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HomeMy WebLinkAbout1978-01-20 Council (Regular) Minutes,, County of Newell No. 4 Council Meeting January 20, 1978 The regular Council Meeting of the County of Newell No. 4 was held in the County Office at Brooks, Alberta on Friday, January 20, 1978 commencing at 10:45 a.m. Members Present Reeve Councillors Administrator T. Musgrove A. Vogel V. Fabian L, Brockelsby J. Hajash W, Christensen J. Boehme P. Bartlett H. Janzen D. James 1. ~ Minutes ~'` Minutes of the December 7, 1977 meeting were read and adopted. ~ . . . 2. ~ i Business from Minutes $26. Letter from the Village of Tilley advising that they are now ' prepared to proceed with the agreement with the County for the relocation of the railway crossing at Tilley, was presented to the Council for their information and the Administrator was advised to proceed with the necessary Contract. . . . ~~ 846. Mattheis Engineering Ltd. _ Letter from Mattheis Engineering Ltd., Three Walking Sticks Ranch, advising the County of the road allowances which he would like to lease from the County, was presented to the j Council and it was moved by Councillor Bartlett that we proceed with the necessary advertising for the closing and leasing of these road allowances. Carried. . . I 3. ~~ Cheques for Payment Moved by Councillor Vogel that we approve cheques 417 - 1058, as ;per attached list for payment. Carried. f f 4. ~,~' Salaries A review of the various administrative salaries was made by Council and after discussion on this, it was moved by Councillor Bartlett that the Administrator, Assistant Administrator, Payroll Accountant, Machine Operator and School Purchase Order & Clerk's salaries be !amended as per attached list. Carried. i ,j'rloved by Councillor Janzen that the following amendments be made to the balance of the administrative salaries as per attached list which j forms part of these minutes. Carried. . . Willson Office Specialty C[d. 237-1607(949 P) Lun ch %~ Adjourned for lunch 12:30.-•2:00 p.m. I 5. 1 Delegation i Walter Krochak of Wilson, Krochak & Broadbent Insurance, met with the Council to discuss insurance with the Council. After discussion on ~ this matter it was agreed that the Council would investigate the ~ excess Liability Umbrella Policy and also obtain further information j in regard to School Fire Insurance. Moved by Councillor Janzen that ~ we investigate these two items further for insurance purposes. Carried. I . . 1 ~, S Page 1 ~,~' a OFFICE D.N.-James M. Seely K. Weiss D. Vermeersch C. Louey K. Malloch L. Martin J. Walsh AS SESSMENT STAFF W. Zaugg G. Johnston L. Smith S. Watson AGRICULTURE ~. County Administrator Assist. Cty. Admin. Secretary to Admin. Payroll Accountant Accounting Machine Op. Accountant Rece, tionist Janitor Assessor Assessor Assessor Clerk J. Neufeldt Ag. Fieldman E. Pratt Fieldman's Assist. B. Fisher Fieldman's Assist. PUBLIC WORKS C. Trifanenko P.W. Supervisor L. Seitz Maintenance Foreman V. Pisiak Construction Foreman M. Peterson Partsman W. Kristianson Culvert Foreman J. Baksa Shop Foreman P. Tudor P.W. Clerk PLANT MAINTENANCE K. Lintott Plant Supervisor A. Cyr School Maintenance Foreman SCHOOL OFFICE K. Lee B. McKay M. Greenwood Secretary to Supt. School Secretary Purchasing Clerk µ ~ ~"'' Monthly Annual salary 1908.00 22896.00 1287.90 15454.80 ~or~a ~~ R~ ~ ~'1'= r?l ~~' 800.00 9600.00 ~ 850.00 10200.00 i°> "''~~ ~- 700.00 8400.00 S~" ~' " 785.00 9420.00 625.OU 7500.00 g 686.83 8241.96 h 1306.98 15683.76 r¢ ~'" ~° '~ 858.58 10302.96 ~e~"f- 1 821.50 9858.00 ~-- 550.00 6600.00 A 1202.04 14424.48 ? 973.08 11676.96 ? 915.84 10990.08 1602.72 1419.55 1373.76 1041.77 1316.52 1116.18 600.00 1287.90 1240.20 725.00 625.00 4.40/hr. ~~`~ 8700.00 7500.00 ~~~~~ ~ ~` 19232.64 17034.60 16485.12 ~^ 12501.24 ~-SJD~'' ;~ ~" 15798.24 '~ 13394.16--F~ r-? 7200.00 ~ 15454.80 --- 14882.40 -- i p~ Accountant I Accountant II Payroll Accountant Secretary to Superintendent Secretary to Administrator Machine Operator P.O. & Accounts Payable School Secretary & Clerk Receptionist Assessor's Clerk Assessor (G.J.) Assessor (L.S.) Caretaker e,„ ~r 1978 Salary - Administration Staff 0 3 9 15 21 848.00 902.00 929.00 956.00 999.00 767.00 821.00 848.00 875.00 918.00 767.00 821.00 848.00 875.00 972.00 729.00 783.00 810.00 837.00 864.00 729.00 783.00 810.00 837.00 864.00 621.00 675.00 702.00 729.00 810.00 4.05 4.27 4.43 4.59 4.97 540.00 594.00 621.00 648.00 675.00 540.00 594.00 621.00 648.00 675.00 540.00 594.00 621.00 648.00 675.00 Add or subtract yearly % or $ to Grid. Increase based on experience. Place on Grid as per proven experience on related work. Trial period $50.00 less for 3 months in all categories except the starting group "0". $ 963.25 ,7 `, El~',~ 821.50 ,,, ~ `~" v ~~ ~ "r 741.75 r ~9y~ ~f" Moved by Councillor Musgrove that we accept the. insurance bid for our Automobile Insurance for 1978 from Wilson, Krochak & Broadbent. Carried. ' 6. Medicine Hat Planning Commission ~" 1. Hamlet of Patricia '; A further review was made of the proposed subdivision for the Hamlet '; of Patricia, and it was agreed that Lot R and Lot 9 be developed for I single dwelling homes an the west side with 66° .frontages, that a 20° land be provided, and that provision be made for a trailer park area on the east side of these two lots with 50° frontages, and that the corners be surveyed to allow for angle corners on these two subdivisions, It was further agreed that Lots 5 & 6 be established as Country Residences. Zander Surveys were to be advised of this, revise their plan and forward a new application to the Planning Commission for subdivision. 2. 77 M 153 - Gay Moved by Councillor Bartlett that we approve this application subject to cash in-lieu-of Public Reserve, Service Agreement for all streets, and subject to this subdivision be-annexed to the Village of Duchess. Carried, 3, 77 M 183 & 77 M 184 -• Shiloh Lands ~, Moved by Councillor Hajash,tha.t we approve this application subject to a Country Residence. Caveat, 50% of land for Public Reserve, and ~ 50% by cash in-•lieu-of Public Resexve~ and that all internal streets be developed by the developer. Carried, 4` 4. 77 M 185 ~- Alice Husband Moved by Councillor Boehme that we approve this application subject i to Country Residence Caveat, cash in-lieu-o,f Public Reserve and that no access be allowed on to Secondary Road 550, Carried. 5. 77 M 187 - Martin Jensen Moved by Councillor Hajash that we approve this application subject ~, to a service road, a turn-around at the south end of the service road, I Country Residence Caveat, cash in-lieu-of ~'ublic Reserve and Servicing ~~ Agreement with the. County fox the. service road. Carried. - , . 'i y 6, 77 M 191 E.Z.D. ',I!i Moved by Councillor Vogel. that we approve this application subject ~!~ to a Country Residence Caveat, cash in-lieu-of Public Reserve, and all approaches a.nd culverts required far access to these parcels be at the cost of the developer. Carried, ~f'~ 7, 77 M 160 - W, Shuckburgh P Moved by Councillor Musgrove that we approve this application subject ' to a Country Residence Caveat, cash in-lieu-of Public Reserve and dedication of a service road.. Carried. . , . ~~ 8, Land Use By-law Mr, Robin Moorehead, of the Planning Commission, met with the Council and a discussion took place on the Land Use By-law, mapping of a subdivision area within 5 miles of Brooks and the new Planning Act. The Administrator was requested to send a letter to the Planning Commission requesting them to proceed with a subdivision map of an f area within 5 miles of Brooksw Willson Office Specialty Lttl. 237-1607 (149 P) Page 2 '.,."~'` <,; 7. Correspondence 8. Salvation Army ~' Letter from the Salvation Army requesting donation for 1978 was presented to the Council. Moved by Councillor Bartlett that we donate $300.00 to the Salvation Army for 1978. Carried. 9. ! Village of Duchess Letter from the Village of Duchess requesting County consideration and approval for certain areas of land to be annexed into the Village of Duchess, was presented to Council. Moved by Councillor Bartlett that we approve this proposed annexation and also recommend that they consider annexing Areas X61 & 2 as shown on their map. Carried. 10. ~~~ James H. Murray Letter from James H. Murray concerning Account ~k611701-1 SW 18-19-15-4 and advising that an error had been made by the Land Titles Office in subdividing this land, and further that this `~" ~` '~ on this land should not be assessed was resented to Council. Moved .~~ ` f ~ by Councillor Hajash that we cancel the 1977 taxes on this property in the amount of $353.22. Carried. - ~''~'~°=`~~~'~~- ..1~ ,., 11. ~ Tilley & District Fire Fighters Co-op Association Letter from the Tilley & District Fire Fighters Co-op Association requesting County consideration for payment of a bill in the amount of $260.00 for fire fighting services in the Hamlet of Rolling Hills I in March of 1977, was presented to the Council. After discussion c~ on this matter, it was moved by Councillor Bartlett that we assess and bill the property concerned for this account and that any recovery I made on this account be refunded back to the Fire Area. Motion lost. 12. 13. 14. The Administrator was instructed to contact Alberta Social Services in regard to this bill and also a bill from the Scandia Fire Fighting Association to see if any collections could be made. Town of Brooks Letter from the Town of Brooks requesting County consideration for appointment of a member of Council to the Traffic Study Committee which will be carried out by the Town of Brooks was presented to Council. Moved by Councillor Hajash that we appoint a member to this Committee. Carried. Nominations were opened for this Committee member. Councillor Hajash was nominated by Councillor Christensen. Moved by Councillor Janzen that nominations cease. Carried. Alberta Environment Letter from Alberta Environment advising of assistance to Municipalities for land reclamation for 1978-79 was presented to the Council. The Administrator was instructed to make application for reclamation of the Bildersheim Gravel Pit, Rock Lake :pit and the Rolling Hills dump. Attorney General Letter from the Attorney General concerning the K. Matoba accident of January 18, 1977 was presented to Council and more information was to be obtained in regard to this letter. 'W Willson Office Specialty L[d. 15. r`~ Utilities & Telephones 237-1607 (149 P) Letter from Utilities & Telephones concerning Utility Officer, Financial Statement for 1977, and proposed Budget for 1978 was presented to the Council. The Administrator was instructed to complete the 1977 statement on the Utility Officer and also advise that we will not be hiring a Utility Officer-for 1978. ~. Page 3 ~" 16. , PanCanadian Petroleums Ltd. Application from PanCanadian Petroleums for road crossing in 7-21-14-11 was presented to the Council. Moved by Councillor Vogel that we approve this application subject to all regulations being met and that all developed roads be bored. Carried. 17. ~~ Calgary Power Ltd. ~ Application from Calgary Power Ltd. for line extension in NW 5-21-15-4 'I was presented to the Council. Moved by Councillor Boehme that we III approve this application subject to all regulations. Carried. i 18. as' Calgary Power Ltd. Application from Calgary Power Ltd, for line extension in SW 29-16-15-4 ~~, was presented to Council. Moved by Councillor Brockelsby that we !~ approve this application subject to all regulations. Carried. ~~ 19. A.A.M.D. & C. Letter from the A.A.M.D. & C. concerning By-law and/or Agreements to be collected by the Association and draft By-laws drawn up was presented to the Council. Moved by Councillor Janzen that we do not participate in this program. Carried. 20. ~;~~~ A.A.M.D. & C. Letter from A.A.M.D. & C. advising of the Spring Convention to be held in Calgary on March 30 & 31 was presented to the Council and the Administrator was instructed to send in the necessary registrations for this Convention. 21. D. Morishita Letter from D. Morishita advising the Council that he proposes to build a machine shop and repair garage on the NW 31-18-14-4 was presented to the Council. After discussion on this matter, he was to be advised that he notify the Town of Brooks of this proposed development and that this request be tabled until the next Council Meeting. Willson Office Specialty LP.d. 237-1607(149 P) 22. 23. 24. 25. T. Betts Request from T. Betts to convert the present barn on his property to a rental building on Part of the NW 31-18-15-4 was presented to Council. Moved by Councillor Hajash that we advise Mr. Betts that we have no objections to this subject to any Caveat that may be on this property. Carried. Road Approach Road approach application from T. Betts in Part of the NW 31-18-15-4 was presented to Council. Moved by Councillor Hajash that we approve this Road Approach Agreement. Carried. A.F. Duckett Request from A.F. Duckett to place two more double wide mobile homes on this property, was presented to the Council. Moved by Councillor Hajash that we advise Mr. Duckett that we have no objections to this proposal. Carried. Underwood McLellan & Associates Account from Underwood McLellan & Associates in regard to the proposed Scandia Sewer System was presented to Council. Moved by Councillor Brockelsby that we pay this account. Carried. ~ ~~ a Page 4~~ i 26. / Duchess Arena Board Application from the Duchess Arena Board to obtain 200 yards of crush gravel from the County under the Community Use Agreement, was presented to Council. Moved by Councillor Bartlett that we approve this request. Carried. 27. ~;' Council Meeting Moved by Councillor Christensen that the next Council Meeting be held on February 3, 1978. Carried. . . j 2$. ,~ Excused from Meeting Councillor Fabian requested that he be excused from the meeting. Permission granted. 29. Committee 12eports 30. „% School Board Moved by Councillor Bartlett that we accept this report. Carried. 31. /' Municipal Committee Moved by Councillor Janzen that we accept this report. Carried. ,~~ Agriculture Committee Moved by Councillor Hajash that we accept this report. Carried. Discussion then took place on the Provincial Freight Assistance Program for the movement of hay and it was moved by Councillor ~j Hajash that we declare the County of Newell a surplus hay area ~'~ in regard tq the Assistance Program for Freight Assistance. Carried. . . 33. „'~j Brooks Hospital & Nursing-Home ~~'', Moved by Councillor Bartlett that we accept this report. Carried. 34. „' Bassano Hospital No report. ® Willson OPfice Specialty L¢d. 237-1607 (149 P) 3S. `~ Senior Citizens' Home Moved by Councillor Musgrove that we accept this report. Carried. . . . 36. ~; Medicine Hat Health Unit No report. 37. 38. Medicine Hat Planning Commission No report. Agricultural Development Corporation ~No report, 39. rr Airport ,No report. 40. Disaster Services ~No report. Page 5 41. ~', Municipal Library Board Moved by Councillor Brockelsby that we pay the 1977 Grant, being the County share, to the Municipal Library Board. Carried. Moved by Councillor Musgrove that we accept this report. Carried. 42. .a~'~ Ambulance Reeve Musgrove advised that the 1978 Ambulance Budget has been prepared and that this would be discussed further at the February 3rd Council Meeting. The Administrator was instructed to forward a letter to the Hospital ~ Medical Care in Edmonton regarding the ambulance deficit caused by hospital transfers, and the Council's feeling that this should be the hospital's responsibility. Copies of this letter are to be sent to the Premier, Helen Hunley and the M.L.A. Moved by Councillor Musgrove that we accept this report. Carried. 43. Assessor's Report Moved by Councillor Bartlett that we accept this report. Carried. Moved by Councillor Bartlett that we approve the attendance of W. Zaugg and G. Johnston to the Assessor's Convention to be held in March. Carried. 44. I Road Allowance Closing & Leasing Moved by Councillor Bartlett that By-law 623-78 for the Closing 4 and Leasing of Road Allowance east of Secs. 6 & 7-21-14-4 be given first reading and that this By-law contain the wording: "that access E be provided for F. Staniek as requested." Carried. . . ~j Moved by Councillor Christensen that By-law 623-78 receive second '~ reading. Carried. f I . ~i 45.'Mobile Home Licences Moved by Councillor Janzen that quarterly installment payments be granted for the payment of Mobile Home Licences to the following: Paul L. Rae, Peter Reed, Linda Berehula, Merle Mauch and Marvin Seely. Carried. 46. y`Current Borrowing B -law Moved by Councillor Vogel that By-law 624-78 establishing our (borrowing for 1978 in the amount of $2,500,000.00 receive first reading. Carried Unanimously. Moved by Councillor Bartlett that By-law 624-78 receive second reading. Carried Unanimously. Moved by Councillor Janzen that By-law 624-78 receive consent of Council for third and final reading.. Carried Unanimously. q~ W Willson Office Specialty Ltd. 237-1607 (149 P) a Moved by Councillor Brockelsby that By-law 624-78 receive third and final reading. Carried Unanimously. 47. ,~ Auditors Moved by Councillor Musgrove that we approve the appointment of Bevan, Hutch & Hagen as County Auditors for 1978. Carried. Page 6 .:ti`'`x 48. Cancellation of .Taxes Moved by Councillor Vogel that we cancel the taxes in the amount of $102.00 on Account No. 3441 NE 13-20-13-4. Carried. 49. Divisional Boundary Changes A request from residents of Division 7 for a change in Division 7 & 8 boundaries being that they request the "~ oundary of Division 8 to be extended westerly for a distance of 3 miles, was presented to Council for their consideration. Councillor Bartlett ave notice ~~ of motion that he would '~`~ a motion at the next Council Meeting ~~.' requesting this change in boundaries. Councillor Hajash gave notice of motion that he would be requesting a change of boundaries in Division 5 which would add Twp. 18 Rge. 17 and Twp. 18 Rge. 18 from Division 6 electoral division to Division 5 electoral division. 50. ~' Sick Leave Poli Moved by Councillor Bartlett that we approve the Office & Supervisory Staff Sick Leave Policy and the Weed Inspector's Sick Leave Policy. as presented by the Negotiating Committee. Carried. 51. ~;" Antelope The Administrator was instructed to forward a letter to the Parks and Wildlife Division in Edmonton requesting information from them as to their findings to date on the serious antelope loss in the Suffield-Redcliff area. 52. ~ Fuel & Oil Tenders 'Ai7 Willson Office Specialty Lftl. 237-1607 (149 P) 53. 54. The Administrator was instructed to contact each of the Companies that tendered on the fuel and oil tenders and have them indicate on the tenders the prices that they are quoting, and that these ail tenders will be reviewed at~the next Council Meeting. Salaries Moved by Councillor Hajash that we approve the salaries of the Agricultural Committee Personnel as per attached list which forms part of these minutes. Carried. Adjourn Meeting adjourned at 7:40 p.m. Page 7