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Home My WebLink About2024-09-05 Council (Regular) MinutesCOUNTY OF NEWELL MINUTES OF REGULAR COUNCIL September 5, 2024 The regular Council Meeting of the County of Newell was held in the County Office and livestreamed to the public on Thursday, September 5, 2024 commencing at 10:15 a.m. Notice was posted at the front entrance advising the public of the meeting. MEMBERS A. Doerksen, Reeve PRESENT: COUNCILLORS: A. Skanderup L. Kopp H.Johnson G. Skriver K. Christman E. Unruh A. Philpott N.Johnson ABSENT: D. Short STAFF: M. Fenske, Chief Administrative Officer L. Johnson, Director of Corporate Services M. Harbicht, Director of Municipal Services M. Jackson, Planning and Development Supervisor C. Siakaluk, Communications Officer (Moderator) A. Nielsen, Executive Assistant OTHERS IN S. Stanway, Brooks Bulletin ATTENDANCE: T. Steidel, Mayor - Village of Duchess D. Reid-Mickler, Deputy Mayor - Village of Duchess Y. Cosh, CAO - Village of Duchess M. Iwaasa, Brooks Newell Region Economic Development R. Juska, Southern Alberta Energy from Waste Association 1. 2. C-273/24 3. C-274/24 CALL TO ORDER Reeve A. Doerksen called the meeting to order at 10:15 a.m. EXCUSED FROM MEETING MOVED BY COUNCILLOR ADENA SKANDERUP that Councillor D. Short be excused from the meeting. MOTION CARRIED ADOPTION OF MINUTES 3.1 Minutes - Council (August 8, 2024) MOVED BY COUNCILLOR LYNETTE KOPP that the August 8, 2024 Council Meeting minutes be adopted as presented. MOTION CARRIED Regular Council September 5, 2024 4. CALL FOR POST AGENDA ITEMS Reeve A. Doerksen called for post agenda items. 5. ADOPTION OF AGENDA C-275/24 MOVED BY COUNCILLOR AMANDA PHILPOTT that the agenda be adopted as presented. MOTION CARRIED 6. QUESTION PERIOD/NOTICE OF MOTION A question period and notice of motion was held. No County Ratepayers were in attendance. The moderator indicated that there were no questions from the public. Discussion followed regarding whether having question period at the beginning of the meeting was effective. The Chief Administrative Officer suggested that an additional question period be added to the agenda immediately before the In Camera portion of the meeting. 10. ADMINISTRATIVE BUSINESS 10.1 Funding Request - Duchess Minor Ball Little League Association The Director of Corporate Services provided background information on this item and responded to questions from Council. Council thanked the coaches and volunteers for their work maintaining the ball diamond. The Director of Corporate Services responded to questions from Council regarding whether other local organizations had been approached for funding and the quotes obtained. The Director of Corporate Services confirmed that the work has not yet been completed. C-276/24 MOVED BY COUNCILLOR NEIL JOHNSON that Council APPROVES additional spending of $6,100 to provide a grant from the Public (Municipal) Reserve Fund to Duchess Minor Ball Little League Association to cover the cost of shale for the ball diamonds located north of the Duchess golf course. The Director of Corporate Services and the Chief Administrative Officer responded to further questions regarding Municipal Reserve funding, indicating that this use is in line with the intended purpose of the fund. Further discussion followed. Reeve A. Doerksen called the question. VOTE ON MOTION C-276/24 — MOTION CARRIED LEFT THE MEETING L. Johnson left the meeting at 10:26 a.m. Page 2 of 9 Regular Council September 5, 2024 10.2 10.3 Rural Municipalities of Alberta (RMA) Fall 2024 Convention The Executive Assistant provided background information on this item and responded to questions from Council. The Executive Assistant was directed to arrange meetings with the following: • RCMP "K " Division • Minister of Agriculture & Irrigation - Crop Diversification Centre South • Minister of Infrastructure - Crop Diversification Centre South • Minister of Transportation & Economic Corridors - SH873 & Hwy overpass and speed reduction to 80km1h for the JBS/Hwy 1 intersection • Premier/MLA D. Smith This item will be brought back to a future Council meeting for further discussion. Requests for Functions of Council 10.3.1 Cypress County Ag Connections Conference (November 20, 2024) Discussion followed. Councillor H. Johnson provided additional background information. C-277/24 MOVED BY COUNCILLOR KELLY CHRISTMAN that any Councillor be permitted to attend the Cypress County Ag Connections Conference in Medicine Hat, AB on November 20, 2024 as a function of Council. MOTION CARRIED 10.3.2 Commemorative Forest Dedication Ceremony (September 25, 2024) Reeve A. Doerksen provided background information on this item. Councillor A. Skanderup indicated that she would be able to attend as an alternate if Reeve A. Doerksen is unavailable. C-278/24 MOVED BY COUNCILLOR ADENA SKANDERUP that Reeve A. Doerksen or another member of Council be permitted to attend the Commemorative Forest Dedication Ceremony in Brooks, AB on September 25, 2024 as a function of Council. MOTION CARRIED 10.3.3 Fire Area Committee - Duchess & Rural Meeting (September 4, 2024) C-279/24 MOVED BY COUNCILLOR GREG SKRIVER that Councillor K. Christman's attendance at the Duchess & Rural Fire Area Committee Meeting in place of Councillor D. Short on September 4, 2024 be permitted as a function of Council. MOTION CARRIED Discussion followed and Council meetings in place of the appointed functions of Council. agreed that Councillors attending representative should be considered Page 3 of 9 Regular Council September5, 2024 11. MUNICIPAL SERVICES BUSINESS 11.1 Utilities - NRSC Report The Utilities - NRSC Report was presented to Council. 11.2 Director of Municipal Services Report The Director of Municipal Services presented his report to Council, giving an overview of the highlights. Council was given the opportunity to ask questions. The Director of Municipal Services responded to questions regarding repainting lines on roadways. C-280/24 MOVED BY COUNCILLOR GREG SKRIVER that the Director of Municipal Services Report and the Utilities - NRSC Report for August 2024 be APPROVED as presented. MOTION CARRIED RECESS Council RECESSED at 10:45 a.m. and RECONVENED at 10:49 a.m. ARRIVED AT MEETING Mayor T. Steidel, Deputy Mayor D. Reid-Mickler, and Y. Cosh arrived at 10:49 a.m. 9. DELEGATIONS 9.1 Funding Request - Duchess Recreation Centre Floor Resurfacing Project D. Reid-Mickler provided background information on the Duchess Recreation Centre and the floor repairs that have been completed. Not completing these repairs would have resulted in the cancellation of multiple sporting events. Council was given the opportunity to ask questions. D. Reid-Mickler indicated that the flooring had previously been guaranteed for 10-15 years and is inspected regularly. She indicated that flooring replacement has been added as a capital expense on an 8-year cycle and, going forward, efforts will be made to collect more detailed usage statistics for the facility. Y. Cosh responded to questions regarding an agreement in place with Grasslands Schools for their use of the facility. D. Reid-Mickler and Y. Cosh responded to questions regarding the quote and the floor resurfacing that was completed. ARRIVED AT MEETING M. Iwaasa arrived at 11:01 a.m. D. Reid-Mickler responded to questions regarding updating the recreation agreement between the County of Newell and the Village of Duchess. The Chief Administrative Officer responded to questions regarding recreation funding for Duchess. Page 4 of 9 Regular Council September 5, 2024 LEFT THE MEETING Mayor T. Steidel, Deputy Mayor D. Reid-Mickler, and Y. Cosh left the meeting at 11:04 a.m. 9.2 Sponsorship Opportunity — 2nd Annual Ag Connections Conference M. /waasa provided background information on the Ag Connections Conference, indicating that Brooks Newell Region Economic Development has committed to a gold sponsorship for this event. M. /waasa provided an overview of plans to highlight the County's diverse agricultural sector, development opportunities within the region, and plans for the Crop Diversification Centre South. He presented the draft agenda, indicating that last year's event was very well - received. Council was given the opportunity to ask questions. Councillor H. Johnson reported that Palliser Economic Partnership is also sponsoring the Ag Connections Conference. M. wwaasa provided details regarding the Economic Growth Forum & Trade Show on October 23-25, 2024 and a Farm Succession Workshop for local producers on November 14, 2024. He responded to further questions. Discussion followed regarding promoting the Farm Succession Workshop through local Agricultural Societies. RECESS Council RECESSED at 11:23 a.m. and RECONVENED at 11:29 a.m. C-281/24 MOVED BY COUNCILLOR ELLEN UNRUH that we move into Public Hearings at 11:29 a.m. MOTION CARRIED 7. PUBLIC HEARINGS 7.1 Bylaw 2076-24 - 24 LUA 004 (Plan 6658FE Block A - NE 31-19-14-W4 - A-GEN to A-SML) Reeve A. Doerksen called the Public Hearing to order at 11:29 a.m Reeve A. Doerksen did not review the procedures that would be followed for the hearing as there were no new persons in attendance. The Planning & Development Supervisor stated that the intent of the Public Hearing is to hear representations on Bylaw 2076-24. The intent of this bylaw is to amend Land Use Bylaw 2016-21 by rezoning approximately 10 acres (4 hectares) known as Block A, Plan 6658FE in NE 31-19-14-W4 from Agriculture, General (A-GEN) District to Agriculture, Small Lot (A-SML) District. The Planning & Development Supervisor provided background information on this item indicating that a copy of the document had been circulated to adjacent landowners and to a list of affected agencies. No responses have been received from adjacent landowners. None of the affected agencies have indicated any objections. Page 5 of 9 Regular Council September5, 2024 There were no persons in attendance speaking either in favor of or in opposition to the proposed bylaw. Council was given the opportunity to ask questions. 7.2 Bylaw 2079-24 Road Closure & SALE (Ptn. of Willow Street, Hamlet of Patricia) Reeve A. Doerksen called the Public Hearing to order at 11:31 a.m. Reeve A. Doerksen did not review the procedures that would be followed for the hearing as there were no new persons in attendance. The Planning & Development Supervisor stated that the intent of the Public Hearing is to hear representations on Bylaw 2079-24. The intent of this bylaw is to close and SELL portions of Willow Street and Willow Crescent in the hamlet of Patricia. The Planning & Development Supervisor provided background information on this item, indicating that a copy of the document had been circulated to all adjacent landowners as well as to a list of affected agencies. No responses were received from adjacent landowners. All responses have been received from the required referrals and none have indicated any objections. There were no persons in attendance speaking either in favor of or in opposition to the proposed bylaw. Council was given the opportunity to ask questions. C-282/24 MOVED BY COUNCILLOR LYNETTE KOPP that we move out of Public Hearings at 11:33 a.m. MOTION CARRIED 8. BYLAWS 8.1 Bylaw 2076-24 - 24 LUA 004 (Plan 6658FE Block A - NE 31-19-14-W4 - A-GEN to A-SML) C-283/24 MOVED BY COUNCILLOR NEIL JOHNSON that Bylaw 2076-24, being a bylaw to amend Land Use Bylaw 2016-21 by redesignating a parcel of approximately 10 acres (4 hectares) known as Plan 6658FE Block A in NE 31-19-14-W4 from Agriculture, General District (A-GEN) to Agriculture, Small Lot (A-SML), be given SECOND reading. MOTION CARRIED C-284/24 MOVED BY COUNCILLOR AMANDA PHILPOTT that Bylaw 2076-24 be given THIRD and FINAL reading. MOTION CARRIED Page 6 of 9 Regular Council September 5, 2024 8.2 Bylaw 2079-24 Road Closure & SALE (Ptn. of Willow Street, Hamlet of Patricia) C-285/24 MOVED BY COUNCILLOR KELLY CHRISTMAN that Bylaw 2079-24, being a bylaw for the purpose of closing to public travel and SELLING the following described roadway: 1. All of Willow Street south of Lot 4, Block 10 as shown on Plan 791 00924 2. All of Willow Crescent as shown on Plan 811 1857, be given FIRST reading. MOTION CARRIED 8.3 Bylaw 2078-24 Road Closure & LEASE (W 30-21-12-W4 & W 19-21-12-W4) The Planning & Development Supervisor provided background information on this item and responded to questions from Council. ARRIVED AT MEETING R. Juska arrived at 11:36 a.m. C-286/24 MOVED BY COUNCILLOR LYNETTE KOPP that Bylaw 2078-24 being a bylaw for the purpose of closing to public travel and LEASING the following described roadway: 1. All those portions of government road allowance adjacent to W 30-21-12-W4 (COT 231 104 060) 2. All those portions of government road allowance adjacent to W 19-21-12-W4 (COT 981 146 298), be given SECOND reading. MOTION CARRIED C-287124 MOVED BY COUNCILLOR ADENA SKANDERUP that Bylaw 2078-24 be given THIRD and FINAL reading. MOTION CARRIED LEFT THE MEETING M. Jackson left the meeting at 11:37 a.m. 12. POST AGENDA ITEMS There were no post agenda items to discuss at this meeting. 13. INFORMATION ITEMS 13.1 Payment Registers This item was accepted as information. Page 7 of 9 Regular Council September 5, 2024 13.2 Mini Bus Monthly Report (July 2024) This item was accepted as information. 13.3 Strategic Priorities Chart This item was accepted as information. 14. QUESTION PERIOD A question period and notice of motion was held. No County Ratepayers were in attendance. The moderator indicated that there were no questions from the public. 15. IN CAMERA C-288/24 MOVED BY COUNCILLOR HOLLY JOHNSON that we move in camera at 11:38 a.m. to discuss the following matters: • Intergovernmental Relations-FOIP Act Section 21. MOTION CARRIED LUNCH Council RECESSED for lunch at 12:15 p.m. and RECONVENED at 1:00 p.m. LEFT THE MEETING R. Juska left the meeting at 1:00 p.m. C-289/24 MOVED BY COUNCILLOR AMANDA PHILPOTT that we move out of camera at 2:25 p.m. MOTION CARRIED C-290/24 MOVED BY COUNCILLOR LYNETTE KOPP that Council APPROVES additional spending in the amount of $53,468.50 from the Recreation Fund to support 50% of the Village of Duchess Recreation Centre floor repairs and resurfacing project costs. MOTION CARRIED C-291/24 MOVED BY COUNCILLOR KELLY CHRISTMAN that a letter of support be provided to Southern Alberta Energy from Waste Association's application to the Community Initiatives Grant program, and further that additional spending of $22,500 from the Stabilization Fund be approved to support the Southern Alberta Energy from Waste Association operating costs to move forward with their work over the next 3 months. MOTION CARRIED Page 8 of 9 Regular Council September5, 2024 16. ADJOURN Being that the agenda matters have been concluded, the meeting adjourned at 2:33 p.m. Signed this 11-day of�b2024 a--C� Reeve County Administrator Page 9 of 9