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HomeMy WebLinkAbout1993-08-19 Council (Regular) Minutes,,w. , County of Newell No. 4 Minutes of Council Meeting August 19, 1993 The regular Council Meeting of the County of Newell #4 was held in the County Office at Brooks, Alberta on Thursday, August 19, 1993 commencing at 10:00 a.m. Members Present Reeve M. Douglass Councillors V. Fabian N. Berg R. Burton W. Rommens B. Baxter M. Loewen B. Scheuerman P. Barg Administrator D. James Mr. Alan Martens was introduced to Council. Mr. Martens will be taking over the position of Assistant County Administrator on November 1, 1993. .... 1. Excused from Meetin4 \~ Moved by Councillor Berg that we excuse Councillor Daniels from this Meeting. Carried. ///~/ 2. Minutes Minu#es of the August 3, 1993 meeting were presented. Moved by Councillor Fabian that we adopt these minutes as circulated. Carried. Minutes of the Public Nearing of August 3, i 993 were presented. Moved by Councillor Barg that we adopt these minutes as circulated. Carried. August 19, 1993 Page 102 3. Business from Minutes ` Jf~' 3-6 Asplundh -Waiver of Set-back for Trees - NW 5-17-13-4 ~°~~~~. Further information was presented to Council regarding this item. After discussion, it was moved 1 ~~ by Councillor Fabian that we amend this motion to read: "set-back of 30 metres" instead of '35' as previously recorded. Carried. 5- M.P.C. -Permit #1154 -Order of Compliance The Administrator advised Council that this motion as passed was not under the authority of County Council and any action on this Permit must be taken by the M.P.C. andlor the Development Control Officer. As such, it was requested that this motion be rescinded. After further discussion, it was moved by Councillor Scheuerman that we rescind motion #5 of the August 3, 1993 Council Meeting regarding the Order of Compliance on Permit #1154. Carried. 7.1 Town of Brooks - D. Martin Development Further information from our solicitor was presented to Council regarding this matter. After further discussion, it was moved by Councillor. Fabian that no further action be taken on this matter. Carried. .... i.1 4- Road Priority List . As requested by the M.L.A. and Alberta Transportation, areview was made of our Priority List for the Road Work Program. After a very lengthy discussion, the following motions were passed: Moved by Councillor Barg that we place S.H. 873, which now is #11 on our Priority List, into one of the top 3 positions on our Priority List. Councillor Fabian requested a recorded vote on the motion: Div. 1 -absent, Div. 2 -against, Div. 3 -against, Div. 4 -against, Div. 5 -for, Div. 6 -against, Div. 7 -for, Div. 8 -against, Div. 9 -against, Div. 10 -for. Vote on the motion - Lost. Moved by Councillor Scheuerman that we place S.H. 876, north of S.H. 544, as our #1 priority and S.N. 561, from S.H. 862 to the County west boundary, as #2 priority. Councillor Baxter requested a recorded vote on the motion: Div. 1 -absent, Div. 2 - #or, Div. 3 -for, Div. 4 - against, Div. 5 -for, Div. 6 -against, Div. 7 -for, Div. 8 -for, Div. 9 -against, Div. 10 -for. Vote on the motion -Passed. August 19, 1993 'Page 103 Moved by Councillor Burton that we place S.H. 525, Rolling HillslBow Island, as #3 on our Priority list. Vote on the motion -Carried. The remaining priorities were left unchanged. Moved by Councillor Barg that S.H. 873, Brooks to Duchess, be noted on our Priority List under 'Special consideration due to high traffic count and required re-paving program in the near future.' Vote on the motion -Carried. 4. Delegations '~ 1. VanOirschot Bert VanOirschot met with Council at 11:45 a.m. to discuss the County's letter and order to remove the shelterbelt trees which are planted too close to the County road allowance as per County By-law #1000-90. After considerable discussion, it was moved by Councillor Rommens that we refuse the waiver of set-back as requested. Moved by Councillor Fabian that we table this item for further review. Carried. (~ Excused from Meeting ~~~~ Moved by Councillor Rommens that we excuse Councillor Baxter from this meeting at 12:30 p.m. Carried. Lunch -,~ Council recessed for lunch from 12:30 - 1:30 p.m. Delegations (Cont'd.~ 2. Jager Development • Service Agreement Mr. Glen Brower, of H. Jager Development Inc., met with Council to discuss various terms and conditions of the draft Service Agreement as proposed to them by the County. L~ August 19, 1993 Pa a 104 9 Moved by Councillor Rommens that we move into camera. Carried. Moved by Councillor Fabian that we move out of camera. Carried. 5. Correspondence 1. Alberta Family & Social Services -Family Violence Prevention Month -November Letter from Alberta Family & Social Services requesting the County to declare the month of November as "Family Violence Prevention Month" was presented. After discussion, it was moved by Councillor Loewen that Council declare the month of November as "Family Violence Prevention Month" within the County of Newell. Carried. 2. Southeastern Alberta Health Unit -Water Reports Water reports from the various Hamlets were presented to Council for information. 3. Southeastern Alberta Health Unit -Appointment of Councillors to Board -Term of Office ~ Letter from the Southeastern Alberta Health Unit requesting that Council appoin# its Board member to the Health Unit on a three-year term in order to crea#e more continuity among the ~~~ i ~~ Health Unit Board Members over that period of time. After discussion, i# was moved by Councillor Rommens that we agree to the term as suggested by the Health Unit and that the next appointment, at our Organizational Meeting, be for a period of two years which will be in effect until the next General Election. Carried. 4. NOVA -Proposed New Line - 22.14 to 20-12 Letter from NOVA advising of this proposed 48" line was presented to Council for information. 5. A.A.M.D. & C. • Fall Convention -Registrations The Administrator presented information to Council regarding the Fall Convention and a request for registrations. Moved by Councillor Loewen that we approve the attendance of the P.W. Supervisor, Larry Seitz, the Administrator, D.N. James, and Assistant Administrator, M. Bowen, and their spouses, to attend this Conference. Carried. August 19, 1993 ~ Page 105 6. A.A.M.D. & C. -Survey re: Alberta One-Call ~~ A questionnaire was presented from the A.A.M.D. & C. regarding the Alberta One-Call System, and requesting the County's opinion on legislation making it mandatory for owners of buried facilities to be members of the One-Call System, and also that anyone digging must notify the owners of the buried facilities through the One•Call System. Council agreed to this survey. 7. A.A.M.D. & C. -Survey re: Councillor Information Information from the A.A.M.D. & C. regarding a survey being prepared on Councillors was presented. After discussion, this item was ordered filed. 8. Alberta Family & Social Services -Alberta Community Employment Program (ACE) Information on this new program was presented to Council. 6. Treasurer's Report ~`~ The Treasurer's Report for July was presented. Moved by Councillor Fabian that we accept this GJ report. Carried. j ~~` ~~' ~ ... . 7. Cheques for Payment Moved by Councillor Scheuerman that we approve Cheques #9174 - 9540, in the amount of 52,261,050.83, for payment. Carried. ..r. 8. Committee Reports Munici al A report was given on the gravel reclaimer demonstration. Board of Education A report was given on the Tilley Modernization Program. ~_?~_ ,_~_: 1 August 19, 1993 'Page 106 _, ~~ `~~ , ~ A.S.B. Councillor Burton gave this report and advised that job descriptions have been completed for Assistant Fieldman and Weed Inspectors. Brooks Health Centre No report. Bassano Hospital No report. Southeastern Alberta Health Unit No report. Senior Citizens' Home No report. Municipal Salary Negotiating Committee No report. S.E.A.R.P.C. No report. Airport Commission No report. August 19, 1993 Page 107 ~,l Disaster Services ~~ . Councillor Scheuerman reported on this i#em and advised of the river watch reports that he is receiving. Municipal Library Board No report. Foothills Little Bow Association No report. Shop Committee No report, ~/ I `\ Municipal Budget Committee !~ ° ~~ No report. M.P.C. No report. ~., D.A.B. No report. Ambulance Advisory Committee No report. Municipal Policy Handbook Committee No report. August 19, 1993 Page 108 -_-,~___.~ - _ ___ .~.~~,~.~. a, _ _ __ Drainage Advisory Committee No report. County Tourism Committee No report. Newell Regional Solid Waste Management Authority No report. Urban Fringe Committee No report. Newell Mini-bus Committee ~~ , Na report. Town of Brooks Environmental Advisory Committee No report. 9. Other Business 1. JagerlE.I.D. Pipeline Road Crossings for Construction of Road Pipeline Road Crossing Agreements were presented from NOVA, PanCanadian, NuGas Ltd. and Bow River Pipelines Ltd. regarding the road being developed by Jager Development to the Greenwald Inlet Project. After discussion, it was moved by Councillor Rommens that we approve these Agreements as outlined subject to the condition that Jager Development enter into an agreement with the County to ensure that all of the conditions of these Pipeline Road Crossings are carried out by Jager during construction of this road. Carried. August 19, 1993 'Page 109 2. Tenders Tenders were presented for the Duchess bin pick-up project. After reviewing the bids, it was moved by Councillor Scheuerman that we accept the bid from Bromley Engineering Ltd. in the amount of 54840.00. Carried. 3. Village of Tilley • Joint Operation of Municipal Reserves within the Village of Tilley Letter from the Village of Tilley advising that they are now ready #o proceed with the Joint Agreement between the County of Newell and the Village for the development of a park area on the public reserve located in the Village of Tilley, was presented. The Administrator was instructed to proceed with the necessary agreement for this purpose. 4. Lillian Piper -Cancellation of Tax PenaltX Information was presented to Council regarding Mrs. Piper's request for cancellation of penalties on Account #7334.00 & 7345.00. After review and discussion, it was moved by Councillor Rommens that we approve this tax cancellation in the amount of 5116.21. Carried. 5. Road Use Maintenance Agreement (~ ~-~ ~, ~~ ~~~' Further discussion took place regarding this Agreement and the setting of a further class of road for this Agreement. A further review is to be made and presented back to Council. 6. Alan Martens -Benefit Plans Information was presented on this item and it was moved by Councillor Rommens that we waive ,~-. the one-year probation period regarding Benefit Plans for Mr. Martens and that he be included in these plans as of August 16, 1993. Carried. 7. W. Kazimer • ReQUest to Purchase Cul-de-sac in Plan 7910951 A request from Mr. Kazimer to purchase this cul•de-sac was presented. After a lengthy discussion, it was moved by Councillor Scheuerman that we refuse this request. Carried. August 19, 1993 'Page 110 _.~ z~ ~ i 1ti~ 8. Organizational Meeting Information was presented to Council regarding a review being made on the appointment procedure, a review of the Committees and advertising for representatives to the various Committees. This will be discussed further at the next Council Meeting. 9. Tenders on S.H. 530 The Administrator reported that the tenders have been reviewed and the recommendation from our engineering company was to accept the bid from Border Paving Ltd., of Red Deer, in the amount of 51,857,514.00. After discussion, it was moved by Councillor Fabian that we accept this bid from Border Paving Ltd. subject to approval from Alberta Transportation for funding purposes. Carried. 10. Tender on Engineering for S.H. 542 The Administrator presented the tenders on this project and, after discussion, it was moved by Councillor Loewen that we accept the tender from UMA Engineering Ltd. in the amount of 535,000.00. Carried. 11. Sick Leave The Administrator reported that Ed Pratt has been placed on sick leave and a further report will be presented at the end of August on this matter. 10. Report on Projects in Progress 1. Rolling Hills Sewage Lagoon The Administrator advised that the second test area for the lagoon was proven to be unsatisfactory. Further testing will be carried out. 2. Patricia Water System Letter from Bromley Engineering regarding the testing program requested by Alberta Environment was presented to Council and referred to Councillor Berg for further review. August 19, 1993 Page 111 t 11. Post Agenda Items !.~ 1. Sale of Computer A report on the advertising and bids received on the 400 computer was presented. After discussion, it was moved by Councillor Berg that we accept the bid from CMT Consulting & Brokerage Services in the amount of 53852.00. Carried. 12. Information Items i . Western Heritage Centre -Annual Report 2. A.A.M.D. & C. -Newsletters 3. Corporate Review -August 25 & 26 '~" 4. Request for Councillors to turn in all of their Councillor Fees by the end of the month, as this is our school year-end. 13. Adjourn Moved by Councillor Berg that the meeting adjourn at 5:00 p.m. Carried. REEVE ,~ , ,~. COUNTY A INISTE~ -TOR ~'~ August 19, 1993 Pa a 112 9