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HomeMy WebLinkAbout1983-08-25 Council (Regular) MinutesCounty of Newell No. 4 Council Meeting August 25, 1983 The regular Council Meeting of the County of Newell No. 4 was held in the County Office at Brooks, Alberta on Thursday, August 25/83 commencing at 10:30 a.m. Members Present Reeve Councillors Administrator V. Fabian P. Wallace M. Andrews J. Hajash A. Peltzer A. Scheuerman D. James 1. Minutes Minutes of the August 11, 1983 meeting were read to Council. Moved by Councillor Wallace that we adopt these minutes as read. Carried. Minutes of Public Hearing Minutes of the Public Hearing of August 11, 1983 were submitted to Council. Moved by Councillor Scheuerman that we adopt these minutes. Carried. 2. Business from Minutes 3-9 Allen Pickett - Old Gem Landfill Site Further discussion took place in regard to Mr. Pickett's offer to purchase this landfill site. After discussion, it was moved by v-- Councillor Peltzer that we sell this property back to Allen Pickett at the sum of $1.00. Carried. 0-0 Rolling Hills Streets - Richardson Brothers Confirmation of the discussions held with County Council and Richardson Brothers was presented to the Council in regard to repairs to the streets after construction of the water & sewer project. Moved by Councillor Wallace that we accept the proposals as set out in the Richardson Brothers (Olds) Ltd. letter of July 7, 1983. Carried. 3-4 Rolling Hills School Ground Improvement Fund Councillor Wallace presented more information on this item and an estimate is to be obtained in regard to relocating the sprinkler system that was removed due to construction of the water & sewer system in Rolling Hills. 3-5 Tirol Gas Co-op - Gas Hook-up Further discussion took place in regard to the gas hook-up to the water pump house at Rolling Hills. It was agreed that we would extend the line from the fire hall and use one metre for the fire hall and the water pump house. 3-7 E.G. Mitchell - Water System Account No report. 2 3-9 Advisory Committee Meetings Discussion took place in regard to the holding of these meetings and it was agreed that these be held in September.. Page 90 f 3-10 P. Shepherd - Order of Compliance ~~12 Further discussion took place in regard to this item and Council was advised that Mr. Shepherd has not acted on this Order of Compliance. Moved by Councillor Andrews that we proceed with legal action against Mr. Shepherd to comply with this Order. Carried. 6-17 By-law 820-83 Moved by Councillor Scheuerman that we table this item until full Council is in attendance. Carried. 3. Committee Reports Board of Education No report. Municipal Committee Councillor Peltzer presented this report. Agricultural Service Board Councillor Hajash presented this report. Brooks Hospital & Nursing Home ~' No report. Bassano Hospital No report. Medicine Hat Health Unit Councillor Andrews presented this report. Agriculture Development Board No report. Sr. Citizens' Home .Councillor Andrews presented this report. S.E. Alberta Regional Planning Commission Councillor Fabian presented this report. Airport Commission Councillor Hajash presented this report. Farm Labour No report. Disaster Services No report. Library Board No report. Page 91 Shop Committee No report Brooks & District Industrial Board No report. Municipal Planning Commission Councillor Fabian presented this report. 4. Correspondence 1. Eastern Irrigation District Letter from the Eastern Irrigation District thanking the County for their assistance in the August 11th Ceremony for the opening of the aqueduct was presented to Council for their information. 2. Eastern Irrigation District- Graham/County Drain Letter from the Eastern Irrigation District in regard to this drain and advice that they would be prepared to enter into an Agreement was presented to the Council. An Agreement for this purpose will be drawn up. 3. Heritage Engineering - Proposed Road Crossings ~ Letter from Heritage Engineering concerning proposed road crossings ( by Tirol Gas Co-op was presented to the Council. After discussion on the item, it was moved by Councillor Wallace that we approve the use of uncased Series 160 PE pipe as proposed subject to all Government regulations being met and that these crossings be bored. i Carried. s 4. Medicine Hat Health Unit/Alberta Environment - Water Reports The following water reports were submitted to Council for their information: Rolling Hills Satisfactory Scandia Satisfactory ~ ~ Patricia Doubtful Rainier Unsatisfactory Rolling Hills. Unsatisfactory Rolling Hills Unsatisfactory Alberta Environment Reports: Scandia Satisfactory Rolling Hills Unsatisfactory Patricia Unsatisfactory Rainier Unsatisfactory Rolling Hills Unsatisfactory 5. Medicine Hat Health Unit Letter from the Medicine Hat Health Unit concerning the Jack Green property, at Rolling Hills, was presented to Council. After discussion on this item it was referred to the Administrator to obtain more information on this matter. 6. A.A.M.D. & C. Letter from the A.A.M.D. & C. concerning the Pesticide Container Collection Sites and information that Alberta Environment will be agreeing to assume the liability clause in these contracts 1 was presented to Council for their information. 7 ._~ . . . . Page 92 7. Cliff Sewall - Letter re: Assessment More information was required on this item and it will be discussed at the next Council Meeting. 8. Underwood McLellan Ltd. Account from Underwood McLellan Ltd. on the Gem Erosion Control Project was presented to Council. Moved by Councillor Scheuerman that we approve this account for payment. Carried. 9. Small Community Engineering Account from Small Community Engineering in the amount of $7975.52 for the Construction Account, and $1025.36 for the Administration Account were presented to Council. Moved by Councillor Wallace that we approve these accounts for payment. Carried. 10. Dinosaur Gas Co-op Application from Dinosaur Gas Co-op to use the street in the Hamlet of Millicent in order to provide gas to the old school ground site and school building was presented to Council. Moved by Councillor Andrews that we approve the use of the street subject to formal application being made and that any future move of the line be borne by Dinosaur Gas Co-op. Carried. Application from Dinosaur Gas Co-op to use the street in the Hamlet of Patricia and an easement through the Recreation Board property \VI'~ to provide a gas line and service to a farmer in the area was presented to Council. This item was referred back to Dinosaur Gas Co-op to meet with the Patricia Advisory Committee and Recreation Board to have their input into this matter and written approval. 11. TransAlta. Letter from TransAlta Utilities concerning the proposed power line development at Kanegawa Farms, at Scandia, was presented to Council for their information. 12. Alberta Transportation Letter from Alberta Transportation concerning the sale of 8177 cu.yds. of gravel from their Chizik Pit, at Bassano, at a cost of $2,5~ per cu. yd. was presented to Council. After discussion on this item it was moved by Councillor Hajash that we offer them .$2,25 per cu. yd. for this gravel. Carried. ~~ 13. Dinosaur Gas Co-op Ltd. Application for pipeline road crossing in Secs. 4 & 5-19-14-4 from Dinosaur Gas Co-op was presented to the Council. Moved by Councillor Hajash that we approve this application subject to this crossing being bored. Carried. Applicationsfrom Dinosaur Gas Co-op for pipeline crossing in Sec. 30-19-13-4, Millicent Wildlife Centre, and Secs. 20 & 29-19-13-4, Harry Veiner Farm, were presented to the: Council. Moved by Councillor Scheuerman that we approve these applications subject to County regulations. Carried. Delegation A representative from. Ace Asphalt met with Council and made a presentation in regard to chip coating of roads. Excused from Meeting Moved by Reeve Fabian that he be excused from the meeting at 12:00 noon. Carried. d~1 Page 93 Lunch Council recessed for lunch from 12:00 - 1:30 p.m. Deputy Reeve Andrews took over the chair after lunch. 5. Planning Commission 1. Community Planning Association of Alberta Convention Information was presented to the Council in regard to this Convention to be held in Red Deer and the information was ordered filed. 2. S.E.A.R.P.C. - County By-law 358 Letter from the Planning Commission in regard to this By-law was presented to the Council for their information. 3. Lasante Subdivision Letter from Ben Plumer, Solicitor, advising that he was unable to register the Caveats in regard to the future development of the road approaches on the Lasante Subdivision was presented to Council. Information was also presented to Council advising that the Caveats for the construction of the service road were not registered. Mr. Plumer and the P.W. Supervisor advised that the road is constructed and all that remains is the gravelling of the service road. Estimated cost for gravelling is $1800.00 to 1 T~] complete the job. Mr. Plumer is to be advised to withhold this ~/- sum from final payment until such time that the gravelling is completed by Mr. Lasante. Moved by Councillor Wallace that we agree to the hold-back of $1800.00 for completion of this Service Road Agreement by Mr. Lasante. Carried. 4. Trembecki - 83 SE 62 & 83 SE 61 - Miller Mr. David Boote, of the Planning Commission, gave further information on Application 83 SE 62, Trembecki, and 83 SE 61, Miller. 6. Other Business 1. Development Officer Assocation (Alberta) Information was presented to Council in regard to the formation of this Association and the Administrator was instructed to obtain more information on this item. 2. Rental of Avis Truck - P.W. Department Request from the P.W. Supervisor to rent this truck for a further period of time was presented to Council. Moved by Councillor Hajash that we approve the rental for the month of September. Carried. 3. Range Patrol Signs Discussion took place in regard to the purchasing and installation of Range Patrol Signs within the County of Newell borders. The Administrator is to obtain more information from Alberta Transportatio in regard to locating these signs along the primary highways. _ti~ T '-- 4. Road Approach Application - Dan Eckert Application for road approach by Dan Eckert in SE 9-21-14-4 was presented to the Council. Moved by Councillor Scheuerman that we approve the widening of this road approach and that the cost be borne by Mr. Eckert. Carried. Page 94 5. Eastern Irrigation District Request from the Eastern Irrigation District to locate the fence line along the borrow pit area of the road entering Lake Newell ~ Island was presented to the Council. Moved by Councillor Hajash that we approve their request for the location of this fence. I Carried. . . t 6. Rolling Hills Marathon q Request from Fritz Mantsch, of Rolling Hills, for permission to use the Rolling Hills Hardsurface Highway for the Marathon on September 10th was presented to Council. Moved by Councillor Wallace that we approve this request subject to the Marathon 1 Association assuming all responsibilities. Carried. . . 7. Q13 Sponsorship - Hort. Field Day - August 26th Request from Q13 for County sponsorship at the Field Day was presented to Council. Moved by Councillor Peltzer that we approve ~ the expenditure for advertising at the Horticulture Field Day on ~ i August 26th. Carried. 3 8. Gravel Tenders i Gravel tenders on the 50,000 yards of 3/4" crushed gravel from the Steveville Pit were presented to the Council. Tenders were t received from Hopkins Construction, Royal Sand & Gravel, Burnco, s 6 and Stoneway Crushing Ltd. After reviewing the tenders, it was moved by Councillor Peltzer that we accept the tender from Hopkins Construction (Lacombe) Ltd. at a cost of $1.66 per yard z V'' crushed and stockpiled from the belt. Carried. 9. Rolling Hills Water & Sewer a) Thurber Consultants - Account The Administrator presented the account which was approved by Small Community Engineering in the amount of $8134.24 for soil testing and testing of concrete by this Company. After discussion on this item, it was moved by Councillor Peltzer that we obtain ~ more information from the Engineer in regard to this account. ~ ~ I Carried. b) Frontage Payments Further information was presented to Council in regard to the three accounts that were received after the cut-off date of July 29th. After a very lengthy discussion on these items, it was moved by Councillor Peltzer that we accept the payment from J. Hirney due to an Administrative error. Carried. c) Serviceman for the Water & Sewer System Discussion took place in regard to this item and Councillor Wallace is to discuss this matter further with the Hamlet Committee. 10. Outstanding Accounts Receivables The Administrator reported on the outstanding Accounts Receivables and copies of these accounts are to be submitted to each Councillor concerned. 11. Form A's a s __ v 7 J 1 The following Form A's were presented to Council for approval: Division 1 - Secondary Roads Gravel Only - $9900.00; Local Roads Gravel - $1650.00; Local Roads Gravel - $3925.00. Moved by Councillor Peltzer that we approve these Form A's. Carried. Page 95 12. Office Repairs & Equipment The Administrator presented various items that were required for the office. After discussion on these items, it was moved by Councillor Wallace that we approve the upholstering of the Council room chairs at the approximate cost of $1020.00, purchase of four j new office chairs at the approximate cost of $800.00, replacement of the incinerator at the approximate cost of $1800.00, and ' replacement of old fridge in the office at the approximate cost of $600.00. Carried. 7. By-law Covering the Duties of the County Administrator - By-law 428 The Council discussed the proposed changes to be made to By-law 428 which outlines the duties of the County Administrator. After discussion on this, it was moved by Councillor Hajash that By-law 822-83, being a By-law to amend By-law 428, receive first reading. Carried Unanimously. Moved by Councillor Peltzer that By-law 822-83 receive second reading. Carried Unanimously. { i Moved by Councillor Scheuerman that consent of Council be given ~ for third and final reading of By-law 822-83. Carried Unanimously. d Moved by Councillor Wallace that By-law 822-83 receive third and final reading. Carried Unanimously. . . The Council then reviewed the proposed Contract for the County Administrator and agreed to the Contract in principle. Moved by Councillor Wallace that this Contract be tabled until the next Council Meeting for final approval. Carried. Adjourn ~ Meeting adjourned at 3:40 p.m. l . . i f e REEVE I C Y ADM I RATOR 2 T V 4 ' Page 96