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Home My WebLink About2024-05-23 Council (Regular) MinutesCOUNTY OF NEWELL MINUTES OF REGULAR COUNCIL May 23, 2024 The regular Council Meeting of the County of Newell was held in the County Office and livestreamed to the public on Thursday, May 23, 2024 commencing at 10:13 a.m. Notice was posted at the front entrance advising the public of the meeting. MEMBERS A. Doerksen, Reeve PRESENT: COUNCILLORS: D. Short A. Skanderup L. Kopp H. Johnson G. Skriver K. Christman E. Unruh A. Philpott N. Johnson STAFF: M. Fenske, Chief Administrative Officer M. Jackson, Planning and Development Supervisor S. Simpson, Development Officer T. Green, Director of Agricultural Services L. Johnson, Director of Corporate Services S. Biette, Corporate Services Supervisor S. Luchies, Newell Regional Fire Chief C. Siakaluk, Communications Officer (Moderator) S. Page, Planning and Development Administrative Assistant OTHERS IN S. Stanway, Brooks Bulletin ATTENDANCE: N. Laviolette, City of Brooks Recreation Services J. Marion, City of Brooks Recreation Services J. McIntosh, Brooks Region Tourism L. Tiffin, City of Brooks J. Kuerbis, Lethbridge County C. Beck, Lethbridge County 1. CALL TO ORDER Reeve A. Doerksen called the meeting to order at 10:13 a.m. 2. EXCUSED FROM MEETING All members were in attendance at this meeting. 0 Regular Council May 23, 2024 3. ADOPTION OF MINUTES 3.1 Minutes - Council (May 9, 2024) C-174/24 MOVED BY COUNCILLOR ADENA SKANDERUP that the May 9, 2024 Council Meeting minutes be adopted as presented. MOTION CARRIED 4. CALL FOR POST AGENDA ITEMS Reeve A. Doerksen called for post agenda items. 5. ADOPTION OF AGENDA C-175/24 MOVED BY COUNCILLOR KELLY CHRISTMAN that the agenda be adopted as amended. MOTION CARRIED 6. QUESTION PERIOD/NOTICE OF MOTION A question period and notice of motion was held. No County Ratepayers were in attendance. The moderator indicated that there were no questions from the public. 7. BYLAWS 7.1 Bylaw 2066-24 Road Closure & LEASE The Planning & Development Supervisor provided background information on this item and responded to questions from Council. C-176/24 MOVED BY COUNCILLOR ELLEN UNRUH that Bylaw 2065-24, being a bylaw for the purpose of closing to public travel and LEASING the following described roadway, be given SECOND reading: 1. All those portions of government road allowance adjacent to SW 9-18-13-W4 (COT 181 075 455) 2. All those portions of government road allowance adjacent to NW 9-18-13-W4 (COT 181 075 441) 3. All those portions of government road allowance adjacent to SE 8-18-13-W4 quarter which lies to the north and east of the north eastern limit of the roadway shown on plan 593EZ (COT 091 360 455 +1) 4. All those portions of government road allowance adjacent to 8-18-13-W4 all that portion of the north east quarter which lies to the north and east of the north eastern limit of the roadway shown on plan 593EZ (COT 091 360 455 +1). MOTION CARRIED Page 2 of 8 Regular Council May 23, 2024 C-177124 MOVED BY COUNCILLOR LYNETTE KOPP that Bylaw 2065-24 be given THIRD and FINAL reading. MOTION CARRIED 7.2 Bylaw 2075-24 24 Land Use Bylaw Text Amendments The Planning & Development Supervisor provided background information on this item and responded to questions from Council. She indicated that the Land Use Bylaw includes policy on parking and the Municipal Planning Commission has the ability to add or remove the number of parking stalls on secondary suites. Discussion followed regarding the definition of live/work units. The Planning & Development Supervisor indicated that the fire safety concern is under discussion. C-178/24 MOVED BY COUNCILLOR ADENA SKANDERUP that Bylaw 2075-24, being a bylaw to amend Land Use Bylaw 2016-21 to include provisions for additional uses and clarifications on Dwellings, Secondary Suites, and Live/Work Units, be given FIRST reading. MOTION CARRIED 10. ADMINISTRATIVE BUSINESS 10.1 Road Closure -Approval to Proceed (Between E 25-21-13-W4 & W 30-21-12-W4 and Between E 24-21-13-W4 & W 19-21-12-W4) The Planning & Development Supervisor provided background information on this item and responded to questions from Council. C-179/24 MOVED BY COUNCILLOR KELLY CHRISTMAN that we proceed with the process for closing and LEASING the road right of way between E 25-21-13-W4 & W 30-21-12-W4 and between E 24-21-13-W4 & W 19-21-12-W4. MOTION CARRIED LEFT THE MEETING M. Jackson and S. Simpson left meeting at 10:37 a.m. 9. AGRICULTURAL SERVICES BUSINESS 9.1 Agricultural Fieldman's Report (May 2024) The Director of Agricultural Services presented the Agricultural Fieldman's Report to Council. Council was given the opportunity to ask questions. The Director of Agricultural Services responded to questions regarding the Ag Days event. Discussion followed regarding inconsistent cell phone service coverage at Emerson Bridge Park. C-180/24 MOVED BY COUNCILLOR DAN SHORT that the Agricultural Fieldman's Report for May 2024 be accepted as presented. MOTION CARRIED Page 3 of 8 Regular Council May 23, 2024 ARRIVED AT MEETING N. Laviolette and J. Marion arrived at 10:56 a.m. 9.2 2024 South Region ASB Conference The Director of Agricultural Services provided background information on this item and responded to questions from Council. Discussion followed and Council suggested October 29, 2024 as a potential date with the venue being either Cassils Hall or Tilley Hall. Councillor L. Kopp, Councillor H. Johnson, and Councillor A. Philpott volunteered to assist planning. C-181/24 MOVED BY COUNCILLOR NEIL JOHNSON that Councillor L. Kopp, Councillor H. Johnson, and Councillor A. Philpott be appointed to the 2024 South Region ASB Conference planning committee. MOTION CARRIED LEFT THE MEETING T. Green left the meeting at 10:58 a.m. 8. DELEGATIONS 8.1 2024 Southern Alberta Summer Games N. Laviolette provided background information on this item. The Chief Administrative Officer provided additional background information, indicating that the County of Newell supported the same request in 2019. N. Laviolette responded to questions from Council, indicating that both the City and County logos will be on the shirt. C-182/24 MOVED BY COUNCILLOR KELLY CHRISTMAN that additional spending of up to $2,890 be APPROVED to purchase T-Shirts for the Team Brooks -Newell Southern Alberta Summer Games participants as requested by the City of Brooks Recreation Services Department. MOTION CARRIED LEFT THE MEETING N. Laviolette and J. Marion left the meeting at 11:08 a.m. RECESS Council RECESSED at 11:08 a.m. and RECONVENED at 11:15 a.m. ARRIVED AT MEETING L. Johnson, S. Biette, and S. Luchies arrived at 11:15 a.m. r 1` f Page 4 of 8 Regular Council May 23, 2024 10. ADMINISTRATIVE BUSINESS — continued 10.2 Funding Request - Little Learners Community Partners The Director of Corporate Services provided background information on this item and responded to questions from Council. Discussion followed regarding the budget, which indicates this event is fully funded. The Chief Administrative Officer outlined further options. C-183/24 MOVED BY COUNCILLOR KELLY CHRISTMAN that Council accepts this item as information. MOTION CARRIED ARRIVED AT MEETING McIntosh and L. Tiffin arrived at 11:24 a.m. 10.3 Policy Review - POL-042-24 Minibus Service The Director of Corporate Services provided background information on this item and responded to questions from Council. CA84124 MOVED BY COUNCILLOR LYNETTE KOPP that Policy POL-042-24 (Minibus Service) be adopted as presented. MOTION CARRIED ARRIVED AT MEETING J. Kuerbis and C. Beck arrived at 11:36 a.m. 10.4 Policy Review - POL-043-24 Water Hydrants - Rolling Hills & 2013-FES-002 Tilley Fire Hydrants The Director of Corporate Services provided background information on this item, outlining the proposed amendments to the Rolling Hills Water Hydrant policy and explaining why the Tilley Fire Hydrants policy is no longer required. Council was given the opportunity to ask questions. Discussion followed regarding liability and availability of insurance in hamlets with substandard or no fire hydrants. The Director of Corporate Services and the Newell Regional Fire Chief responded to further questions regarding the hydrants. C-185/24 MOVED BY COUNCILLOR HOLLY JOHNSON that Policy POL-043-24 (Fire Hydrants - Rolling Hills) be adopted as presented; further, that Policy 2013-FES-002 (Tilley Fire Hydrants) be RESCINDED. MOTION CARRIED LEFT THE MEETING L. Johnson, S. Biette, and S. Luchies left the meeting at 11:38 a.m. F �/ Page 5 of 8 Regular Council May 23,2024 8. DELEGATIONS — continued 8.2 Brooks Region Tourism Update J. McIntosh provided background information on the Brooks Region Tourism Association and a timeline of agritourism highlights and a list of potential agritourism assets in the region. She also provided background information on an Agritourism Development Project that is in progress. J. McIntosh gave an overview of some upcoming events and promotions. Council was given the opportunity to ask questions. LEFT THE MEETING J. McIntosh and L. Tiffin left the meeting at 12:04 p.m. LUNCH Council RECESSED for lunch at 12:08 p.m. and RECONVENED at 12:50 p.m. 14. IN CAMERA C-186/24 MOVED BY COUNCILLOR ELLEN UNRUH that we move in camera at 12:50 p.m. to discuss the following matters: • Intergovernmental Relations — FOIP Act Section 21; • Intergovernmental Relations — FOIP Act Section 21. MOTION CARRIED C-187/24 MOVED BY COUNCILLOR HOLLY JOHNSON that we move out of camera at 2:22 p.m. MOTION CARRIED 11. COMMITTEE REPORTS 11.1 County of Newell Library Board Councillor L. Kopp reported that the Brooks Public Library has submitted a request for funding. 11.2 Newell Recycling Association Councillor L. Kopp reported that Newell Recycling Association has registered as a processor. 11.3 Shortgrass Library System Councillor L. Kopp provided an update on a new delivery van for the Shortgrass Library System. Page 6 of 8 Regular Council May 23,2024 10. C-188/24 12. 13. 11.4 11.6 Grasslands Regional FCSS Councillor H. Johnson provided information on microgrant funding available through Grasslands Regional FCSS and responded to questions from Council. Palliser Economic Partnership Councillor H. Johnson provided information on several initiatives in the region that the Palliser Economic Partnership has been involved with. Southern Alberta Energy from Waste Association Councillor N. Johnson provided an update on the potential client interview process, indicating that all interviews should be complete by the next board meeting on May 31, 2024. Discussion followed. Councillor N. Johnson responded to questions from Council. ADMINISTRATIVE BUSINESS — continued 10.5 Requests for Functions of Council 10.5.1 JBS Canada Automated Warehouse Groundbreaking Ceremony (June 7, 2024) MOVED BY COUNCILLOR LYNETTE KOPP that any Councillor be permitted to attend the JBS Canada Automated Warehouse Groundbreaking Ceremony in Brooks, AB on June 7, 2024 as a function of Council. MOTION CARRIED POST AGENDA ITEMS 12.1 Alberta Utilities Commission Update The Chief Administrative Officer provided an update on an item discussed during the May 9, 2024 Council meeting. A summary of recent regulatory changes related to renewable energy development will be presented during the June 20, 2024 Council meeting. INFORMATION ITEMS 13.1 Mini Bus Monthly Report (April 2024) This item was accepted as information. 13.2 Bassano RCMP Community Policing Report (January - March 2024) This item was accepted as information. y--1 Page 7 of 8 Regular Council May 23,2024 13.3 2024 Q1 Financial Information Package This item was accepted as information. C-189/24 MOVED BY COUNCILLOR GREG SKRIVER that Administration provides written notice to terminate the Corporate Safety Services Agreement with the City of Brooks. MOTION CARRIED 15. ADJOURN Being that the agenda matters have been concluded, the meeting adjourned at 2:40 p.m. Signed this 6J-day of �0 V-� , 2024 County Administrator Page 8 of 8