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HomeMy WebLinkAbout2016-01-07 Council (Regular) MinutesCOUNTY OF NEWELL MINUTES OF REGULAR COUNCIL January 7, 2016 The regular Council Meeting of the County of Newell was held in the County Office on Thursday, January 7, 2016 commencing at 10:12 a.m. MEMBERS Gordon Simpson, Deputy Reeve PRESENT: COUNCILLORS: C. Amulung A.M. Philipsen W. Hammergren T. Fyfe K. Christman E. Unruh B. de Jong L. Juss ABSENT: M. Douglass, Reeve STAFF: K. Stephenson, Chief Administrative Officer A. Wickert, Manager of Planning & Development S. Simpson, Development Clerk T. Green, Director of Agricultural Services K. Martin, Manager of Fire & Emergency Services M. Harbicht, Director of Municipal Services G. Tiffin, Manager of Engineering Services A. Nielsen, Executive Assistant OTHERS IN S. Stanway, Brooks Bulletin ATTENDANCE: N. Fontaine, Eastern Irrigation District R. Havinga, Newell Regional Services Corporation S. Zacharias, CAO - Village of Rosemary 1. 2. C-01/16 3. C-02/16 CALL TO ORDER Deputy Reeve G. Simpson called the meeting to order at 10:12 a.m. EXCUSED FROM MEETING MOVED BY COUNCILLOR ANNE MARIE PHILIPSEN that Reeve M. Douglass be excused from the meeting. MOTION CARRIED ADOPTION OF MINUTES 3.1 Minutes - Council (December 10, 2015) MOVED BY COUNCILLOR TRACY FYFE that the December 10, 2015 Council Meeting minutes be adopted as presented. MOTION CARRIED U*p Regular Council January 7, 2016 4. CALL FOR POST AGENDA ITEMS Deputy Reeve G. Simpson called for post agenda items. 5. ADOPTION OF AGENDA C-03/16 MOVED BY COUNCILLOR CLARENCE AMULUNG that the agenda be adopted as amended. MOTION CARRIED 7. BYLAWS 7.3 Bylaw 1853-16 16 LUA 001 (SE 17-17-16-W4 - A to SH) The Manager of Planning & Development provided background information on this item and responded to questions from Council. Councillor A.M. Philipsen requested an aerial photo to be included in the agenda package for the Public Hearing. C-04/16 MOVED BY COUNCILLOR BRIAN DE JONG that Bylaw 1853-16, being a bylaw to amend Land Use Bylaw 1755-12 by redesignating approximately 11.32 acres (4.58 hectares) in SE 17-17-16-W4 from A - Agricultural District to SH - Small Holdings District, be given FIRST reading. MOTION CARRIED 9. ADMINISTRATIVE BUSINESS 9.1 Planning & Development Report The Manager of Planning & Development presented an update on the recent activities of the Planning & Development Department. Council was given the opportunity to ask questions. C-05/16 MOVED BY COUNCILLOR ANNE MARIE PHILIPSEN that the Planning & Development 2015 Summary report be accepted as presented. MOTION CARRIED 9.2 Update - North Headgates Area Redevelopment Plan (SW 5-18-14-W4) The Manager of Planning & Development provided an update on the life safety issues that were identified by AMSC. She indicated that Planning & Development staff met yesterday with representatives from AMEC, Alberta Safety Codes, Alberta Health Services and County staff to review progress made regarding propane tanks, septic tank covers and building code issues. Companies that fill the propane tanks are supposed to check if the tank is certified. The Manager of Planning & Development indicated that the issues with propane tanks and septic covers have been addressed. Fortis has examined the power lines and gas connections and determined that nothing is non-compliant. Future inspections will occur at the landowner's request. The landowner will be requested to follow up with the four tenants that did not Page 2 of 13 Regular Council January 7, 2016 respond to communication regarding construction issues. The Manager of Planning & Development indicated that although the deadline for the correction of life safety issues was January 6, 2016, progress is being made towards correcting all the identified life safety issues. Council was given the opportunity to ask questions. Councillor C. Amulung noted that while the immediate safety issues relating to the septic tank covers have been corrected, the larger issue remains. He indicated that he would be willing to be more lenient on the smaller issues because of the cooperation that will be required to correct the larger issues. Councillor B. de Jong asked how the timelines established for the Area Redevelopment Plan would be affected if the deadline to correct the life safety issues is extended to March 31, 2016. He also asked how permits could be issued with a stop order in place. The Manager of Planning & Development indicated that permits are being issued in order to correct the life safety issues. Any permits not related to the correction of life safety issues will be addressed after Council approves the Area Redevelopment Plan. She indicated that the timeline for the Area Redevelopment Plan runs concurrently with the timeline for correcting the life safety issues and will not be affected by extending the deadline. Councillor T. Fyfe asked if the tenants that have not responded are full-time or seasonal residents. The Manager of Planning & Development indicated that she would follow up with the landowner. Further discussion occurred and Council agreed to have the Manager of Planning & Development continue working with the landowner to correct the life safety issues and providing that progress is being made, consideration should be given to relaxing the January 6, 2016 deadline. The Chief Administrative Officer indicated that yesterday's meeting had been very productive and passed on congratulations from Alberta Health Services to Council and staff in their efforts. Alberta Health Services indicated that they would like to be involved in development of the septic system. The Manager of Planning & Development provided an update on the stop order, indicating that Sheffer Andrew Ltd. will be submitting a report to the County by January 15, 2016 outlining the options for moving forward with the ARP and the associated costs to the landowner. The report will be reviewed by staff, AMEC, and possibly Alberta Safety Codes to determine how the County's needs are addressed. This item will be discussed further during the February 11, 2016 Council Meeting. Council was given the opportunity to ask questions. 9.3 Road Closure - Approval to Proceed (NW 12-21-17-W4) The Manager of Planning & Development provided background information on this item, indicating that the landowner would be required to consolidate the land once the road closure is complete. The Manager of Planning & Development and the Director of Agricultural Services responded to questions from Council. C-06/16 MOVED BY COUNCILLOR KELLY CHRISTMAN that we proceed with the process for closing and SELLING the road right of way in NW 12-21-17-W4. MOTION CARRIES Page 3 of 13 Regular Council January 7, 2016 C-07/16 8. 7.4 Road Closure - Approval to Proceed (N 11-21-17-W4 & S 14-21-17-W4) The Manager of Planning & Development provided background information on this item. The road allowance continuing west of RR172 was closed and sold to the owner of the land adjacent to it in 2000 but not consolidated. Discussion followed regarding encouraging that land to be consolidated. The Manager of Planning & Development indicated that this would be suggested if the land is developed in the future. Councillor B. de Jong asked about access by oilfield companies. The Manager of Planning & Development indicated that oilfield companies are notified during the public hearing process if there is a well on the land and access to wells in the future would be accommodated in an agreement. MOVED BY COUNCILLOR ELLEN UNRUH that we proceed with the process for closing and SELLING the road right of way between N 11-21-17-W4 and S 14-21-17-W4. MOTION CARRIED AGRICULTURAL SERVICES BUSINESS 8.1 ASB Update The Director of Agricultural Services presented an update on the recent activities of the Agricultural Services Department. Council was given the opportunity to ask questions. The Director of Agricultural Services responded to questions regarding trap rental fees and the Coyote Control Incentive Program, indicating that a coyote count will be completed in January or February 2016. 8.2 Resolutions for Provincial ASB Conference The Director of Agricultural Services presented the resolutions being brought forward at the 2016 Provincial ASB Conference to Council. Council decided to vote on the resolutions in the following manner. Resolution 1 (Agricultural Plastics Recycling) — No Resolution 2 (Species at Risk Act) — Yes Resolution 3 (Proactive Vegetation Management on Alberta Provincial Highways) — Yes Resolution 4 (Agricultural Opportunity Fund for Agricultural Research & Forage Associations) — Councillor B. de Jong suggested that information from private seed companies should be used as background for the development of research programs. More information is needed. Council would support an amended resolution. ARRIVED AT MEETING N. Fontaine arrived at 11:19 a.m. Resolution 5 (Climate Stations) — Discussion followed and it was noted that, according to the map, there are already several weather stations in our area. More information is required. Page 4 of 13 Regular Council January 7, 2016 Resolution 6 (Compensation for Coyote Depredation) — More information is required. Resolution 7 (Hay Insurance Program) — More information is required. Resolution 8 (Reinstate Provincial Funding for the Canada & Alberta Bovine Spongiform Encephalopathy Surveillance Program) — More information is required. C-08/16 MOVED BY COUNCILLOR TRACY FYFE that Councillor T. Fyfe and Councillor B. de Jong vote as representatives for the County of Newell Agricultural Services Board at the Provincial Agricultural Services Board Conference in January 2016. MOTION CARRIED LEFT THE MEETING T. Green left the meeting at 11:34 a.m. C-09/16 MOVED BY COUNCILLOR ANNE MARIE PHILIPSEN that we move into Public Hearings at 11:34 a.m. MOTION CARRIED 6. PUBLIC HEARINGS 6.1 Bylaw 1852-16 Road Closure & LEASE (E 36-23-16-W4 & W 31-23-15-W4) Deputy Reeve G. Simpson called the Public Hearing to order at 11:34 a.m. Deputy Reeve G. Simpson reviewed the procedures that would be followed for the hearing. The Manager of Planning & Development stated that the intent of the Public Hearing is to hear representations on Bylaw 1852-16. The intent of this bylaw is to close and LEASE that portion of road allowance adjacent to the western boundary of 31-23-15-W4. The Manager of Planning & Development provided background information on this item, indicating that a copy of the document had been circulated to all adjacent landowners as well as a list of affected agencies. ATCO and AltaLink have responded with no objections and Telus and Fortis have not responded yet. There were no persons in attendance speaking either in favor of or in opposition to the proposed bylaw. The applicant's representative was present to respond to questions from Council. Council was given the opportunity to ask questions. C-10/16 MOVED BY COUNCILLOR CLARENCE AMULUNG that we move out of Public Hearings at 11:39 a.m. MOTION CARRIED Page 5 of 13 Regular Council January 7, 2016 7. BYLAWS - CONTINUED 7.2 Bylaw 1852-16 Road Closure & LEASE (E 36-23-16-W4 & W 31-23-15-W4) The Manager of Planning & Development provided background information on this item and responded to questions from Council. Councillor K. Christman noted that the Public Hearing Notice says "Dated at the City of Brooks" and asked if this could be changed to 'Dated at the County of Newell" on future documents. The Manager of Planning & Development indicated that she would consult with the County Planner to determine whether this was possible. C-11/16 MOVED BY COUNCILLOR ELLEN UNRUH that Bylaw 1852-16 being a bylaw for the purpose of closing to public travel and LEASING that portion of road adjacent to the western boundary of 31-23-15-W4, be given FIRST reading. MOTION CARRIED ARRIVED AT MEETING R. Havinga arrived at 11:41 a.m. LEFT THE MEETING A. Wickert and N. Fontaine left the meeting at 11:41 a.m. 10. MUNICIPAL SERVICES BUSINESS 10.2 Utilities - NRSC Report R. Havinga presented the Utilities - NRSC report to Council, indicating that everything is running smoothly and there are no issues to report. He indicated that the leak in Scandia has been found and repaired. Council was given the opportunity to ask questions. R. Havinga responded to questions regarding the true cost of water, indicating that Newell Regional Services Corporation delivers water to all municipalities at a rate of 75 cents per cubic meter and then the municipalities can charge whatever they want. The rates have been slowly increasing to accommodate amortization and future capital costs. Councillor K. Christman asked when residents in Division 6 would be receiving water. R. Havinga replied that the project is scheduled for completion in 2016. C-12/16 MOVED BY COUNCILLOR ELLEN UNRUH that the Utilities - NRSC Report for December 2015 be APPROVED as presented MOTION CARRIED 7. BYLAWS — CONTINUED 7.1 Bylaw 1851-15 Schedule of Fees The Director of Corporate Services provided background information on this item and responded to questions from Council. Page 6 of 13 Regular Council January 7, 2016 c-13/16 C-14/16 9. C-15/16 C-16/16 MOVED BY COUNCILLOR WAYNE HAMMERGREN that Bylaw 1851-15, being a bylaw for the purpose of establishing a schedule of fees, be given SECOND reading. MOTION CARRIED MOVED BY COUNCILLOR ANNE MARIE PHILIPSEN that Bylaw 1851-15 be given THIRD and FINAL reading. ADMINISTRATIVE BUSINESS — CONTINUED 9.6 Second Council Meeting in January The Executive Assistant provided responded to questions from Council. January is not required. 9.10 Requests for Functions of Council MOTION CARRIED background information on this item and Council indicated that a second meeting in 9.10.1 Broadband Scoping Document Planning Session (January 14, 2016) Councillor B. de Jong provided background information on this item, indicating that he planned to attend as the County's Palliser Economic Partnership representative. Councillor C. Amulung asked if County staff should attend and the Chief Administrative Officer indicated that staff would attend in the event that there was not adequate representation from Council. MOVED BY COUNCILLOR BRIAN DE JONG that any Councillor be permitted to attend "Towards a Rural Broadband Solution for South East Alberta" in Brooks, AB on January 14, 2016 as a function of Council. MOTION CARRIED 9.10.2 Digital Futures Conference (March 8-9, 2016) 9.10.3 Eastern Alberta Trade Corridor Local to Global Forum (March 10-11, 2016) The Director of Corporate Services indicated that these events are both sponsored by the Palliser Economic Partnership, indicating that the dates have been set. A decision on whether these events will be considered functions of Council will be made when further information is available. 9.10.4 Alberta's New Wetland Policy (February 4, 2016) Councillor A. M. Philipsen provided background information on this item. MOVED BY COUNCILLOR LIONEL JUSS that Councillor A.M. Philipsen be permitted to attend "Alberta's New Wetland Policy" in Red Deer, AB on February 4, 2016 as a function of Council. MOTION CARRIED Page 7 of 13 Regular Council January 7, 2016 9.10.5 Mock Disaster Exercise (Rosemary) Councillor E. Unruh indicated that she had been invited to participate in a mock disaster exercise as part of the Rosemary & Rural Fire Area Committee. Discussion followed and it was determined that this was included as part of her duties as a member of that committee. LEFT THE MEETING R. Havinga left the meeting at 12:04 p.m. LUNCH Council RECESSED for lunch at 12:04 p.m. and RECONVENED at 12:46 p.m. 9.10.6 Shortgrass Library System Basic Facilitation Course Councillor K. Christman provided details regarding a three-day course hosted by Shortgrass Library System for non-profit and government organization representatives. C-17/16 MOVED BY COUNCILLOR WAYNE HAMMERGREN that Councillor K. Christman be permitted to attend the Basic Facilitation Course hosted by the Shortgrass Library System in Medicine Hat, AB on February 2-4, 2016 as a function of Council. MOTION CARRIED 10. MUNICIPAL SERVICES BUSINESS - CONTINUED 10.1 Director of Municipal Services Report The Director of Municipal Services presented his report to Council, giving an overview of the highlights. Council was given the opportunity to ask questions. The Director of Municipal Services responded to questions from Council regarding the agreement to provide bylaw enforcement services to the Village of Hussar and roadside brush control. ARRIVED AT MEETING S. Zacharias and K. Martin arrived at 12:58 p.m. The Director of Municipal Services responded to further questions from Council. C-18/16 MOVED BY COUNCILLOR CLARENCE AMULUNG that the Director of Municipal Services Report and the Utilities - NRSC Report for December 2015 be APPROVED as presented. MOTION CARRIED Page 8 of 13 Regular Council January 7, 2016 10.4 Tender Award - Fuel The Manager of Engineering Services provided background information on this item, indicating that the 2015 fuel tender included a clause that would allow the contract to be extended for an additional year. Council was given the opportunity to ask questions. Councillor B. de Jong asked about the possibility of having fuel cards for other vendors available to allow them to obtain fuel from more convenient locations. The Manager of Engineering Services replied that, if this is the direction from Council, it may be worthwhile to go through the tender process for current pricing and indicate that multiple vendors may be used. The Director of Municipal Services responded to questions regarding the fuel tender process, indicating that South Country Co-op has provided good value over the years according to the fuel analysis done through the AAMDC. He indicated that discussion had occurred regarding carrying fuel cards for other fuel providers, but most of the refuelling would likely be done through South Country Co-op due to proximity. The Director of Municipal Services responded to further questions regarding the tender process. C-19/16 MOVED BY COUNCILLOR ANNE MARIE PHILIPSEN that Council agrees to exercise the option to extend the service provisions as per the options of the current fuel contract and awards the tender for the supply and delivery of all fuel for the calendar year of 2016 to South Country Co-op Ltd. MOTION CARRIED 10.3 Hamlet Water Meter Installations The Manager of Engineering Services provided background information on this item. Metercor has fulfilled their agreement, but there are 68 locations within the hamlets that do not have water meters installed. He indicated that the remaining locations have been classified into two types. There are 55 Type 1 locations where the property owners have not responded to any of the communications from either Metercor or the County. There are 13 Type 2 locations where Metercor has been to the site and identified issues that prevent the installation of a water meter. The Manager of Engineering Services requested direction, indicating that the County should work with local plumbers to facilitate the water meter installations in the Type 2 locations. For the Type 1 locations, he recommended that they be sent a letter with a list of local plumbers for them to contact in order to get the water meter installed. The cost of the installation will be the responsibility of the landowner, as they have not acknowledged any of at least four communications. If they do not contact a plumber within 30 days, they will receive a door knocker stating that, if a plumber is not contacted within 7 days, the water service will be shut off until a water meter is installed. He indicated that the letters would be sent out a few at a time as to not overburden the local plumbers. Council was given the opportunity to ask questions. The Manager of Engineering Services responded to questions regarding the communications sent, indicating that the mailing addresses used are the same ones the County uses to send tax notices and other bills. Further discussion on this item was postponed until later during this meeting. Page 9 of 13 Regular Council January 7, 2016 9. ADMINISTRATIVE BUSINESS - CONTINUED 9.5 2016 Rosemary Fire Department Budget The Director of Corporate Services provided background information on this item, indicating that the amount requested by the Rosemary Fire Department for 2016 is higher than the amount included in the budget, which was based on the contribution provided by the County in 2015. He also indicated that a long term capital equipment replacement program must be established that identifies need for all apparatus and how to acquire, fund, and replace such apparatus. A bush buggy has been donated to the Rosemary Fire Department, but there are additional costs associated with required equipment for this unit. Councillor E. Unruh provided further information regarding the bush buggy, indicating that the Rosemary Fire Department had been on the list for a donation but there was no indication of when it would be awarded. The fire hall is also in need of renovations in order to house the new unit, additional equipment, and an antique fire truck. S. Zacharias provided further information, indicating that the number one risk for the Rosemary area is wildfires and bush buggies are widely used. She suggested that the antique fire truck could be stored at the County shop, if a bay was available. The Manager of Fire & Emergency Services suggested that a heated shop would be required to store certain equipment. He indicated that a 20 -year Capital Plan is being developed with the goal of establishing when and how to add capital equipment. The divisional fire committee should make a recommendation for equipment to the municipalities and the municipalities will approve and determine the funding source. The Manager of Fire & Emergency Services acknowledged the generosity of the company that donated the bush buggy, but noted that there are additional costs associated with the donated unit and there is the expectation that it will be replaced in the future. The Manager of Fire & Emergency Services indicated that the goal is to allow all fire chiefs to be able to make recommendations for capital equipment. Minimum standards will be determined and approved by the fire chiefs for any piece of wheeled apparatus. The Manager of Fire & Emergency Services responded to questions from Council. S. Zacharias indicated that the regional plan concept is a good idea, but the needs of the various communities must be determined in order to ensure they are being met. She provided information regarding a request for a tender truck, which was requested in 2004 but is no longer the highest priority. The Chief Administrative Officer noted that an agreement is in place and, if amendments are required, notice must be given by June 1, 2016. He noted that on the agreement it states that the County will provide the fire truck and no other capital equipment is mentioned. The Director of Corporate Services indicated that the Town of Bassano, Village of Duchess, and the Village of Rosemary have been approached regarding a discussion on the plans for the future, but further notice has not been issued regarding renegotiation of the agreement. The Manager of Fire & Emergency Services responded to further questions from Council. Discussion followed. Page 10 of 13 Regular Council January 7, 2016 C-20/16 MOVED BY COUNCILLOR ANNE MARIE PHILIPSEN that Council approve an increased allocation required to cover the 2016 Operating Budget for the Rosemary Fire Department but defer a decision regarding the capital items pending the outcome of further discussions regarding a comprehensive Capital Equipment Replacement Plan. MOTION CARRIED LEFT THE MEETING S. Zacharias, L. Johnson, and K. Martin left the meeting at 2:19 p.m. 9.7 Councillor Payment Sheets (November 2015) C-21/16 MOVED BY COUNCILLOR CLARENCE AMULUNG that the November 2015 and December 2015 Councillor Payment Sheets be accepted with the amendments recommended by the Councillor Compensation Review Committee. MOTION CARRIED 9.8 Cheques for Payment C-22/16 MOVED BY COUNCILLOR TRACY FYFE that cheque 182806 in the amount of $384,538.60 and cheque 182880 in the amount of $476,001.12 be APPROVED. MOTION CARRIED 9.9 Payment Register C-23/16 MOVED BY COUNCILLOR KELLY CHRISTMAN that the Payment Register be accepted. MOTION CARRIED 10. MUNICIPAL SERVICES BUSINESS — CONTINUED 10.3 Hamlet Water Meter Installations - continued The Director of Municipal Services read a proposed motion to Council and responded to questions regarding the time and costs associated with water meter installations, indicating that most should be straightforward but some could require extra time. The Director of Municipal Services and the Manager of Engineering Services responded to further questions from Council. C-24/16 MOVED BY COUNCILLOR LIONEL JUSS that staff work with the thirteen (13) Type 2 residents to see meters installed where the County will bear all associated costs; FURTHER, that staff issue letters to the fifty-five (55) Type 1 residents, notifying them that they have thirty (30) days to set up an appointment with a plumber and have their meter installed where the resident will bear all associated costs. Failure to do so will trigger a seven (7) day door knocker with final notice. Failure to comply with the final notice will result in disconnection of service until such time as a meter has been installed. MOTION CARRIED Page 11 of 13 Regular Council January 7, 2016 LEFT THE MEETING M. Harbicht and G. Tiffin left the meeting at 2:43 p.m. 11. POST AGENDA ITEMS 11.1 AUMA Linear Property Taxation Symposium (January 15, 2016) Deputy Reeve G. Simpson provided background information on this item. The Executive Assistant provided further details, indicating that this symposium is only open to regular (voting) members of the AUMA. Councillor A.M. Philipsen suggested drafting a letter to the AAMDC requesting that they arrange a similar session for rural municipalities. Councillor K. Christman suggested drafting an emergent resolution to be discussed during the upcoming Foothills Little Bow Municipal Association meeting. The Chief Administrative Officer indicated that changes to the equalized distribution of linear assessment revenue will be part of the Municipal Government Act review and that a formula based on population will have an adverse impact on smaller municipalities and the services they provide to their ratepayers. The Chief Administrative Officer responded to questions from Council, indicating that the legislation has not yet been tabled and there is not a lot of concrete information at this point. He suggested that a request be sent to the AAMDC regarding holding a linear assessment session during the Spring 2016 convention. Discussion followed. The Chief Administrative Officer responded to further questions regarding linear assessment distribution and which counties are likely to be affected. Deputy Reeve G. Simpson suggested asking questions from the AAMDC representatives during the Foothills Little Bow Municipal Association meeting and arranging a meeting with the Minister of Municipal Affairs during the AAMDC Spring 2016 Convention. The Chief Administrative Officer provided a comparison of the linear assessment revenue collected by municipalities versus residential and farmland tax revenue. Councillor B. de Jong suggested involving other municipalities that are currently sharing revenue in a meeting with the Minister of Municipal Affairs. Deputy Reeve G. Simpson suggested that the Mayors and Reeves Associations could also assist with identifying municipalities. Reeve M. Douglass, Deputy Reeve G. Simpson, Councillor A.M. Philipsen, and the Chief Administrative Officer will arrange a meeting with a small group of municipalities to coordinate a joint effort for lobbying AAMDC and Municipal Affairs, outlining the successes achieved by those who share their resources from linear assessment and the importance of linear assessment revenue to rural municipalities. The Executive Assistant will arrange a meeting with the Minister of Municipal Affairs during the AAMDC Spring 2016 Convention. 12. INFORMATION ITEMS 12.1 Strategic Priorities Chart This item was accepted as information. Page 12 of 13 Regular Council January 7, 2016 12.2 Mini Bus Monthly Report (December 2015) This item was accepted as information. 13. QUESTION PERIOD/NOTICE OF MOTION A question period and notice of motion was held. Councillor B. de Jong asked if there would be a conflict of interest in a situation where an administrator has a seat on a committee that receives money for administration. Councillor E. Unruh indicated that the individual in question is not a voting member, but that she would clarify the individual's involvement. The Chief Administrative Officer indicated that Policy 2015 -PLG -018 states that County staff members cannot have voting rights on a board or committee that also has representation from Council unless Council provides approval for them to do so. 14. IN CAMERA There were no in camera items to discuss at this meeting. 15. ADJOURN Being that the agenda matters have been concluded, the meeting adjourned at 3:18 p.m. Signed this �� day of �'� , 2016 Reeve C(i y dministrator Page 13 of 13