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HomeMy WebLinkAbout2023-07-20 Council (Regular) MinutesCOUNTY OF NEWELL MINUTES OF REGULAR COUNCIL July 20, 2023 The regular Council Meeting of the County of Newell was held in the County Office and livestreamed to the public via Lifesize on Thursday, July 20, 2023 commencing at 10:16 a.m. Notice was posted at the front entrance advising the public of the meeting. MEMBERS PRESENT: COUNCILLORS: ABSENT: A. Doerksen, Reeve D. Short A. Skanderup L. Kopp G. Skriver K. Christman E. Unruh A. Philpott N.Johnson H.Johnson STAFF: M. Fenske, Chief Administrative Officer L. Johnson, Director of Corporate Services T. Green, Director of Agricultural Services D. Leeks, Community Peace Officer Level 1 J. Nesbitt, Municipal Enforcement Supervisor M. Jackson, Supervisor of Planning and Development M. Harbicht, Director of Municipal Services C. Siakaluk, Communications Officer (Moderator) A. Nielsen, Executive Assistant OTHERS IN S. Stanway, Brooks Bulletin ATTENDANCE: S. Poole, Southern Alberta Energy from WasteAssociation (via Lifesize) J. Annicchiarico, Lake Newell Resort Pathway Committee J. Surgenor, Lake Newell Resort Pathway Committee T. Mossing, Lake Newell Resort Pathway Committee B. Annicchiarico, Lake Newell Resort Pathway Committee 7 County Ratepayers 1. � C-247/23 CALL TO ORDER Reeve A. Doerksen called the meeting to order at 10:16 a.m. EXCUSED FROM MEETING MOVED BY COUNCILLOR ADENA SKANDERSUP that Councillor H. Johnson be excused from the meeting. MOTION CARRIED Regular Council July 20, 2023 3. ADOPTION OF MINUTES 3.1 Minutes - Council (July 6, 2023) C-248/23 MOVED BY COUNCILLOR LYNETTE KOPP that the July 6, 2023 Council Meeting minutes be adopted as presented. MOTION CARRIED 4. CALL FOR POST AGENDA ITEMS Reeve A. Doerksen called for post agenda items. 5. ADOPTION OF AGENDA C-249/23 MOVED BY COUNCILLOR AMANDA PHILPOTT that the agenda be adopted as presented. MOTION CARRIED 6. QUESTION PERIOD/NOTICE OF MOTION A question period and notice of motion was held. There was one County Ratepayer in attendance. The moderator indicated that there were no questions from the public. 8. BYLAWS 8.2 Bylaw 2046-23 Traffic The Community Peace Officer Level 1 provided background information on this item and responded to questions from Council. He explained that the definition of 'bicycle' was taken from the Traffic Safety Act which has not yet been updated to include e-bikes. Further discussion is required regarding whether costs other than those incurred by the County clearing snow can be applied to the property tax roll. Discussion followed regarding the speed limit on pathways and the Community Peace Officer Level 1 indicated that 20km/h was standard for several municipalities. C-250/23 MOVED BY COUNCILLOR KELLY CHRISTMAN that Bylaw 2046-23, being a bylaw for the purpose of controlling and providing regulations and penalties pertaining to highways, roadways, streets, sidewalks, and pathways for the orderly and safe movement of vehicular and pedestrian traffic and for the parking of vehicles on the said highways, roadways, and streets, be given FIRST reading. MOTION CARRIED LEFT THE MEETING D. Leeks and J. Nesbitt left the meeting at 10:23 a.m. Page 2 of 8 Regular Council July 20, 2023 10. AGRICULTURAL SERVICES BUSINESS 10.1 Agricultural Fieldman's Report (July 2023) The Director of Agricultural Services presented the Agricultural Fieldman's Report to Council. Council was given the opportunity to ask questions. C-251/23 MOVED BY COUNCILLOR LYNETTE KOPP that the Agricultural Fieldman's Report for July 2023 be accepted as presented. MOTION CARRIED 10.2 2023 ASB Resolution Report Card The DirectorofAgricultural Services provided background information on this item and responded to questions from Council. C-252/23 MOVED BY COUNCILLOR LYNETTE KOPP that Council accepts the report card recommendations from the ASB Provinciai Committee. MOTION CARRIED 11. ADMINISTRATIVE BUSINESS 11.1 Director of Corporate Services Report The Director of Corporate Services presented the Q2 2023 report to Council. This item was accepted as information. ARRIVED AT MEETING S. Poole arrived at 10:26 a.m. 11.2 Meeting with MLA D. Smith (July 26, 2023) -Agenda Items The Chief Administrative Officer provided background information on this item including a list of proposed discussion topics for the meeting with Premier/MLA D. Smith. Council added Local Government Fiscal Framework and New Home Warranty. The ChiefAdministrative Officer indicated that additional information for each item would be summarized in a document provided to Premier/MLA D. Smith during the meeting. 9. DELEGATIONS 9.1 Funding Request - Southern Alberta Energy from Waste Association The Chief Administrative Officer provided background information on this item. S. Poole provided additional information and explained why completing the Page 3 of 8 Regular Council July 20, 2023 detailed Memorandum of Understanding (MOU) was ineligible for grant funding. Council was given the opportunity to ask questions. S. Poole responded to questions regarding the draft MOU and indicated that SAEWA membership remains consistent and engaged in the project. The SAEWA energy-from-waste facility will be the first project of this scale in Alberta. The Chief Administrative Officer outlined the options and associated risks, indicating that SAEWA could still approach each of its members to contribute funding to offset the costs of the detailed MOU. Discussion followed and the Chief Administrative Officer responded to further questions from Council. C-253/23 MOVED BY COUNCILLOR KELLY CHRISTMAN that Council APPROVES additional funding of up to $50,000 from the Stabilization Fund for the Southern Alberta Energy from Waste Association to complete a detailed Memorandum of Understanding (MOU) with Hitachi Zosen INOVA. MOTION CARRIED LEFT THE MEETING S. Poole left the meeting at 11:01 a.m. ARRIVED AT MEETING J. Annicchiarico, B. Annicchiarico, J. Surgenor, T. Mossing, and 6 County Ratepayers arrived at 11:01 a.m. 9.2 Lake Newell Resort Community Association T. Mossing provided a history of the Lake Newell Resort Pathway Committee and a summary of the work done to date, indicating that there is significant enthusiasm and support for this project. J. Annicchiarico provided an overview of the proposal to extend the Kinbrook Connection Pathway to Lake Newell Resort and outlined the anticipated benefits to the region. J. Surgenor presented maps showing the proposed pathway route which was developed in consultation with the County. She a/so provided details regarding the project and schedule. T. Mossing provided information regarding funding the proposed pathway, indicating that the Lake Newell Resort Community Association has submitted a request for funding under the Recreation Facility Improvement Funding policy for 25% of the project. Lake Newell Resort lot owners will fund the remaining 75% through a local improvement tax to be offset by funds raised by the community. The Chief Administrative Officer provided additional information on funding sources. Council was given the opportunity to ask questions. The Chief Administrative Officer responded to questions, indicating that the County would be responsible for maintenance of the path. He outlined the local improvement process and the next steps for the project. Councillor G. Skriver provided additional information and commended the Lake Newell Resort Pathway Committee for their efforts. Page 4 of 8 Regular Council July 20, 2023 C-254/23 MOVED BY COUNCILLOR KELLY CHRISTMAN that Council APPROVE funding 25% of the project costs for a paved pathway connecting Lake Newell Resort to the Kinbrook Connection Pathway under "Category One — New Build" of the Recreation Facility Improvement Funding Policy; further, this funding approval is contingent on 75% funding of the project costs being paid by Lake Newell Resort property owners through a 20-year local improvement tax or grants and donations that may be secured for this project; further, that Administration prepare and send notice of the local improvement plan as required under the Municipal Government Act for this project. MOTION CARRIED LEFT THE MEETING L. Johnson, J. Annicchiarico, B. Annicchiarico, J. Surgenor, T. Mossing, and 7 County Ratepayers left the meeting at 11:31 a.m. C-255/23 MOVED BY COUNCILLOR ELLEN UNRUH that we move into Public Hearings at 11:32 a.m. MOTION CARRIED 7. PUBLIC HEARINGS 7.1 Bylaw 2059-23 Road Closure 8� LEASE (Portions of RR183 Adjacent to E 28 & E 33-21-18-W4) Reeve A. Doerksen called the Public Hearing to order at 11:32 a.m. Reeve A. Doerksen did notreview the procedures that would be followed for the hearing as there were no new persons in attendance. The Supervisor of Planning & Development stated that the intent of the Public Hearing is to hear representations on Bylaw 2059-23. The intent of this bylaw is to close and LEASE portions of Range Road 183 adjacent to E 28-21-18-W4 and E 33-21-18-W4. The Supervisor of Planning & Development provided background information on this item, indicating that a copy of the document had been circulated to all adjacent landowners as well as to a list of affected agencies. There were no concerns from adjacent landowners. All responses have been received from the required referrals and none have indicated any objections. Concerns were raised during the internal circulation regarding closure of an existing built road and the potential to re-open the road in the future. The Supervisor of Planning & Development indicated that these concerns can be addressed in the lease agreement. Page 5 of 8 Regular Council July 20, 2023 There were no persons in attendance speaking either in favor of or in opposition to the proposed bylaw. The Moderator indicated that there were no questions from online viewers. Council was given the opportunity to ask questions. The Supervisor of Planning & Development indicated that the landowner will be made aware that the closed portion of road will no longer be maintained by the County. If the road is re-opened, the landowner would be required to build the road to County standards. Councillor K. Christman provided additional information, indicating that the portion of built road is only one mile. C-256/23 MOVED BY COUNCILLOR GREG SKRIVER that we move out of Public Hearings at 11:38 a.m. MOTION CARRIED 8. BYLAWS — continued 8.1 Bylaw 2059-23 Road Closure & LEASE (Portions of RR183 Adjacent to E 28 & E 33-21-18-W4) C-257/23 MOVED BY COUNCILLOR NEIL JOHNSON that Bylaw 2059-23, being a bylaw for the purpose of closing to public travel and LEASING portions of Range Road 183 adjacent to E 28-21-18-W4 and E 33-21-18-W4, be given FIRST reading. MOTION CARRIED LEFT THE MEETING M. Jackson and M. Harbicht arrived at 11:39 a.m. 11. ADMINISTRATIVE BUSINESS — continued 11.3 Requests for Functions of Council 11.3.1 REDI Brooks Grand Opening (July 24, 2023) Discussion followed. C-258/23 MOVED BY COUNCILLOR KELLY CHRISTMAN that CouncillorA. Philpott be permitted to attend the REDI Brooks grand opening in Brooks, AB on July 24, 2023 as a function of Council. MOTION CARRIED 12. COMMITTEE REPORTS 12.1 Grasslands Regional FCSS Councillor H. Johnson submitted a written report. Council requested clarification on L. Pye-Matheson's retirement date. Page 6 of 8 Regular Council July 20, 2023 12.2 Safe Communities Committee CouncillorA. Philpott submitted a written report. 12.3 Newell Housing Foundation CouncillorA. Skanderup and CouncillorA. Philpott submitted a written report. 12.4 RMA Quasi-Judicial Agencies Committee Councillor K. Christman submitted a written report. 12.5 Meeting with Solar Krafte Councillor K. Christman and Councillor H. Johnson submitted a written report. 12.6 Reeve's Report Reeve A. Doerksen submitted a written report. 12.7 Communities in Bloom International Judges Dinner Councillor K. Christman provided a report on the Brooks Regional Communities in Bloom International Judges Dinner which she attended on behalf of Reeve A. Doerksen. 12.8 Alberta 55+ Summer Games Councillor G. Skriver provided an update on the Alberta 55+ Summer Games. Volunteers for the games are still needed, especially those with first aid certification. Councillor G. Skriver responded to questions from Council. 13. POST AGENDA ITEMS There were no post agenda items to discuss at this meeting. 14. INFORMATION ITEMS 14.1 Foothills Little Bow Municipal Association Meeting (Sept. 15, 2023) This item was accepted as information. Page 7 of 8 Regular Council July 20, 2023 14.2 Mini Bus Monthly Report (June 2023) This item was accepted as information. 14.3 Strategic Priorities Chart This item was accepted as information. 15. IN CAMERA C-259/23 MOVED BY COUNCILLOR LYNETTE KOPP that we move in camera at 11:48 a.m. to discuss the following matters: • Intergovernmental Relations - FOIPPAct Section 21. MOTION CARRIED C-260/23 MOVED BY COUNCILLOR LYNETTE KOPP that we move out of camera at 12:24 p.m. MOTION CARRIED 16. ADJOURN Being that the agenda matters have been concluded, the meeting adjourned at 12:24 p.m. Signed this ��day of �C1V S� , 2023 - ✓��� eve —.�� County Administrator Page 8 of 8