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HomeMy WebLinkAbout1993-03-11 Council (Regular) MinutesCounty of Newell No. 4 Minutes of the Council Meeting ~. March 11, 1993 The regular Council Meeting of the County of Newell No. 4 was held in the County Office at Brooks, Alberta on Thursday, ,,~ March 11, 1993 commencing at 10:00 a.m. Members Present Reeve M. Douglass Councillors W. Daniels N. Berg R. Burton W. Rommens B. Baxter M. Loewen P. Barg Administrator D. James 1. Excused from Meeting Moved by Councillor Barg that we excuse Councillor Fabian from this meeting as he is attending an A.A.M.D. & C. meeting. Carried. Moved by Councillor Rommens that we excuse Councillor Scheuerman from this meeting. Carried. 2. Minutes Minutes of the February 25, 1993 meeting were presented. Moved by Councillor Berg that we adopt these minutes as circulated. Carried. 3 fns) ~~ Business from Minutes 7-7 Rural Fire Area Report No report at this meeting. 6-8 Bassano General Hospital - Intersection Highway ~kl & 550 Copy of a letter from Alberta Transportation, Medicine Hat, was presented to Council on this matter for information. 8-7 Auditor's Report Letter from Young, Parkyn, McNab & Co. giving us a quote for the 1993 audit in the amount of $12,350.00, was presented. After discussion it was moved by Councillor Loewen that we accept this bid for our 1993 audit and appoint Young, Parkyn, McNab & Co. as our auditors. Carried. 11-1 Notice of Motion - Spouses Convention Registration Fees This item remained tabled. 7- R.C.M.P. - Report to Council Further discussion took place regarding the R.C.M.P. reporting to Council on the rural area. Moved by Councillor Loewen that we request the R.C.M.P. to present a report to Council every three months. Vote on the motion - Carried. Page 24 March 12/93 8-3 Patricia School - Phone Further discussion took place regarding this item. Moved by Councillor~'Berg that we have the phone removed from the old Patricia School as it is no longer required. Carried. 8-4 Patricia Water System The Administrator reported that all of the documents have now been sent to Alberta Transportation & Utilities for funding purposes and to Alberta Environment for their approval. He also indicated that a letter has been received from Alberta Transportation indicating the project qualifies for Government assistance, however further estimates from an engineering firm will be required. Once the letter is received from Alberta Environment, further action will be taken on this matter. 9-3 Hiring Freeze This item was referred to the section under budgets. 9-4 Lake Newell Economic Development Authority Moved by Councillor Rommens that we lift this item from the table. Carried. Further discussion took place regarding possible membership to this Organization. Moved by Councillor Rommens that we send two representatives from Council to the March 12th meeting to review membership and other items with the Organization. Carried. ~]/~ I ~~ Moved by Councillor Berg that we appoint Councillors Rommens and Loewen to attend this meeting. Carried. 4. Treasurer's Report The Treasurer's Report for February was presented to Council. Moved by Councillor Burton that we accept this report. Carried. 5. Cheques for Payment ,~ Moved by Councillor Baxter that we approve Cheques ~'k7089 - 7484, in the amount of $1,005,496.13, for payment. Carried. 6. Correspondence 1. Alberta Municipal Affairs Letter from Alberta Municipal figures was presented. After Barg that we do not carry out we use the 1991 Federal censu - 1993 Census Affairs requesting the 1993 census discussion, it was moved by Councillor a County census this year and that s figures. Carried. 2. Alberta Environment - Rainier Water System Letter from Alberta Environment concerning the Rainier Water System and the operation of this system, was presented to Council for information. 3. Alberta Planning Board - 1993 Annual Conference Letter regarding the 1993 Annual Conference was presented to Council for information. Page 25 March 11/93 4. Alberta Advanced Education & Career Development - 1993 Summer Temporal Employment Program (S.T.E.P.) Letter regarding the S.T.E.P. Program was presented indicating that we are to receive an allocation of $6,125.00 for 1993. After review, it was moved by Councillor Berg that we accept the 1993 S.T.E.P. Program and that the distribution of funds and program be set out at the next Council Meeting. Carried. 5. Southeastern Alberta Health Unit - Water Reports Water reports from the various Hamlets were presented to Council for information. 6. A.A.M.D. & C. - Survey re: County Act A survey from the A.A.M.D. & C. to County Council was presented concerning the County Act. a) Do you support proposals to allow election of the Reeve at large? Council's decision was 'no'. b) Do you support the proposal to allow separate elections of Municipal Councillors & Trustees? Council requested more infor- mation on this item. 7. Mobile Homes - Ouarterly Payments Requests for quarterly payments on mobile home licences were presented from: Errol & Marlene Renn, William Montour, Ray Jensen and Pat & Wanda Brack. After review, it was moved by Councillor Barg that we approve these requests. Carried. 8. PanCanadian Petroleum Limited Licence to Cross County Road Allowance - Twp. 15 & 16 Rge 15 This application was presented to County Council as some of the t!r/~/~r crossings do not cross at a full 90° angle as requested under 6`~~l the Agreement and waiver of this clause was requested. After discussion, it was moved by Councillor Burton that we approve this application for road crossings by PanCanadian, and waive the 90° angle as set out for the two crossings. Carried. 7. Committee Reports Board of Education Councillor Berg reported on the Quad County Meeting, in Vulcan, and also indicated that the County of Forty Mile has now joined this Association. Councillor Baxter reported on the Bargaining Seminar that he attended in Lethbridge and indicated that it was a very worth- while meeting with approximately 75 people in attendance. Municipal No report. A.S.B. Councillor Baxter reported on this item. He indicated that the Agricultural Service Board will be purchasing 500 copies of a ~., weed book from the County of Stettler, the County of Wheatland will be participating in our Chamomile Program, and slides were shown on various weeds within the County during the last Service Board Meeting. He also indicated that meeting dates have been changed to Wednesday of the first full week every second month at 10:00 a.m. Page 26 March 11/93 Regional Landfill The Administrator gave a brief report on the progress being made on the Regional Landfill. School Budget Councillor Loe~ven reported that the budget meetings are progressing --~ and a further meeting will be held on March 12th. Municipal Budget This item was referred to later in the meeting. 8. Other Business 1. "The Last Harvest" - Contribution to Reception Further discussion took place on this item and it was moved by Councillor Berg that, due to the cancellation of the afternoon reception planned by the County and the Town, our contribution be reduced to $250.00 for the reception to be held at Rainier in the evening. Vote on the motion - Carried. 2. Hamlet of Patricia - 1993 Operating Costs The operating costs proposed for the 1993 levy for the Hamlet of Patricia Water & Sewer System were presented. After discussion, it was moved by Councillor Berg that these rates be set at 72~ per foot for the maintenance levy on vacant lots and $120.00 per lot for the operating levy on occupied lots. Vote on the motion - Carried. 3. Court of Revision - Date Moved by Councillor Burton that we set the date of April 21st `~y~ for the 1993 Court of Revision: Carried. o/~f 4. County Road Signs - Lights - C.T.A.P. Grant The Administrator advised that the C.T.A.P. Grant has been tentatively approved but Alberta Transportation has not yet approved the use of lights on our County road signs. Further investigation is being made on this matter. 5. Road Allowance Closing & Leasing Policy - Advertising Fee The Administrator presented the report as requested for the costs of advertising involved for the closing & leasing of road allowances. He indicated that the costs for advertising two weeks in the Brooks Bulletin should be set at $150.00 and advertising in the Bassano Times for two weeks should also be set at $150.00, for a total of $300.00 if advertised in both papers. After discussion, it was moved by Councillor Rommens that we amend our Policy to cover the costs of advertising as proposed. Carried. 6. Town of Brooks - Airport Agreement Moved by Councillor Barg that we table this item until the next Council Meeting. Carried. 7. 4-H Council - Regional Meeting - Rolling Hills - March 27th Information was presented regarding this Regional Meeting and a proposal that the County develop and present a card and pin to the members at this meeting. After discussion, it was moved by Councillor Loewen that we approve this request for 25 cards and pins. Carried. Page 27 March 11/93 Lunch Council recessed for lunch from 11:50 - 1:00 p.m. . . 9. Delegation 1. H. Jager Development Glen Brauer and Bruce McKenzie, of H. Jager Development, and Keith Crowder, of the E.I.D., met with Council at 1:00 p.m. and presented an over-view and progress report on the Lake Newell Development. They advised that the outline plan will be submitted to Council in time for the next M.P.C. Meeting. Other Business (Cont'd.) 8. Dave Wipf - Truck Damage Claim Claim from Dave Wipf regarding paint spray on his truck was presented. After discussion, it was moved by Councillor Baxter that, based on information received on this claim, we refuse this request. Carried. 10. Assessor's Report John Dell, County Assessor, met with Council and presented a report regarding the hiring of commercial assessors. After discussion, it was moved by Councillor Rommens that we refer this item to Administrat and the Assessor to hire the required assessor for the general assessment. Carried. 11. Post Agenda Items 1. S.H. 530 - Engineering Tender The Administrator presented information to Council regarding this tender and advised that terms of reference are required as to what each party should be bidding on. He indicated that this information will be obtained from Alberta Transportation. ~~ 2. Breakfast Invitation Councillor Barg informed Council of a breakfast meeting to be held on March 23rd at 7:30 a.m. at the Plainsman. 3. Drainage Committee Further discussion took place regarding the E.I.D./County Joint Meeting and the question of the Hornberger drain at Rosemary. This item was referred to Councillor Loewen for further study. 12 . In 1. 2. 3. 4. 5. Moved by Councillor Barg that we advise Greg Snaith that we will not be requiring his services on the Drainage Committee as previously discussed. Carried. 4. Attendance at Meetings Discussion took place regarding this item, with no further action being taken. formation Items 1984 General Assessment Expense A.A.M.D. & C. - Spring Convention & Hotel Accommodation A.A.M.D. & C. - Spring Convention Agenda A.A.M.D. & C. - Newsletters Toward 2000 Together - Advisory Committee on Alberta's Economic Future Page 28 March 11/93 13. Fuel Tenders Fuel tenders from various companies were presented. After discussions it was moved by Councillor Daniels that we accept the tender for gasoline and diesel from Federated Co-op Ltd. and that we advise Federated Co-op that all deliveries of gas to our stations must be metered and reported to the County. Carried. 14. Administrator's Report The Administrator presented his letter of resignation from the County of Newell as County Administrator to take effect on December 31, 1993. After discussion, it was moved by Councillor Douglass that we accept this resignation, with regret. Carried. 15. In Camera Moved by Councillor Loewen that we move into camera. Carried. Moved by Councillor Rommens that we move out of camera. Carried. Moved by Councillor Burton that we offer the position of County Administrator to the present Assistant County Administrator, Marlene Bowen, and that further negotiations take place at the next Council Meeting regarding this offer. Carried. Hiring Freeze Moved by Councillor Daniels that, when a vacancy occurs in any of the Municipal or Agricultural Service Board positions, no new hiring take place until such time as the position has been reviewed and a new hiring approved. Carried. 16. Adjourn Moved by Councillor Barg that the meeting adjourn at 4:45 p.m. Carried. i ~ , REEV OUNTY NISTRATOR Page 29 March 11/93