HomeMy WebLinkAboutAddendum #1 - RFP-Communications Audit_
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2026
REQUEST FOR PROPOSAL RFP-2026IT-29693
RFP Issue Date: June 29, 2026
Addendum Date: July 8, 2026
Prepared by Information Technology Department
fernellr@newellmail.ca
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Addendum #1
TO ALL BIDDERS:
The following changes, additions or deletions are hereby made a part of the Invitation to
Tender Documents for The County of Newell as full and completely as if the same were set
forth therein. Please be sure to submit this addendum with your tender.
Question:
1. Has the County established an anticipated budget or budget range for this project that it
is able to disclose?
Answer:
The estimated budget for this project is $17,500.
Question:
2. The RFP identifies a target project kickoff in early September with completion by the
end of October 2026. Is this timeline a firm requirement, or would the County consider
an alternative schedule if it allows for more comprehensive stakeholder engagement,
analysis, and development of the final recommendations?
Answer:
The timeline outlined in the RFP is intended as a target rather than a firm requirement. The
County is open to alternative project schedules where proponents can demonstrate that
additional time would enhance stakeholder engagement, analysis, and the quality of the final
recommendations. However, proponents should note that the County's preference is to receive
the completed audit, including final recommendations, by the end of 2026 to support future
planning and decision-making.
Question:
3. Will the successful proponent be required to execute the County's standard professional
services agreement or other contract terms following award? If so, could the County
please make that agreement or those terms available to proponents prior to the
proposal closing date?
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The successful proponent will be required to enter into a mutually acceptable professional
services agreement with the County prior to commencing work. Contract terms will be discussed
with the successful proponent following the award of the contract.
Question:
4. Does the County have preferred comparator municipalities or organizations for
benchmarking?
Answer:
The County does not have preferred comparator municipalities.
Question:
5. Does the County expect the successful consultant to develop and administer employee
and/or public surveys, or will survey tools and distribution be provided by the County?
Answer:
The County has intentionally left the methodology open to allow proponents to demonstrate
their expertise. The available budget for this project is $17,500, and proponents should outline
the engagement methods, tools, and deliverables they recommend within that budget. All
proponents must clearly state what is in scope and what is out of scope.