y .  Di v i s i o n  #1  ha s  a la n d  ar e a  of  21 8 , 9 3 6 . 2 5  ac r e s   or 88 6  km ² ,  th i s  div i s i o n  ne e d s  a Ra p i d  Re s p o n s e  Ve h i c l e  fo r  it  to  re s p o n d  to  ac r e s  of   wil d l a n d  th a t  is  in  th i s  div i s i o n .  To  ho u s e  th i s  ve h i c l e ,  th e  Co u n t y  wo u l d  ha v e  to  ac q u i r e   th e  fin a l  ba y  in  th i s  st r u c t u r e . 17 4 , 7 4 0               17 4 , 7 4 0              ‐                             23  ‐  FIR E L1 1 ‐00 0 9  ‐   Ve h i c l e  Ex t r i c a t i o n   Eq u i p m e n t  ‐  R.H i l l s Ma c h i n e r y  & Eq u i p m e n t  ‐  To o l s  & Sh o p  Eq u i p m e n t N e w Wit h  th e  re c e n t  pu r c h a s e  of  th e  Ra p i d  Re s p o n s e  Ve h i c l e .  Th e  Fir e  Ch i e f  wo u l d  lik e  to   Pu r c h a s e  Ve h i c l e  Ex t r i c a t i o n  eq u i p m e n t  lik e  Ge m  fir e  cu r r e n t l y  ha s .  I be l i e v e  th i s  to  be   an  ex c e l l e n t  ad d i Ɵon  to  th i s  de p a r t m e n t  fo r  th e s e  re a s o n s : 1. Th e y  ar e  th e  de p a r t m e n t  th a t  is  th e  fa r t h e s t  Ea s t  an d  so u t h  in  th e  Co u n t y .  be  be t t e r   eq u i p p e d  to  ha n d l e  ex t rica Ɵng  a pa Ɵen t  ou t  of th e  ve h i c l e .   2. Th e  clo s e s t  mu t u a l  aid  fo r  ex t r i c a t i o n  wo u l d  be  Til l e y .  Th e y  ar e  34  Km  aw a y ,  or   ro u g h l y  wit h  re s p o n s e  Ɵ me  to  th e i r  fire  ha l l , 3 5 – 4 0  min u t e s  aw a y  from  th e  ca l l .   3. In  mo t o r  ve h i c l e  co l l i s i o n s  th e r e  is  a “g o l d e n  ho u r ” .  Th i s  is  th e  tim e  fro m  wh e n  th e   ac c i d e n t  ha p p e n s ,  to  th e  in j u r e d  pe o p l e  be i n g  in  th e  ho s p i t a l  to  re c e i v e  th e  ca r e   ne e d e d .  Ha v i n g  th e  ex t r i c a t i o n  eq u i p m e n t  wo u l d  all o w  th e  de p a r t m e n t  to  be   su c c e s s f u l  in  ac h i e v i n g  th i s  mil e s t o n e  to  giv e  th e  in d i v i d u a l  th e  be s t  po s s i b l e  ch a n c e   an d  po s i t i v e  ou t c o m e . 21 , 0 0 0                     21 , 0 0 0                   ‐                           23  ‐  FIR E L1 1 ‐00 1 0  ‐   Ve h i c l e  Ex t r i c a t i o n   Eq u i p m e n t  ‐  Ro s e m a r y Ma c h i n e r y  & Eq u i p m e n t  ‐  To o l s  & Sh o p  Eq u i p m e n t N e w I n  mo t o r  ve h i c l e  co l l i s i o n s  th e r e  is  a “g o l d e n  ho u r ” .  Th i s  is  th e  tim e  fro m  wh e n  th e   ac c i d e n t  ha p p e n s ,  to  th e  in j u r e d  pe o p l e  be i n g  in  th e  ho s p i t a l  to  re c e i v e  th e  ca r e   ne e d e d .  Ha v i n g  th e  ex t r i c a t i o n  eq u i p m e n t  wo u l d  all o w  th e  de p a r t m e n t  to  be   su c c e s s f u l  in  ac h i e v i n g  th i s  mil e s t o n e  to  giv e  th e  in d i v i d u a l  th e  be s t  po s s i b l e  ch a n c e   an d  po s i t i v e  ou t c o m e . 21 , 0 0 0                     21 , 0 0 0                    ‐                           32  ‐  RO A D ,  ST R E E T S ,  WA L K S ,  LIG H T I N G 1 9 3 ‐20 2 2  ‐  FO R D  F1 5 0 Ve h i c l e s  ‐  1/ 2  to n Re p l a c e m e n t U n d e r  en t e r p r i s e  fle e t  ma n a g e m e n t  pr o g r a m 44 , 2 9 7                     37 , 6 5 2         6,6 4 5                       ‐                             32  ‐  RO A D ,  ST R E E T S ,  WA L K S ,  LIG H T I N G 1 9 4 ‐20 2 2  ‐  FO R D  F1 5 0 Ve h i c l e s  ‐  1/ 2  to n Re p l a c e m e n t U n d e r  en t e r p r i s e  fle e t  ma n a g e m e n t  pr o g r a m 44 , 2 9 7                     37 , 6 5 2         6,6 4 5                       ‐                             32  ‐  RO A D ,  ST R E E T S ,  WA L K S ,  LIG H T I N G 1 9 5 ‐20 2 2  ‐  FO R D  F1 5 0 Ve h i c l e s  ‐  1/ 2  to n Re p l a c e m e n t U n d e r  en t e r p r i s e  fle e t  ma n a g e m e n t  pr o g r a m 44 , 2 9 7                     37 , 6 5 2         6,6 4 5                       ‐                             32  ‐  RO A D ,  ST R E E T S ,  WA L K S ,  LIG H T I N G 1 9 6 ‐20 2 2  ‐  FO R D  F1 5 0 Ve h i c l e s  ‐  1/ 2  to n Re p l a c e m e n t U n d e r  en t e r p r i s e  fle e t  ma n a g e m e n t  pr o g r a m 44 , 2 9 7                     37 , 6 5 2         6,6 4 5                       ‐                             32  ‐  RO A D ,  ST R E E T S ,  WA L K S ,  LIG H T I N G 19 7 ‐20 2 2  ‐  FO R D  F1 5 0 Ve h i c l e s  ‐  1/ 2  to n Re p l a c e m e n t U n d e r  en t e r p r i s e  fle e t  ma n a g e m e n t  pr o g r a m 44 , 2 9 7                     37 , 6 5 2         6,6 4 5                       ‐                             32  ‐  RO A D ,  ST R E E T S ,  WA L K S ,  LIG H T I N G 3 2 6 0 ‐00 0 6  ‐   EI D  PA R T N E R S H I P R o a d w a y  Sy s t e m  ‐  Ro a d s  ‐   Gr a v e l Ma i n t e n a n c e O n g o i n g  co m m i t m e n t  to  dr a i n a g e  pa r t n e r s h i p  wit h  EI D ,  as  pe r  po l i c y  20 1 4 ‐PP W ‐06 0  ‐  Dr a i n a g e  ‐  Co u n t y / E I D  Jo i n t  Pr o j e c t s 1,0 0 0 , 0 0 0         1,0 0 0 , 0 0 0    32  ‐  RO A D ,  ST R E E T S ,  WA L K S ,  LIG H T I N G 3 2 6 0 ‐00 5 9  ‐   RE D E L B A C K  LO C A L   IM P R O V E M E N T  PL A N Ro a d w a y  Sy s t e m  ‐  Ro a d s  ‐   Gr a v e l Ne w Br i n g  de v e l o p m e n t  in t o  co m p l i a n c e .  20 2 1  CF W D 12 5 , 0 0 0               12 5 , 0 0 0              ‐                             32  ‐  RO A D ,  ST R E E T S ,  WA L K S ,  LIG H T I N G 3 2 6 0 ‐00 8 9  ‐   Gr a d e r  Sit e   De v e l o p m e n t  an d  Se c u r i t y La n d  Im p r o v e m e n t s  ‐  Fe n c e s Ne w S e c u r i t y  Fe n c i n g  is  re c o m m e n d e d  as  th e  de p a r t m e n t  co n t i u e s  to  fa c e  ch a l l e n g e s  wit h   th e f t  of fu e l ,  fr o m  bo t h  th e  gr a d e r  un i t  an d  th e  gr a d e r  sit e  fu e l  ta n k ,  du e  to  ea s e  of  ac c e s s  to  th e  pr o p e r t y .  Fe n c i n g  is  a de t e r r e n t  an d  ap p e a r s  to  be  wo r k i n g  in  th e  ot h e r  4  fe n c e d  re m o t e  gr a d e r  sit e s  th a t  ar e  co m p e l t e .  Oc t o b e r  13 / 2 1  Gr a d e r  Op e r a t o r  fro m   Div i s i o n  1 re p o r t e d  th e  ca b l e s  on  th e  fu e l  ta n k  we r e  cu t  an d  su s p e c t e d  fu e l  th e f t   ov e r n i g h t .  Th a n k f u l l y  no  th e f t  of fu e l  ho w e v e r  re p a i r s  to  fu e l  pu m p  ca b l e s  on  fu e l  ta n k   we r e  ne c e s s a r y ,  wh e r e  a se c u r e d  co m p o u n d  is a de t e r r e n t  to  th i s  an d  th i s  in s t a n c e   ma y  ha v e  be e n  av o i d e d .  Mo s t  re m o t e  gr a d e r  sit e s  ha v e  25 0 0  lit e r  fu e l  ta n k s   (a p p r o x i m a t e  va l u e  of fu e l  to d a y  @ $1 . 3 0 / L  x 25 0 0  L = $3 2 5 0 ) . 24 , 5 0 0                     24 , 5 0 0               32  ‐  RO A D ,  ST R E E T S ,  WA L K S ,  LIG H T I N G 32 6 0 ‐01 1 0  ‐   PA V I N G  OV E R L A Y  ‐   ON E  TR E E  RO A D  (R R 1 4 2  TO  HW Y   54 4 ) Ro a d w a y  Sy s t e m  ‐  Ro a d s  ‐   AC P ‐Ho t  Mi x M a i n t e n a n c e M a i n t a i n i n g  pa v e d  su r f a c e  as  re q u i r e d .  20 2 1  CF W D 84 2 , 0 9 5               84 2 , 0 9 5               ‐                             32  ‐  RO A D ,  ST R E E T S ,  WA L K S ,  LIG H T I N G 3 2 6 0 ‐01 2 2  ‐   RR 1 4 3  Ro a d  &  Dr a i n a g e  Im p r o v e m e n t s Ro a d w a y  Sy s t e m  ‐  Ro a d s  ‐   Gr a v e l Ma i n t e n a n c e G r a v e l  ro a d  re c o n s t r u c t i o n  pr i o r i t i e s  se t  by  20 1 2  Gr a v e l  Ro a d  St u d y . 30 0 , 0 0 0               30 0 , 0 0 0               ‐                           32  ‐  RO A D ,  ST R E E T S ,  WA L K S ,  LIG H T I N G 3 2 6 0 ‐01 2 3  ‐   RR 1 5 2  Dr a i n a g e   Im p r o v e m e n t s Ro a d w a y  Sy s t e m  ‐  Ro a d s  ‐   Gr a v e l Ma i n t e n a n c e G r a v e l  ro a d  re c o n s t r u c t i o n  pr i o r i t i e s  se t  by  20 1 2  Gr a v e l  Ro a d  St u d y . 30 0 , 0 0 0               12 5 , 0 0 0               17 5 , 0 0 0           32  ‐  RO A D ,  ST R E E T S ,  WA L K S ,  LIG H T I N G 3 2 6 0 ‐01 2 6  ‐   Ti l l e y  Tr u c k  Pa r k i n g   Lo t La n d  Im p r o v e m e n t s  ‐  Gra v e l  Pa r k i n g  Lo t N e w C o u n c i l  re q u e s t e d  th e  De p a r t m e n t  to  se e k  so l u t i o n  fo r  he a v y  tr u c k  pa r k i n g  fo r  th e   Ha m l e t  as th e r e  is  no n e  at  th i s  tim e .  Th i s  pi l o t  pr o j e c t  wil l  pr o v i d e  pa r k i n g  fo r  mu l t i p l e   he a v y  tr u c k  co m b i n a t i o n s  to  pa r k  wit h i n  th e  Ha m l e t  bo u d n a r y ,  aw a y  fr o m  mo s t   re s i d e n c e s ,  an d  ke e p  th e m  off  of th e  st r e e t s  th a t  are  re s t r i c t e d  to  he a v y  tr u c k  tr a f f i c   du e  to  en g i n e e r e d  ro a d  de s i g n s .  20 2 1  CF W D 10 0 , 0 0 0               10 0 , 0 0 0           32  ‐  RO A D ,  ST R E E T S ,  WA L K S ,  LIG H T I N G 32 6 0 ‐01 2 9  ‐   Re g i o n a l  Pa t h w a y L a n d  Im p r o v e m e n t s  ‐  As p h a l t  Pa t h s Ne w P r o j e c t  re c o m m e n d e d  by  th e  Ec o n o m i c  Re c o v e r y  Ta s k  Fo r c e  Co m m i t t e e  an d  Jo i n t   Se r v i c e s  Co m m i t t e e .   Fu n d r a i s i n g  an d  gr a n t  fu n d i n g  ye t  to  be  se c u r e d . 2,9 7 4 , 3 0 0         1,5 7 4 , 3 0 0         1,4 0 0 , 0 0 0       ‐                             32  ‐  RO A D ,  ST R E E T S ,  WA L K S ,  LIG H T I N G 4 0 2 ‐20 2 2  ‐  GR A D E R Ma c h i n e r y  & Eq u i p m e n t  ‐  Gra d e r s Re p l a c e m e n t S c h e d u l e d  re p l a c e m e n t  wa s  20 1 8  ba s e d  on  es t i m a t e d  us e f u l  lif e .   9,9 8 0  ho u r s  (p u l l e d   20 2 1 ‐10 ‐08 ) .  Th e s e  un i t s  we r e  or i g i n a l l y  pla n n e d  fo r  re p a l c e m e n t  on  a 5 ye a r  us e f u l   lif e .  Du e  to  ec o n o m i c  do w n t u r n ,  re d u c e d  re t u r n  on  re s a l e s  th e  De p a r t m e n t  ex t e n d e d   th e  us e f u l  lif e  to  10  ye a r s  (l o o k i n g  fo r  10 , 0 0 0  ho u r s )  wh e r e  hig h  co s t  re p a i r s  are  kn o w n   to  sh o w  up .  Re l i a b i l i t y  in  th e s e  un i t s  is  ke y  as  th e  De p a r t m e n t  pr o v i d e s  ro a d  se r v i c e s  al l   ye a r  lo n g  an d  on l y  ha s  on e  sp a r e  gr a d e r . 51 2 , 1 0 0               50 , 0 0 0         41 2 , 1 0 0             50 , 0 0 0               32  ‐  RO A D ,  ST R E E T S ,  WA L K S ,  LIG H T I N G 40 3 ‐20 2 2  ‐  GR A D E R Ma c h i n e r y  & Eq u i p m e n t  ‐  Gra d e r s Re p l a c e m e n t S c h e d u l e d  re p l a c e m e n t  wa s  20 1 6  ba s e d  on  es t i m a t e d  us e f u l  lif e .  10 , 4 9 6  ho u r s  (p u l l e d   20 2 1 ‐10 ‐08 ) .    51 2 , 1 0 0               50 , 0 0 0         41 2 , 1 0 0             50 , 0 0 0               32  ‐  RO A D ,  ST R E E T S ,  WA L K S ,  LIG H T I N G 4 0 4 ‐20 2 2  ‐  GR A D E R Ma c h i n e r y  & Eq u i p m e n t  ‐  Gra d e r s Re p l a c e m e n t S c h e d u l e d  re p l a c e m e n t  wa s  20 1 7  ba s e d  on  es t i m a t e d  us e f u l  lif e .   11 , 0 2 3  ho u r s  (p u l l e d   20 2 1 ‐10 ‐08 ) .    51 2 , 1 0 0               50 , 0 0 0         41 2 , 1 0 0             50 , 0 0 0               32  ‐  RO A D ,  ST R E E T S ,  WA L K S ,  LIG H T I N G 4 0 5 ‐20 2 2  ‐  GR A D E R Ma c h i n e r y  & Eq u i p m e n t  ‐  Gra d e r s Re p l a c e m e n t S c h e d u l e d  re p l a c e m e n t  wa s  20 1 6  ba s e d  on  es t i m a t e d  us e f u l  lif e .  8, 5 6 3  ho u r s  (p u l l e d   20 2 1 ‐10 ‐08 ) . 51 2 , 1 0 0               50 , 0 0 0         41 2 , 1 0 0             50 , 0 0 0               COUNTY OF NEWELL | 2022 FINAL BUDGET 76 De p a r t m e n t Pr o j e c t As s e t  Ca t e g o r y As s e t  Ty p e Pr o j e c t  Ty p e J u s t i f i c a t i o n 20 2 2  Bu d g e t G r a n t s P r o c e e d s R .  Su r p l u s D e b t / L . I m p T a x e s Fu n d i n g  So u r c e 32  ‐  RO A D ,  ST R E E T S ,  WA L K S ,  LIG H T I N G 4 0 6 ‐20 2 2  ‐  GR A D E R Ma c h i n e r y  & Eq u i p m e n t  ‐  Gra d e r s Re p l a c e m e n t S c h e d u l e d  re p l a c e m e n t  wa s  20 1 7  ba s e d  on  es t i m a t e d  us e f u l  lif e .  10 , 4 9 7  ho u r s  (p u l l e d   20 2 1 ‐10 ‐08 ) .    51 2 , 1 0 0               50 , 0 0 0         41 2 , 1 0 0             50 , 0 0 0               32  ‐  RO A D ,  ST R E E T S ,  WA L K S ,  LIG H T I N G 4 0 7 ‐20 2 2  ‐  GR A D E R Ma c h i n e r y  & Eq u i p m e n t  ‐  Gra d e r s Re p l a c e m e n t S c h e d u l e d  re p l a c e m e n t  wa s  20 1 8  ba s e d  on  es t i m a t e d  us e f u l  lif e .   8,4 9 2  ho u r s  (p u l l e d   20 2 1 ‐10 ‐08 ) . 51 2 , 1 0 0               50 , 0 0 0         41 2 , 1 0 0             50 , 0 0 0               32  ‐  RO A D ,  ST R E E T S ,  WA L K S ,  LIG H T I N G 41 0 ‐20 2 2  ‐  GR A V E L  PU P  TR A I L E R M a c h i n e r y  & Eq u i p m e n t  ‐  Tr a i l e r Re p l a c e m e n t S c h e d u l e d  re p l a c e m e n t  in  20 2 2  ba s e d  on  es t i m a t e d  us e f u l  lif e . 65 , 0 0 0                     65 , 0 0 0                   ‐                             32  ‐  RO A D ,  ST R E E T S ,  WA L K S ,  LIG H T I N G 7 1 6 2 7 ‐2 ‐   BR I D G E  FIL E  71 6 2 7 ‐1 R o a d w a y  Sy s t e m  ‐  Br i d g e s Re p l a c e m e n t S c h e d u l e d  re p l a c e m e n t  ye a r  ba s e d  on  20 2 1  in s p e c t i o n  re p o r t s  fr o m  Ro s e k e   En g i n e e r i n g  Ltd . 20 2 , 0 0 0               20 2 , 0 0 0             ‐                             32  ‐  RO A D ,  ST R E E T S ,  WA L K S ,  LIG H T I N G 7 1 8 5 8 ‐2 ‐   BR I D G E  FIL E  71 8 5 8 ‐1 R o a d w a y  Sy s t e m  ‐  Br i d g e s Re p l a c e m e n t S c h e d u l e d  re p l a c e m e n t  ye a r  ba s e d  on  20 2 1  in s p e c t i o n  re p o r t s  fr o m  Ro s e k e   En g i n e e r i n g  Ltd . 50 , 0 0 0                     50 , 0 0 0                   ‐                             32  ‐  RO A D ,  ST R E E T S ,  WA L K S ,  LIG H T I N G 7 2 7 4 4 ‐2 ‐   BR I D G E  FIL E  72 7 4 4 ‐2 R o a d w a y  Sy s t e m  ‐  Br i d g e s Re p l a c e m e n t S c h e d u l e d  re p l a c e m e n t  ye a r  ba s e d  on  in s p e c t i o n  re p o r t s  fr o m  Alb e r t a  Tra n s p o r t a t i o n ' s   Br i d g e  In f o r m a t i o n  Sy s t e m  (B I S ) ,  es t i m a t e d  re p l a c e m e n t  va l u e s  ar e  fr o m  BE A D S . 48 5 , 0 0 0               36 3 , 7 5 0               12 1 , 2 5 0             ‐                           32  ‐  RO A D ,  ST R E E T S ,  WA L K S ,  LIG H T I N G 7 6 6 9 6 ‐2 ‐   BR I D G E  FIL E  76 6 9 6 ‐1 R o a d w a y  Sy s t e m  ‐  Br i d g e s Re p l a c e m e n t S c h e d u l e d  re p l a c e m e n t  ye a r  ba s e d  on  20 2 1  in s p e c t i o n  re p o r t s  fr o m  Ro s e k e   En g i n e e r i n g  Ltd . 21 6 , 0 0 0               21 6 , 0 0 0             ‐                             32  ‐  RO A D ,  ST R E E T S ,  WA L K S ,  LIG H T I N G 7 6 6 9 7 ‐2 ‐   BR I D G E  FIL E  76 6 9 7 ‐2 R o a d w a y  Sy s t e m  ‐  Br i d g e s Re p l a c e m e n t S c h e d u l e d  re p l a c e m e n t  ye a r  ba s e d  on  20 2 1  in s p e c t i o n  re p o r t s  fr o m  Ro s e k e   En g i n e e r i n g  Ltd . 38 5 , 0 0 0               28 8 , 7 5 0               96 , 2 5 0                   ‐                           32  ‐  RO A D ,  ST R E E T S ,  WA L K S ,  LIG H T I N G 7 7 0 0 9 ‐2 ‐   BR I D G E  FIL E  77 0 0 9 ‐1 R o a d w a y  Sy s t e m  ‐  Br i d g e s Re p l a c e m e n t S c h e d u l e d  re p l a c e m e n t  ye a r  ba s e d  on  20 2 1  in s p e c t i o n  re p o r t s  fr o m  Ro s e k e   En g i n e e r i n g  Ltd . 40 , 0 0 0                     40 , 0 0 0                   ‐                             32  ‐  RO A D ,  ST R E E T S ,  WA L K S ,  LIG H T I N G 7 9 8 9 2 ‐2 ‐   BR I D G E  FIL E  79 8 9 2 ‐1 R o a d w a y  Sy s t e m  ‐  Br i d g e s Re p l a c e m e n t S c h e d u l e d  re p l a c e m e n t  ye a r  ba s e d  on  20 2 1  in s p e c t i o n  re p o r t s  fr o m  Ro s e k e   En g i n e e r i n g  Ltd . 36 2 , 0 0 0               36 2 , 0 0 0             ‐                           32  ‐  RO A D ,  ST R E E T S ,  WA L K S ,  LIG H T I N G 8 3 0 ‐20 2 2  ‐  MU L T I ‐TE R R A I N   LO A D E R Ma c h i n e r y  & Eq u i p m e n t  ‐  Tr a c t o r Re p l a c e m e n t 2 , 2 5 4  ho u r s  (p u l l e d  20 2 1 ‐10 ‐08 ) .  Th i s  un i t  is  be i n g  re p l a c e d  ea r l y  as  it is  un d e r s i z e d  fo r   a co u p l e  of  th e  at t a c h m e n t s  us e d  in  se r v i c e  pro v i s i o n  (s n o w b l a d e  an d  mu l c h i n g  he a d ) . 11 0 , 0 0 0               11 0 , 0 0 0             ‐                             32  ‐  RO A D ,  ST R E E T S ,  WA L K S ,  LIG H T I N G C O N T 0 0 1  ‐  GR A V E L  RO A D   CO N S T R U C T I O N  ‐   CO N T I N G E N C Y Ro a d w a y  Sy s t e m  ‐  Ro a d s  ‐   Gr a v e l Ma i n t e n a n c e G r a v e l  ro a d  re c o n s t r u c t i o n  pr i o r i t i e s  se t  by  20 1 2  Gr a v e l  Ro a d  St u d y . 1,2 0 0 , 0 0 0         1,2 0 0 , 0 0 0    32  ‐  RO A D ,  ST R E E T S ,  WA L K S ,  LIG H T I N G D 1 ‐00 0 1 8  ‐   SA N D I N G / C H I P P I N G   SH E D Bu i l d i n g s  ‐  Pe r m a n e n t  Str u c t u r e s  ‐  Fr a m e Ne w S a n d i n g  ch i p s  ar e  uti l i z e d  fo r  Ha m l e t s  an d  su b d i v i s i o n  fo r  tr a c t i o n  in  th e  win t e r  mo n t h s .   Th e  sa n d i n g  ch i p s  mu s t  be  st o r e d  dr y ,  fr e e  of ra i n  an d  sn o w ,  so  th e y  do  no t  fr e e z e  in t o   lu m p s .  Sa l t  pr o d u c t s  ar e  no t  us e d  in  th e  ha m l e t s  an d  su b d i v i s i o n  an d  ca n n o t  be  mix e d   wit h  th e  ch i p s  to  pr e v e n t  fr e e z i n g  lu m p s  (p r a c t i c e  wit h  sa n d  uti l i z e d  wit h  la r g e  plo w   tru c k ) .  We  cu r r e n t l y  co v e r  th e  pi l e  wit h  ta r p s  an d  dif f i c u l t  to  ke e p  se c u r e d .  Th e   de p a r t m e n t  is  pro p o s i n g  to  bu i l d  a sm a l l  st o r a g e  sh e d  in  th e  lo w e r  ya r d  to  ke e p  th e   ch i p s  dr y  an d  fr e e  fr o m  mo i s t u r e . 15 , 0 0 0                     15 , 0 0 0               32  ‐  RO A D ,  ST R E E T S ,  WA L K S ,  LIG H T I N G E3 ‐00 0 0 5  ‐  Ro a d  Ma p  Sig n s R o a d w a y  Sy s t e m  ‐  Ro a d  Sig n s  ‐  In f o r m a t i o n R e p l a c e m e n t R e p l a c e m e n t  of ex i s t i n g  sig n s ,  or i g i n a l l l y  up d a t e d  an d  in s t a l l e d  in  20 1 1  as  th e  sig n s  ar e   al l  fa d e d ,  de t e r i o r a t e d  an d  ge n e r a l l y  du e  to  up g r a d i n g  of gr a v e l  to  pa v e d  ro a d s  th e   ma p s  are  ou t  of da t e . 11 0 , 0 0 0               11 0 , 0 0 0           32  ‐  RO A D ,  ST R E E T S ,  WA L K S ,  LIG H T I N G L1 ‐00 3 9  ‐  GP S  UN I T S Ma c h i n e r y  & Eq u i p m e n t  ‐  Co m p u t e r  Sy s t e m s  ‐   Ha r d w a r e Re p l a c e m e n t G P S  un i t s  ar e  re p l a c e d  ev e r y  5 ye a r s  du e  to  ch a n g e s  in  te c h n o l o g y ,  pe r f o r m a n c e  an d   bu s i n e s s  re q u i r e m e n t s 24 , 0 0 0                     24 , 0 0 0                   ‐                           32  ‐  RO A D ,  ST R E E T S ,  WA L K S ,  LIG H T I N G O V E R L A Y 0 2  ‐   PA V I N G  OV E R L A Y  ‐   SI L V E R  SA G E  RO A D  (R R 1 4 4  TO   HW Y  36 ) Ro a d w a y  Sy s t e m  ‐  Ro a d s  ‐   AC P ‐Ho t  Mi x M a i n t e n a n c e E n g i n e e r i n g  te c h n i c a l  re v i e w  of ex i s t i n g  pa v e d  ro a d  is  pla n n e d  so  th a t  en g i n e e r e d   de s i g n  re c o m m e n d a t i o n s  ca n  be  co n s i d e r e d  an d  pla n n e d  ac c o r d i n g l y  to  pr e s e r v e  th e   ori g i n a l  in v e s t m e n t  in  th e  ro a d  wh i l e  ex t e n d i n g  th e  us e f u l  lif e  of th e  ro a d . 35 , 0 0 0                     35 , 0 0 0                   ‐                           32  ‐  RO A D ,  ST R E E T S ,  WA L K S ,  LIG H T I N G O V E R L A Y 0 3  ‐   PA V I N G  OV E R L A Y  ‐   CA S S I L S  RO A D  (H W Y  36  TO   RR 1 5 5 ) Ro a d w a y  Sy s t e m  ‐  Ro a d s  ‐   AC P ‐Ho t  Mi x M a i n t e n a n c e M a i n t a i n i n g  pa v e d  su r f a c e  as  re q u i r e d . 25 , 0 0 0                     25 , 0 0 0                   ‐                             32  ‐  RO A D ,  ST R E E T S ,  WA L K S ,  LIG H T I N G O V E R L A Y 0 4  ‐   PA V I N G  OV E R L A Y  ‐   RR 1 5 0  (H W Y  54 2  TO  HW Y  1) Ro a d w a y  Sy s t e m  ‐  Ro a d s  ‐   AC P ‐Ho t  Mix Ma i n t e n a n c e Ma i n t a i n i n g  pa v e d  su r f a c e  as  re q u i r e d . 25 , 0 0 0                     25 , 0 0 0                   ‐                             32  ‐  RO A D ,  ST R E E T S ,  WA L K S ,  LIG H T I N G O V E R L A Y 0 5  ‐   PA V I N G  OV E R L A Y  ‐   TR 1 9 2 N  GU N  CL U B  RO A D  (H W Y   87 3  TO  RR 1 5 0 ) Ro a d w a y  Sy s t e m  ‐  Ro a d s  ‐   AC P ‐Ho t  Mi x M a i n t e n a n c e M a i n t a i n i n g  pa v e d  su r f a c e  as  re q u i r e d . 25 , 0 0 0                     25 , 0 0 0                   ‐                             32  ‐  RO A D ,  ST R E E T S ,  WA L K S ,  LIG H T I N G R E C O N 0 9  ‐  PA V I N G  OV E R L A Y  ‐  LN R  BL O C K  1 Ro a d w a y  Sy s t e m  ‐  Ro a d s  ‐   AC P ‐Ho t  Mix Ma i n t e n a n c e En g i n e e r i n g  te c h n i c a l  re v i e w  of ex i s t i n g  pa v e d  ro a d  is  pla n n e d  so  th a t  en g i n e e r e d   de s i g n  re c o m m e n d a t i o n s  ca n  be  co n s i d e r e d  an d  pla n n e d  ac c o r d i n g l y  to  pr e s e r v e  th e   ori g n a l  in v e s t e m e n t  in  th e  ro a d  wh i l e  ex t e n d i n g  th e  us e f u l  lif e  of  th e  ro a d . 50 , 0 0 0                     50 , 0 0 0                   ‐                             32  ‐  RO A D ,  ST R E E T S ,  WA L K S ,  LIG H T I N G R E C O N 1 0  ‐  PA V I N G  OV E R L A Y  ‐  LN R  BL O C K  4 Ro a d w a y  Sy s t e m  ‐  Ro a d s  ‐   AC P ‐Ho t  Mi x Ma i n t e n a n c e En g i n e e r i n g  te c h n i c a l  re v i e w  of ex i s t i n g  pa v e d  ro a d  is  pla n n e d  so  th a t  en g i n e e r e d   de s i g n  re c o m m e n d a t i o n s  ca n  be  co n s i d e r e d  an d  pla n n e d  ac c o r d i n g l y  to  pr e s e r v e  th e   ori g n a l  in v e s t e m e n t  in  th e  ro a d  wh i l e  ex t e n d i n g  th e  us e f u l  lif e  of  th e  ro a d . 50 , 0 0 0                     50 , 0 0 0                   ‐                             41  ‐  WA T E R 41 6 0 ‐00 3 7  ‐   Sa m p l e  St a t i o n  at   Ro l l i n g  Hil l s Wa t e r  Sy s t e m  ‐  Dis t r i b u t i o n  Sy s t e m  ‐  Hy d r a n t s Ne w Du r i n g  th e  op e r a t i o n  of ou r  ur b a n  dis t r i b u t i o n  sy s t e m s ,  on e  re q u i r e m e n t  is  to  sa m p l e   wa t e r  fro m  va r i o u s  lo c a t i o n s  in  th e  sy s t e m  on  a se t  sc h e d u l e .    In  mo s t  of ou r  ha m l e t s   th i s  pr o v e s  to  be  dif f i c u l t  as  th e r e  ar e  fe w  co m m e r c i a l  op e r a t i o n s  an d  ali g n i n g  wi t h   ho m e o w n e r s  to  ga i n  ac c e s s  is  no t  al w a y s  po s s i b l e  or eff i c i e n t . 18 , 0 0 0                     18 , 0 0 0               41  ‐  WA T E R 41 6 0 ‐00 3 8  ‐   Sa m p l e  St a t i o n  at   Pa t r i c i a Wa t e r  Sy s t e m  ‐  Dis t r i b u t i o n  Sy s t e m  ‐  Hy d r a n t s Ne w D u r i n g  th e  op e r a t i o n  of ou r  ur b a n  dis t r i b u t i o n  sy s t e m s ,  on e  re q u i r e m e n t  is  to  sa m p l e   wa t e r  fro m  va r i o u s  lo c a t i o n s  in  th e  sy s t e m  on  a se t  sc h e d u l e .    In  mo s t  of ou r  ha m l e t s   th i s  pr o v e s  to  be  dif f i c u l t  as  th e r e  ar e  fe w  co m m e r c i a l  op e r a t i o n s  an d  ali g n i n g  wi t h   ho m e o w n e r s  to  ga i n  ac c e s s  is  no t  al w a y s  po s s i b l e  or eff i c i e n t . 14 , 0 0 0                     14 , 0 0 0               41  ‐  WA T E R 41 6 0 ‐00 4 2  ‐   Ru r a l  Wa t e r  Pr o j e c t  ‐   Ph a s e  2 Wa t e r  Sy s t e m  ‐  Dis t r i b u t i o n  Sy s t e m  ‐  Ma i n s Ne w W a t e r  sa f e t y  an d  se c u r i t y  fo r  Co u n t y  re s i d e n t s  wh o  ar e  no t  cu r r e n t l y  se r v i c e d  by  th e   ru r a l  wa t e r  sy s t e m . 7,5 7 5 , 0 0 0         7,5 7 5 , 0 0 0         ‐                           COUNTY OF NEWELL | 2022 FINAL BUDGET 77 De p a r t m e n t Pr o j e c t As s e t  Ca t e g o r y As s e t  Ty p e Pr o j e c t  Ty p e J u s t i f i c a t i o n 20 2 2  Bu d g e t G r a n t s P r o c e e d s R .  Su r p l u s D e b t / L . I m p T a x e s Fu n d i n g  So u r c e 41  ‐  WA T E R L1 ‐00 4 8  ‐  Wa t e r  Me t e r  Re a d i n g   Eq u i p m e n t Ma c h i n e r y  & Eq u i p m e n t  ‐  Co m p u t e r  Sy s t e m s  ‐   Ha r d w a r e Re p l a c e m e n t U p g r a d i n g  wa t e r  me t e r  re a d i n g  eq u i p m e n t  as  cu r r e n t  eq u i p m e n t  is  ou t  of da t e . 30 , 0 0 0                     30 , 0 0 0                   ‐                             62  ‐  AG R I C U L T U R A L  SE R V I C E S 19 8 ‐20 2 2  ‐  FO R D  F1 5 0 Ve h i c l e s  ‐  1/ 2  to n Re p l a c e m e n t U n d e r  en t e r p r i s e  fle e t  ma n a g e m e n t  pr o g r a m 44 , 2 9 7                     37 , 6 5 2         6,6 4 5                       ‐                             62  ‐  AG R I C U L T U R A L  SE R V I C E S 30 7 ‐20 2 2  ‐  DO D G E  25 0 0  4X 4 V e h i c l e s  ‐  3/ 4  to n Re p l a c e m e n t 1 8 5 , 9 9 8  km s  (p u l l e d  20 2 1 ‐10 ‐08 ) . 63 , 1 1 9                     63 , 1 1 9                   ‐                           62  ‐  AG R I C U L T U R A L  SE R V I C E S 32 7 ‐20 2 2  ‐  TO R O  60 "  ZM A S T E R   74 9 4 2  MO W E R ' Ma c h i n e r y  & Eq u i p m e n t  ‐  Tu r f  Eq u i p m e n t R e p l a c e m e n t S c h e d u l e d  re p l a c e m e n t  ba s e d  on  es t i m a t e d  us e f u l  lif e . 18 , 0 0 0                     18 , 0 0 0                   ‐                             62  ‐  AG R I C U L T U R A L  SE R V I C E S 36 0 ‐20 2 2  ‐  HI‐HO G  LO A D I N G   CH U T E Ma c h i n e r y  & Eq u i p m e n t  ‐  Re n t a l Re p l a c e m e n t r e p l a c e  un i t  36 0 ‐20 0 4 . 8,6 7 0                         8,6 7 0                       ‐                             62  ‐  AG R I C U L T U R A L  SE R V I C E S 36 8 ‐20 2 2  ‐  OA S I S  24  FT  TI L T  DE C K   TR A I L E R Ma c h i n e r y  & Eq u i p m e n t  ‐  Tr a i l e r Re p l a c e m e n t re p l a c e  un i t  36 8 ‐20 1 2 17 , 0 2 0                     17 , 0 2 0                   ‐                             62  ‐  AG R I C U L T U R A L  SE R V I C E S 38 2 ‐20 2 2  ‐  JD  15 9 0  NO  TIL L  DR I L L M a c h i n e r y  & Eq u i p m e n t  ‐  Fa r m  Im p l e m e n t R e p l a c e m e n t S c h e d u l e d  re p l a c e m e n t  ba s e d  on  es t i m a t e d  us e f u l  lif e . 95 , 0 0 0                     95 , 0 0 0                   ‐                             72  ‐  PA R K S  AN D  PR O G R A M S 72 6 0 ‐00 0 7  ‐   EM E R S O N  PA R K   CA M P G R O U N D  IM P R O V E M E N T S Wa s t e w a t e r  Sy s t e m  ‐  Co l l e c t i o n  Sy s t e m s  ‐  wa s t e w a t e r Ne w P o w e r ,  wa t e r ,  wa s t e w a t e r  to  11  sit e s .  Wa t e r  to  6 sit e s .  Im p r o v e  ce l l  ph o n e   in f r a s t r u c t u r e  in  th e  pa r k .  Pro j e c t  de p e n d s  on  Mu n i c i p a l  Sti m u l u s  Pro g r a m  fu n d i n g   ap p l i c a t i o n  be i n g  ap p r o v e d . 47 0 , 0 0 0               35 0 , 0 0 0               12 0 , 0 0 0             ‐                           To t a l 22 , 7 5 4 , 2 2 4    11 , 4 1 8 , 8 9 5    60 1 , 2 1 6    7, 6 4 5 , 4 0 3        12 5 , 0 0 0              2,9 6 3 , 7 1 0    COUNTY OF NEWELL | 2022 FINAL BUDGET 78 Appendix II – Financial Plan (MGA 283.1) SIGNIFICANT FORECAST YEAR ASSUMPTIONS Forecast year estimates include an assumption that assessed values for linear properties will decrease by two and a half percent each year while assessed values for all other categories remain unchanged from 2021. The decrease in linear assessment is offset by the assumption that tax rates will increase by two and a half percent each year for all assessment categories except for farmland, which is set to increase by 0.75 annually until it is equal to the non- residential rate in 2024. One-time operating expenses have been included in the forecast years where these can reasonably be projected, and a nominal inflation rate of two percent has been applied to some forecast year expenses. Inflation has not been applied to many expense lines which have historically remained under budget at year end. Merit increases have been included and the cost-of-living allowance agreed to in the CUPE contract has been applied to the salaries and wages expense. COUNTY OF NEWELL | 2022 FINAL BUDGET 79 Appendix III – 10 Year Capital Plan (MGA 283.1) SIGNIFICANT FORECAST YEAR ASSUMPTIONS Forecast year estimates include an assumption that existing tangible capital assets are replaced at the end of their useful lives as determined by the County’s Tangible Capital Asset Policy (see Appendix VI). For bridge files, the replacement date and current replacement cost from Alberta Transportation’s Bridge Information System are used. Current replacement costs are updated annually as part of the budget process and are inflated by two percent annually to determine the expected replacement cost in each of the forecast years. COUNTY OF NEWELL | 2022 FINAL BUDGET 80 Appendix IV – Purchasing Policy COUNTY OF NEWELL - POLICY HANDBOOK POLICY NO: 2018-PAD-051 TITLE: PURCHASING ADOPTED: July 19, 2018 (C-219/18) SUPERCEDES NO: 2011-PAD-051; 2014-PAD-029 TO BE REVIEWED: PAGE NO: 1 of 13 POLICY PURPOSE: To establish purchasing authority, set expenditure limits and ensure consistent procedures are followed in the procurement of goods and services. The overriding objective is to ensure goods and services are acquired in a manner that results in the best overall value to the County through a fair, open, transparent and competitive process while complying with relevant legislation and legal requirements. DEFINITIONS: Alberta Purchasing Connection (APC): is the internet based provincial electronic tendering system. This system enables the MASH sector to place tendering offers nationally without any cost. Approval Authority: Council or employees who possess the authority to approve purchases up to or beyond a specified threshold. Bid: a submission in response to a request for tenders or proposal process. Bidder: a person or company responding to a request for tender or proposal process who is capable of fulfilling the requirements, based upon an assessment of financial, technical and commercial capabilities of the person or company, of procurement. Bid Document: a solicitation made by the County in the form of a Request for Proposal (RFP), Request for Quotations (RFQ) or as a Request for Tenders (RFT). Canada-European Union Comprehensive Economic and Trade Agreement (CETA): is a progressive free trade agreement which covers virtually all sectors and aspects of Canada-EU trade in order to eliminate or reduce barriers. Canada Free Trade Agreement (CFTA): is an intergovernmental trade agreement that entered into force on July 1, 2017 and replaces the former Agreement on Internal Trade (AIT). Its objective is to reduce and eliminate, to the extent possible, barriers to the free movement of persons, goods, services and investments within Canada and to establish an open, efficient, and stable domestic market. Commercial Goods or Services: means goods or services of a type generally sold or offered for sale in the commercial marketplace to, and customarily purchased by, non-governmental buyers for non-governmental purposes. COUNTY OF NEWELL | 2022 FINAL BUDGET 81 COUNTY OF NEWELL - POLICY HANDBOOK POLICY NO: 2018-PAD-051 TITLE: PURCHASING ADOPTED: July 19, 2018 (C-219/18) SUPERCEDES NO: 2011-PAD-051; 2014-PAD-029 TO BE REVIEWED: PAGE NO: 2 of 13 Competitive Pricing: acquiring services based on lowest overall pricing, including upfront, operational, overhead and transactional costs. Competitive pricing requires that three quotes be obtained from competing businesses. (Competitive pricing is used in RFQ, RFT, and RFP processes). Construction: means a construction, reconstruction, demolition, repair or renovation of a building, structure or other civil engineering or architectural work and includes site preparation, excavation, drilling, seismic investigation, the supply of products and materials, the supply of equipment and machinery if they are included in and incidental to the construction, and the installation and repair of fixtures of a building, structure or other civil engineering or architectural work, but does not include professional consulting services related to the construction contract. Cost-Effective & Suitable Bidder: a Bidder who offers the best Value for Money and meets all the outlined requirements highlighted in the bid document. Direct Purchase: a supplier awarded procurement without the use of competitive pricing. MASH: municipalities, municipal organizations, school boards, and publicly funded academic, health and social entities. These entities are known as the MASH sector. New West Partnership Trade Agreement (NWPTA): economic partnership between the governments of British Columbia, Alberta, Saskatchewan and Manitoba. The agreement creates an interprovincial free trade zone. Procurement: the acquisition of goods or services or combination thereof, by means of purchase, rental, lease or conditional sale. Purchasing Authority: an individual who has been delegated the authority to initiate purchases from a Qualified Supplier up to a specified threshold. Qualified Supplier: any entity that, based on assessment of that firm’s financial, technical and commercial capacity, is capable of fulfilling the requirements of procurement. A Qualified Supplier meets the minimum requirements with respect to service, delivery, quality and other criteria. Related Party: includes close family members of employees or Councillors, or an entity controlled by or under the shared control of an employee or Councillor. Close family members include a spouse, domestic partner, child or relative living in a common household, a grandparent, parent, grandchild, brother or sister, and the spouse or domestic partner of a child, a parent-in-law, a brother-in-law or a sister-in-law. COUNTY OF NEWELL | 2022 FINAL BUDGET 82 COUNTY OF NEWELL - POLICY HANDBOOK POLICY NO: 2018-PAD-051 TITLE: PURCHASING ADOPTED: July 19, 2018 (C-219/18) SUPERCEDES NO: 2011-PAD-051; 2014-PAD-029 TO BE REVIEWED: PAGE NO: 3 of 13 Request for Proposal (RFP): this format is used for more complex deliverables where Bidder ranking is based on price, quality, value and customer service. Bidder responses may help inform the development of final specifications or performance terms. This format allows for negotiation of the contract with the successful Bidder. Request for Quotations (RFQ): this format is used to procure simple goods and services where specifications may not be conclusive and a review process may be required after the quotes have been received. The Bidder is typically, but not always, assessed based on lowest price. Request for Tender (RFT): formal written request for vendors to offer in writing pricing for goods or services whereby the exact specifications are known and providing that all tenders terms and conditions have been met the only determining factor for the award is price. There is no negotiation with the successful Bidder. Sole Source: a term that applies to procurement of good(s) or service(s) where no competitive market exists by reasons of uniqueness of the goods or services or by vendor limitations. Tender: means a submission from a supplier in response to a tender notice. Tender Notice: means a notice published by the County inviting interested suppliers to submit a tender, a response to a request for prequalification, or both. Trade, Investment and Labour Mobility Agreement (TILMA): agreement between the governments of British Columbia and Alberta. The agreement provides for open and non-discriminatory access to procurements of government entities. The agreement has created a more open, competitive economy where goods, services, workers and investments can move more freely between BC and Alberta. COUNTY OF NEWELL | 2022 FINAL BUDGET 83 COUNTY OF NEWELL - POLICY HANDBOOK POLICY NO: 2018-PAD-051 TITLE: PURCHASING ADOPTED: July 19, 2018 (C-219/18) SUPERCEDES NO: 2011-PAD-051; 2014-PAD-029 TO BE REVIEWED: PAGE NO: 4 of 13 Treasury Services: means services or financial products relating or ancillary to any of the following: a) Borrowing, lending, investing, managing or holding money, securities or other property; and b) Without limiting the generality of paragraph (a), i. Managing debt, loan, asset or investment portfolios, ii. Entering into commodity or other derivative transactions, or iii. Acquiring, exchanging, disposing of or otherwise transacting in securities, foreign currencies or any property acquired as a result of borrowing, lending, managing or investing money or securities. Value for Money: a foundational objective of the County is to maximize the value it receives from use of public funds. A value for money approach aims to deliver products and services with a lower total life cycle cost while maintaining high performance and satisfaction standards. Value can be received in terms of both quantitative and qualitative measures. These measures can include cost, customer service, firm’s experience, delivery time, quality, etc. Evaluation criteria may differ for each bid and project requirements, said criteria will be identified in any bid document. GENERAL GUIDELINES: A purchase may only be made if it has been approved through the annual budget process or otherwise authorized by separate resolution of Council; for an emergency; or legally required to be paid. No contract or purchase shall be divided to avoid any requirements of this policy. Invoices should be compared to the original purchase authorization document and/or supplier quotation and must be approved by the authorized employee prior to issuing payment. Commonly tendered services will be reviewed at minimum every 5 years and re-tendered. These services include but are not limited to: Audit Services, Investment Management Services, Cell Phone Service, etc. The transactional cost associated with tendering such services must not outweigh the potential benefits received from tendering new bids and must be practical in terms of needed time investment. Failure to adhere to the requirements outlined in this Policy may lead to disciplinary action up to and including termination of employment. COUNTY OF NEWELL | 2022 FINAL BUDGET 84 COUNTY OF NEWELL - POLICY HANDBOOK POLICY NO: 2018-PAD-051 TITLE: PURCHASING ADOPTED: July 19, 2018 (C-219/18) SUPERCEDES NO: 2011-PAD-051; 2014-PAD-029 TO BE REVIEWED: PAGE NO: 5 of 13 ETHICS AND CODE OF CONDUCT: No purchase shall be made for personal goods and/or services for employees of the County, any member of Council, or the public. Purchases of goods or services from any employee or Councillor of the County, or from any entity in which an employee or Councillor of the County has an interest, should be avoided. A contract for goods or services placed with a Related Party of an employee, or Councillor, of the County shall be declared and that employee or Councillor shall not be placed in a position to supervise or approve the execution of that contract. All suppliers or potential suppliers must be treated equally. Any information made available to one supplier must be made available to all potential suppliers. Information that is not available to the public on request should not be released. Budget or cost estimates shall not be released during the bidding process. County personnel must not solicit, or accept gifts, gratuities or favours from suppliers or potential suppliers other than promotional items of nominal value. RESPONSIBILITIES: The CAO is responsible for: • All purchases and expenditures of the County of Newell. • Delegating, revoking or amending purchasing authorities to employees. • Ensuring Employee’s with Purchasing Authority are familiar with the purchasing policy and any other purchasing regulations. • Providing the Manager of Finance with the list of purchasing delegations and limits initially and any time there is a change to the authorizations. Directors/Managers are responsible for: • Carrying out the mandate of their department(s) as approved in budget. • Ensuring their employees understand the requirements of the purchasing policy prior to being given Purchasing Authority. • Reviewing and approving all Request for Tender (RFT) and Request for Proposal (RFP) documents before they are issued. • Reviewing bids, evaluation results and other relevant documents prior to a contract being awarded. • Authorize purchases that are within their delegated authority. COUNTY OF NEWELL | 2022 FINAL BUDGET 85 COUNTY OF NEWELL - POLICY HANDBOOK POLICY NO: 2018-PAD-051 TITLE: PURCHASING ADOPTED: July 19, 2018 (C-219/18) SUPERCEDES NO: 2011-PAD-051; 2014-PAD-029 TO BE REVIEWED: PAGE NO: 6 of 13 Employees with Purchasing Authority are responsible for: • Obtaining applicable authorization(s) prior to asking for, obtaining, or securing bids, proposals, services or goods. • Using a fair and transparent process when calling for, receiving, and evaluating quotes and proposals. • Obtaining the best Value for Money by achieving the specified needs of quality, health & safety standards, productivity, service life, customer service, firm experience and expertise, delivery time, capability, and total cost of ownership. • Ensuring contractors meet the requirements of the County’s “Contractor Safety Program” where applicable. APPROVAL AUTHORITY: CAO, Directors and Managers may approve purchases and contracts up to $350,000 which have been included in the budget of their respective departments. Approval Authority may be delegated by Directors and Managers to their staff in writing to the Manager of Finance. Council must approve purchases and contracts greater than $350,000. Council approval is required if there is a significant change beyond the originally approved project nature and scope of work. APPROVAL AUTHORITY QUICK GUIDE: $ Value (exclusive of taxes, and shipping) Minimum Requirements Approval Authority within Approved Budget $0 - $2,500 Direct Purchase CAO/Directors/Managers $2,501 - $74,999 RFQ CAO/Directors/Managers $75,000 - $349,999 RFP, RFT CAO/Directors/Managers $350,000 and up RFP, RFT Council COUNTY OF NEWELL | 2022 FINAL BUDGET 86 COUNTY OF NEWELL - POLICY HANDBOOK POLICY NO: 2018-PAD-051 TITLE: PURCHASING ADOPTED: July 19, 2018 (C-219/18) SUPERCEDES NO: 2011-PAD-051; 2014-PAD-029 TO BE REVIEWED: PAGE NO: 7 of 13 VALUATION: The value of a procurement shall be estimated as of the date the tender notice will be published and shall include the estimated maximum total value of the procurement over its entire duration, whether awarded to one or more suppliers, taking into account all forms of remuneration, including: a) Premiums, fees, commissions, and interest; and b) The total value of options if the procurement provides for the possibility of options. SPECIFICATIONS: Specifications are the responsibility of the issuing department within the framework of the Purchasing Policy except where one department has been given the responsibility to develop common specifications for all departments. Specifications should: • Define the product or service required • Provide the minimum acceptable standards expected • Enable suppliers to bid requirements in a manner that will permit fair and equitable evaluation to select the successful supplier • Protect the County’s position with regard to the legal requirements for suitability and acceptability of the potential or actual offerings of prospective suppliers Specifications should document the requirements to be met in broad terms, avoiding reference to manufacturers or brand names. Reference to manufacturers or brand names may be used for the purpose of indicating quality only and must not denote preference. Specifications should include but not be limited to quality, performance, availability of parts or service or other characteristics necessary. Technical standards must clearly delineate between mandatory requirements (e.g. CSA Approved) and those which are preferable. The acceptability of alternative or equivalent product standards should be identified where possible. If substitutions or equivalencies are not acceptable, a statement to this effect should be included in the specifications. COUNTY OF NEWELL | 2022 FINAL BUDGET 87 COUNTY OF NEWELL - POLICY HANDBOOK POLICY NO: 2018-PAD-051 TITLE: PURCHASING ADOPTED: July 19, 2018 (C-219/18) SUPERCEDES NO: 2011-PAD-051; 2014-PAD-029 TO BE REVIEWED: PAGE NO: 8 of 13 ADVERTISING & PUBLICATION OF AWARD REQUIREMENTS: All RFP’s & RFT’s must be advertised as follows: • On the County website • On Alberta Purchasing Connection where the request is for, o Goods or Services of $75,000 or greater, or o Construction of $200,000 or greater. • If advertising is required on Alberta Purchasing Connection ensure advertising meets the minimum posting period requirements and that award information is published: o Minimum posting period of 14 days (10 days if electronic tender submissions are accepted) for Commercial (off the shelf) Goods and Services and for all other goods and services less than $200,000 and Construction less than $5,000,000. o Minimum posting period of 30 days (25 days if electronic tender submissions are accepted) for all other goods and services of $200,000 or greater and Construction of $5,000,000 or greater. o RFT/RFP award information must be published no later than 72 days after the award of the contract. The notice shall include at least the following information: a) A description of the goods or services procured; b) County name and address; c) Name and address of the successful supplier; d) The value of the successful tender; e) Date of the award; and f) if limited tendering was used, the conditions and circumstances described in Article 513 of the CFTA that justified its use. AWARD CONSIDERATIONS: In addition to price, consideration may be given to the following in determining the lowest Cost-Effective and Suitable Bidder: 1. The ability of, and skill of the Bidder to provide the goods and services requested. 2. The ability of the Bidder to perform the contract or provide the services promptly or at the time specified without delay or interference, 3. The character, integrity, reputation, judgment, experience and efficiency of the Bidder, 4. The quality and performance of previous contracts, goods or services, 5. The sufficiency of the financial resources and ability of the Bidder to perform the contact or provide the goods or services, 6. The quality, availability and adaptability of the goods or contractual services to the particular use required, COUNTY OF NEWELL | 2022 FINAL BUDGET 88 COUNTY OF NEWELL - POLICY HANDBOOK POLICY NO: 2018-PAD-051 TITLE: PURCHASING ADOPTED: July 19, 2018 (C-219/18) SUPERCEDES NO: 2011-PAD-051; 2014-PAD-029 TO BE REVIEWED: PAGE NO: 9 of 13 7. The ability of the Bidder to provide future maintenance and services for the items acquired, 8. The number and scope of conditions attached to the bid. METHODS OF PROCUREMENT: Direct Purchases: The direct purchase process may be used to obtain incidental goods and services. These low dollar value procurements do not require competitive pricing. Negotiated Method: This method of purchase refers to the negotiation of an agreement for the purchase of goods and services from a supplier where there is no open competition. It is used in cases where the following conditions may be present: 1. when goods or services are available from only one source; 2. where compatibility within an existing product or process is the overriding consideration; 3. when two or more identical lowest bids have been received; 4. when, due to market conditions, goods are in short supply; 5. when all acceptable bids exceed the amount budgeted and re-tendering would not be beneficial; 6. when the extension or reinstatement of the existing contract would be the most cost effective or beneficial method and is in the best interest of the County; 7. in an emergency, where goods and services are deemed necessary and time and safety concerns reasonably limit the use of any other prescribed procurement process; 8. when no bids are received on a formal quotation, tender or request for proposal; 9. when goods are required for resale and thus an important factor in choosing a successful Bidder is marketability and profitability; 10. where the County would be best served through negotiations. Request for Quotation (RFQ): Used to request bids from vendors for specific goods or defined services that are low risk to the County, and where requirements and specifications are clearly defined. This informal procurement process is normally used when the cost and/or nature of the work does not warrant the time and level of effort required for a formal process. In the RFQ process the Purchasing Authority must: • Provide specifications to describe the requirements; • Provide any acceptable criteria if applicable; • Obtain written quotations from three Qualified Suppliers where possible; • Document results of the quotations and attach to the winning invoice; and • Purchase from a Qualified Supplier that provides the best Value for Money. COUNTY OF NEWELL | 2022 FINAL BUDGET 89 COUNTY OF NEWELL - POLICY HANDBOOK POLICY NO: 2018-PAD-051 TITLE: PURCHASING ADOPTED: July 19, 2018 (C-219/18) SUPERCEDES NO: 2011-PAD-051; 2014-PAD-029 TO BE REVIEWED: PAGE NO: 10 of 13 Request for Proposal (RFP): An RFP is a formal invitation to suppliers to describe how their goods and services can meet specific needs of the County. Through the RFP a supplier is invited to demonstrate their expertise by proposing a solution to a problem, requirement or objective, for more complex deliverables. An RFP is less formal than the tender process. In the RFP process the Purchasing Authority must: • Clearly describe the nature of the goods or services requested • Follow the advertising and publication of award requirements of this policy • Where possible, invite a minimum of three Qualified Suppliers to respond. • Provide specifications regarding the problem, objective, or requirement • Provide any acceptable criteria if applicable • Document and file proposals. Proposals will be linked to the winning invoice. • Purchase from a Qualified Supplier that provides the best Value for Money. • All proposals over $350,000 shall be recommended to Council for approval. Request for Tender (RFT): This formal, competitive, sealed bidding process is used for goods and services defined by clearly stated, well-defined criteria and specifications, in respect of which an award can be made without negotiation. Tenders may be prepared and bids requested for the sole purpose of eliciting the lowest price from a specific supplier of a specific product. Pre-qualification of Bidders may be desirable to ensure that prospective Bidders have the necessary knowledge, experience, and financial resources to complete the work. Certain portions of the tender documents (i.e. specifications) may be made available if pre-qualification is required for a particular tender. In the RFT process the Purchasing Authority must: • At a minimum, include the following information in the tender notice: o County name and address; o The place where a person may obtain information and tender documents; o A brief description of the procurement; o The nature and the quantity, or estimated quantity, of the goods or services to be procured unless those requirements are included in tender documentation; o The address and final date and time, specific to the second, for the submission of tenders; o The date, time, and place for any public opening of tenders; o A list and brief description of any conditions for participation of suppliers, including any requirements for specific documents or certifications to be provided by suppliers, unless those requirements are included in tender documentation that is made available to all interested suppliers at the same time as the tender notice; COUNTY OF NEWELL | 2022 FINAL BUDGET 90 COUNTY OF NEWELL - POLICY HANDBOOK POLICY NO: 2018-PAD-051 TITLE: PURCHASING ADOPTED: July 19, 2018 (C-219/18) SUPERCEDES NO: 2011-PAD-051; 2014-PAD-029 TO BE REVIEWED: PAGE NO: 11 of 13 o For goods and services in excess of $100,000 and Construction in excess of $250,000, a statement that the procurement is subject to Chapter 5 of the CFTA. o The time-frame for delivery of goods or services, or the duration of the contract; o A description of any options, unless those requirements are included in tender documentation; o The procurement method that will be used, and whether it will involve negotiation or electronic auction; o If the County intends to select a limited number of qualified suppliers to be invited to tender, the criteria that will be used to select them and, if applicable, any limitation on the number of suppliers that will be permitted to tender, unless the criteria and any limitations are included in tender documentation; and o The language or languages in which tender or responses to requests for prequalification may be submitted, if they may be submitted in a language other than that of the tender notice. • Follow the advertising and publication of award requirements of this policy • Ensure tender specifications are reviewed by at least two persons. • When the possibility exists that the lowest tender will not necessarily be accepted, this must be stated. • If the tenderer’s bid will not be accepted if it is not in the prescribed format, specifically state the format which must be used, • If a closed tender process is being used, not accepting faxed or electronic submissions. • Never accept tenders, or changes to tenders, after the closing time. • Never reveal results of tender openings until after spreads are completed. • Open tenders with at least two witnesses of the source department in attendance. • Award the tender to the most Cost-Effective & Suitable Bidder that provides the best Value for Money. • If the lowest Bidder is the most Cost-Effective & Suitable Bidder, the tender can be awarded, provided it is within budget limits and within the Approval Authority of the appropriate supervisor. • When tender award is recommended to a Bidder other than the lowest Bidder, this recommendation must be presented to Council for their award. • Present any awards to be made that exceed budget estimates or are in excess of $350,000 to Council for their award. COUNTY OF NEWELL | 2022 FINAL BUDGET 91 COUNTY OF NEWELL - POLICY HANDBOOK POLICY NO: 2018-PAD-051 TITLE: PURCHASING ADOPTED: July 19, 2018 (C-219/18) SUPERCEDES NO: 2011-PAD-051; 2014-PAD-029 TO BE REVIEWED: PAGE NO: 12 of 13 EXCEPTIONS: The following are not subject to the provisions of this policy: 1. Treasury services; 2. Services provided by lawyers and notaries; 3. The rental, lease, purchase and sale of property, land or accommodation; 4. Registration for conferences, conventions, courses, workshops and seminars; 5. Memberships in professional and vocational associations; 6. Utilities including electric, gas, basic telephone; 7. Employee benefits, payroll premiums; 8. Insurance 9. Hiring of contract employees 10. Licenses, certificates, software and software licenses 11. Advertising services - newspaper, radio, television 12. Catering/food services 13. Emergency Procurement: where an urgent situation requires the immediate procurement of goods and services that could not be obtained in time using open tendering, the CAO or designate may purchase the required goods or services notwithstanding any other provision of this policy. Such situations include those which might involve danger to life, health or safety of employees or the public, or to prevent damage to property and the environment. 14. Sole-Source Procurement: where it can be demonstrated that only one supplier is able to meet the requirements of a procurement. In the event that the minimum number of quotations, proposals or tenders is not received the County may move forward and purchase goods and services as long as a fair, open and transparent effort was made in advertising the purchase opportunity. A fair opportunity to all suppliers will be deemed to have been provided if the above requirements and all relevant legislation is adhered to. COUNTY OF NEWELL | 2022 FINAL BUDGET 92 COUNTY OF NEWELL - POLICY HANDBOOK POLICY NO: 2018-PAD-051 TITLE: PURCHASING ADOPTED: July 19, 2018 (C-219/18) SUPERCEDES NO: 2011-PAD-051; 2014-PAD-029 TO BE REVIEWED: PAGE NO: 13 of 13 RECORD KEEPING: The Bidder Submission Form, or equivalent, must be utilized in conjunction with this policy when competitive pricing is used. Any additional pertinent information (e-mails, written submissions, etc.) should be included with the Bidder Submission Form. These forms are to be given to the Accounts Payable (AP) Clerk who is responsible to scan the forms and attach them to the successful invoice in Laserfiche. Purchasing Policy – Bidder Submissions To be utilized in conjunction with Purchasing Policy #2018-PAD-051 Quotation/Tender No. _______________ Item(s) to be Purchased: _____________________________________________________________________________________________ _______________________________________ Date Quote Received Format Quote Received (Fax E-Mail, etc.) Submission Received (Name of Company) Tender/Quote Amount $ $ $ Name of Company & Amount of Successful Submission: __________________________________ $_______________ Reason Submission was Successful: _____________________________________________________________________________________________ _____________________________________________________________________________________________ ____________ Date: ____________ Signed: __________________________ COUNTY OF NEWELL | 2022 FINAL BUDGET 93 Appendix V – Investment Policy COUNTY OF NEWELL - POLICY HANDBOOK POLICY NO: 2021-PAD-032 TITLE: PURCHASING ADOPTED: May 6, 2021 (C-163/21) SUPERCEDES NO: 2019-PAD-032 TO BE REVIEWED: PAGE NO: 1 of 4 POLICY STATEMENT: The County of Newell will invest public funds in a prudent manner that provides the highest return with the maximum security while meeting daily cash flow needs and conforming to all provincial statutes and regulations governing the investment of municipal funds. PURPOSE AND SCOPE: The purpose of this policy is to establish and maintain practices and procedures for investment of funds held by the County. This investment policy applies to all investment transactions involving the financial assets of the County and must be applied by any party managing County investments. OBJECTIVES: The primary objectives of the County’s investment activities are preservation of capital, liquidity, risk mitigation and investment returns. Preservation of Capital The County recognizes its fiduciary responsibility for the stewardship of public funds with which it has been entrusted. Therefore, its foremost investment objective is to ensure the preservation of capital. Liquidity The investment portfolio will remain sufficiently liquid to enable the County to meet operating requirements which might be reasonably anticipated. The portfolio should consist largely of securities with active secondary or resale markets. Risk Mitigation The County will manage risk by ensuring there is sufficient diversification among the assets in its investment portfolios. Additional risk control is provided by the constraints on the permitted investments. Investment Returns The County will seek to maximize the rate of return earned on its investments while following prudent investment principles. COUNTY OF NEWELL | 2022 FINAL BUDGET 94 COUNTY OF NEWELL - POLICY HANDBOOK POLICY NO: 2021-PAD-032 TITLE: PURCHASING ADOPTED: May 6, 2021 (C-163/21) SUPERCEDES NO: 2019-PAD-032 TO BE REVIEWED: PAGE NO: 2 of 4 STANDARDS OF CARE: Prudence Investments shall be made with judgment and care under circumstances then prevailing. Investment officials exercising due diligence and acting in accordance with procedures consistent with this investment policy shall be relieved of personal responsibility for market price changes or the credit risk of a certain investment provided that appropriate action is taken to control adverse developments and that such developments are reported on a timely basis. Conflict of Interest Investment officials shall refrain from personal business transactions that could conflict with the proper execution of their responsibilities, or which may impair their ability to make impartial investment decisions. Investment officials shall disclose to the Chief Administrative Officer any material interests in financial institutions that conduct business with the County, and they shall separate their personal investment transactions from those of the County. Authority and Internal Control The Chief Administrative Officer is ultimately responsible and accountable for the control, management, and administration of the County’s investments in accordance with the investment policy approved by Council. The Chief Administrative Officer may delegate this responsibility. The Chief Administrative Officer or Appointed Delegate shall establish appropriate guidelines, procedures, and internal controls; a) To ensure the achievement of the objectives identified within this policy. b) For authorizing officers and employees to engage in investment activities. c) For purchasing and selling investments. d) For custody and safekeeping of investments. e) For the accounting and reporting of investment activities. Where external resources have been engaged to provide investment services, they are required to follow the CFA Institute Code of Ethics and Standards of Professional Conduct and provide certification to the Manager of Finance that the investments meet the terms of this investment policy before investments are made. COUNTY OF NEWELL | 2022 FINAL BUDGET 95 COUNTY OF NEWELL - POLICY HANDBOOK POLICY NO: 2021-PAD-032 TITLE: PURCHASING ADOPTED: May 6, 2021 (C-163/21) SUPERCEDES NO: 2019-PAD-032 TO BE REVIEWED: PAGE NO: 3 of 4 PERMITTED INVESTMENTS: The County only invests in the securities which are Authorized Investments as defined and described by sections 250(1) and (2) of the Municipal Government Act (MGA) RSA 2000 Chapter M-26 (as amended). Schedule I and Schedule II below identify the securities that the Chief Administrative Officer or Appointed Delegate can purchase on behalf of and in the name of the County: COUNTY OF NEWELL | 2022 FINAL BUDGET 96 COUNTY OF NEWELL - POLICY HANDBOOK POLICY NO: 2021-PAD-032 TITLE: PURCHASING ADOPTED: May 6, 2021 (C-163/21) SUPERCEDES NO: 2019-PAD-032 TO BE REVIEWED: PAGE NO: 4 of 4 Institutions not meeting the minimum required rating, or its equivalent, can be invested in to the extent that principal and interest are covered by the Canadian Deposit Insurance Corporation. The maturity dates of investments in the long-term portfolio will be diversified to minimize effects of fluctuations in any given part of the yield curve and to maintain liquidity for projects anticipated in the County’s long-term financial plans. The average duration for the long-term portfolio will not exceed 6 years. PROCUREMENT AND CUSTODY: The Chief Administrative Officer or Appointed Delegate shall ensure that: 1. The method of procurement achieves and maximizes the objectives of this policy. Investment activities may be undertaken utilizing internal resources or external (contract) resources or a combination of internal and external resources. The utilization of external resources must be approved by Council. 2. All investment certificates issued to the County of Newell are in the name of or held in the name of the County of Newell. 3. Negotiable securities are held in one of two ways: a. In a safekeeping compartment with the County’s banker. b. Held by a third party custodian in the name of the County and evidenced by safekeeping receipts and monthly statements. 4. Non-negotiable investment certificates are maintained in an appropriate investment file at the County Office. 5. All security transactions are conducted on a delivery-versus-payment basis. DEFINITIONS Appointed Delegate: For the purpose of this policy, designates of the Chief Administrative Officer include the Director of Corporate Services, the Controller, or any other employee or contracted resource specifically assigned by the Chief Administrative Officer. COUNTY OF NEWELL | 2022 FINAL BUDGET 97 Appendix VI – Tangible Capital Assets Policy COUNTY OF NEWELL - POLICY HANDBOOK POLICY NO: 2014-PAD-055 TITLE: TANGIBLE CAPITAL ASSETS ADOPTED: February 6, 2014 (C-54/14) SUPERCEDES NO: 2010-PAD-055 TO BE REVIEWED: June PAGE NO: 1 of 6 POLICY PURPOSE: The purpose of this policy is to establish formal guidance and direction for the application of Public Sector Accounting Standards Section PS 3150 – Tangible Capital Assets. POLICY GUIDELINES: Tangible Capital Assets are defined as assets having a useful life that extends beyond one fiscal year, are used on a continual basis, are not for resale in the ordinary course of operations and are held for use in the production or supply of goods and services. The County of Newell will follow Public Sector Accounting Standards Section PS 3150 – Tangible Capital Assets when accounting for and reporting tangible capital assets in its financial statements. Amortization The County will use the straight line method of calculating annual amortization. Amortization will be funded in accordance with Policy 2012-PAD-062, in order to provide for future replacement of existing tangible capital assets. Capital Asset Categories and expected useful life are outlined in Schedule 1. Capitalization Thresholds: Category Capitalization Threshold Engineering Structures $50,000 Buildings $50,000 Machinery & Equipment $5,000 Land N/A (All Land Reported) Land Improvements $10,000 Vehicles $5,000 Cultural & Historic N/A Work-In-Progress N/A COUNTY OF NEWELL | 2022 FINAL BUDGET 98 COUNTY OF NEWELL - POLICY HANDBOOK POLICY NO: 2014-PAD-055 TITLE: TANGIBLE CAPITAL ASSETS ADOPTED: February 6, 2014 (C-54/14) SUPERCEDES NO: 2010-PAD-055 TO BE REVIEWED: June PAGE NO: 2 of 6 Betterment Thresholds: Category Betterment Threshold Engineering Structures $25,000 Buildings $25,000 Machinery & Equipment $5,000 Land N/A (All Land Reported) Land Improvements $5,000 Vehicles $5,000 Cultural & Historical N/A Work-In-Progress N/A Non-Capitalized Assets Assets that do not meet the capitalization criteria and are classified under Asset Management are expensed. These assets are still assets of the County and should be tracked, controlled, maintained and managed according to County policy. COUNTY OF NEWELL | 2022 FINAL BUDGET 99 Schedule 1 – Asset Categories Major Expected Useful Life Minor Sub-Class One Sub-Class Two Sub-Class Three Land Right-of-Way Undeveloped Right-of-Way Parks General Cultural & Historical Public Art Historical Art Heritage Site Land Improvements Parking Lot Gravel 15 Asphalt 25 Playground Structures 15 Landscaping 25 Fences 20 Sprinkler Systems 25 Golf Courses 45 Tennis Courts 20 Lakes/Ponds 25 Retaining Walls 20 Running Tracks 15 Outdoor Lighting 20 Soccer Pitch – Outdoor 20 Bike/Jogging Paths Gravel 15 Asphalt 20 Airport Runways 10 Buildings Permanent Structures Wood 60 Metal 70 Concrete 70 Portable Structures Metal 25 Wood 25 COUNTY OF NEWELL | 2022 FINAL BUDGET 100 Major Expected Useful Life Minor Sub-Class One Sub-Class Two Sub-Class Three Engineering Structures Roadway System Bridges Variable Roads & Streets Lanes/Alleys Paved 20 Gravel 30 Nonconforming 20 Roads Paved Highways 30 Paved Arterial 30 Paved Collector 30 Paved Non-Key (local) 30 Gravel Arterial 30 Gravel Collector 30 Gravel Non-Key (local) 30 Curb, Gutter & Sidewalks 30 Urban Variable Road Signs Traffic Control 30 Information 30 Lights Decorative 30 Street 30 Traffic 30 Water System Distribution System (Includes, but not limited to: Hydrants, Mains, Valves) 75 Plants and Facilities (Includes, but not limited to: Reservoirs) 30 Wastewater System Collection Systems 75 Pump, Lift and Transfer Stations 30 Lagoons 45 Storm System Collection Systems 75 Pump, Lift and Transfer Stations 30 Ponds 45 Fibre Optics 30 Electrical System 30 COUNTY OF NEWELL | 2022 FINAL BUDGET 101 Major Expected Useful Life Minor Sub-Class One Sub-Class Two Sub-Class Three Machinery and Equipment Attachments 20 Bins 15 Chipper 10 Communications Radios 10 Telephone Systems 10 Computer Systems Hardware 5 Software 10 Farm Implements 10 Graders 5 Heavy Construction Equipment 15 Office Furniture & Equipment Furniture 20 Office Equipment 10 Audiovisual 10 Photocopiers 5 Plows 12 Sander/Hopper 10 Police Special Equipment 10 Sprayer 8 Tools, Shop and Garage Equipment 15 Tractor 8 Trailers 15 Turf Equipment 5 Tanks 20 Snow Blower 7 Vehicles ½ Ton 8 ¾ Ton 8 1 Ton 8 2 Ton 8 3 Ton 8 4 Ton 8 Sport Utility 8 All Terrain 5 Gravel Truck 10 Semi Tractor 10 Transit Bus 8 Fire Apparatus 12 Water Truck 14 COUNTY OF NEWELL | 2022 FINAL BUDGET 102 Appendix VII – Restricted Surplus Policy COUNTY OF NEWELL - POLICY HANDBOOK POLICY NO: 2017-PAD-062 TITLE: RESTRICTED SURPLUS ADOPTED: March 9, 2017 (C-63/17) SUPERCEDES NO: 2012-PAD-062 TO BE REVIEWED: 2020 PAGE NO: 1 of 4 POLICY PURPOSE: The purpose of this policy is to establish specific restricted surplus funds to provide for emergent financial needs, stabilize tax rates, set aside funds for the replacement of equipment, machinery, vehicles, infrastructure and facilities and to minimize the financing needs of the County. Guiding Principles The following principles form the basis for this policy: • Healthy surplus levels are important in achieving County goals including financial health and stability; • The County will strive to be a leader, among local governments, in terms of financial health and stability; • Actual surplus balances need to be benchmarked with pre-determined targets on an ongoing basis to gauge whether financial health is being achieved; • Surplus goals need to be consistent with and supportive of realistic longer-term financial plans; • Surplus appropriations need to conform to the statutory/legal requirements of the Municipal Government Act, generally accepted accounting principles (GAAP) and public sector accounting board (PSAB) recommendations. Responsibilities The County’s Manager of Finance shall be responsible for: • Recommending the necessary contributions and transfers so that the County’s surplus funds are maintained in accordance with this policy; • Conducting an annual review of all surplus funds including comparing actual levels with the established minimum and maximum levels within this policy and with other jurisdiction benchmarks, and reporting the results of such a review to council; • Recommending changes to the minimum and maximum balance guidelines shown in this policy; • Prepare an action plan to return a restricted surplus fund back into compliance when a fund is either over or under funded; and • Recommending any revisions or amendments to this Policy, as may be required from time to time, as a result of changes in applicable statutes, accounting standards, economic conditions, etc. COUNTY OF NEWELL | 2022 FINAL BUDGET 103 COUNTY OF NEWELL - POLICY HANDBOOK POLICY NO: 2017-PAD-062 TITLE: RESTRICTED SURPLUS ADOPTED: March 9, 2017 (C-63/17) SUPERCEDES NO: n/a TO BE REVIEWED: 2020 PAGE NO: 2 of 4 Council shall be responsible for approving: • The establishment, and purpose of, new restricted surplus funds; • Contributions to, and withdrawals from, restricted surplus funds; • Closure of restricted surplus funds that are no longer required; this may be part of the overall budget review and approval process or by resolution on an as needed basis. Standards Administration of all restricted surplus funds will be carried out by the Manager of Finance or their designate. Transfers to and from restricted surplus shall be as outlined within the Restricted Surplus Policy Schedules and approved by Council. Funds collected through special tax and maintained in a restricted surplus fund must be used for the purpose it was collected and may not be diverted as per legislation. The annual budget document approved by County Council shall include separate statements for restricted surplus funds and provide estimated additions and uses for the budget period. Restricted surplus funds supported by cash balances should be credited with the investment income earned on those balances on an annual basis. Where appropriate, each restricted surplus fund will be supported by a 5-year projection for receipt and disbursement of funds. These projections will be updated annually as part of the budget process. This policy along with the approved restricted surplus schedules will be reviewed by Administration triennially. Restricted surplus reporting will form a part of the semi-annual and annual financial statements and significant transactions affecting these will be highlighted in the comments. COUNTY OF NEWELL | 2022 FINAL BUDGET 104 COUNTY OF NEWELL - POLICY HANDBOOK POLICY NO: 2017-PAD-062 Fund(s) Purpose Funding Source(s) Minimum Level Maximum $ Level Rationale for $ Levels Established Stabilization Fund To provide for unanticipated expenditures of a non-recurring nature and/or meet unexpected increases in costs. a) An annual transfer as determined in the approved budget. b) Transfer of annual surpluses remaining after any Council approved transfers to restricted surplus funds as part of the year-end process. Not to fall below 10% of the current year operating budget expenses. N/A Minimum: one month of operating expenditures. Unexpended Budget Appropriation Fund To provide funds for specific programs and projects included in the budget but not completed by year-end. Unspent portion of the annual budget pertaining to the specific program or project being carried forward as approved by Council. The transfer is to be completed as part of the year-end process. N/A N/A Funding levels are contingent on budgeted items to be carried forward. Future Projects Fund To build funds to support new programs, capital purchases and projects planned to be completed in future years. a) An annual transfer as determined in the approved budget. b) Other sources as approved by Council. N/A N/A Expansion needs to be funded with minimal debt financing. Funding levels are contingent on planned changes. Infrastructure Fund To provide funds for the rehabilitation or replacement costs of existing County infrastructure when it reaches the end of its useful life. An annual transfer equal to 50% of the annual amortization on the County’s infrastructure. 25% of the accumulated amortization balance for the County’s infrastructure classes of TCA. Fully funded infrastructure plan based on replacement cost. Borrowing should be limited for replacement of existing infrastructure. Vehicle, Machinery and Equipment Fund To provide funds for the scheduled replacement of existing vehicles, equipment, machinery and office furnishings when they reach the end of their useful lives. a) An annual transfer equal to 100% of the annual amortization on the County’s vehicles, equipment and machinery classes of TCA. b) Proceeds from the sale of items from the related classes of TCA. 100% of the accumulated amortization balance for the County’s vehicles, equipment and machinery classes of TCA. Fully funded vehicle, equipment and machinery capital plan based on replacement cost. Borrowing should be avoided for replacement of existing vehicles, equipment and machinery. COUNTY OF NEWELL | 2022 FINAL BUDGET 105 COUNTY OF NEWELL - POLICY HANDBOOK POLICY NO: 2017-PAD-062 Fund(s) Purpose Funding Source(s) Minimum Level Maximum $ Level Rationale for $ Levels Established Facilities Fund To provide funds for the rehabilitation or replacement costs of existing County buildings, recreational facilities and parks when they reach the end of their useful lives. a) An annual transfer equal to 50% of the annual amortization on County buildings, recreational facilities and parks. b) Proceeds from the sale of items from the related classes of TCA. 50% of the accumulated amortization balance for the County’s facility classes of TCA. Fully funded facilities capital plan based on replacement cost. Borrowing should be limited for replacement of existing facilities. Paving Fund To build funds for paving projects on County roads. a) To be funded through a special paving tax to be assessed annually at a mill rate of 0.5000 to all applicable properties. N/A N/A Funding levels will be contingent on tax assessments and these funds must be applied to paving projects as outlined in the MGA section 386(1). Fire Fund To build funds for future replacement of fire apparatus and facilities of the various fire districts within the County. An annual transfer based on the fire capital plan as determined in the approved budget. $250,000 Fully funded fire apparatus & facilities capital plan based on replacement cost. Borrowing should be limited for the replacement of fire apparatus and facilities. Regional Enhancement Fund To extend the regional collaboration philosophy of the Regional Enhancement & Cooperation agreement and build funds to support capital projects that have a regional benefit, on a cost- shared basis, with the other municipalities within the County. Municipalities in the region seeking funding may apply using the prescribed forms available at the County office. To be funded through an annual transfer as determined in the approved budget. N/A N/A Funding levels will be contingent on tax assessments. This fund is intended to be used for those programs and services which benefit both County and local municipality ratepayers. Recreation Fund To build funds for future replacement, or new construction, of recreation facilities within the region of the County. Municipalities in the region seeking funding may apply using the prescribed forms available at the County office. To be funded through an annual transfer as determined in the approved budget. N/A Fully funded recreation facility capital plan based on replacement cost. Borrowing should be limited for the replacement of existing recreation facilities. COUNTY OF NEWELL | 2022 FINAL BUDGET 106 Appendix VIII – Collection of Overdue Receivables COUNTY OF NEWELL | 2022 FINAL BUDGET 107 COUNTY OF NEWELL | 2022 FINAL BUDGET 108 Appendix IX – Strategic Priorities COUNTY OF NEWELL | 2022 FINAL BUDGET 109 Appendix X – Glossary ACCRUAL ACCOUNTING This basis recognizes revenues as they become available and measurable and expenditures as they are incurred and measurable as the result of receipt of goods or services and the creation of a legal obligation to pay. This is also the basis for developing the County's budget. AMORTIZATION An expense calculated and recorded for all Tangible Capital Assets annually to account for the decreasing value of the asset over time. APPROPRIATION A legal authorization granted by a legislative body (County Council) to make expenditures and incur obligations for designated purposes. ASSESSMENT A value established for real property for use as a basis of levying property taxes for municipal purposes. BALANCED BUDGET A budget where budgeted expenditures and transfers to funds are equal to budgeted revenues and transfers from funds. BONDS A fixed income investment in which an investor loans money to an entity which borrows the funds for a defined period of time at a variable or fixed interest rate. BUDGET A financial plan for a specified period of time (year) that matches all planned revenues and expenditures with various County services. BYLAWS Legislation enacted by County Council under the provisions of the Municipal Government Act. CASH BASIS Accounting method that recognizes revenues and expenses at the time physical cash is actually received or paid out. CAPITAL EXPENDITURE Cost associated with purchasing, building and significantly improving or maintaining capital assets. CONTRIBUTED ASSETS Assets that have been transferred or donated to the City by another entity. These assets provide a future economic benefit controlled by the County. DEBT A financial obligation resulting from the borrowing of money. Typical in purchase of debenture from Alberta Capital Finance Corporation. DEBT SERVICE Amount necessary for the payment of principal and interest of the general long-term debt of the County. EXPENDITURE/EXPENSE Use of financial resource for current operating expenses, debt service, capital outlay, and intergovernmental transfers. FUND An accounting entity with a self-balancing set of accounts containing its own assets, liabilities and fund balance. A fund is established for the purpose of carrying on specific activities or attaining certain objectives in accordance with special regulations, restrictions or limitations. FUND BALANCE The difference between revenues and expenditures. The beginning fund balance represents the residual funds brought forward from the previous year (ending balance). COUNTY OF NEWELL | 2022 FINAL BUDGET 110 FTE (full time equivalent) A measure to account for all staffing dollars in terms of their value as a staffing unit. For example, two (2) half-time positions would equate to one (1) Full-Time Equivalent. GENERALLY ACCEPTED ACCOUNTING PRINCIPLES (GAAP) Nationally recognized uniform principles, standards, and guidelines for financial accounting and reporting, governing the form and content of many financial statements of an entity. GAAP encompasses the conventions, rules, and procedures that define accepted accounting principles at a particular time, including both broad guidelines and detailed practices and procedures. GFOA Government Finance Officers Association. GRANT A monetary contribution by one governmental unit or other organization to another. Typically, these contributions are made to local governments by the Provincial and Federal Governments. LIABILITY Debt or other legal obligations arising out of transactions in the past, which must be liquidated, renewed or refunded at some future date. LOCAL IMPROVEMENTS The construction or replacement of roads, sidewalks, lanes and underground services for which a portion is paid by the abutting property owner. MILL RATE The rate applied to the assessed value of a property in order to calculate property taxes owing. One mill is one dollar per $1,000 of assessed value. NET FUNDING Revenues and recoveries less expenditures is the net budget required for the year. ONE-TIME ITEMS Expenditures associated with a limited term (typically one operating period) that will not become an ongoing part of the base budget in future years. POLICIES Council statements that set discretionary duties or standards of performance for the County. PROPERTY TAX Revenue generated through the collection of taxes levied on real property assessment. Authorized by the Municipal Government Act. RESTRICTED SURPLUS FUNDS Represent amounts appropriated for designated requirements as established by Council. Part of best practices management used for fund accumulation to replace capital assets and to provide financial flexibility in times of budget shortfall. REVENUE Funds that the government receives as income. It includes such items as tax payments, fees from specific services, receipts from other governments, fines, grants and interest income. TANGIBLE CAPITAL ASSET Non-financial assets having physical substance that meet all of the following criteria: • are held for use in the production or supply of goods and services, for rental to others, for administrative purposes or for the development, construction, maintenance or repair of other tangible capital assets; • have useful economic lives extending beyond an accounting period; • were acquired for use on a continuing basis; and • are not intended for sale in the ordinary course of business. TAXES Compulsory charges levied by a government for the purpose of financing services performed for the common benefit of the people. TAX LEVY The total amount to be raised by general property taxes for operating and debt services purposes. COUNTY OF NEWELL | 2022 FINAL BUDGET 111 Appendix XI – Acronyms AAF Alberta Agriculture & Forestry ACA Alberta Conservation Association AEP Alberta Environment & Parks ASB Agriculture Service Board ASP Area Structure Plan ARP Area Redevelopment Plan BMTG Basic Municipal Transportation Grant CAO Chief Administrative Officer CETA Canada-European Union Comprehensive Economic and Trade Agreement CFTA Canadian Free Trade Agreement COR Certificate of Recognition CPO Community Peace Officer CVIP Commercial Vehicle Inspection EID Eastern Irrigation District FTE Full-Time Equivalent FCSS Family and Community Support Services FSEPP Fire Services Emergency Preparedness Program GAAP Generally Accepted Accounting Principles GFOA Government Finance Officers Association GIS Geographical Information System ICF Intermunicipal Collaboration Framework ICS Incident Command System MGA Municipal Government Act MPC Municipal Planning Commission MSI Municipal Sustainability Initiative NFPA National Fire Prevention Association NRSC Newell Regional Services Corporation NRSWMA Newell Regional Solid Waste Management Authority OHS Occupational Health & Safety – Alberta PSAB Public Sector Accounting Board PPE Personal Protective Equipment PPSA Provincial Police Services Agreement RCMP Royal Canadian Mounted Police RPR Real Property Report SAEWA Southern Alberta Waste to Energy Association SWOT Strengths Weaknesses Opportunities Threats TCA Tangible Capital Asset TILMA Trade, Investment and Labour Mobility Agreement UNESCO United Nations Educational, Scientific and Cultural Organization WCB Workers’ Compensation Board – Alberta COUNTY OF NEWELL | 2022 FINAL BUDGET 112