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HomeMy WebLinkAbout2016-08-11 Council (Regular) MinutesCOUNTY OF NEWELL MINUTES OF REGULAR COUNCIL August 11, 2016 The regular Council Meeting of the County of Newell was held in the County Office on Thursday, August 11, 2016 commencing at 10:31 a.m. MEMBERS PRESENT: COUNCILLORS: M. Douglass, Reeve C. Amulung G. Simpson A.M. Philipsen W. Hammergren T. Fyfe K. Christman E. Unruh B. de Jong L. Juss STAFF: K. Stephenson, Chief Administrative Officer L. Johnson, Director of Corporate Services A. Wickert, Manager of Planning & Development D. Horvath, County Planner - ORRSC S. Simpson, Development Clerk H. White, Manager of Agricultural Services A. Nielsen, Executive Assistant OTHERS IN S. Stanway, Brooks Bulletin ATTENDANCE: R. Havinga, Newell Regional Services Corporation D. Webster, Ratepayer 1. 2. 3. C-262/16 CALL TO ORDER Reeve M. Douglass called the meeting to order at 10:31 a.m. EXCUSED FROM MEETING All members were in attendance at this meeting. ADOPTION OF MINUTES 3.1 Minutes - Council (July 21, 2016) MOVED BY COUNCILLOR ANNE MARIE PHILIPSEN that the July 21, 2016 Council Meeting minutes be adopted as presented. MOTION CARRIED Regular Council August 11, 2016 4. CALL FOR POST AGENDA ITEMS Reeve M. Douglass called for post agenda items. 5. ADOPTION OF AGENDA C-263/16 MOVED BY COUNCILLOR ANNE MARIE PHILIPSEN that the agenda be adopted as amended. MOTION CARRIED 7. AGRICULTURAL SERVICES BUSINESS 7.1 ASB Update The Manager of Agricultural Services presented an update on the recent activities of the Agricultural Services Department. She provided an update on plans to control fragmites, a new weed found on the railway tracks. The fragmites will be mechanically removed this year and an application for special use approval will be submitted for spraying next year. Council was given the opportunity to ask questions. The Manager of Agricultural Services responded to questions regarding coordinating spraying and mowing efforts with the Eastern Irrigation District. Councillor T. Fyfe indicated that she received a call from a ratepayer with concerns about weeds on neighbouring land. The Manager of Agricultural Services explained the options, which include issuing a weed notice if any noxious weeds are present or a cleanup notice if it is an unsightly property. She indicated that Agricultural Services should be contacted first. LEFT THE MEETING H. White left the meeting at 10:41 a.m. 8. ADMINISTRATIVE BUSINESS 8.1 Planning & Development Report The Manager of Planning & Development presented an update on the recent activities of the Planning & Development Department. Council was given the opportunity to ask questions. The Manager of Planning & Development responded to questions regarding the North Headgates Area Redevelopment Plan, indicating that the final draft has been reviewed by County staff. She indicated that a summary of the concerns that remain has been sent to the landowner and engineer with a request to meet. Councillor B. de Jong expressed concerns with the lack of a definite timeline, as Council wants to see this matter keep moving forward. The Manager of Planning & Development provided an update on the access road issue at the North Headgates development, indicating that the Municipal Services Department wants a dedicated road allowance built to County standards. The Chief Administrative Officer provided further information, indicating that the EID lands currently used as an unauthorized access may be difficult to develop to County Road Standards 4\-V due to the proximity to the lake shore line. He noted that the Area Redevelopment Plan draft submitted includes this as a secondary emergency Page 2 of 7 Regular Council August 11, 2016 access with the primary access via a new cul-de-sac further to the east. The Manager of Planning & Development responded to further questions from Council. C-264/16 MOVED BY COUNCILLOR CLARENCE AMULUNG that the Planning & Development report for August be accepted as presented. MOTION CARRIED 8.2 Wheatland County Draft Land Use Bylaw 2016-01 The County Planner provided background information on this item and responded to questions from Council. C-265/16 MOVED BY COUNCILLOR ANNE MARIE PHILIPSEN that Council ARFReVlEethe Draft Wheatland County Land Use Bylaw �a"Feseated; further, that Administration be CW directed to send a letter in support of the Draft Wheatland County Land Use Bylaw. MOTION CARRIED 6. DELEGATIONS 6.1 Tilley Infrastructure Improvements Extension - Wheatley Place Upgrades (D. Webster -11:00 a.m.) The Director of Corporate Services provided background information on this item, indicating that final servicing of four lots in the cul-de-sac was deferred until development. The original developer is no longer involved and there is no application for development. The paving planned for the Hamlet of Tilley does not extend to the cul-de-sac as the deep services have not been installed. The Director of Corporate Services indicated that the development agreement clearly places responsibility for installation of services on the developer, but there is no funding. D. Webster, the owner of two other lots in the cul-de-sac, will not get paving as a result. Council was given the opportunity to ask questions. The Director of Corporate Services responded to questions, indicating that the owner of the four unserviced lots understands that it is his responsibility to install the services. The Director of Corporate Services and Councillor G. Simpson responded to further questions. D. Webster provided further background information and responded to questions from Council. Councillor A.M. Philipsen indicated that the curb and gutter should at least be extended past D. Webster's property to provide proper drainage. D. Webster indicated that he met with the Manager of Engineering Services and Councillor G. Simpson and requested the same treatment as the rest of the hamlet. Councillor W. Hammergren suggested paving to the red line indicated on the map, installing curb and gutter on both serviced lots, then paving the rest of the cul-de-sac with cold roll, which is easy and relatively inexpensive to tear up, if needed. The Manager of Planning & Development noted that the construction of the garage on one of the unserviced lots should have triggered the requirement to install services outlined in the development agreement, but this occurred before the dissolution of the Village of Tilley. She suggested that the County could proceed with the paving and the developer would still be t responsible for installing the utilities when development occurs, including Page 3 of 7 Regular Council August 11, 2016 replacing the pavement. Councillor G. Simpson responded to questions from Council. Discussion followed regarding the development agreement. The Chief Administrative Officer provided further background information, suggesting that paving could proceed for the cul-de-sac to ensure for proper drainage and then have any development in the future pay to replace it when any deep utilities are installed. This way 100% of the County investment would be protected. LEFT THE MEETING A. Wickert and D. Horvath left the meeting at 11:32 a.m. Discussion followed regarding options and the associated costs. The Chief Administrative Officer responded to further questions from Council. C-266/16 MOVED BY COUNCILLOR WAYNE HAMMERGREN that we proceed with the installation of curb and gutter and pavement throughout the Wheatley Place cul-de-sac with funding from the Paving Reserve. Discussion followed. The Chief Administrative Officer responded to questions from Council. He indicated that the cost to complete all upgrades to the cul-de- sac is approximately $115,000.00. Funding for the deep utilities could be recouped through local improvement levies or special taxes, but neither option is available at this time due to when this contract work is to be completed. Councillor K. Christman noted that the landowner was given the opportunity to service the undeveloped lots and chose not to. Further discussion occurred. C-267/16 MOVED BY COUNCILLOR WAYNE HAMMERGREN that Motion C-266/16 be TABLED for further information. MOTION CARRIED LEFT THE MEETING D. Webster left the meeting at 11:50 a.m. 9. MUNICIPAL SERVICES BUSINESS 9.2 Utilities - NRSC Report R. Havinga presented the Utilities-NRSC Report to Council. Council was given the opportunity to ask questions. R. Havinga responded to questions regarding the reasons for leaks and provided an update on the County of Newell Water Project in Division 9. LUNCH Council RECESSED for lunch at 12:05 p.m. and RECONVENED at 12:56 p.m. Page 4 of 7 Regular Council August 11, 2016 6. DELEGATIONS — continued 6.1 Tilley Infrastructure Improvements Extension - Wheatley Place Upgrades (D. Webster -11:00 a.m.) — continued C-268/16 MOVED BY COUNCILLOR KELLY CHRISTMAN that Motion C-266/16 be lifted from the table. MOTION CARRIED The Chief Administrative Officer provided further background information regarding the costs to pave the cul-de-sac and responded to further questions from Council. VOTE ON MOTION C-266/16 - MOTION CARRIED 8. ADMINISTRATIVE BUSINESS 8.3 Organizational Meeting - Set Date The Organizational Meeting will be held on Thursday, October 20, 2016 beginning at 9:00 a.m. 8.4 Cheques for Payment There were no cheques for payment to approve at this meeting. 8.5 Payment Register The Chief Administrative Officer and Director of Corporate Services responded to questions from Council. C-269/16 MOVED BY COUNCILLOR TRACY FYFE that the Payment Register be accepted. MOTION CARRIED 8.6 Requests for Functions of Council 8.6.1 Alberta Urban Municipalities Association Convention (October 5-7, 2016) C-270/16 MOVED BY COUNCILLOR BRIAN DE JONG that Councillor G. Simpson and Councillor T. Fyfe be permitted to attend the Alberta Urban Municipalities Association Convention in Edmonton, AB on October 5-7, 2016 as a function of Council. MOTION CARRIED 8.6.2 County of Newell Water Project Wrap Up Celebration (August 24, 2016) C-271/16 MOVED BY COUNCILLOR ANNE MARIE PHILIPSEN that any Councillor be permitted to attend the County of Newell Water Project Wrap Up Celebration in Gem, AB on August 24, 2016 as a function of Council. MOTION CARRI D � Page 5 of 7 L Regular Council August 11, 2016 9. MUNICIPAL SERVICES BUSINESS — continued 9.1 Director of Municipal Services Report The Director of Municipal Services Report was presented to Council. Reeve M. Douglass read a letter from the E/D Historical Park thanking the Director of Municipal Services and his crew for their help cleaning up after the storm on July 15, 2016. C-272/16 MOVED BY COUNCILLOR ELLEN UNRUH that the Director of Municipal Services Report and the Utilities - NRSC Report for July 2016 be APPROVED as presented. MOTION CARRIED 10. POST AGENDA ITEMS 10.1 Telus Lines in Ditches Councillor B. de Jong provided background information and asked what the process is for Telus to properly install temporary phone lines. The Chief Administrative Officer replied that the County has an agreement with Telus and they will only rebury the lines when the work is 100% complete. Unfortunately, the agreement does not specify a time period within which Telus must rebury the lines and they address the temporary lines as their budget permits. The County is to provide Telus with annual projects planned where temporary lines need to be installed. The Chief Administrative Officer indicated that Telus met with Council a few years ago where they indicated that they have a priority list and they bury about 20km of line every year. 11. INFORMATION ITEMS 11.1 Financial Information for the Period Ending June 30, 2016 This item was accepted as information. 12. QUESTION PERIOD/NOTICE OF MOTION A question period and notice of motion was held. 13. IN CAMERA C-273/16 MOVED BY COUNCILLOR ELLEN UNRUH that we move in camera at 1:23 p.m. to discuss a land issue. MOTION CARRIED C-274/16 MOVED BY COUNCILLOR KELLY CHRISTMAN that we move out of camera at 2:25 p.m. MOTION CARRIED cxp�p Page 6 of 7 Regular Council August 11, 2016 14. ADJOURN Being that the agenda matters have been concluded, the meeting adjourned at 2:25 p.m. Signed this L day of '2016 Page 7 of 7 J