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HomeMy WebLinkAbout1993-06-10 Council (Regular) Minutes.-- Administrator R. Burton W. Rommens B. Baxter M. Loewen B. Scheuerman P. Barg D. James 1. Excused from Meetinn Moved by Councillor Berg that we excuse Councillors Fabian & Daniels from this meeting. Carried. 2. Minutes Minutes of the May 20, 1993 meeting were presented. Moved by Councillor Barg that we adopt these minutes as circulated. Carried. 3. ~ Business from Minutes 6.8 Riverbow Ranch Ltd. -Road Closure & Lease - 16.16.4 & 17.16.4 By-law 1082.93 ;~` Further information was received from Riverbow Ranch Ltd. regarding the closing and leasing of J~ ~ ~ this road allowance. After discussion, it was moved by Councillor Burton that Bylaw 1082.93, 7" ~ for the closing and leasing of a road allowance between Section 32-16.14.4 & Section 5.17.16.4, a ~ receive first reading. Carried. i Moved by Councillor Barg that Bylaw 1082.93 receive second reading. Carried. The necessary advertising will now be carried out on this By-law. 6.8 Newell Hutterite Colony -Waiver of Setback for Scale Development `~ Application from Newell Hutterite Colony for waiver of set-back for the development of a scale located between Sections 7 & 8.23.18.4 was presented. After discussion, it was moved by Councillor Douglass that we approve the location of this scale at a 50' set-back from the centre of the road allowance. Carried. I County of Newell No. 4 ~ ~ Minutes of Council Meeting June 10, 1993 Ii I The regular Council Meeting of the County of Newell #4 was held in the County Office at Brooks, Alberta on Thursday, June 10, 1993 commencing at 10:00 a.m. I Members Present Reeve M. Douglass i Councillors N. Berg June 10, 1993 Page 69 4. Cheques for Payment Moved by Councillor Loewen that we approve Cheques #8345 8744, in the amount of 51,002,256.41, for payment. Carried. .... 5. ; Correspondence 1. Alberta Aariculture • Representative to Agricultural Development Committee Letter from Alberta Agriculture requesting the County appointment of a member to the A.D.C. was presented. After discussion, it was moved by Councillor Burton that we appoint Councillor Baxter to the Agricultural Development Committee. Carried. 2. E.T.E.C. -Corporate Pooling Information was presented to Council regarding this item and was referred to Councillor Barg. 3. Southeastern Alberta Health Unit -Water Reports Water reports from the Southeastern Alberta Health Unit were presented to Council for the various Hamlets. 4. Lethbridge T.V. • Tourist Town Advertising Letter from Lethbridge Television requesting advertising in their program "Tourist Town '93" was presented and received as information. ~ .... ~~ a ~ 1 , /`4 5. A.A.M.D. & C. A.G.T. Rate Application Letter from the A.A.M.D. & C. advising of the A.G.T. rate application and a questionnaire as to whether the Association should intervene in this, was presented. After discussion, it was moved by Councillor Loewen that we recommend that the Association intervene in this application. Carried. 6. 'Committee Reports Board of Education Councillor Berg reported on this meeting and advised of the Social being planned for the Superintendent. Municiaal No report. !: A.S.B. ~~ ;Councillor Burton reported on this meetin , advisin of .the Pro rams that have been deleted b 9 9 9 Y 'the Government, He also advised that D.R. Young will be attending the next Agricultural Service Board Meeting. :;, ° i June 10, 1993 Page 70 s ,~. 7. '; Delegations 1. R.C.M.P. This delegation was cancelled until the July Meeting. 2. F.C.S.S. Members of the F.C.S.S. Organization met with Council and presented a report on the operation and financing of the F.C.S.S. and questioned the County's position on this program. After further discussion, it was moved by Councillor Baxter that Administration obtain more information on the F.C.S.S. Program as carried out in other Counties & M.D.'s. Carried. 3. Springview Hutterite School The Teacher, Hugh Smith, the German Teacher and all of the students from the Springview Hutterite School attended the meeting and informed Council as to the recent competition that they entered and won. They gave a presentation of their project and the school and teacher were thanked by Council far this presentation. The students and teacher were then invited to f J attend lunch with Council Lunch ~ Council recessed for lunch from 12:00 • 1:30 p.m. 4. M.P.C. -Jager Development Members of Jager Development met with Council and presented the proposed subdivision plan and ' j ! subdivisions which were presented to M.P.C. After further discussion, it was moved 6y ~~ ~ Councillor Barg that we approve the proposed subdivision, as presented, subject to a deferred reserve on NE 1.18.15-4 and a Servicing Agreement being drawn up with the County of Newell. j Vote on the motion -Carried. '. 5. Wayne Pedrini • District Park Supervisor Mr. Pedrini met with Council and presented a report regarding the charges being made to the '' Kinbrook Island Park for garbage pick-up by the Town of Brooks and the increased cost that took place this year. After a lengthy discussion, it was moved by Councillor Baxter that we invite members of Town Council to a meeting to discuss this matter further. Carried. Moved by Councillor Baxter that a Committee, consisting of Councillors Scheuerman, Burton and Barg, be appointed to meet prior to the meeting with the Town to discuss this matter. Carried. 6. Brock Campbell • PanCanadian Petroleum Brock Campbell, of PanCanadian, met with Council to discuss the various oil company roads that they develop and also our Road Agreement Policy. Further discussion will take place on this item at a later date. June 10, 1993 Page 71 ;° 8. Other Business 1. Brooks Health Centre -Structural & Operational Plan Councillor Rommens presented this item with no further motions being made at this meeting. 2. Cancellation of Mobile Home Licence #95 °; Information was presented on this Licence and it was moved by Councillor Baxter that we cancel '', the outstanding fee on this Licence in the amount of $22.11. Carried. .... 3. NOVA • Road Crossings The Administrator advised that a meeting will 6e held with NOVA on June 14, 1993 to discuss our Road Crossing Policies and they will also be meeting with Council on June 24, 1993. 4. Imperial Oil -Taxes, Roads, etc. The Administrator advised that a meeting will be held with Imperial Oil on June 17, 1993 to ~' discuss roads, taxes and other items. 5. Legal Surveys -Roads Discussion took place on this item and it was decided that, at this time, the tendering of legal services would not take place. ~ .... ~~%`~ ~ ~ 6. Attendance at Administrators Annual Conference • Seatember 9 The Administrator presented information on this Conference and a request that the Administrator and Assistant be allowed to attend. Moved by Councillor Berg that we approve the attendance of the Administrator and Assistant at this Conference. Carried. 7. Emerson Park • Garbage Pick-up Tenders were reviewed on the Emerson Bridge Park garbage pick-up. After review, it was moved by Councillor Loewen that we award the bid to Ken Avery, of Gem. Carried. Council discussed the matter of Emerson Bridge Park and agreed that further discussions and a review of its operation should take place during this year. Post Agenda Items 1. Amending Mill Rate Bv•law 1083.93 Information was presented to Council regarding a change in the Provincial Planning requisition which now requires a lesser mill rate than previously approved. Moved by Councillor Burton that Bylaw 1083-93, being a By-law to amend Bylaw 1080.93 to reduce the Provincial Planning requisition from .10 to .08 for 1993, receive first reading. Carried. l June 10, 1993 Page 72 E `o Moved by Councillor Baxter fihat By-law 1083-93 receive second reading. Carried. ~~~~. Moved by Councillor Berg that Bylaw 1083-93 receive consent of Council for third and final ~I reading. Carried Unanimously. .... 10. Moved by Councillor Loewen that By-law 1083.93 receive third and final reading. Carried. 2. LNEDA (Lake Newell Economic Develoument Association) Information was presented regarding a meeting being held on June 11, 1993. 3. Meeting Dates Discussion took place regarding Council Meetings for July & August. Moved by Councillor Loewen that the July 8th Council Meeting be held on July 5th, following the Municipal Committee Meeting, and the August 5th Council Meeting be held on August 3rd, following the Municipal Committee Meeting. Carried. 4. Attendance at Meetings Discussion took place regarding Councillor's attendance at meetings and recording of times they arrive and leave the meetings. Moved by Councillor Baxter that these times be recorded in the minutes. Carried. 5. Use of Old Haddington School Grounds A request to use the old Haddington School Grounds for a family reunion during the first week of August was presented. After discussion, it was moved by Councillor Berg that we allow the Tobler family to use these grounds during the first week of August, as requested. Carried. Information Items The following information items were presented to Council: 1. A.A.M.D. & C. • Newsletters 2. A.A.M.D. & C. -Report - "Breaking a New Ground" 3. LNEDA • Minutes 4. M & E • Report 5. Policy Review • As previously discussed, a review was made of the following Policies at this meeting: • A.A.M.D. & C. -Purchasing Through Trade Division -This Policy has already been referred to the Policy Committee for discussion and review. • Accidents • Personnel • Awards -Volunteers Further Policies will be reviewed at the next Council Meeting. Page 73 June 10, 1993 11. In Camera Moved by Councillor Burton that we move into camera. Carried. Moved by Councillor Baxter that we move out of camera. Carried. Assistant Administrator ', The Committee reported on the hiring of Mr. Alan Martens, whose employment will commence with the County later this year. After discussion, it was moved by Councillor Rommens that we ',, approve the hiring of Alan Martens at the salary as presented by the Selection Committee. Carried. Cost•saving Incentives The Administrator reported on two of the projects that the Administration Staff and Supervisory Staff have developed, which will create a saving to the operation of the County. The first is the change in procedures used for servicing of vehicles as initiated by the Shop Foreman and Shop Staff. The second is the change in processing of vouchers which will reduce the amount of cheques being issued. After further discussion, it was moved by Councillor Baxter that we recognize these projects as carried out by the Staff and Supervisors and compliment them on their efforts in this regard. Carried. 12. ' AdLurn !! Moved by Councillor Loewen that the meeting adjourn at 4:00 p.m. Carried. f '.,ryz° f f~ 3 ji -` ;~.-~f `~REEI~E i! i~~%Y'~~ OUNTY ISTRATOR 0 N i`') E `o I,June 10, 1993 Page 74