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HomeMy WebLinkAbout1979-03-22 Council (Regular) MinutesCounty of Newell No. 4 Council Meeting March 22, 1979 The regular Council Meeting of the County of Newell No. 4 was held in the County Office at Brooks, Alberta on Thursday, March 22, 1979 commencing at 10:45 a.m. Members Present Reeve Councillors Administrator 55. Minutes T. Musgrove A. Vogel V. Fabian L. Brockelsby J. Hajash W. Christensen J. Boehme G. Hansen H. Janzen D. James Minutes of the March 8, 1979 meeting were read and adopted. 56. Business from the Minutes ,, Item 8 -STEP Program After reviewing this proposed program for 1979, it was moved by Councillor Hajash that we apply to Advanced Education & Manpower under the STEP Program for a clean-up of Secondary & Local roads during July & August and that we apply for three students under this program. Carried. ~;~ 1~` ~`'. The matter of supervision for this program was then discussed and it was moved by Councillor Vogel that the supervision of this ~~~~-'~~' program be carried out by the Agricultural Service Board. Carried. Item 54-3 - R. Strach Subdivision Councillor Hajash reported further on this subdivision and it was moved by Councillor Hajash that we request seventeen feet on the east side of this proposed subdivision for future road widening and that no dedication be required on the north of this subdivision. Further, that Mr. Strach and the South East Alberta Regional Planning Commission be advised of this decision. Carried. 57. Planning Commission ~ Application. 77 M 191 - E.I.D. A redesign of Application 77 M 191 was presented to the Council and it was moved by Councillor Vogel that we approve this redesign subdivision and that the cash in-lieu-of remain the same as the original subdivision, that no Servicing Agreement be required by the County of Newell, and that a Land Use Agreement be drawn up with the County of Newell for a Country Residence on this parcel. Carried. Application 79 SE 15 - Koch This application was referred to Councillor Hajash for further study in regard to the required amount of land for public reserve. Application 79 SE 41 - Pfefferle Further information was presented to the Council in regard to this subdivision and it was moved by Councillor Vogel that we obtain an agreement with Bow Slope Shipping for the street required on this subdivision and that a survey of the street of approximately 50 ft. be prepared and that this application be resubmitted by a plan of survey. Further, that the survey costs be carried out by the County. Carried. Page 22 Application 78 M 197 - Stafford .! Letter from the Alberta Planning Board advising of the date of the Appeal Hearing for the above-noted application was presented to the Board. Moved by Councillor Brockelsby that Reeve Musgrove attend this Hearing to represent the County's appeal on this subdivision. Carried. ication 78 M 218 - Lakeside Farm Industries Letter from the South East Alberta Regional Planning Commission advising that the Alberta Planning Board had refused this application was presented to the Board. Moved by Councillor Musgrove that we appeal this decision. Carried. ~, Application 78 M 222 - Hanson Information was presented to the Board advising that the Alberta Planning Board had refused this application. Application 79 SE 16 - Penner Information was presented to the Board in regard to the appraisal which was carried out on this subdivision and advising that the cash in-lieu-of was set at a recommended price of $75.00 per acre. Moved by Councillor Brockelsby that we approve this appraisal and recommendation for cash in-lieu-of Public Reserve. Carried. 58. y,. Scandia Subdivisions A discussion took place on the proposed sale costs on the Scandia Subdivision lots that will be placed on the market very shortly and ~~, the Administrator and the Scandia Committee are to set out the a final details of these sales and present them back to Council for s~°; ' ~' final approval. ~'~ ~ ~ _ . ~.. Lunch Adjourned for lunch 12:30 - 2:00 p.m. 59. Motor Grader Tenders Motor Grader Tenders were opened and reviewed with tenders being received from Pardee Equipment, Ferguson Supply, Costello Equipment, and R. Angus. After reviewing the tenders, it was moved by Councillor Hajash that we approve the purchase of three new motor graders ~f740, from stock, and trade two of our Wabco Motor Graders as advertised, for net pr' e of $218,822.00. Carried. I O 1 i 7 60. ~ Delegation Mr. C. Fleury met with the Council to discuss the service road along the Fleury subdivision north of ~~l Highway. After discussion on the matter, this item was tabled until Council has further discussions with Alberta Transportation in regard to their proposals on the over-pass and access roads in that area. After this, the Council will report back to Mr. Fleury. 61. Correspondence 62. Alberta Municipal Affairs Letter and questionnaire from Alberta Municipal Affairs concerning a survey on Ambulance Services within the Province was presented to the Council. The questionnaire was answered by Council except for Item 7 - the Administrator is to consult with Reeve Musgrove who is on the local Ambulance Board. The questionnaire will then be returned to Municipal Affairs as requested. Page 23 63. ; Alberta Municipal Affairs v Letter from Alberta Municipal Affairs concerning the 1979 population affidavits, was presented to the Council. Moved by Councillor Christensen that we use the latest Dominion Census figures for our population count for the County of Newell. Carried. 64. ~,/ Alberta Environment Letter from Alberta. Environment advising of the amount of the Alberta Municipal Sewage Treatment Assistance Program for the Hamlet of Patricia for 1979 was presented to Council for their information. 65. Duchess Recreation Board u> The 1979 Budget from the Duchess Recreation Board was presented to the Council. Moved by Councillor Hansen that we approve this Budget. Carried. 66. a Jubilee Insurance Letter from Jubilee Insurance concerning property damage to the Ken Friesen car on February 22, 1979 and our Liability Policy was .presented to the Council. Moved by Councillor Vogel that due to the Liability Policy having a $1000.00 deductible clause, we approve payment of the damages to this car based on the low estimate presented to the Council, and upon a certified statement that the automobile has been repaired. Carried. 67. ,,- U.F.A. I ~, Letter from the U.F.A. requesting approval to alter their bulk °'~,~~'~, petroleum dispensing facilities located in the Hamlet of Patricia, was presented to Council. Moved by Councillor Musgrove that we have ..~~;~~; :.~~.~' ~ no objections to this proposal subject to them obtaining approval from the Alberta Fire Commissioner and also approval from the Hamlet of Patricia Committee in regard to their proposed renovations. Carried. 68. E.I.D. Application from the E.I.D. for Road Use Agreement in Sec. 19-20-14-4 was presented to Council. Moved by Councillor Hansen that we approve this application. Carried. 69. ~- Mobile Home Licence Application from J. Meador for quarterly payments on his mobile home licence was presented to Council. Moved by Councillor Hajash that we approve this application. Carried. 70. ~ Rolling Hills Advisory Board Letter from the Rolling Hills Advisory Board requesting further information in regard to the possible water and sewage facilities for the Hamlet of Rolling Hills and the estimated amounts of grants under the new Municipal Water Supply & Sewage Treatment Grant Program, was presented to Council and this item is to be researched further and the information forwarded to the Rolling Hills Advisory Board. 71. Committee Reports Board of Education '% Moved by Councillor Janzen that we accept this report. Carried. Moved by Councillor Janzen that we proceed with the plebiscite vote on By-law 659 regarding the Board of Education Supplementary Requisition. Carried. Page 24 ~, Moved by Councillor Fabian that we approve the following items for the plebiscite vote on By-law 659: Returning Officer - June Endersby Polls Place Rolling Hills Rolling Hills School Tilley Patricia Millicent Rainier Brooks Cassils Bassano Rosemary Duchess Gem Community Centre Community Hall Community Centre Rainier Hall County Off ice Cassils Hall Elks Hall School Library Community Hall Community Centre D.R.O. Irene Lester Margaret Buday Scott Sewall Shirley Charlton Anne Hallman Irma Merkel Jackie Murray Bill Bell R. Eastman Betty Kramer Edna Paetkau ~o.., , ~, „r,. Verna Code Mary Verostek Frances Henricksen Norma Berg Louise Peyton Margaret Merkel Darlene Murphy Linda Henderson Ann Scheuerman Linda Scheibner Pay: Returning Off icer - $50.00 per day Deputy Returning Officer - $40.00 per day, Training Day - $25.00 Clerks - $40.00 per day Mileage: County rate Date: April 25, 1979 Poll Hours: 10:00 a.m. - 6:00 p.m. Vote on the motion - Carried. Agricultural Committee Moved by Councillor Hajash that we accept this .report. Carried. 72. Other Business 73. Shop Foreman Moved by Councillor Brockelsby that we approve the appointment of Mr. Jim Reeves as Shop Foreman, effective March 12, 1979 as per ~,r~,E details as set out in our letter of offer and his letter of - __m._* ~, acceptance. Carried. f,, . . 74. ,,-" Scandia Lots Further discussion took place on the sale of the lots at Scandia and this item is to be proceeded with as previously mentioned in the minutes. 75. Account fx'om Underwood McLellan Ltd, in the amount of $6052.04 for services on the Scandia Sewer System was presented to the Council. Moved by Councillor Brockelsby that we approve this account for payment. Carried. 76. ,/ Meeting Dates Moved by Councillor Brockelsby that the next. Agriculture Service Board Meeting be held on March 30th, the next Council Meeting on April 12th. Carried. 77. Court of Revision Moved by Councillor Brockelsby that the Court of Revision date be set for April 17th. Carried. 78. ,~~ Annual Meeting Moved by Councillor Janzen that the Annual Meeting date be set for April 20th. Carried. ~,% Underwood-McLellan Ltd. Page 25 ~. ~ OFFICE OF T1iE GOUlaTY ALMIiMlSTRATOR TELEPHOP{ES 362-3266 362-2772 362-3171 P.0. BOX 158 BROOKS, ALBERTA TO1 OJO March 13, 1979 Mr. Jim Reeves, 11 Second Street S.E. MEDICINE HAT, Alberta TlA OB6 Dear Sir: Re: Shop Foreman Further to our telephone conversation offering you the position of Shop Foreman for the County of Newell and your acceptance of this position, this is to advise that the County Councill has accepted you as Shop Foreman at a salary of $1,$33.33 per month and that your position as Shop Foreman will commence on Monday March 12, 1979. It is further understood and agreed that this position will be on a probationary period for a period of three months at which time the Shop Committe will review oaith you this position. Yours truly, D.N. James County Administrator DNJ/ks ea t ~~~~ ~ a ~~ 79. ~ Office Rental Space Discussion took place in regard to the-move of the Medicine Hat Health Unit and Alberta Mental Health offices which are presently located in the County building. The Administrator was to advise both of these organizations that this space is now required by the County and that we request that they prepare to move to the new Health Centre by April 30th, 1979. 80. Administrator's Meeting - Grande Prairie, May 2,3 & 4 The Administrator presented information to Council in regard to this meeting and it was moved by Councillor Christensen that we approve the attendance of the Administrator at this meeting. Carried. $l. Sun Oil Co. Councillor Boehme presented information to the Council in regard to a proposal from Sun Oil to install a culvert at the location east of 22-20-15-4. After discussion on this item, it was moved by Councillor Boehme that we give permission to Sun Oil to install this culvert at no cost to the County, subject to them obtaining approval from the Eastern Irrigation District and specifications from the Irrigation District. Carried. 82. ,~ Construction Foreman Request from the Construction Foreman for a review of his salary and immediate use of County vehicle was presented to Council. Moved by Councillor Brockelsby that no change be made in his present salary and that the truck be issued to him as per County Policy. Carried. 83. ~: Road Bans Moved by Councillor Hajash that we approve the appointment of Harvey Anderson on a part-time basis during the road ban season to assist in the administration of road bans. Carried. 84. v' Cancellation of Taxes Moved by Councillor Janzen that we cancel the taxes in the amount. of $3.77 on Account ~~3523. Carried. 85. ,i' Road Work Division l - Form A's were presented from Division 1 for the following road work: Local Roads - Construction & Drainage - $19,500.00; Secondary Roads - Gravel Only - $15,000.00; Local Roads - Gravel Only - $25,162.00; Secondary Roads - Construction & Drainage - $58,000.00. Moved by Councillor Vogel that we approve these Form A`s. Carried. Division 5 - Form A's were presented for Local Roads - Gravel Only - $58,900.00; Local Roads - Construction & Drainage - $45,000.00. Moved by Councillor Hajash that we approve these Form A`s. Carried. Division $ - Form A's for Local Roads - Cons truction & Drainage - $27,500.00; Local Roads - Gravel Only - $23,387,00 were presented. Moved by Councillor Hansen that we approve these Form A`s. Carried. 86 , ~~ Secondary Road 862 Moved by Councillor Brockelsby that we proceed with the hiring of D.A. Martin & Associates for the legal survey required on 862 and the design tender and letting of contract on the south 6 miles on Secondary Road 862. Carried. Adjr~urn Meeting adjourned at 6:10 p.m. ~n_ ~-. RE VE ` ,s ~ ~%" ~ ~~- COUNTY AD INISTRATOR Pago 2F