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HomeMy WebLinkAbout1994-08-11 Council (Regular) Minutes County of Newell No. 4 Minutes of Council Meeting August 11, 1994 The regular Council Meeting of the County of Newell No. 4 was held in the County Office at Brooks, Alberta on Thursday, August 11, 1994 commencing at 10:00 a.m. Members Present Reeve M. Douglass Councillors W. Daniels V. Fabian ,.,~ N. Berg E. Stobbs _ B. Baxter M. Loewen B. Scheuerman P. Barg Administrator M. Bowen 1. Excused from Meeting ~„ Moved by Councillor Berg that we excuse Councillor Rommens from this meeting. Carried. 2. Minutes C~ Minutes of the July 7, 1994 meeting were presented. Moved 6y Councillor Fabian that we `1~ approve these minutes as circulated. Carried. ~~ 3. Call for Post Agenda Items The Chairman called for post agenda items. 4. Business from Minutes There was no business arising from the minutes. August 11, 1994 Page 104 r 5. Corresaondence 1. Alberta Agriculture -Irrigation Water Management -Donation Letter #rom Alberta Agriculture reques#ing a donation of 5100.00 for the Irrigation Water Management Workshop held Juiy 28, 1994 was presented to Council. Moved by Councillor Fabian that we donate an amount up to $100.00 for this Workshop. Carried. 2. Alberta Environmental Protection - Scandia Provincial Recreation Area Closure Discussion took place on this matter and it was moved by Councillor Fabian that we refer this to the Division 4 Councillor for further information to be brought back at a later meeting. \ Carried. 3. Town of Brooks -Toxic Waste Round-up -Donation Letter from the Town of Brooks requesting a donation for the Annual Toxic Waste Round-up was presented to Council. Moved by Councillor Barg that we donate 50% of the cost of this Round- ~~/~ ~ up. Carried. 6. Delegations 1. Nenhi Holden Nephi Holden was in attendance at the meeting to express his concerns regarding a penalty which had been added to his Mobile Home Licence. He was also concerned about the condition of the service road in the trailer park where he resides. Council advised Mr. Holden that the service road into this trailer park is a private road and is not the responsibility of the County and he should, therefore, contact the owner of the trailer park regarding maintenance of this road. After discussion, it was moved by Councillor Fabian that we cancel the penalty of 530.60 and reinstate Mr. Holden for the quarterly payment schedule. Vote on the motion -Lost. Moved 6y Councillor Loewen that we reinstate the quarterly payment schedule for Mr. Holden but advise him that the 530.60 penalty will have to be paid. Carried. August 11, 1994 Page 105 Council reviewed the procedures and form letters used on the Mobile Home Licence collection and found them to be a normal form letter advising people of the situation. 2. Tona Ohama Tona Ohama and Fred Mandeville met with Council regarding outstanding taxes on property owned by Tona Goldentop Farms Ltd. The delegation requested a concession regarding arrears owing on these properties. After discussion, it was moved by Councillor Fabian that we table this item for legal advice regarding this request and the various options open to Council. Carried. ~~, Lunch Council recessed for lunch from 12:15 - 1:30 p.m. Correspondence (Cont'd.) 4. A.A.M.D. & C. -Fall Convention -Registration & Reservations Council presented the Administrator with the above information for the Annual Fall Convention. ~~ ' S. UMA -Rolling Hills Sewage Lagoon ^ Moved by Councillor Daniels that a letter be sent to the E.I.D. requesting a waiver of the commutation rates for the 9 acres involved in the Rolling Hills Sewage Lagoon. Carried. ,„, 6. Town of Bassano -Requisition Letter from the Town of Bassano advising that the non-payment of the #irst quarter school requisition would be discussed at their Council Meeting of July 25, 1994, was presented to Council. After discussion, it was moved by Councillor Baxter that we ask the Bassano Town Council, or a representative, to meet with Council at our next meeting to discuss this requisition. Carried. ,a--, August 11, 1994 Page 106 7. Alberta Environmental Protection -Hamlet of Patricia 7 7~~ ~ Letter from Alberta Environment regarding the design requirements and their concerns on the lower standards they feel would result in reduced water pressure and poor service if the County went to a smaller pump, was read to Council for information. After discussion, the Administrator was instructed to obtain a letter from the Patricia Advisory Board regarding the change in pump size. This letter will be brought back to a future meeting. 8. Bird Watching Research Project Letter from Dena Farquharson requesting Council to provide information on bird sanctuaries located within the County of Newell and any other information we may have for her research project, was presented to Council. After discussion, it was moved by Councillor Fabian that we receive this item as information and send a copy to the E.I.D. for habitat locations. Carried. Other Business 1. Contract -Crawling Valley Contractors -Patricia Water System A draft copy of a Contract with the County and Crawling Valley Contractors, for the Patricia Water System, was presented to Council. Moved by Councillor Loewen that we move into camera. Carried. Moved by Councillor Loewen that we move out of camera. Carried. A letter is to be obtained from the Patricia Hamlet Advisory Board regarding the Contract with Crawling Valley, the unavailability of sub-contractors, and performance bonds, and will be brought back to a future meeting. 2. By-law 1107-94 -Closing & Leasing of Road Allow. E of 25-15-14-4 & E of SE 36-15-14-4 The Adminis#rator advised that no requests have been received to be heard by Council regarding this closure. Moved by Councillor Loewen that we proceed with this road closure and send a copy of this proposed By-law to the Minister far approval. Carried. 3. Outstanding Gravel Account The Administrator presented two outstanding gravel accounts and requested Council's direction on these accounts. After discussion, it was moved by Councillor Berg that we send these accounts to our lawyer for collection. Carried. August 11, 1994 Page 107 _. ~ -.~ 4. Tenders for Rolling Hills Sewage Lagoon Tenders for the Rolling Hills Sewage Lagoon were presented. Councillor Daniels gave the following up-date: • On July 14, 1994, the Rolling Hills Advisory Committee passed a motion to accept In-line Auguring's bid of 599,138.00, using polyethylene 8" pipe, and to accept MJB Enterprise's bid for the lagoon and splitter box, of 5153,150.00. • On July 25th, after hearing concerns from UMA on the polyethylene pipe, it was again moved and passed to accept In-line Auguring's bid and use the polyethylene 8" pipe. ~-` It was then moved by Councillor Daniels that we accept In-line Auguring's bid of 599,138.00 for 8" polyethylene pipe and MJB Enterprises' bid of 5153,150.00 for construction of the lagoon and splitter box. Carried. - 5. A.R.M.A.A. Conference -September 21-23, 1994 The Administrator requested permission to attend the A.R.M.A.A. Conference to be held on the above-noted dates. Moved by Councillor Loewen that we approve the attendance of the County Administrator at this Conference. Carried. ' 8. Post Agenda Items 1. Construction of S.H. 862 %~~ ' The P.W. Supervisor, Larry Seitz, and Assistant Administrator, A. Martens, were in attendance to discuss the process for the construction of S.H. 862. After discussion, it was moved by ~~ Councillor Baxter that we proceed with construction of S.H. 862 using County equipment and the project be supervised by our contracted engineer. Carried. The P.W. Supervisor also presented a request from O.J. Pipelines to open•cut a road at the following locations: between Secs. 22 & 23.20-12-4 (2 & 487.0), between Secs. 28 & 29-20- 12-4 (6 & 599.8), between Secs. 1 & 2-21-13-4 112 & 450.5), through the SW 15-21.13-4 116 & 431.0), and between Secs. 19 & 20-21-13.4 (20 & 606.0). After the pipeline is installed, it is to be compacted back with suitable material to a 98% compaction, the road top is to be regravelled, and O.J. Pipelines will be responsible for settlement at the above crossings for 2 years from the date of this installation. After discussion, it was moved by Councillor Scheuerman that we approve the open-cuts at the above-noted locations. Carried. August 11, 1994 Page 108 ~~ Other Business (Cont'd.) 6. Town of Brooks -Subdivision Aaplication 94 SE 63 After review, it was moved by Councillor Daniels that we advise S.E. Alberta Regional Planning Commission that we have no objection to this subdivision. Carried. 9. Cheques for Payment Moved by Councillor Fabian that Cheques #3746-4115, in the amount of 51,699,404.14, be approved for payment. Carried. 10. Treasurer's Reports -June & July Moved by Councillor Barg that we accept the Treasurer's Reports for June & July. Carried. 11. Committee Reports M.P.C. 1. 94 SE 55 - Russeii Belanger - NE 34-19-14-4 Moved by Councillor Barg that we deny this subdivision application because the parcels created would be inconsistent in size compared to other parcels in the Country Residential area, and also the high water table is causing drainage problems. Carried. 2 94 SE 59 -Harvey Yanke -Lot 3 Block 3 Plan 8111866 NW 15-19-14-4 Moved by Councillor Barg that we approve this subdivision subject to the applicant granting a Utility Easement to Canadian Western Natural Gas through the existing property, that the applicant enter into a Water Agreement with the E.I.D., and a Service Agreement regarding access to the new parcel and to registered Road Plan 13 L.K. Carried. 3. 94 SE 60 -Charles Hansen - NE 18-19-13.4 Moved by Councillor Barg that we approve this subdivision subject to the applicant entering into a Water Agreement with the E.I.D. and providing access to the remaining parcel at no cost to the County. Carried. August 11, 1994 Page 109 .~ Municipal 1. Bylaw 1108-94 The Administrator advised that PanCanadian has requested to use a portion of road allowance which is at the present time closed and leased to D.V., L. & R. Hiebert. A signed memo from Hieberts advising that they consent to the termination of a portion of this lease was also presented to Council. After discussion, it was moved by Councillor Daniels that Bylaw 1108-94 to amend By-iaw 688.80, receive first reading. Carried. Moved by Councillor Berg that By-law 1108-94 receive second reading. Carried. Moved by Councillor Loewen that By-law 1108-94 receive consent of Council for third and final reading. Carried Unanimously. Moved by Councillor Scheuerman that By-law 1108-94 receive third and final reading. Carried. A.S.B. No report. ` .... ~~ ' Mini-bus Councillor Loewen advised that there will be an additional cost for the new mini-bus as the 1994 "~°' chassis was unavailable and we will have to go with the 1995 chassis. She advised that the total cost will be approximately $1,500.00, plus G.S.T., but that we will only be responsible for 5500.00, plus G.S.T., of this extra cost. After discussion, it was moved by Councillor Berg that we approve the additional cost of $500.00, plus G.S.T., to obtain the mini-bus with a 1995 chassis. Carried. Moved by Councillor Baxter that the June & July Mini-bus Transportation Reports be approved. Carried. August 11, 1994 Page 110 Post Agenda Items {Cont'd.) 2. Road Opening - E of 26-18-17-4 Moved by Councillor Baxter that we open one mile of road .allowance E of 26-18.17-4. Carried. 3. Rolling Hills Sewage Lagoon -Purchase of Land Discussion took place on the purchase of land required for the Rolling Hills Sewage Lagoon. Moved by Councillor Daniels that we pay the 525,001.00 to Ralph & Gertrude Heitrich, as per agreement, as soon as the cheque can 6e processed. Carried. __\ 4. Rolling Hills Unsightly Premises Letter from a Rolling Hills resident regarding the unsightly premises of lots beside and across the street was read to Council for information. After discussion, it was moved by Councillor Baxter that Administration send a letter to the individual requesting that this property be cleaned up. Carried. 5. P.W. Shop The Administrator read a letter from Grasslands Regional Division #6 requesting permission to operate out of the County Shop for the period of September 1 -December 31, 1994. After discussion, it was moved by Councillor Daniels that we approve the rental of the area in the P.W. Shop to Grasslands Regional Division #6 and wish Grasslands the very best in their new endeavour. Carried. 6. C.U.P.E. Addendum The Administrator advised that, with the regionalization, various addendums were required for the C.U.P.E. Contract for employees that will be transferring to Grasslands Regional Division #fi. Moved by Councillor Scheuerman that we approve the addendums to the P.W. Employees Contract regarding Clause 21.03, which states: "effective September 1, 1994, Alberta School Employee Benefits Plan (A.S.E.B.P.), as the plan carrier and not Alberta Blue Cross as currently stated, for those who are currently employed by the County of Newell Board of Education, and will be transferred to the new Regional Division." (This involves B. Tokamp and D. Potter.) On the School Caretakers & Repair Crew Contract, Clause 21.03 states: "effective September 1, 1994, Alberta School Employee Benefits Plan (A.S.E.B.P.-, as the plan carrier and not Alberta Blue Cross as currently stated, for all eligible employees." Vote on the motion -Carried. August 11, 1994 Page 111 --~ ..~ 7. Bassano General Hospital The Administrator presented information to Council requesting their presence at the 75th Anniversary Celebration of the Bassano General Hospital on August 20 & 21, 1994. 8. Noxious Weeds This item is to be brought back to the first meeting in September. ,~~-. 12. Information Items 1. A.A.M.D. & C. -Delivering the Western Grain Transportation Act Benefit to Producers 2. A.A.M.D. & C. -Report Alberta Tax Reform Commission 3. A.A.M.D. & C. -News Highlights 4. Foothills Little Baw -September 26, 1994 5. Strathcona - M & E Stakeholders 6. Brooks Health Centre • Ambulance Requisition 7. Bassano Area Resource Recovery Association 8. Alberta Municipal Affairs -Planning Requisition 13. In Camera Moved by Councillor Loewen that we move into camera. Carried. ~j/ ; ~ 1 Moved by Councillor Baxter that we move out of camera. Carried. Moved by Councillor Loewen that we proceed with the Landfill Committee's recommendation regarding the clean-up of the Patricia Landfill Site. Carried. Moved by Councillor Baxter that Council meet with the Regional Landfill Authority and the M.L.A. to discuss the progress of the Regional Landfill. Carried. Moved by Councillor Daniels that the Landfill Committee meet with the Village of Duchess Council as soon as possible regarding the Duchess Landfill Site. Carried. August 11, 1994 Page 112 14. Adjourn Moved by Councillor Berg that the meeting adjourn at 5:25 p.m. Carried. REEVE ~~ COUNTY ADMIN BATOR August 11, 1994 Page 113