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Home My WebLink About1993-12-09 Council (Regular) MinutesCounty of Newell No. 4 Minutes of Council Meeting December 9, 1993 The regular Council Meeting of the County of Newell #4 was held in the County Office at Brooks, Alberta on Thursday, December 9, 1993 commencing at 10:00 a.m. Members Present Reeve M. Douglass Gounciltors W. Daniels U. Fabian N. Berg R. Burton W. Rommens B. Baxter B. Scheuerman P. Barg Administrator M. Bowen 1. Excused from Meeting Moved by Councillor Berg that we excuse Councillor Loewen from this meeting. Carried. 2. Minutes Minutes of the November 25, 1993 meeting were presented. Moved by Councillor Fabian that ~~ , we adopt these minutes as corrected subject to questioning. Carried. Minutes of the November 25, 1993 Public Hearing were presented. Moved by Councillor Fabian that we adopt these minutes as circulated. Carried. 3. Business from Minutes 4.1 James VanOirschot - NW 30-20-14-4 Moved by Councillor Daniels that we lift this item from the table. Carried. December 9, 1993 Page 160 After discussion, it was moved by Councillor Daniels that we write to Mr. VanOirschot advising him that we are prepared to allow a waiver of set-back of 16 metres from the centre of the road allowance. If he has not moved these trees by June 1, 1994 to comply with this waiver, \ we will proceed with the necessary action. Moved by Councillor Fabian that this item be tabled. Carried. Moved by Councillor Burton that we contact our Lawyer and obtain a legal opinion on this item. Carried. 7-11 Richard Veen No further action was taken on this item. 4-3 Brooks & District Victims Assistance Program The Administrator advised that the Brooks & District Victims Assistance Program will be making a presentation to Council on January 6, 1994. ,~ .... 8-2 Retreat Moved by Councillor Berg that we hold the Retreat at the County Office on January 13 & 14, 1994. Carried. Agenda items are to be presented to the Administrator by January 6, 1994. 4. Correspondence 1. Bellamy Software Ltd. A letter #rom Bellamy Software Ltd. regarding an award they have won, and a cheque for 5100.00 to be presented to the Employee's Social Club, was read to Council. Moved by Councillor Baxter that Council give the cheque for 5100.00 to the County Employee's Social Club. Carried. December 9, 1993 Page 161 __\ _.,~, ~~ 2. Alberta Environment -Patricia &Scandia The Administrator presented letters regarding treated vuater quality at the Hamlets of Patricia & Scandia for Council's information. 5. Other Business 1. Hamlet Water Agreements The Administrator presented a sample of a Hamlet Water Agreement from the Eastern Irrigation District and advised that they will be requiring an agreement of this sort for conveyance of water to all of our Hamlets. 2. Shirley Baran -Security Agreement The Administrator advised that the Security Agreement on the old Haddington School with Shirley Baran expires on December 31, 1993. Moved by Councillor Berg that we enter into an agreement with Shirley Baran for security at Haddington School from January 1, 1994 to December 31, 1994. Carried ~~ ~ / 3. Rainier Grazing Lease - S%2 29-16-16-4 G'~/ lV The Administrator advised that this lease expires on December 31, 1993. Moved by Councillor Burton that we tender the lease of this parcel of land for afive-year period. Carried. 4. Village of Duchess -Transportation Assistance Grant '~"' The Administrator informed Council that the Village of Duchess has advised us that they will be continuing with the Transportation Assistance Grant with the County, provided the Provincial Government is forthcoming with the same grants. 5. Assessment Services Survey - A.A.M.D. & C. A letter and an assessment questionnaire asking if Council is in favour of the A.A.M.D. & C. getting involved in the privatization of the Assessment Services was presented to Council. Moved by Councillor Barg that we advise the Association that we do not wish them to become involved in this service. Carried. December 9, 1993 Page 162 .~~,, 6. Health Unit -Taxes Discussion took place on the taxation process of the Health Unit. 6. Delegations 1. Gregory Snaith - On•farm Run-off Gregory Snaith gave a slide presentation regarding On•farm Run-off. Lunch Council recessed for lunch from 12:00 - 1:15 p.m. 2. E.I.D. -G.I.S. System Earl Wilson and Mark Porter, of the Eastern Irrigation District, met with Council and gave a `''~( ~ presentation on their G.I.S. System. After discussion, Council instructed the Assessor, John Dell, to contact the E.I.D. regarding the air photos and mapping of this system. Other Business (Cont'd.) 7. Direct Deposit The Administrator and Assistant Administrator presented a proposal to Council regarding direct deposits of payroll cheques. After discussion, it was moved by Councillor Daniels that we proceed with the direct deposit of payroll cheques. Carried. 8. Tax Sale -Reserve Bids Moved by Councillor Baxter that we approve the reserve bids as presented by our Assessor, John Dell. Carried. December 9, 1993 Page 163 -.~ 9. Hardsurface Reserve The Administrator presented the expenditures on the Hardsurface Roads in the County. Moved by Councillor Fabian that the amount of $31,$28.74 be taken from the Hardsurface Reserve. Carried. 10. Penalty Cancellation -Anderson Farms Ltd. A letter from Ron Anderson, of Anderson Farms Ltd., requesting a cancellation of penalty was presented to Council. Moved by Councillor Scheuerman that we deny this request. Carried. .7. Cheques for Pyment Moved by Councillor Barg that Cheques #719 - 1143, in the amount of 52,831,995.61, be approved for payment. Carried. 8. Committee Reports M.P.C. 1. 93 SE 101 - Doral Douglas ~~~tttJJJ ` Moved by Councillor Barg that we approve Subdivision Application 93 SE 101 subject to entering into a joint access with Douglas Country Inn, an agreement with the Eastern Irrigation District for water, and that cash in-lieu-af Public Reserve be set at 52,000.00 per acre. Carried. 2. 93 SE 109 - F. Barg ,n-. Moved by Councillor Barg that he be excused from discussion and voting on this item. Carried. Moved by Councillor Scheuerman that we approve Subdivision Application 93 SE 109 subject to a Water Agreement with the Eastern Irrigation District. Carried. Councillor Barg returned to the meeting. ~~ December 9, 1993 Page 164 3. M.P.C. Meeting with Policy Committee Councillor Barg gave a report on the meeting with the Policy Committee regarding the Set-back Regulation By-laws. E.I.D.1County Joint Meetinq Councillors Rommens and Fabian gave a report on the joint meeting with the E.I.D. Munici al 1. Road Closure & Lease -Between Sections 4 & 5-17-16-4 A request from Riverbow Ranch Ltd. to close and lease the portion of the road between Sections 4 & 5-17-16-4 was referred from the Municipal Committee Meeting. Moved by Councillor Burton that we approve this road closure and proceed with the necessary advertising. Carried. -faw 1092-93 Moved by Councillor Burton that By-law 1092-93, being a By-law to close and lease the road (1 allowance E of 5-17-16-4, receive first reading. Carried. ~ ~ .... Moved by Councillor Rommens that By-law 1092-93 receive second reading. Carried. 2. Waiver of Set-back A letter from Peter Baer requesting a waiver of set-back was referred from the Municipal Committee Meeting. Moved by Councillor Barg that we amend the motion of August 19, 1993 to read: "we approve a waiver of set-back of 23.74 metres from the centre of the road allowance." Carried. Board of Education Councillor Berg gave this report. December 9, 1993 Page 165 A.S.B. Councillor Burton gave this report. 1 anrlfill Councillor Barg gave this report. An Agreement for the supervisors of the County landfill was presented to Council. Moved by Councillor Daniels that we approve this Agreement. Carried. Councillor Barg presented the information on the bids for the supervision of our landfills. Moved by Councillor Barg that we accept the bid for supervision of the Rolling Hills landfill from Melvin Eklund; the Bow City landfill from Dean Link, whose company name is 385743 Alberta Ltd.; the Rainier landfill from Dean Link, whose company name is 385743 Alberta Ltd.; and the Patricia landfill from Dean Ris#e. Carried. 9. Post Agenda Items ~'~ 1. Crawling Valley Road ~i ,~ , A letter from Alberta Transportation & Utilities, advising that our request for an additional 520,000.00 to complete the construction on the Crawling Valley road has been approved, was presented to Council. The Administrator advised that the total cost of this project came in at 5150,271.32. Moved by Councillor Barg that we send a letter to Alberta Transportation & Utilities thanking them for the additional funding but advising them that, due to the total cost of this project, we will not be needing the extra funding. Carried. -m~, 2. H. Jager -Water Pipeline Agreements Moved by Councillor Rommens that we approve the agreements for pipeline crossings that cross that portion of Road Plan 9311828 within SW 7.18.14-4. Carried. December 9, 1993 Page 166 ~~ 10. Information Items 1. A.A.M.D. & C. -News Highlights 2. 1993 Fall Convention Resolutions Passed 3. A.A.M.D. & C. -Daily Highlights 4. A.A.M.D. & C. -Cassette Transcript - Mr. Crispo's Speech 5. South East Alberta Travel & Convention Association 6. Privatization of Liquor Industry 1n Camera Moved by Councillor Baxter that we move into camera. Carried. Moved by Councillor Burton that we move out of camera. Carried. Excused from Meeting Moved by Councillor Fabian that he be excused from the meeting at 4:50 p.m. Carried. 11. Adjourn Moved by Councillor Rommens that the meeting adjourn at 5:10 p.m. Carried. REEVE -~~~ COUNTY ADMINIS ATOR December 9, 1993 Page 167