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HomeMy WebLinkAbout2015-11-05 Council (Regular) MinutesCOUNTY OF NEWELL MINUTES OF REGULAR COUNCIL November 5, 2015 The regular Council Meeting of the County of Newell was held in the County Office on Thursday, November 5, 2015 commencing at 10:03 a.m. MEMBERS PRESENT: COUNCILLORS: Molly Douglass, Reeve C. Amulung G. Simpson A.M. Philipsen W. Hammergren T. Fyfe K. Christman E. Unruh B. de Jong L. Juss STAFF: K. Stephenson, Chief Administrative Officer L. Johnson, Director of Corporate Services A. Wickert, Manager of Planning & Development D. Horvath, County Planner - ORRSC T. Green, Director of Agricultural Services M. Harbicht, Director of Municipal Services P. ElliottAdministrative Assistant — Planning OTHERS IN S. Stanway, Brooks Bulletin ATTENDANCE: D. Durnie, Canadian .Public Works Association G. Farnden, STARS W. Fallon, STARS 1 County Ratepayer in attendance 1. CALL TO ORDER Reeve M. Douglass called the meeting to order at 10:03 a.m. 2. EXCUSED FROM MEETING All members were in attendance at this meeting. 3. ADOPTION OF MINUTES 3.1 Minutes - Council (October 22, 2015) The following change was made to the October 22, 2015 Council Meeting minutes: Page 6 — Item 9.7 — insert `collaborative regional approach' to read "...indicating �) that the collaborative regional approach of the County of Newell and the municipalities within it..." Regular Council November 5, 2015 C-384/15 MOVED BY COUNCILLOR ANNE MARIE PHILIPSEN that the October 22, 2015 Council Meeting minutes be adopted as amended. MOTION CARRIED 4. CALL FOR POST AGENDA ITEMS Reeve M. Douglass called for post agenda items. 5. ADOPTION OF AGENDA C-385/15 MOVED BY COUNCILLOR ELLEN UNRUH that the agenda be adopted as presented. MOTION CARRIED 6. BYLAWS 6.1 Bylaw 1835-15 - Road Closure & LEASE (SW 14 & NW 11-20-16-W4; SW 14 & SE 15-20-16-W4) The Manager of Planning & Development provided background information on this item and responded to questions from Council. C-386/15 MOVED BY COUNCILLOR WAYNE HAMMERGREN that Bylaw 1835-15, being a bylaw for the purpose of closing to public travel and LEASING that portion of road allowance adjacent to the southern boundary of SW 14-20-16-W4 and that portion of road allowance adjacent to the western boundary of SW 14-20-16-W4, be given SECOND reading. MOTION CARRIED C-387/15 MOVED BY COUNCILLOR KELLY CHRISTMAN that Bylaw 1835-15 be given THIRD and FINAL reading. MOTION CARRIED 6.2 Bylaw 1838-15 - Road Closure & LEASE (SE 26 & SW 25-17-13-W4) The Manager of Planning & Development provided background information on this item and responded to questions from Council. C-388/15 MOVED BY COUNCILLOR CLARENCE AMULUNG that Bylaw 1838-15, being a bylaw for the purpose of closing to public travel and LEASING that portion of road allowance lying between SE 26-17-13-W4 and SW 25-17-13-W4 which lies south of the northwesterly portion of the southern boundary of Plan RY11, be given SECOND reading. MOTION CARRIED C-389/15 MOVED BY COUNCILLOR LIONEL JUSS that Bylaw 1838-15 be given THIRD and FINAL reading. MOTION CARRIED Page 2 of 10 1 Regular Council November 5, 2015 6.3 Bylaw 1846-15 - Text Amendments to Land Use Bylaw 1755-12 The County Planner provided background information on this item. Council was given the opportunity to ask questions. Councillor C. Amulung requested clarification regarding several items that were included in the text amendments, including setbacks for dugouts, demolition permits, bed and breakfast operations, definition of quality agricultural land, businesses operating in Hamlets and shipping containers. ARRIVED AT MEETING M. Harbicht arrived at 10:12 a.m. There was additional discussion about the need for demolition permits. Councillor A.M. Philipsen suggested that landowners should be educated about disposal measures for demolished structures. The Manager of Planning and Development indicated that a brochure could be prepared and included in the Development Packages that are given to applicants. Council members agreed that under Schedule 4, Sections 6, 9.6 and 9.7 be removed, a brochure about Demolition will be prepared by Planning and Development. C-390/15 MOVED BY COUNCILLOR WAYNE HAMMERGREN that Bylaw 1846-15, being a O bylaw to amend Land Use Bylaw 1755-12 by amending the existing Schedule 3: Standards of Development, amending the existing Schedule 4: Use Specific Standards of Development, and amending the existing Schedule 1: Land Use District Maps, be given FIRST reading. MOTION CARRIED LEFT THE MEETING D. Horvath, A. Wickert, and S. Simpson left at 10:53 a.m. 6.4 Bylaw 1848-15 Road Ban Committee, Establishment of The Director of Municipal Services provided background information on this item and responded to questions from Council. C-391/15 MOVED BY COUNCILLOR LIONEL JUSS that Bylaw 1848-15, being a bylaw for the purpose of establishing the authority and responsibilities of the Road Ban Committee, be given FIRST reading. MOTION CARRIED C-392/15 MOVED BY COUNCILLOR ANNE MARIE PHILIPSEN that Bylaw 1848-15 be given SECOND reading. MOTIN CARRIED C-393/15 MOVED BY COUNCILLOR WAYNE HAMMERGREN that consent be give or—Ba 0 1 1848-15 to receive third reading this 5th day of November, 2015. 4 MOTION CARRIED UNANIMOUS Y Page 3 of 10 Regular Council November 5, 2015 C-394/15 MOVED BY COUNCILLOR GORDON SIMPSON that Bylaw 1848-15 be given THIRD and FINAL reading. MOTION CARRIED LEFT THE MEETING M. Harbicht left at 10:55 a.m. 6.5 Bylaw 1850-15 -15 LUA 006 (NW 32-20-17-W4 - A to SH) Council discussed the Land Use Amendment and agreed to approve 1St Reading. LEFT THE MEETING Councillor A.M. Philipsen excused herself due to a pecuniary interest at 10:56 a.m. C-395/15 MOVED BY COUNCILLOR GORDON SIMPSON that Bylaw 1850-15, being a bylaw to amend Land Use Bylaw 1755-12 by redesignating approximately 44.94 acres (18.19 hectares) in NW 32-20-17-W4 from to A - Agricultural District to SH - Small Holdings District, be given FIRST reading. MOTION CARRIED ARRIVED AT MEETING T. Green arrived at 10:58 a.m. 8. AGRICULTURAL SERVICES BUSINESS 8.2 Approval of Coyote Control Incentive Program The Director of Agricultural Services provided background information on this item and responded to questions from Council. ARRIVED AT MEETING Councillor A.M. Philipsen returned at 11:00 a.m. C-396/15 MOVED BY COUNCILLOR KELLY CHRISTMAN that Policy 2015 -PAG -024 (Coyote Control Incentive Program (CCIP)) be adopted as presented. MOTION CARRIED 8.1 ASB Update The Director of Agricultural Services presented an update on the recent activities of the Agricultural Services Department. The Director or the Agricultural Services responded to questions regarding seeding with the Hydro seeder, work performed at Emerson Bridge Campground, spray trucks being ready for spring, and the increased rental of the scales. Council was given the opportunity to ask questions. Page 4 of 10 '1 Regular Council November 5, 2015 ARRIVED AT MEETING R. Fernell, A. Wickert, and S. L. Simpson arrived at 11:11 a.m. LEFT THE MEETING T. Green left at 11:13 a.m. 9. ADMINISTRATIVE BUSINESS 9.1 UPDATE - North Headgates Area Redevelopment Plan (SW 5-18-14-W4) The Manager of Planning & Development provided an update on this item, indicating that the October 31, 2015 deadline for the submission of information for the Phase 1 ESA and the Geotechnical Study was not met. She outlined Council's options: either extend the October 31, 2015 deadline for submission of these reports or move forward with enforcement. Council was given the opportunity to ask questions. Councillor K. Christman asked what the County lawyer recommended. The Manager of Planning & Development replied that he indicated the decision was up to Council. Councillor G. Simpson asked whether the deadline would become void if Council did not take action on the deadline. The Manager of Planning & Development responded that the landowners have been notified by mail that the County is aware of the deadline breach. Councillor A. M Philipsen inquired if the life safety issues have been dealt with.. The Manager of Planning & Development replied that the report from the County engineer will be submitted November 10, 2015. C-397/15 MOVED BY COUNCILLOR ELLEN UNRUH that Council accepts Option 1 from the Manager of Planning and Development's report: that Council grant an extension to the October 31, 2015 deadline, allowing the developer's planner until November 13, 2015 to submit the Phase 1 ESA and Geotechnical Study. The relaxation of this deadline in no way presumes or permits a relaxation of or extension to any other deadlines. Missing this deadline may result in the County immediately moving to Option 2. MOTION CARRIED 9.2 Planning & Development Report The Manager of Planning & Development presented an update on the recent activities of the Department. She responded to questions about the Department's activities. LEFT THE MEETING A. Wickert and S.L. Simpson left the meeting at 11:30 a.m. C-398/15 MOVED BY COUNCILLOR ANNE MARIE PHILIPSEN that the Planning & Development report for October 2015 be accepted as presented. MOTI N CAR Page 5 of 10 Regular Council November 5, 2015 9.3 Policy Review - GIS Data Management The Director of IT provided background information on this item and responded to questions from Council. ARRIVED AT MEETING M. Harbicht arrived at 11:32 a.m. The Director of Information & Technology informed Council that the policy is not meant to be strict or restrictive. She stated that she is looking for guidance and commitment for the work that has been done and to ensure that correct training is being performed as well as having checks and balances in place. The Director of Information and Technology responded to questions from Council. LEFT THE MEETING R. Fernell left the meeting at 11:43 a.m. C-399115 MOVED BY COUNCILLOR KELLY CHRISTMAN that Policy 2015 -PAD -072 (GIS Data Management) be adopted as presented. MOTION CARRIED 10. MUNICIPAL SERVICES BUSINESS 10.1 Director of Municipal Services Report The Director of Municipal Services presented his report to Council, giving an overview of the highlights. Council was given the opportunity to ask questions. The Director of Municipal Services responded to questions regarding graders being equipped for the upcoming winter as well as the truck drivers sweeping all the bridge decks and getting their equipment ready for winter. The Director of Municipal Services responded to questions relating to calcium being used as an agent to prevent ice from bonding to the roads during the winter, the booster stations for Divisions 6 and9.6'have been completed, as well as permit activities are on track with the 2012 forecast. ARRIVED AT MEETING D. Durnie arrived at 12:02 p.m. LUNCH ESSED for lunch at 12:12 p.m. and RECONVENED at 1:02 p.m. Page 6 of 10 0 0 0 Regular Council November 5, 2015 7. DELEGATIONS 7.1 Canadian Public Works Association - Presentation of National Public Works Week Awards The Director of Municipal Services thanked Council for allowing the Public Works department to participate in the Public Works Promotion which allowed the department to be awarded first place as a First Time entry as well as the Small Communities category. D. Durnie, representing the Canadian Public Works Association, spoke on how important Public Works departments are throughout North America as well as how well the County Public Works department did on their first year in the program. He discussed the reason Public Works week was celebrated was to inform ratepayers on what they do and allows the staff to shine in how they perform their jobs. D. Durnie added that moving forward there will be immense pressure on the Public Works departments on how and what will be done due to the lack of available funds that will become available. D. Durnie made a presentation of the plaque to J. Porfoun and N. Berg. LEFT THE MEETING D. Durnie left the meeting at 1:16 p.m. 9. ADMINISTRATIVE BUSINESS - CONTINUED 9.4 Resolutions for AAMDC Fall 2015 Convention The Director or Municipal Services and the CAO responded to questions regarding items on the list of AAMDC Resolutions. Council was presented with the resolutions package for the AAMDC Fall 2015 Convention. Discussion followed on each of the resolutions and whether to support them. ARRIVED AT MEETING G. Farnden & W. Fallon arrived at 1:29 p.m. 7. DELEGATIONS - CONTINUED 7.2 STARS Air Ambulance - G. Farnden G. Farnden spoke to Council on the importance of th important the support of the municipalities was in maintaining the operation STARS. She indicated that there is training available for all rural departments at no cost to the department. G. Farnden offered Council opportunity to tour the STARS operation in Calgary. Council was given Page 7 of 10 of fire the the Regular Council November 5, 2015 opportunity to ask questions. Councillor B. de Jong inquired if the 2/3 support was primarily rural or urban. G. Farnden replied that it is a combination of both rural and urban with unanimous support in the northern regions and some urban areas providing more support than others. Councillor G. Simpson asked if the $32 million fundraising is over and above the Alberta Health Services contribution and inquired if there are any restrictions on where the largest helicopter can land. G. Farnden indicated that the $32 million is all inclusive with 76 fundraising and the balance is from Alberta Health Services. She commented that all landing pads are owned by Alberta Health Services and that there are still quite a few landing pads that need upgrades to accommodate the AW138. The CAO asked if the STARS financial report was available. The CAO asked how funding was done in the other provinces that STARS serviced. G. Farnden replied that both Manitoba and Saskatchewan were both working towards getting a STARS program with the Saskatchewan government funding 100%. She added that the financial report was available online. LEFT THE MEETING G. Farnden and W. Fallon left the meeting at 2:14 p.m. 9. ADMINISTRATIVE BUSINESS - CONTINUED 9.5 Resolutions for AAMDC Fall 2015 Convention Discussion continued regarding Resolutions for the fall AAMD&C Convention. C) Since each Councillor has a vote, there were no decisions made. 9.6 Agenda Topics for Meeting with MLA D. Fildebrandt and other Appointments during the AAMD&C Convention Council discussed the proposed meeting agenda with MLA D. Fildebrandt indicating that the Temporary Foreign Workers was to be removed, and to include the topic of Water & Sewage upgrades in the Hamlets. Council indicated that they would prefer to meet the MLA D. Fildebrandt over breakfast or lunch on the last day of the AAMDC conference. It was agreed that Reeve M. Douglass, Councillor B. de Jong and CAO K. Stephenson will meet with the Minister of Transportation. 9.7 Second Council Meeting for November - Set Date C-400/15 MOVED BY COUNCILLOR KELLY CHRISTMAN that the November 19, 2015 Municipal Planning Commission and Council Meetings be RESCHEDULED for Friday, November 20, 2015 beginning at 10:00 a.m. MOTION CARRIED 9.8 Cheques for Payment C 115 MOVED BY COUNCILLOR BRIAN DE JONG that cheque 182433 in the amount of $562,709.19 be APPROVED. MOTION CARRIED Page 8 of 10 Regular Council November 5, 2015 9.9 Payment Register t,-402/15 MOVED BY COUNCILLOR TRACY FYFE that the Payment Register be accepted. MOTION CARRIED 9.10 Requests for Functions of Council 9.10.1 Alberta Centre for Sustainable Rural Communities - Regional Collaboration Workshop (November 24, 2015) Council indicated that there will be other opportunities to attend the Alberta Centre for Sustainable Rural Communities Workshop. Reeve M. Douglass suggested attending the workshop that will be held in Hanna in February 2016. 9.4 Policy Review - 2015 -PLG -018 (Staff Membership on External Agencies, Boards & Committees) The Director of Corporate Services provided background information on this item and responded to questions from Council. C-403/15 MOVED BY COUNCILLOR ANNE MARIE PHILIPSEN that Policy 2015 -PLG -018 (Staff Membership on External Agencies, Boards, & Committees) be adopted as presented. MOTION CARRIED - 10. MUNICIPAL SERVICES BUSINESS - CONTINUED 10.2 Utilities - NRSC Report The Utilities-NRSC Report was presented to Council. C-404/15 MOVED BY COUNCILLOR LIONEL JOSS that the Director of Municipal Services Report and the Utilities - NRSC Report for October 2015 be APPROVED as presented MOTION CARRIED 11. POST AGENDA ITEMS There were no post agenda items to discuss at this meeting. 12. INFORMATION ITEMS There were no information items to discuss at this meeting. 13. QUESTION PERIOD/NOTICE OF MOTION ` l A question period and notice of motion was held. Page 9 of 10 Regular Council November 5, 2015 14. IN CAMERA J C-405/15 MOVED BY COUNCILLOR TRACY FYFE that we move in camera at 2:57 p.m. to discuss a labour issue. MOTION CARRIED C-406/15 MOVED BY COUNCILLOR TRACY FYFE that we move out of camera at 3:45 p.m. MOTION CARRIED 15. ADJOURN Being that the agenda matters have been concluded, the meeting adjourned at 3:46 p.m. Signed this 20 day of LR -,4-- , 2015 Reeve Co A ministrator Page 10 of 10