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HomeMy WebLinkAbout2025-10-30 Council (Organizational) MinutesCOUNTY OF NEWELL MINUTES OF ORGANIZATIONAL MEETING OCTOBER 30, 2025 The Organizational Meeting of the County of Newell was held in the County Office on Thursday, October 30, 2025 commencing at 9:00 a.m. Members Present: Councillors D. Baumgarten A. Skanderup L. Kopp H.Johnson G. Skriver K. Christman B. Hofer A. Doerksen N.Johnson Chief Administrative Officer M. Fenske Executive Assistant A. Nielsen Others in Attendance A. 1. CALL MEETING TO ORDER The Chief Administrative Officer called the meeting to order at 9:00 a.m. The Oath of Office was taken by each of the Council members and commissioned by the Executive Assistant. 2. EXCUSED FROM MEETING All members were present at this meeting. 3. GOVERNANCE FRAMEWORK The procedures for voting and appointing Committees or Chairman of Committees are as follows: For all otherpositions, as per our Procedural8ylaw, individuals may have their names put forth for Committees, or Chairman of Committees, by either being nominated or by volunteering. If there are more nominees and/or volunteers than there are positions available, an election will be held by secret ballot. 4. KEY POLICIES The Chief Administrative Officer provided an overview of key policies and responded to questions from Gouncil. _ __ _ Organizational Meeting October 30, 2025 5. NOMINATION/VOLUNTEER & ELECTION OF REEVE The Chief Administrative Officer opened the floor for nominations/volunteers for the position of Reeve. Councillor K. Christman nominated Councillor A. Doerksen. The Chief Administrative Officer called two more times for nominations for Reeve. No further nominations were received. The Chief Administrative Officer declared nominations cease. The Chief Administrative Officer declared Arno Doerksen Reeve. Oath of Office — Reeve The Oath of Office for Reeve was administered to Councillor Arno Doerksen and commissioned by the Executive Assistant. Reeve A. Doerksen assumed the chair. 6. NOMINATIONNOLUNTEER & ELECTION OF DEPUTY REEVE Reeve A. Doerksen called for nominations/volunteers for the position of Deputy Reeve. Councillor G. Skriver nominated Councillor K. Christman. Reeve A. Doerksen called two more times for nominations for Deputy Reeve. No further nominations were received. Reeve A. Doerksen declared nominations cease. Reeve A. Doerksen declared Councilor Keily Christman Deputy Reeve. Oath of Office - Deputv Reeve The Oath of Office for Deputy Reeve was administered to Councillor Kelly Christman and commissioned by the Executive Assistant. 7. BOARD 8� COMMITTEE APPOINTMENTS 7.1 AGRICULTURAL SERVICE BOARD (9 Councillors) The Agricultural Service Board will consist of the full Council. MOVED BY COUNCILLOR H. JOHNSON that the role and responsibility of the County's Agricultural Service Board is delegated to and will be carried out by County Council. MOTION CARRIED Page 2 of 16 Organizational Meeting October 30, 2025 7.2 SOIL CONSERVATION ACT APPEAL COMMITTEE (9 Councillors) The Soil Conservation Act Appeal Committee will consist of the full Council. 7.3 MUNICIPAL PLANNING COMMISSION (9 Councillors) 7.4 The Municipal Planning Commission will consist of the full Council. As per Bylaw 1680-09, the MPC will elect a Chairperson and a Vice Chairperson at their first meeting following the Organizational Meeting. (Up to 4 Members-at-Large) The Agriculture Pest Act/Weed Control Act Appeal Committee will consist of up to four Members-at-Large. Existinq Members-at-Larqe that aareed to serve an additional term: Edward Buday Doug Rogers Advertisements for Members-at-Large were published in the Brooks Bulletin and on the County of Newell web page and social media channels: Applications Received: Rania Abo Kharoub (Note: City of Brooks resident) Discussion followed and Council indicated that members-at-large representing the County of Newell should reside in the County of Newell. The advertisement for members-at-large on the Agricultural Pest Act/Weed Control Act Appeal Committee will remain open. MOVED BY COUNCILLOR L. KOPP that Edward Buday and Doug Rogers be appointed as Members-at-Large to the Agriculture Pest Act/Weed Control Act Appeal Committee for the FIRST year of a four-year term. MOTION CARRIED 7.5 AIRPORT COMMISSION (1 Councillor + 2 Members-at-Large) The Airport Commission will consist of one Councillor plus two Members-at-Large. a. COUNCILLOR Reeve A. Doerksen called for nominations. Councillor N. Johnson nominated Councillor A. Skanderup. Reeve A. Doerksen called two more times for nominations. No further nominations were received. Reeve A. Doerksen declared nominations cease. Page 3 of 16 Organizational Meeting October 30, 2025 Reeve A. Doerksen declared that Councillor A. Skanderup is appointed to the Airport Commission. b. MEMBERS-AT-LARGE Existinq Members-at-Larqe that aqreed to serve an additional term: Ronald Sereda Advertisements for Members-at-Large were published in the Brooks Bulletin and on the County of Nevuell web page and social media channels: Apqlications Received: Tim Spielman (also applied for Palliser Economic Partnership) Kent Torkelson MOVED BY COUNCILLOR A. SKANDERUP that Ron Sereda and Tim Spielman be appointed as Members-at-Large to the Airport Commission for the FIRST year of a four-year term. MOTION CARRIED 7.6 ASSESSMENT REVIEW BOARD (Local & Reqional) MOVED BY COUNCILLOR G. SKRIVER that Council confirms the appointment of the following to the Assessment Review Board (Local & Regional): Daphne Anstey-Martin (Chair) Chris Dingwall Kevin Bridges Gwen Vickers Term Expires March 8, 2026 Term Expires February 6, 2026 Term Expires March 2, 2026 Term Expires April 7, 2028. MOTION CARRIED 7.7 7.8 BOW RIVER BASIN COUNCIL (1 Councillor) Reeve A. Doerksen called for nominations. Councillor N. Johnson volunteered. Reeve A. Doerksen called two more times for nominations. No further nominations were received. Reeve A. Doerksen declared nominations cease. Reeve A. Doerksen declared that Councillor N. Johnson is appointed to the Bow River Basin Council. BROOKS REGION TOURISM ASSOCIATION (1 Councillor) Reeve A. Doerksen called for nominations. Councillor K. Christman nominated Councillor A. Skanderup. Councillor A. Skanderup declined the nomination. Councillor G. Skriver nominated Councillor K. Christman. Councillor H. Johnson nominated Councillor B. Hofer. Page 4 of 16 Organizational Meeting October 30, 2025 Councillor A. Skanderup nominated Councillor G. Skriver. Councillor G. Skriver declined the nomination. Councillor K. Christman withdrew her nomination. Reeve A. Doerksen called for further nominations. No further nominations were received. Reeve A. Doerksen declared nominations cease. Reeve A. Doerksen deciared that Councillor B. Hofer is appointed to the Brooks Region Tourism Association. 7.9 CAO PERFORMANCE EVALUATION COMMITTEE IReeve + 2 Councillors or More) Discussion followed regarding all Council participating in the CAO Performance Evaluation. MOVED BY COUNCILLOR K. CHRISTMAN that all of Council will participate in the CAO Performance Evaluation as a Function of Council. MOTION CARRIED 7.10 (Div. 5 Councillor, Div. 7 Councillor, + 1 The Chief Administrative Officer responded to questions from Council, indicating that Administration will be reviewing the list of boards and committees and ensuring that bylaws are in place and up to date. MOVED BY COUNCILLOR A. SKANDERUP that Councillor G. Skriver, Councillor N. Johnson, Kathy Delday, and Cathy Safronovich be appointed to the City of Brooks Recreation & Parks Board. MOTION CARRIED 7.11 COUNCILLOR COMPENSATION REVIEW COMMITTEE (3 Councillors) Reeve A. Doerksen called for nominations. Councillor H. Johnson nominated Councillor L. Kopp. Councillor N. Johnson nominated Councillor D. Baumgarten. Councillor L.. Kopp nominated Councillor G. Skriver. Councillor G. Skriver declined the nomination. Councillor H. Johnson nominated Councillor K. Christman. Reeve A. Doerksen called for further nominations. No further nominations were received. Reeve A. Doerksen declared nominations cease. MOVED BY COUNCILLOR L. KOPP that Councillor D. Baumgarten, Councillor L. Kopp, and Councillor K. Christman be appointed to the Councillor Compensation Review Committee. MOTION CARRIED Page 5 of 16 _ ___ Organizational Meeting October 30, 2025 7.12 COUNTY OF NEWELL LIBRARY BOARD (1 Councillor+ 9 Members-at-Large) a. COUNCILLOR Reeve A. Doerksen called for nominations. Councillor K. Christman nominated Councillor L. Kopp. Councillor A. Skanderup nominated Councillor H. Johnson. Councillor H. Johnson declined the nomination. Councillor H. Johnson nominated Councillor A. Skanderup. Reeve A. Doerksen called for further nominations. No further nominations were received. Reeve A. Doerksen declared nominations cease. A vote by secret ballot was held. The Chief Administrative Officer announced that Councillor A. Skanderup was elected to the County of Newell Library Board. b. MEMBERS-AT-LARGE Advertisements for Members-at-Large were published in the Brooks Bulletin and on the County of Newell web page and social media channels: No applications were received. The advertisement for a members-at-large representing the Gem Library District will remain open. MOVED BY COUNCILLOR D. BAUMGARTEN that Councillor A. Skanderup be appointed to the County of Newell Library Board; further, that Council confirms the appointments of Members-at- Large to the County of Newell Library Board as follows: Bassano Library District Alcoma Community Library Brooks Library District Duchess Library District Gem Library District Patricia Library District Rolling Hills Library District Rosemary Library District Tilley Library District Della Armstrong Susanne Brummelhuis Teree Hokanson Lorna Morishita VACANT Julie Musgrove Nicole Short Tammie Cage-Parker Jane Marsh Term expires June 9, 2027 Term expires November 4, 2027 Term expires October 24, 2027 Term expires October 19, 2026 Term expires December 19, 2028 Term expires October 24, 2027 Term expires October 22, 2026 Term expires March 11, 2027 MOTION CARRIED Page 6 of 16 Organizational Meeting October 30, 2025 7.13 CROP DIVERSIFICATION CENTRE (CDC) SOUTH REVITALIZATION COMMITTEE (4 Councillors + 2 Members-at-Large) a. COUNCILLORS Reeve A. Doerksen called for nominations. Councillor H. Johnson volunteered. Reeve A. Doerksen volunteered. Councillor D. Baumgarten volunteered. Councilior K. Christman nominated Councillor N. Johnson. Councillor N. Johnson declined the nomination. Councillor L. Kopp volunteered. Reeve A. Doerksen called for further nominations. No further nominations were received. Reeve A. Doerksen declared nominations cease. b. MEMBERS-AT-LARGE MOVED BY COUNCILLOR K. CHRISTMAN that Reeve A. Doerksen, Councillor D. Baumgarten, Councillor L. Kopp, and Councillor H. Johnson be appointed to the Crop Diversification Centre (CDC) South Revitalization Committee; further, that David Andrews and Bruce Balog be appointed as Members-at-Large to the Crop Diversification Centre (CDC) South Revitalization Com mittee. MOTION CARRIED 7.14 FIRE AREA COMMITTEE - DUCHESS & RURAL (Div. 8 Councillor + 1 Other Councillor) Reeve A. Doerksen called for nominations. Councillor H. Johnson nominated Councillor L. Kopp. Reeve A. Doerksen called for further nominations. No further nominations were received. Reeve A. Doerksen declared nominations cease. MOVED BY COUNCILLOR K. CHRISTMAN that Councillor B. Hofer and Councillor L. Kopp be appointed to the Duchess & Rural Fire Area Committee. MOTION CARRIED 7.15 FIRE AREA COMMITTEE - ROSEMARY & RURAL (Div. 9 Councillor + 1 Other Councillor) Reeve A. Doerksen called for nominations. CouncillorA. Skanderup nominated Councillor B. Hofer. Reeve A. Doerksen called for further nominations. No further nominations were received. Reeve A. Doerksen declared nominations cease. Page 7 of 16 Organizational Meeting October 30, 2025 MOVED BY COUNCILLOR L. KOPP that Reeve A. Doerksen and Councillor B. Hofer be appointed to the Rosemary & Rural Fire Area Committee. MOTION CARRIED 7.16 FOOTHILLS LITTLE BOW MUNICIPAL ASSOCIATION (9 Councillors + CAO) Full Council and the CAO will attend the meetings of fhe Foothills Little Bow Municipal Association. 7.17 GRASSLANDS REGIONAL FCSS (1 Councillor + 1 Member-at-Large) a. COUNCILLOR Reeve A. Doerksen called for nominations. Councillor N. Johnson nominated Councillor G. Skriver. Councillor G. Skriver declined the nomination. Councillor H. Johnson volunteered. Reeve A. Doerksen called for further nominations. No further nominations were received. Reeve A. Doerksen declared nominations cease. b. MEMBER-AT-LARGE Advertisements for Members-at-Large were published in the Brooks Bulletin and on the County of Newell web page and social media channels: Appiications Received: Amanda Philpott MOVED BY COUNCILLOR G. SKRIVER that Councillor H. Johnson and Amanda Philpott (member-at-large) be appointed to the Grasslands Regional FCSS Board. MOTION CARRIED 7.18 INTERMUNICIPAL AFFAIRS COMMITTEE VOTING MEMBERS (Reeve+ 1 Councillor) Reeve A. Doerksen called for nominations. Councillor H. Johnson nominated Councillor G. Skriver. Reeve A. Doerksen called for further nominations. No further nominations were received. Reeve A. Doerksen declared nominations cease. MOVED BY COUNCILLOR A. SKANDERUP that Reeve A. Doerksen and Councillor G. Skriver be appointed to the Intermunicipal Affairs Committee as voting members forthe County of Newell. MOTION CARRIED Page 8 of 16 Organizational Meeting October 30, 2025 7.19 INTERMUNICIPAL DEVELOPMENT PLAN COMMITTEE (BASSANO) (Division 6 Councillor + 1 Councillor) Reeve A. Doerksen called for nominations. Councillor K. Christman nominated Reeve A. Doerksen. Reeve A. Doerksen called for further nominations. No further nominations were received. Reeve A. Doerksen declared nominations cease. MOVED BY COUNCILLOR H. JOHNSON that Councillor K. Christman and Reeve A. Doerksen be appointed to the Intermunicipal Development Plan Committee (Bassano). MOTION CARRIED 7.20 INTERMUNICIPAL DEVELOPMENT PLAN COMMITTEE (BROOKS) (3 Councillors — CAO attends as a non-voting member) Reeve A. Doerksen called for nominations. CounciilorA. Skanderup nominated Councillor D. Baumgarten. Councillor H. Johnson nominated Councillor G. Skriver. Councillor N. Johnson volunteered. Councillor H. Johnson volunteered. Councillor G. Skriver nominated Councillor B. Hofer. Councillor H. Johnson and Councillor D. Baumgarten withdrew their nominations. Reeve A. Doerksen called for further nominations. No further nominations were received. Reeve A. Doerksen declared nominations cease. MOVED BY COUNCILLOR L. KOPP that Councillor G. Skriver, Councillor N. Johnson, and Councillor B. Hofer be appointed to the Intermunicipal Development Plan Committee (Brooks). MOTION CARRIED 7.21 INTERMUNICIPAL DEVELOPMENT PLAN COMMITTEE (CYPRESS COUNTY) (2 Councillors) Reeve A. Doerksen called for nominations. Councillor D. Baumgarten volunteered CouncillorA. Skanderup volunteered. Reeve A. Doerksen called for further nominations. No further nominations were received. Reeve A. Doerksen declared nominations cease. MOVED BY COUNCILLOR G. SKRIVER that Councillor D. Baumgarten and Councillor A. Skanderup be appointed to the Intermunicipal Development Plan Committee (Cypress County). MOTION CARRIED Page 9 of 16 Organizational Meeting Odober 30, 2025 7.22 INTERMUNICIPAL DEVELOPMENT PLAN COMMITTEE (DUCHESS) (Division 8 Councillor+ 1 Councillor) Reeve A. Doerksen called for nominations. Councillor L. Kopp volunteered. Reeve A. Doerksen called for further nominations. No further nominations were received. Reeve A. Doerksen declared nominations cease. MOVED BY COUNCILLOR H. JOHNSON that Councillor B. Hofer and Councillor L. Kopp be appointed to the Intermunicipal Development Plan Committee (Duchess). MOTION CARRIED 7.23 INTERMUNICIPAL DEVELOPMENT PLAN COMMITTEE (ROSEMARY) (Division 9 Councillor+ 1 Councillor) Reeve A. Doerksen called for nominations. Councillor A. Skanderup nominated Councillor K. Christman. Reeve A. Doerksen called for further nominations. No further nominations were received. Reeve A. Doerksen declared nominations cease. MOVED BY COUNCILLOR A. SKANDERUP that Reeve A. Doerksen and Councillor K. Christman be appointed to the Intermunicipal Development Plan Committee (Rosemary). MOTION CARRIED 7.24 INTERMUNICIPAL DEVELOPMENT PLAN COMMITTEE (SPECIAL AREASI (2 Councillors) Reeve A. Doerksen called for nominations. Counciilor L. Kopp volunteered. Councillor N. Johnson volunteered. Reeve A. Doerksen called for further nominations. No further nominations were received. Reeve A. Doerksen declared nominations cease. MOVED BY COUNCILLOR G. SKRIVER that Councillor L. Kopp and Councillor N. Johnson be appointed to the Intermunicipal Development Plan Committee (Special Areas). MOTION CARRIED 7.25 INTERMUNICIPAL DEVELOPMENT PLAN COMMITTEE (MD OF TABER) (2 Councillors) ReeveA. Doerksen called fornominations. CouncillorA. Skanderup nominated Councillor D. Baumgarten. Councillor H. Johnson volunteered. Page 10 of 16 Organizational Meeting October 30, 2025 Reeve A. Doerksen called for further nominations. No further nominations were received. Reeve A. Doerksen declared nominations cease. MOVED BY COUNCILLOR K. CHRISTMAN that Councillor D. Baumgarten and Councillor H. Johnson be appointed to the Intermunicipal Development Plan Committee (MD of Taber). 7.26 INTERMUNICIPAL DEVELOPMENT PLAN COMMITTEE (VULCAN COUNTY) (2 Councillors) Reeve A. Doerksen called for nominations. CouncillorA. Skanderup nominated Councillor K. Christman. Councillor H. Johnson volunteered. Reeve A. Doerksen called for further nominations. No further nominations were received. Reeve A. Doerksen declared nominations cease. MOVED BY COUNCILLOR L. KOPP that Councillor H. Johnson and Councillor K. Christman be appointed to the Intermunicipal Development Plan Committee (Vulcan County). MOTION CARRIED 7.27 INTERMUNICIPAL DEVELOPMENT PLAN COMMITTEE (WHEATLAND COUNTY) (2 Councillors) Reeve A. Doerksen called for nominations. Reeve A. Doerksen volunteered. Councillor K. Christman volunteered. Reeve A. Doerksen called for further nominations. No further nominations were received. Reeve A. Doerksen declared nominations cease. MOVED BY COUNCILLOR H. JOHNSON that Reeve A. Doerksen and Councillor K. Christman be appointed to the Intermunicipal Development Plan Committee (Wheatland County). MOTION CARRIED 7.28 MAYORS 8� REEVES ASSOCIATIONS Reeve A. Doerksen will represent the County of Newell at the Mayors & Reeves Associations. 7.29 NEWELL HOUSING FOUNDATION (2 Councillors) Reeve A. Doerksen called for nominations. Counciilor A. Skanderup volunteered. Councillor A. Skanderup nominated Councillor G. Skriver. Reeve A. Doerksen called for further nominations. No further nominations were received. Page 11 of 16 _ __ _ Organizational Meeting October 30, 2025 Reeve A. Doerksen declared nominations cease. MOVED BY COUNCILLOR H. JOHNSON that Councillor A. Skanderup and Councillor G. Skriver be appointed to the Newell Housing Foundation. MOTION CARRIED 7.30 NEWELL RECYCLING ASSOCIATION (1 Councillor) Discussion followed regarding Newell Recycling Association joining the Newell Regional Solid Waste Management Authority in the future. Councillor L. Kopp and Councillor N. Johnson responded to questions from Council. Reeve A. Doerksen called for nominations. Councillor H. Johnson nominated Councillor L. Kopp. Reeve A. Doerksen cailed for further nominations. No further nominations were received. Reeve A. Doerksen declared nominations cease. MOVED BY COUNCILLOR A. SKANDERUP that Councillor L. Kopp be appointed to the Newell Recycling Association. MOTION CARRIED 7.31 NEWELL REGIONAL SOLID WASTE MANAGEMENT AUTHORITY (1 Councillor) Reeve A: Doerksen called for nominations. Councillor N. Johnson volunteered. Councillor L. Kopp volunteered. Reeve A. Doerksen called for further nominations. No further nominations were received. Reeve A. Doerksen declared nominations cease. A vote by secret ballot was held. The Chief Administrative Officer announced that Councillor L. Kopp was elected to the Newell Regional Solid Waste Management Authority. MOVED BY COUNCILLOR H. JOHNSON that Councillor L. Kopp be appointed to the Newell Regional Solid Waste Management Authority. MOTION CARRIED 7.32 NEWELL REGIONAL SERVICES CORPORATION (NRSC1(2 Councillors) Reeve A. Doerksen called for nominations. Councillor H. Johnson nominated Councillor D. Baumgarten. Councillor A. Skanderup nominated Councillor N. Johnson. Councillor N. Johnson declined the nomination. Councillor L. Kopp volunteered. Reeve A. Doerksen called for further nominations. No further nominations were received. Page 12 of 16 Organizational Meeting Odober 30, 2025 Reeve A. Doerksen declared nominations cease. MOVED BY COUNCILLOR B. HOFER that Councillor D. Baumgarten and Councillor L. Kopp be appointed to the Newell Regional Services Corporation. MOTION CARRIED 7.33 PALLISER ECONOMIC PARTNERSHIP (1 Councillor+ 1 Business Representative) Councillor H. Johnson indicated that Business Representatives were no longer required, and two elected officials can be appointed. Reeve A. Doerksen calied for nominations. Reeve A. Doerksen volunteered. Councillor H. Johnson volunteered. Reeve A. Doerksen called for further nominations. No further nominations were received. Reeve A. Doerksen declared nominations cease. MOVED BY COUNCILLOR K. CHRISTMAN that Reeve A. Doerksen and Councillor H. Johnson be appointed to the Palliser Economic Partnership. MOTION CARRIED 7.34 RECREATION BOARD (Rural Brooks Area) (Councillors from Divisions 5& 10, 3 Members-At-Large from the Rural Brooks Recreation Area) The Chief Administrative Officer responded to questions regarding the divisional Councillors associated with the Rural Brooks Recreation Area and indicated that the composition of the committee will be revisited during a review of the bylaw that establishes the recreation area. a. MEMBERS-AT-LARGE Existinq Members-at-Larqe that aqreed to serve an additional term: Julian Annicchiarico Cathy Safronovich Advertisements for Members-at-Large were published in the Brooks Bulletin and on the County of Newell web page and social media channels: Applications Received: Jayme Harbinson MOVED BY COUNCILLOR H. JOHNSON that we appoint Councillor G. Skriver and Councillor N. Johnson as Council representatives, and that Julian Annichiarico, Jayme Harbinson, and Cathy Safronovich be appointed as Members-at-Large to the Rural Brooks Area Recreation Board for the FIRST year of a four-year term. MOTION CARRIED Page � 3 of 16 Organizational Meeting October 30, 2025 7.35 RECREATION BOARD (Bassano Area) (Councillor from Division 6+ 1 Councillor) Reeve A. Doerksen called for nominations. Councillor H. Johnson nominated Councillor B. Hofer. Reeve A. Doerksen called for further nominations. No further nominations were received. Reeve A. Doerksen declared nominations cease. MOVED BY COUNCILLOR A. SKANDERUP that Councillor K. Christman and Councillor B. Hofer be appointed to the Bassano Area Recreation Board. MOTION CARRIED 7.36 RECREATION, PARKS & CULTURE BOARD (DUCHESS AREA) (Councillor from Division 8+ 1 Councillor) Reeve A. Doerksen called for nominations. Councillor H. Johnson nominated Councillor N. Johnson. Reeve A. Doerksen called for further nominations. No further nominations were received. Reeve A. Doerksen declared nominations cease. MOVED BY COUNCILLOR L. KOPP that Councillor B. Hofer and Councillor N. Johnson be appointed to the Recreation, Parks & Culture Board (Duchess Area). MOTION CARRIED 7.37 REGIONAL EMERGENCY ADVISORY COMMITTEE (1 Councillor + 1 Alternate, Director & Deputy Director) The Chief Administrative Officer responded to questions from Council. Reeve A. Doerksen called for nominations. Councillor N. Johnson nominated Councillor D. Baumgarten. Councilior D. Baumgarten nominated Reeve A. Doerksen. Reeve A. Doerksen called for further nominations. No further nominations were received. Reeve A. Doerksen declared nominations cease. A vote by secret ballot was held to determine which nominee would be the main delegate. The Chief Administrative Officer announced that the election resulted in a tie with one spoiled ballot. A random draw was held and Councillor D. Baumgarten was announced as the main representative and Reeve A. Doerksen the alternate. MOVED BY COUNCILLOR K. CHRISTMAN that Councillor D. Baumgarten be appointed to the Regional Emergency Advisory Committee, with Reeve A. Doerksen serving as the alternate. MOTION CARRIED Page 14 of 16 Organizational Meeting October 30, 2025 7.38 ROAD BAN COMMITTEE (Reeve, Director of Municipal Services. + 2 Other Councillors - AS PER BYLAW 1848-15) Reeve A. Doerksen called for nominations. Councillor H. Johnson volunteered. Councillor H. Johnson nominated Councillor B. Hofer. CouncillorA. Skanderup nominated Councillor N. Johnson. Councillor N. Johnson declined the nomination. Councillor N. Johnson nominated Councillor D. Baumgarten. Councillor D. Baumgarten declined the nomination. Reeve A. Doerksen calied for further nominations. No further nominations were received. Reeve A. Doerksen declared nominations cease. MOVED BY COUNCILLOR L. KOPP that Reeve A. Doerksen, Councillor H. Johnson, and Councillor B. Hofer be appointed as the Council members on the Road Ban Committee. MOTION CARRIED 7.39 SHORTGRASS LIBRARY BOARD (1 Councillor) Reeve A. Doerksen called for nominations. Councillor K. Christman nominated Councillor A. Skanderup Reeve A. Doerksen called for further nominations. No further nominations were received. Reeve A. Doerksen declared nominations cease. MOVED BY COUNCILLOR H. JOHNSON that Councillor A. Skanderup be appointed to the Shortgrass Library Board. MOTION CARRIED 7.40 SUBDIVISION & DEVELOPMENT APPEAL BOARD (Up to 4 Members-at-Large) Members and clerks are required to complete new member training through Municipal Affairs, then a refresher training program must be completed every 3 years to maintain SDAB certification. MOVED BY COUNCILLOR H. JOHNSON that Councii confirms the appointment of the following to the Regional Subdivision & Development Appeal Board: Bailee Boulet Training expires 2027-01-25 Lois Schmidt Training expires 2027-01-15 Cory Springer Training expires 2027-01-25 Erwin Braun Training expires 2027-12-06 MOTION CARRIED Page 15 of 16 Organizational Meeting October 30, 2025 7.41 VETERAN'S MEMORIAL HIGHWAY ASSOCIATION (1 Councillor) Reeve A. Doerksen called for nominations. Councillor G. Skriver nominated Councillor B. Hofer. Reeve A. Doerksen called for further nominations. No further nominations were received. Reeve A. Doerksen declared nominations cease. MOVED BY COUNCILLOR A. SKANDERUP that Councillor B. Hofer be appointed to the Veteran's Memorial Highway Association. MOTION CARRIED 8. BANKING RESOLUTION MOVED BY COUNCILLOR L. KOPP that we approve the Banking Resolution whereas the Reeve or Deputy Reeve and the Chief Administrative Officer, Director of Corporate Services or Controller be given the authority for the necessary signing of cheques for the various County bank accounts. MOTION CARRIED 9. REGULAR MEETINGS SCHEDULE The Chief Administrative Officer provided background information on the regular meeting schedule and presented a proposed 2026 Regular Meetings calendar that incorporates changes to the regular meetings schedule where conflicts with Council conferences occur. MOVED BY COUNCILLOR K. CHRISTMAN that the regular Municipal Pianning Commission (MPC) and Council meetings be held on the Thursday of the first full week of the month beginning on a Sunday and on the Thursday two weeks after the first meeting of the month; MPC meetings will begin at 10:00 a.m. and Council meetings will begin after the MPC meeting adjourns; further, that amendments to the regular meeting schedule be accepted as presented in the 2026 Regular Meetings Calendar. MOTION CARRIED 10. DESTROYING BALLOTS MOVED BY COUNCILLOR L. KOPP that all ballots be destroyed. 11. ADJOURN MOTION CARRIED Being that the agenda matters have been concluded, the meeting adjourned at 10:15 a.m. � �.—ff,�—� eeve County Administrator Page 16 of 16