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HomeMy WebLinkAbout1993-01-07 Council (Regular) MinutesCounty of Newell No. 4 Minutes of the Council Meeting January 7, 1993 2. Members Present Reeve M. Douglass Councillors W. Daniels V. Fabian N. Berg R. Burton W. Rommens B. Baxter M. Loewen B. Scheuerman P. Barg Administrator D. James 1. ' Excused from Meeting i. All members of Council were in attendance at this meeting. 3 ~1 i i~. The regular Council Meeting of the County of Newell No. 4 was held in the County Office at Brooks, Alberta on Thursday, January 7, 1993 commencing at 10:00 a.m. Minutes Minutes of the December 10, 1992 meeting were presented to Council. Moved by Councillor Fabian that we adopt these minutes as amended. Carried. Business from riinutes 9-7 Town of Bassano - Mini-bus Report '; Letter from the Town of Bassano advising that they are declining the opportunity to enter into the Mini-bus Program at this time, was presented for information. 10-1 E.I.D./County Drainage Committee - Appointment of G. Snaith No further report from the E.I.D. . . 7-5 NOVA - Licence to Cross County, Road Allowance The Administrator advised that NOVA has now signed the amended Licence. Moved by Councillor Burton that we accept this Licence between the County of Newell and NOVA with the condition that no further negotiations will be carried out on this Licence after date of signing. Carried. 9-7 Hamlet Water Svstems N a :L a) Rolling Hills - The matter of installation of a pre-treatment filtration system for the Rolling Hills Water System was brought forward and Councillor Daniels gave a further report. Moved by Councillor Daniels that we proceed with the necessary application and installation of this chemical pre-treatment filtration system for the Rolling Hills Water System. Carried. Ii b) Patricia - The Administrator advised that he has spoken with the Engineer on this project and a report should be available for the next Council Meeting. . . Page 1 Jan. 7/93 10-2 Fairville Hutterite Road Letter from Alberta Transportation advising that they are prepared to install these road signs was presented. Moved by Councillor Baxter that we officially name this local road "Granta Road" and that this information be forwarded to Alberta Transportation. Carried. 4-4 Newell Recycling Program ', A brief report was given on this item as to what action has been taken by the County at this time. It was indicated that a number of the schools are operating a recycling program at the local level. 4. Correspondence 1. Alberta Tourism - Revised Tourism Plan Letter from Alberta Tourism advising that our revised Tourism Plan has been confirmed and is now officially endorsed, was presented to Council for information. 2. Alberta Education - Disposal of Haddington School Letter from Alberta Education advising that the Haddington School (Patricia) has now been transferred from the School Department to { the Municipal Department and is no longer classified as a school, was presented for information. Moved by Councillor Berg that we continue with the present caretaking and security system and that this be paid for out of Municipal funds. Carried. 3. Southeastern Alberta Health Unit - Water Reports Water reports from the various Hamlets were presented to Council for information. 4. Alberta Environment - Water. Testing of Hamlet Water Supplies Letter from Alberta Environment requesting further testing at the various Hamlet Water Supply Systems for total chlorine residual was presented for information. Copies of this request have been sent to the various Hamlets. 5. Community Resource Centre Letter from the Community Resource Centre advising of their meeting and a request for membership to this organization was presented. After discussion, it was moved by Councillor Fabian that we decline i membership to this Organization as we are now represented by R. Franz, Deputy Superintendent of Schools. Carried. 6. Alberta Fire Chief's Association - Membership A request for membership to the Alberta Fire Chief's Association was presented. After discussion, it was moved by Councillor Fabian that we receive this letter as information only. Carried. 7. Hudson Bay Route Association - Membership A request from the Hudson Bay Route Association for 1993 membership was presented. After discussion, it was moved by Councillor Berg that we approve membership to this Association in the amount of $200.00 for 1993. Carried. N s Page 2 Jan. 7/93 8. Brooks & District Chamber of Commerce - Membershi Moved by Councillor Barg that we excuse Councillor Rommens from discussion and voting on this item. Carried. Information on 1993 membership to the Brooks & District Chamber of Commerce in the amount of $180.83, was presented. After dis- cussion, it was moved by Councillor Fabian that we approve this membership for 1993. Carried. 9. S.T.A.R.S. - Request for Donation Letter from S.T.A.R.S. requesting a donation for 1993 was presented. After discussion and a review of their report, it was moved by Councillor Baxter that we donate the sum of $1.00 per County capita to the S.T.A.R.S. Organization for 1993. Carried. 10. Tax Penalties - 401524 Alberta Ltd. Letter from 401524 Alberta Ltd. requesting cancellation of tax penalties was presented. After discussion, it was moved by Councillor Scheuerman that we cancel these penalties in the amount of $83.26. Carried. 11. Alberta Sports Council - 1995 Summer Games Letter from the Alberta Sports Council requesting bids on the 1995 Alberta Summer Games was presented. After discussion, it was moved by Councillor Fabian that we receive this letter as information only. Carried. 12. County of Strathcona - Stakeholders Group Meeting Letter from the County of Strathcona advising of the Stakeholders Group Meeting to be held in Edmonton on January 22, 1993 was pre- .. sented. After discussion on this item, it was moved by Councillor ~ Barg that we approve the attendance of Councillor Fabian at this `-') ~ meeting as he will be in Edmonton on this date. Carried. ,~~ .... 13. A.A.M.D. & C. -ERCB Task Group on the Regulation of Sour Gas Letter from the A.A.M.D. & C. requesting comments on this subject that could be directed to the Committee carrying out the study on regulations covering sour gas, was presented. Council expressed their concerns on the costs and who would pay, if evacuation of farming areas is required. This will be sent to the Committee for review. 14. A.A.M.D. & C. - Survey on Farmland Exemptions Letter from the A.A.M.D. & C. requesting information as to our County's position on the existing Policy, whereby an exemption or reduction in assessment on farm residence is provided based on the amount of assessed value of agriculture land in the resident owner's unit, was presented. Council advised that they are in favour of the present policy and the Association is to be advised of this. '15. A.A.M.D. & C. - Agriculture Strategy Committee Interim Report This report was provided at the A.A.M.D. & C. Fa11 Convention and the Association would like comments from the various Councils by February 15th. This item will be brought back to the Council Meeting on January 21st. Page 3 Jan. 7/93 LL 16. J. Bailev - Bid on West Rolling Hills School Site A bid from Mr. J. Bailey on the above-noted p~cperty was presented. After discussion, it was moved by Councillor Daniels that we advertise this property for sale and also obtain an up-dated appraisal on the property before any further action is taken. Carried. 17. Dox Investment Inc. - Closing & Leasing of Road Allowances 20-16-4. 20-17-4 & 21-17-4 Request from Dox Investment Inc. to close and lease road allowances at the above-noted locations was presented. After review, it was moved by Councillor Baxter that we approve the proposed closing and leasing of these road allowances. Carried. By-law 1069-93 Moved by Councillor Berg that By-law 1069-93, being a By-law for the closing and leasing of various road allowances in 20-16-4, 20-17-4 and 21-17-4, receive first reading. Carried. Moved by Councillor Scheuerman that By-law 1069-93 receive second reading.. Carried. 18. PanCanadian - Road Approach - 26-20-17-4 & 13-20-17-4 Request from PanCanadian for County approval of road approaches adjacent to the ~~1 Highway, was presented. After discussion, it was moved by Councillor Baxter that we approve these two road approaches as requested. Carried. 5. Committee Reports 1. Municipal a) Approval of Engineering Firm for Testing Gravel During Gravel Crushing Program - This request was presented to Council and it was moved by Councillor Loewen that we approve the hiring of UMA to carry out gravel testing as required during our gravel crushing ~~ ~ program. Carried. 2. A.S.B. a) CAESA Budget - Information was presented to Council regarding this new Program, indicating that the budget must be submitted by January 29th. The Agricultural Service Board will be preparing this application and requested that approval be given for an approximate expenditure of $3,500.00 for this program. Moved by Councillor Baxter that we approve funding to this program for the approximate amount of $3,500.00 for 1993. Carried. b) A.S.B. Meetings & Fees - A very lengthy discussion took place regarding the fees to be charged for A.S.B. Meetings. Moved by Councillor Barg that we refer this matter to the Policy Committee and request that they have a decision or reply by January 21st. Carried. 3. Board of Education No report. 0 N i`') n ?k O LL Page 4 Jan. 7/93 4. Shop 6. j'I , ii~ a) Tendering of Tires - Information was presented to Council on this item. After a lengthy discussion, it was moved by Councillor Daniels that we tender for the County's tires with the condition that the tires must be billed through the National Account and A.A.M.D. & C.; the bid is to be on the specific brands that are required; and that it include the servicing and repair of tires. This tender will be for a period of one year subject to a 30-day cancellation if terms of the agreement are not met. Carried. 5. M.P.C. Councillor Barg gave this report. Moved by Councillor Baxter that we approve the following landfill site applications from the E.I.D.: 92 SE 110, 92 SE 111, 92 SE 112, 92 SE 113 and 92 SE 114. Carried. Moved by Councillor Barg that we approve Application 92 SE 115 from Roen Farms Ltd.. Carried. Excused from Meeting Moved by Councillor Berg that we excuse Councillors Scheuerman, Fabian and Rommens from the meeting until 1:30 p.m. Carried. Other Business 1. Bid on Tax Sale Property - SW 14-20-14-4 A bid from Bert Rommens on the above-noted property, in the amount of $S,000.OU, was presented. After reviewing the bid and conditions, it was moved by Councillor Loewen that we accept this bid subject to the purchaser being responsible for any culverts required in the access road to this property and subject to approval of the Minister of Municipal Affairs. Carried. 2. Lots 11 & 12 Block 3 Plan Patricia 1217 B.A. Order to Demolish Building The Administrator advised that the required notice has been sent to the previous owner of this property and it is now in order for Council to proceed with issuing an order for the demolition of this building. After discussion, it was moved by Councillor Berg that, under Section 161 of the Municipal Government Act, the County hereby orders that the building located on Lots 11 & 12 Block 3 Plan Patricia 1217 B.A. be demolished, all material be removed from the site, and the site excavation or hole be filled and levelled as required. Carried. Moved by Councillor Berg that, if this order is not carried out by the previous owner, the County will then advertise for the demolition of this building with the condition that it must be demolished & removed and the site cleaned up by June 30, 1993. Carried. 3. Kay, Kay & Riggins - Request for Extension of Time for D.A.B. Hearing (Martin) A request for extension of time for the Development Appeal Board Hearing to February 17, 1993 was presented. Moved by Councillor Baxter that we approve this request. Carried. o ~ Page 5 R Jan. 7/93 ~° ~ 4. UMA - Survey of Road - NW 35-20-18-4 The Administrator presented information to Council advising that the proposed road requires a diversion in order to accommodate the south boundary of the canal which lies adjacent to this road. ', There being no objection to this proposal, UMA will be advised to adjust the road survey plan accordingly. 5. Administrator's Refresher Course - Mav 3-5, 1993 Moved by Councillor Berg that we approve the attendance of the Administrator and Assistant Administrator to this course as requested. Carried. 6. Bow River Water Quality Task Force Information on this Task Force and the committee membership was presented. Further information is to be obtained and this item will be brought back to the next Council Meeting. Lunch Council recessed for lunch from 12;00 - 1:30 p.m. 7. Delegation 1. Lake Newell Area Jim Clarke, of Clarke & Associates Ltd., ,,and the General Manager of H. Jager Developments Ltd., attended the meeting and gave a lengthy presentation on the proposed Area Structure Plan for the Lake Newell area and the proposed Jager development on the area north of Lake Newell. They advised that the first draft of the Area Structure Plan should be available within two weeks and will then be presented to Council for further consideration. . . ~ Other Business (Cont'd.) ~, / ~ 7. Rural Fire Area Report A report on the rural fire area operations was presented to Council for review and will be discussed further at the next Council Meeting. 8. Assessment Meetin A request to have the Regional Director of Assessments attend one of our Council Meetings to discuss the general assessment operation was presented, with the date of February 11th being suggested. After discussion, it was moved by Councillor Fabian that we approve this request and invite the Regional Director to attend a meeting for this presentation. Carried. 9. Rolling Hills Sewer Repair - Account The Administrator advised that this account will be charged out in January with the option of making payments over a two-year period. In this regard, he requested what interest rate should be charged, if any. After discussion, it was moved by Councillor Scheuerman that we charge interest rates on the outstanding balances at the present County current rate. Carried. 10. Meeting Dates A review was made of_ meeting dates for the next month. 0 N `a :L Page 6 Jan. 7/93 8. Post Agenda Items 1. Awards N~ht Moved by Councillor paniels that we approve the appointment of Councillors Loewen and Douglass to this Committee. Carried. Further discussion took place regarding the Long Service Awards Night. Moved by Councillor Barg that everyone attending this function be charged a fee of $5.00/person and that any wine or j alcohol be provided at a 'no host bar' policy. Carried. . . 2. Regional Economic Development Meeting Councillor Barg reported on his attendance at this meeting. 3. Duchess Landfill Councillor Scheuerman presented further information on this landfill and the letter from the Village of Duchess advising that the County will not be able to use the landfill in the near future due to lack of available space. After further discussion, it was moved by Councillor Berg that we have a representative from the Village of Duchess meet with County Council to discuss this matter further. Carried. . . 9. Information Items The following information items were presented to Council: 1. A.A.M.D. & C. •- Newsletter 2. Open Letter to Municipal Elected Officials - George Cuff 3. Chamber of Commerce Meeting - Notice 10. In Camera Moved by Councillor Daniels that we move into camera. Carried. Moved by Councillor Baxter that we move out of camera. Carried. f A.A.M.D. & C. - Invoice #9753 - Fall Convention Registrations Moved by Councillor Rommens that we approve this account as per previous Policy. Carried. Account ~~11584, 11585, 11586 & 11588 Information was presented to Council regarding taxes and penalties on these accounts. After discussion, it was moved by Councillor Daniels that this item be referred to our Solicitor for further clarification and action. Carried. V.C.R. & Equipment Moved by Councillor Berg that a letter be sent to the Shop regarding purchase of V.C.R. and equipment. Carried. 11. Adjourn Moved by Councillor Rommens that the meeting adjourn at 4:15 p.m. Carried. f ~J ~ ~~~ REEVE 1 ~ r ° :~ -,~i--~'d.'~'~'~ ~ ~ =.~ ~ ~ -COUNTY ~ ISTRATOR o Page 7 '' Jan. 7/93