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HomeMy WebLinkAbout1992-06-11 Council (Regular) MinutesCounty of Newell No. 4 Minutes of the Council Meeting June 11, 1992 The regular Council Meeting of the County of Newell No. 4 was held in the County Office at Brooks, Alberta on Thursday, June 11, 1992 commencing at 10:00 a.m. Members Present Reeve F. Councillors P. V. K. L. K. L. B. M. W. Administrator D. 1. Excused from Meeting There were no requests to be excused from the me 2. Minutes Workes Wallace Fabian Conners (10:20 a.m.) Nelson Bulger Henderson (10:05 a.m.) Scheuerman Douglass Wells James eting. Minutes of the May 21, 1992 meeting were presented. Moved by Councillor Douglass that we approve these minutes as circulated. Carried. 3. Business from Minutes 7-8 County Property - Lot 17 Block 7 Plan 1217 B.A. Patricia ,~~`-`' Moved by Councillor Douglass that we lift this item from the table. Carried. After further discussion on this item, it was moved by Councillor Wallace that we proceed with the removal of the old buildings and clean-up of this property as per regulations under the Municipal Government Act. Carried. 7-9 Patricia Water Reservoir - Clean-up & Fence This item remained tabled. 4-6 W.C.B. - Compensation Costs The Administrator advised further on this and, after discussion, it was moved by Councillor Douglass that we refer this item to the Negotiating Committees for negotiations into the 1993 C.U.P.E. Contracts. Carried. 4-8 Patricia Water System - Up-grading Moved by Councillor Wallace that we table this item. Carried. 4. Correspondence 1. Alberta Transportation & Utilities S.H. 535 & 876 South of Tilley - Funding Approval Letter from Alberta Transportation & Utilities advising that they have now given approval for the contracting and funding of S.H. 535 & 876 south of Tilley, was presented for information. Page 56 June 1/92 A report from UMA Engineering Ltd. regarding the proposed S.H. 535 & 876 paving program was presented. One of the concerns in the report was the moving of the P.O. site boxes from the shoulder of the secondary highways to a new location and moving of the individual mail boxes from the shoulder of the road during the construction period. It was suggested that this matter be discusses: with Canada Post in order that these mail boxes may be removed prior to the construction period. It was then moved by Councillor Fabian that we send a letter to Canada Post requesting these moves. Carried. 2. Alberta Public Safety Services - General Meeting - July 6/92 Letter from Alberta Public Safety Services advising of the general meeting to be held in Medicine Hat on July 6, 1992 at 2:00 p.m. was presented with an invitation for the Reeve, Disaster Services Director and Administrator to attend. A copy of this let~er is to be provided to the Reeve and Disaster Services Director. 3. Canada 125 - Proclamation Letter from Canada 125 requesting participation and the proclamation of National Neighborhood Day for June 14th was presented and ordered filed. 4. Southeastern Alberta Health Unit - Retirements Letter from the Southeastern Alberta Health Unit advising of the retirement gathering for Audrey Redmond, John Dunlop and Dr. Arthur Hobson was presented. This was referred to Councillor Henderson who will be attending this function. 5. Southeastern Alberta Health Unit - Water Reports f L~~ ~ Water reports for the various Hamlets were presented for information. . . 6. Southeastern Alberta Health Unit - Patricia Landfill A report on the Patricia Landfill and cleaning up of the area was presented to Council for information. 7. Town of Smoky Lake - Collection of Utilitv Arrears Letter from the Town of Smoky Lake expressing their concerns in the collection of utility rates through the Municipal Government Act was ,resented. After discussion, it was recommended that a copy of this letter be sent to the A.A.M.D. & C. for further consideration. 8. Jubilee Agencies - Reciprocal Agreement A report was presented to Council from Jubilee Agencies concerning the Jubilee Reciprocal Insurance Exchange Property Self Insurance Program advising that premiums :ill be increasing by 25% of the previous year's costs. Copies of the report were submitted to each Council member. 9. Brooks & District Chamber of ;,ommerce - Tourism Booth - Fundine Letter from the Brooks & District Chamber of Commerce requesting a County contribution to the Tourism Booth funding for 1992 vas presented.. After a lengthy discussion, it was moved by Councillor Henderson that we approve a donation of $2,156.00 towards the 1992 operation of the Brooks Tourism Booth. Carried. Page 57 Jui:e 11/92 10. Town of Brooks - Economic Development Letter from the Town of Brooks concerning their Economic Development Program and improvements to the entrances to the Town was presented with a request to the County to ensure that all of the County property adjacent to the entrances to Brooks be maintained in a sightly manner. 11. Town of Brooks - Proposed N.E. Area Structure Plan This was presented to Council for information. 12. Town of Brooks - Proposed N.W. Area Structure Plan This was presented to Council for information. Both plans will be submitted to the M.P.C. for their consideration and review. 13. David Bromley Engineering - Rolling Hills Sewage Treatment A report on the Rolling Hills sewer treatment system and proposed recommendations were presented to Council for information. A further report and details will be presented at a later date. 14. County of Newell Tourism Committee Letter from the Chairman of the County of Newell Tourism Committee advising that they have now completed the first Signage Program as set out in the Tourism Action Plan was presented to Council for information. 15. Southern Alberta Water Management - Oldman River Dam ~~ Correspondence advising of the official opening of the Dam was presented and copies are to be provided for each Council member. 16. A.A.M.D. & C. - Savings on Vehicle Purchases Letter from the A.A.M.D. & C. setting out their comments on savings on vehicle purchases by group or bulk tendering was presented and, after discussion, Council agreed to the possibility of group bulk tendering for vehicles. 17. A.A.M.D. & C. - Bulk or Group Tenderin Information was presented to Council regarding the A.A.M.D. & C. being involved in bulk or group tendering of culverts, grader ulades, fuel, paper, etc. Since this type of central bulk tendering is not receiving the support of the members, the Association would like to know if they should abandon the process. It was Council's opinion that the A.A.M.D. & C. should abandon this type of purchasing. 18. A.A.M.D. & C. - "Township Breakdown" re: 1991 Census Data Information received from Stat. Canada was presented to Council indicating they will not be providing "Township Breakdown" of populations. As such, the Association would like to know if to individual Counties would contribute to a fund in order that this information may be obtained and, secondly, whether or not Council felt this information was required. More detailed information is to be obtained before further action is taken. Page 58 Junell/92 19. Statement of Claim - Jacobis A Statement of Claim in the name of County Council received on June 4, 1992 was px::sented to Council. Moved by Councillor Bulger that we acknowledge receipt of this Statement of Claim and refer the matter to the Board of Education. Carried. 20. Village of Tilley - Approval to Extend Village Boundaries Letter from the Village of Tilley requesting County approval for the extension of the Village boundaries, for the purpose of up-grading their water treatment facilities was presented. After discussion, it was moved by Councillor Fabian that we have no objections to the Village of Tilley extending their bo;.indaries as presented. Carried. 21. Village of Tille - Paving Program Letter from the Village of Tilley was presented advising that they are prepared to partake in the paving of 0.4 km of street within the Village under the Paving Program of S.H. 875 & 535 and further that they will pay all costs of this program and guarantee the payment of the G.S.T. on this program. After discussion, it was moved by Councillor Fabian that we approve this request and have this program included in our Paving Program. Carried. 5. Treasurer's Report Moved by Councillor ivallace that we accept the Treasurer's Report for the month of May. Carried. 6• Cheques for Payment Moved by Councillor Douglass that we approve Cheques ~~2926 - 3361, in the amount of $1,342,015.60, less Cheque ~~2994, for $3,077.06, for a net amount of $1,338,938.54 for payment. Carried. r' Moved by Councillor Workes that he be excused from discussion and voting on Cheque ~~2994. Carried. Moved by Councillor Nelson that we approve Cheque ~~2994, in the amount of $3,077.06. Carried. 7• Delegation 1. Duchess Agricultural Society Golf & Park Committee Mr. B. Endersby and Mr. A. Hullman, of the Duchess Agricultural Society Golf & Park Committee, made a presentation to Council with a request for funding from the Public Reserve Account to continue with the development of the park area at the golf course. After discussion, it was moved by Councillor Scheuerman that we table this item until the next Council Meeting. Carried. 2. E.I.D. Agricultural Society Complex Mr. & Mrs. R. Perini attended the meeting and made a presentation to Council regarding the E.I.D. Agricultural Society building complex. After discussion, it was moved by Councillor Bulger that we table this item until the next Council Meeting. Carried. 8• Committee Reports M.P.C. The Municipal Planning Commission report was presented. Page 59 June 11/92 1. Subdivision Application 92 SE 36 - Woehr Moved by Councillor Bulger that this application be approved for the subdivision of LSD 12 in NW 36-16-16-4, subject to the consolidation of LSD 11 with the NE 33-16-16-4. Carried. 2. Subdivision Application 92 SE 30 - Clearview Hutterian Brethren Moved by Councillor Douglass that this application be approved for the subdivision of the farmsite out of their property. Carried. 3. B1airSubdivision -Cancellation of Turn-around - By-law 1055-92 Information regarding the cancellation of the turn-around at the west end of Spence Avenue was presented. After discussion, it was moved by Councillor Wells that By-law 1055-92, being a By-law to advertise and cancel this turn-around receive first reading. Carried. Moved by Councillor Bulger that By-law 1055-92 receive second r=ading. Carried. Municipal No report. A.S.B. No report. Mini Bus The Mini Bus report for the month of May was presented to Council for information. (~~ 4 . • • . 9. Other Business 1. Tourism By-law - Amendment By-law 1056-92 Moved by Councillor Conners that By-law 1056-92, being a By-law to amend By-law 980-89 by deleting Clause ~~2(d), receive first reading. Carried. Moved by Councillor Henderson that By-law 1056-92 receive second reading. Carried. Moved by ~:ouncillor Douglass that By-law 1056-92 receive consent of Council for third and final reading. Carried Unanimously. Moved by Councillor Bulger that By-law 1056-92 receive third and final reading. Carried. 2. E.I.D. Agricultural Award The final draft of the County of Newell E.I.D. Agricultural Award was presented to Council for approval. Moved by Councillor Conners that we approve the E.I.D. Agricultural Award as presented and that it be circulated to all schools in the County of Newell. Carried. 3. Form A's Moved by Councillor Wells that we approve the Form ::'s from Div. 6: Secondary Roads Gravel - $5,000.00 & Local Roads Gravel - $15,000.00. Carried. Page 6U June 11/92 4. County Road Allowance Crossing Agreement The Administrator presented information to Council regarding the proposed amendments to Clause ~~19, 20, 21, 22 & 26 of the present Agreement. After discussion, it was moved by Councillor Nelsor: that we approve these proposed amendments as presented. Carried. 5. Mansel Peterson - Retirement Letter from Mansel Peterson, Partsman for the County, advising that he will be retiring as of September 30, 1992 with his last working day being August 30, 1992, was presented. Moved by Councillor Wells that we accept this resignation. Carried. The Administrator was instructed to advertise this position and a Committee, consisting of the Administrator, Shop Foreman and Shop Committee Chairman, will review the applications. 10. Post Agenda Items There were no post agenda items. 11. Information Items The following information items were presented to Council: 1. Cleaning of County Tourism Signs 2. CRTC - AGT Long Distance Cal.s 3. A.A.M.D. & C. - Newsletters 4. A.A.M.D. & C. - Provincial Legislation 12. Adjourn Moved by Councillor Wells that the meeting adjourn at 12:15 p.m. Carried. ~~~ REEVE C NTY AD ISTRATOR Page 61 June 11/92