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Home My WebLink About2001-02-01 Council (Regular) MinutesCounty of Newell No. 4 Minutes of Council Meeting February 1, 2001 The regular Council Meeting of the County of Newell No. 4 was held in the County Office at Brooks, AB on Thursday, February 1, 2001 commencing at 10:00 a.m. Members Present Reeve W. Daniels Councillors V. Fabian C. Vermeeren J. Harbinson R. Steinbach M. Loewen A. Eckert M. Douglass C. Baksa Administrator A. Martens Executive Secretary K, Weiss i^ 1. Excused from Meeting No members asked to be excused from this meeting. 2. Minutes 1. Council Minutes -January 11, 2001 ~/ ~ Minutes of the January 11, 2001 meeting were presented. Moved by Councillor Vermeeren that we adopt the minutes. Carried. 3. Call for Post Asenda Items The Reeve called for post agenda items. 4. Adoption of A eg nda Moved by Councillor Fabian that we adopt the agenda as amended. Carried. February 1, 2001 Page 7 Post Agenda Items 1. A.A.M.D. & C. Mans Councillor Baksa indicated that she was interested in obtaining a copy of the A.AM.D. & C. map and made the suggestion that, if other Councillors were interested in getting a map, these all be ordered at the same time and possibly be picked up at the Spring Convention. It was decided to order 12 maps. 6. Business from Minutes 7-4 Review of Nepotism Policy Moved by Councillor Douglass that we move into camera. Carried. Moved by Councillor Loewen that we move out of camera. Carried. Moved by Councillor Vermeeren that the following motion be lifted from the table: "Moved by Councillor Loewen that we amend the Nepotism Policy as per the recommendation of the Administrator." Moved by Councillor Loewen that the proposed Nepotism Policy be amended by adding: "The County wishes to hire the most qualified personnel for positions with the County. Notwithstanding" prior to the first sentence; by deleting the following sentence: "Prior to the hiring of a family member of Council for any of the followingpositions, however, the Councillor must agree to resign and shall not hold office as Councillor during the term of this employment" and replacing it with "Family members of Council will not be hired for the following positions unless the Councillor agrees to resign"; and that the definition of I ~ immediate family be deleted and replaced with the definition as per section 169 b & c of the t . Municipal Government Act. Carried. Councillor Baksa declared a pecuniary interest in this matter and left the Council Chambers. Vote on the amendment -Defeated. Vote on the original motion -Defeated. Moved by Councillor Vermeeren that we suspend the current Nepotism Policy and that Administration draft a Policy to be brought back to Council. Carried. Councillor Baksa returned to the Council Chambers and resumed participation in the meeting. February 1, 2001 Page 8 ,r- 12-3 Tendering.Process Policy Moved by Councillor Steinbach that the following motion be lifted from the table: Moved by Councillor Berg that the Tendering Process Policy be adopted as amended."Carried. Moved by Councillor Douglass that the Tendering Process Policy be amended by adding that tenders expected to be over $100,000.00 will be opened publically at a Council or Municipal Meeting. Vote on the amendment -Carried. Vote on the amended motion -Carried. 7. Public Hearing -Road Closure & Sale - By-law 1334-00 W 1/2 of 28 & E 1/2 of 29-16-15-4 Moved by Councillor Harbinson that we recess for the Public Hearing at 11:00 a.m. Carried. The meeting reconvened at 11:02 a.m. Correspondence ,,.,. 1. Village of Tilley Residents -Use of Mini-bus A copy of correspondence sent to the Village of Tilley from three Tilley residents interested in using our mini-bus service was presented to Council. Moved by Councillor Baksa that the Division 2 Councillor review this item and advise Council at a future date. Carried. 2. Brooks Bulletin -Brooks & County Visitor's Guide A letter from the Brooks Bulletin requesting any necessary changes to the information that we ll provided for the Visitor's Guide, along with our continued support by renewing the colour N advertisement, was presented to Council. Moved by Councillor Loewen that we participate in the Brooks & County Visitor's Guide and that Administration up-date the information. Carried. 9. Other Business 1. Proposed Road Closures at Brooks Airport The Administrator presented information to Council regarding proposed road closures at the Brooks Airport. Moved by Councillor Harbinson that the proposed By-law receive first ~,.., reading. Carried. February 1, 2001 Page 9 2. Rolling Hills Proposed Recreation Requisition Increase The Administrator presented information to Council regarding in-put received on the proposed Rolling Hills recreation requisition increase. This matter will be brought back to the first meeting in March. 10. Public Hearing -Road Closure & Sale - By-law 1337-00 Between W 112 of 3 & E 1/2 of 4-16-15-4, Between E 1/2 of 9 & W 1/2 of 10-16-15-4, the intersection of road allowances at theSW corner of 15-16-15-4, between W 1/2 of 15 & E 1/2 of 16-16-15 between E 1/2 of 21 & W 1/2 of 22-16-15-4 Moved by Councillor Baksa that we recess for the Public Hearing at 11:22 a.m. Carried. The meeting reconvened at 11:26 a.m. Planner, Gord Shaw, was in attendance for the following items. 11. Public Hearing -Amend Municipal Development Plan Moved by Councillor Baksa that we recess for the Public Hearing at 11:30 a.m. Carried. The meeting reconvened at 11:40 a.m. 12. By-law 1338-00 Moved by Councillor Loewen that By-law 1338-00, being a By-law to amend Municipal Development Plan By-law # 1218-97, receive second reading. Moved by Councillor Loewen that By-law 1338-00 be amended by using the following wording in Policies 4.3.2 and 4.5.3: ~~ "the applicant shall prepare an area structure plan prior to subdivision approval or, if subdivision is not required, prior to development approval. ", and by adding the word "urban" before the words "fringe area" in Policy 6.1.4e. Vote on the amendment -Carried. Vote on second reading as amended. Carried. Moved by Councillor Harbinson that By-law 1338-00 receive third reading. Carried. February 1, 2001 Page 10 Other Business (Cont'd.) 3. Inter-municipal Agreements with Municipalities Moved by Councillor Eckert that we approach municipalities within the County of Newell in regard to Inter-municipal Agreements and commence the process with those that are interested. Carried. 4. Intensive Livestock Operations in County Discussion took place on this item and it was requested that the number of Intensive Livestock Operations in each Division of the County be turned in by February 5, 2001. The Planner left the Council Chambers. Post Agenda Items (Cont'd.) 2. Committee for Hiring of Special Constable ,,^ Moved by Councillor Loewen that the Committee for hiring of the Special Constable consist of the Administrator, Superintendent of Public Works, Planner, Municipal Committee Chairman and Reeve. Carried. 3. Annual Meeting Shannon Mulvey, of UtiliCorp, will be invited to speak on de-regulation at our Annual Meeting. Suggested dates for the Annual Meeting were: April 11, 16, 17 or 18, 2001 commencing at 1:30 p.m. Excused from Meeting Councillor Baksa excused herself from the afternoon portion of the meeting. Lunch Council recessed for lunch from 12:05 p.m. to 1:30 p.m. ~^'~ February 1, 2001 Page 11 13. In Camera Moved by Councillor Harbinson that we move into camera. Carried. Moved by Councillor Loewen that we move out of camera. Carried. Moved by Councillor Steinbach that we proceed with taking ownership ofproperties described as Pt. NE 8-23-16-4 and S 1/2 of Lot 1 Block 1 Plan 2123 FB and, furthermore, that we then proceed with applications for these properties under the Underground Petroleum Storage Tank Site Environmental Remediation Program. Carried. Post Agenda Items (Cont'd.) 4. Request from Rosemary Gas Co-op -Blanket Road CrossingAgreement It was suggested that the Rosemary Gas Co-op be advised to send in a request, in writing, for a blanket Road Crossing Agreement. 14. Committee Reports Municipal No report. A.S.B. No report. t~ Newell Foundation I'~ Councillor Steinbach gave this report. Salar~Ne otiating Committee Councillor Harbinson gave this report. February 1, 2001 Page 12 r.., Assessment Review Board No report. Airport Commission No report. Disaster Services No report. Municipal Librarv Board No report. Foothills Little Bow Association r^ Council was advised of a meeting being held at the M.D. of Taber office on February 15, 2001 commencing at 10:00 a.m. Moved by Councillor Vermeeren that Councillor Loewen and Reeve Daniels attend this meeting, with Councillor Steinbach as an alternate. Carried. Municipal Budget Committee Councillor Loewen gave this report. Garth Lucas, Finance Officer, was in attendance for this portion of the meeting. Information was presented on the Capital Budgets. ~/~ .... Moved by Councillor Loewen that we approve the Administration Capital Budget. Carried. Moved by Councillor Loewen that we approve the Disaster Services Capital Budget. Carried. Moved by Councillor Loewen that we purchase a new scissor deck, instead of used, which would add $30,000.00 to the Roads & Streets Capital Budget. Carried. ,~^ February 1, 2001 Page 13 Moved by Councillor Loewen that we approve the Municipal Planning Commission Capital Budget. Carried. Moved by Councillor Loewen that we approve the Community Services Capital Budget. Carried. The Finance Officer left the Council Chambers. Municipal Planning Commission No report. Intermunicipal Subdivision Authoritv No report. Subdivision & Development Appeal Board No report. Brooks & District Ambulance Association Councillor Harbinson gave this report. Newell RegLonal Solid Waste Management Authority Councillor Daniels gave this report. ~~ Urban Fringe Committee No report. Community Impact Study Committee No report. February 1, 2001 Page 14 r_ Road Ban Committee No report. Municipal Development Plan Committee No report. Grievance Committee No report. 911 No report. College Advisory Committee ~ No report. Water Management of South Saskatchewan River Basin No report. WorkshoQ Session - FCM Conference -Moved by Councillor Vermeeren that two members of Council be allowed to attend the FCM Conference, with no per diem being paid. Moved by Councillor ~~_/ Eckert that we amend this motion to read that any member of Council be allowed to attend, (J` with no per diem being paid. Vote on the amendment -Defeated. Vote on the original motion -Defeated. Moved by Councillor Fabian that any member of Council be allowed to attend, with registration only being paid. Moved by Councillor Eckert that we amend this motion by adding that hotel costs also be paid. Vote on amendment -Defeated. Vote on original motion - Carried. - Meeting with Dr. Lyle Oberg, Minister of Learning - 9:00 a.m. February 2na -Discussion took place on the agenda items for this meeting. February 1, 2001 Page 15 Excused from Meeting Councillor Harbinson excused himself from the meeting at 3:29 p.m. F.C.S.S. Board Councillor Loewen gave this report. South East Alberta Economic Development Association Councillor Daniels gave this report. 15. Question Period / Notice of Motion A question period was held. 16. Information Items 1. Minister of Alberta Community Development - 2004 Alberta Winter Games 2. Safety Minutes 3. Newell Mini-bus Report -December 17. Adjourn Moved by Councillor Loewen that the meeting adjourn at 3:45 p.m. Carved. ~- ~i ~~~ REEVE ~~c~ ADMINISTRATOR February 1, 2001 Page 16 County of Newell No. 4 Minutes of Public Hearing February 1, 2001 A Public Hearing of the County of Newell No. 4 was held in the County Office at Brooks, AB on Thursday, February 1, 2001 commencing at 11:30. a.m. Members Present Reeve W. Daniels Councillors V. Fabian C. Vermeeren J. Harbinson R. Steinbach M. Loewen A. Eckert M. Douglass C. Baksa Administrator A. Martens Executive Secretary K. Weiss The Reeve opened the Public Hearing at 11:30 a.m. Town of Brooks representatives and Gord Shaw, County of Newell Planner, were in attendance. The Administrator stated that the purpose of the Public Hearing was to hear representations on By-law 1338-00 being a by-law to amend the Municipal Development Plan. The Planner gave a summary of the proposal. The Reeve advised those present of the procedure that would be followed for the Hearing. .... Town of Brooks representatives, Rolf Bander and Mike Marko spoke in favour of the By-law. r- Alan Martens, County Administrator, advised that two letters had been received: one from Cypress County stating they have no obj ections to the proposed amendments, and one from the Town of Brooks, requesting three revisions. The Reeve asked if there were any further questions or concerns. There being no further discussion, it was moved by Councillor Douglass that the Public Hearing adjourn at 11:40 a.m. Carried. EVE COUNTY ADMII~TISTRATOR County of Newell No. 4 Minutes of Public Hearing .--~ February 1, 2001 A Public Hearing of the County of Newell No. 4 was held in the County Office at Brooks, AB on Thursday, February 1, 2001 commencing at 11:22 a.m. Members Present Reeve W. Daniels Councillors V. Fabian C. Vermeeren J. Harbinson R. Steinbach M. Loewen A. Eckert M. Douglass C. Baksa Administrator A. Martens Executive Secretary K. Weiss The Reeve opened the Public Hearing at 11:22 a.m. The Administrator stated that the purpose of the Public Hearing was to hear representations ,,., on By-law 1337-00, being a by-law for closing and selling of the road allowance lying between the W 1/2 of 3 & E 1/2 of 4-16-15-4; road allowance lying between E 1/2 of 9 & W 1/2 of 10-16-15-4; the intersection of road allowances at the SW corner of 15-16-15-4; road allowance lying between W 1/2 of 15 & E 112 of 16-16-15; and that portion ofroad allowance lying between E 1!2 of 21 & W 1/2 of 22-16-15-4 which lies South of the production Westerly of the South limit of Road Plan 8311801. As there were no members of the public in attendance, it was moved by Councillor Douglass that the Public Hearing adjourn at 11:26 a.m. Carried. EVE --~°? COUNTY AD STRATOR County of Newell No. 4 Minutes of Public Hearing February 1, 2001 A Public Hearing of the County of Newell No. 4 was held in the County Office at Brooks, AB on Thursday, February 1, 2001 commencing at 11:00 a.m. Members Present Reeve W. Daniels Councillors V. Fabian C. Vermeeren J. Harbinson R. Steinbach M. Loewen A. Eckert M. Douglass C. Baksa Administrator A. Martens Executive Secretary K. Weiss The Reeve opened the Public Hearing at 11:00 a.m. The Administrator stated that the purpose of the Public Hearing was to hear representations on By-law 1334-00, being a by-law for closing and selling of the road allowance between the W 1/2 of 28 & E 1/2 of 29-16-15-4 As there were no members of the public in attendance, it was moved by Councillor Baksa that the Public Hearing adjourn at 11:02 a.m. Carved. EVE G^~~,•-r COUNTY ADMII~TISTRATOR