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HomeMy WebLinkAbout2003-11-06 Council (Regular) Minutes~Q' County of Newell No. 4 Minutes of Council Meeting November 6, 2003 The regular Council Meeting of the County of Newell No. 4 was held in the County Office at Brooks, AB on Thursday, November 6, 2003 commencing at 10:00 a.m. Members Present Deputy Reeve J. Harbinson Councillors W. Daniels V. Fabian G. Musgrove C. Vermeeren E. Moss M. Loewen A. Eckert A. Pickett Administrator A. Martens Recording Secretary P. Garrett f^ ,~~ In the absence of the Reeve, Deputy Reeve Harbinson assumed the chair. 1. Excused from Meeting Moved by Councillor Vermeeren that Reeve Baksa be excused from this meeting. Carried. 2. Minutes 1. Council Minutes -October 23.2003 Minutes of the October 23, 2003 meeting were presented. Moved by Councillor Vermeeren that we adopt the minutes as presented. Carried. 3. Call for Post Agenda Items The Deputy Reeve called for post agenda items. November 6, 2003 Council Page 203 V~ 4. Adoption of A eg nda -- Moved by Councillor Moss that we adopt the agenda as amended. Carried. ~~ 5. Assistant Administrator's Report The Assistant Administrator's report for October was presented to Council. Moved by Councillor Pickett that we accept this report. Carried. 6. Administrator's Report The Administrator presented his report for October to Council. Moved by Councillor Loewen that we accept this report. Carried. 7. Business From Minutes 1. Newell Foundation This item was not lifted from the table. 2. Millicent Issues -- Moved by Councillor Daniels that the following motion be lifted from the table: "Moved by Councillor Musgrove that the County of Newell look atfacilitating the purchase of what used to be the Zane adjacent to Bob and Bernice Dunham's property." Carried. Vote on motion. Carried. Moved by Councillor Vermeeren that the following motion be lifted from the table: "Moved by Councillor Loewen that we attempt to facilitate the transfer of a portion of the land along the south boundary of Bob and Bernice Dunham's property." Carried. Moved by Councillor Loewen that this motion be amended by deleting "transfer of a portion of the land" and replacing it with "purchase and transfer of a portion of land equal to 2,000 square feet". Vote on amendment. Carried. Vote on motion as amended. Carried. The Planner was in attendance for the following items. November 6, 2003 Council Page 204 ~' ~ 8. Public Hearing - Pt. SE 13-23-17-W4 -Division 9 From A -Agricultural District to P-WTS -Public Waste Transfer Site Moved by Councillor Vermeeren that we recess for the public hearing at 10:30 a.m. Carried. Council reconvened at 10:37 a.m. 9. Bylaw 1440-03 Moved by Councillor Vermeeren that Bylaw 1440-03, being a bylaw to redesignate a portion of the SE 13-23-17-W4 from A -Agricultural District to P-WTS -Public Waste Transfer Site District, receive second reading. Carried. Moved by Councillor Moss that Bylaw 1440-03 receive third and fmal reading. Carried. 10. Correspondence 1. Town of Brooks - Plav~'ound Inspection at Bow Ci A letter from the Town of Brooks, regarding the playground inspection at Bow City Bridge Campground, was presented to Council. Moved by Councillor Vermeeren that a letter be sent to the Bow City Campground Committee referencing the Town of Brooks inspection and restating our previously given options. Carried. 2. Ghost-Waiparous Access Management Plan -Directions Document & Survey The Ghost-Waiparous Access Management Plan, with directions document and survey, was presented to Council. Moved by Councillor Loewen that we adopt Councillor Vermeeren's comments as Council's comments and submit the survey. Carried. 11. Public Hearing - Pt. SE 3-16-16-W4 -Division 4 From A - Agricultural District to P-WTS -Public Waste Transfer Site Moved by Councillor Pickett that we recess for the public hearing at 10:50 a.m. Carried. Council reconvened at 10:53 a.m. ~--~ November 6, 2003 Council Page 205 V 12. Bylaw 1441-03 Moved by Councillor Vermeeren that Bylaw 1441-03, being a bylaw to redesignate a portion of the SE 3-16-16-W4 from A -Agricultural District to P-WTS -Public Waste Transfer Site District, receive second reading. Carried. Moved by Councillor Fabian that Bylaw 1441-03 receive third and final reading. Carried. Superintendent of Public Works E. Somerville was in attendance for the following item. 13. Delegation -Doug Mar and Whale Doug Mar and Whaley Mar were in attendance to speak to Council regarding concerns over access to property in their proposed Area Structure Plan. The Planner and the Superintendent of Public Works left the meeting at this time. Correspondence (cont'd) 3. AAMD&C -Alberta Learning Commission Report A letter from AAMD&C, regarding the Alberta Learning Commission Report, was presented to Council. Moved by Councillor Loewen that we support the AAMD&C position regarding Education Property Tax, that we send the proposed support letter to our MLA and that we include in the letter, the direct impact of the proposal on our County and our concern that we perceive this as downloading by the province. Carried. 4. Alberta Environment Southern Region -Fall 2003 AAMD&C Convention A letter from Alberta Environment Southern Region, with regard to meeting at the Fa112003 AANID&C Convention, was presented to Council. A meeting will be set up with the following items put forward for discussion: - Regional Services update - water management issues and the need for cooperation - proposed new federal regulations i ~~. November 6, 2003 Council Page 206 ~^ 5. Bow River Basin Council - Request for Funds A letter from Bow River Basin Council, requesting funds for the production and distribution of a State of the Basin Report, was presented to Council. Moved by Councillor Vermeeren that we donate $1,000.00 to the production and distribution of a State of the Basin Report. Carried. 6. Alberta Children's Services -Family Violence Prevention Month A letter from Alberta Children's Services, regarding Family Violence Prevention Month, was presented to Council. Moved by Councillor Loewen that: WHEREAS there are many people in Alberta who have lived or are living in abusive family environments, and WHEREAS the cycle of violence may be carried on from generation to generation, and WHEREAS individuals and communities have the power to break this cycle of violence, NOW, THEREFORE, we, the County of Newell No. 4, do hereby proclaim the month of November 2003 to be FAMILY VIOLENCE PREVENTION MONTH in the County of Newell No 4. We call upon citizens to recognize family violence for the serious social and ~ criminal problem that it is. We call upon you to make a difference by taking the time to get involved. And we call upon you to encourage all Albertans to help make our province violence free in 2003 and beyond. Carried. 14. Other Business Land Use Bvlaw and Municipal Development Plan -Public Hearing Dates Moved by Councillor Loewen that the Public Hearings for the Municipal Development Plan and Land Use Bylaw be held on November 27, 2003 with the public hearings being held at 2:30 p.m. and 3:00 p.m. respectively Moved by Councillor Daniels that the motion be split to deal with the date and the times separately. Carried. Vote on date. Carried. Vote on times. Carried. Lunch Council recessed for lunch from 12:06 p.m. to 1:22 p.m. ,~ November 6, 2003 Council Page 207 15. In Camera Moved by Councillor Daniels that we move in camera. Carried. Moved by Councillor Pickett that we move out of camera. Carried. 16. Delegation -Brooks & District Museum Marion Izzo, Wendy Downey and Gerry Bander, of the Brooks & District Museum, were in attendance to request a donation of $'7,000.00 to match FederaUProvincial funding for the salary of two summer students in 2004. Moved by Councillor Loewen that we put $10,000.00 into the budget for a Historical Society Grant Fund. Carried. Other Business (cont'd) 2. Corporate Retreat Moved by Councillor Loewen that we adopt the Corporate Retreat Documents, as presented, as a future strategy for the County. Carried. 3. Fa112003 Convention Resolutions AAMD&C Fall 2003 Convention Resolutions were presented to Council. Moved by Councillor Loewen that Councillors be permitted to listen to the information presented for each resolution and vote as they deem proper. Councillor Daniels requested a recorded vote. For Division 2 Councillor Fabian Division 3 Councillor Musgrove Division 4 Councillor Vermeeren Division 5 Deputy Reeve Harbinson Division 6 Councillor Moss Division 7 Councillor Loewen Division 8 Councillor Eckert Division 9 Councillor Pickett Opposed Division 1 Councillor Daniels Absent Division 10 Reeve Baksa Carried. November 6, 2003 Council Page 208 ,~^~ Moved by Councillor Daniels that, as Councillors are permitted to vote individually, the resolutions not be reviewed by Council as a whole. Carried. 17. Cheques for Payment Moved by Councillor Vermeeren that Cheques #14155 - #14158, #14160 - #14267, #14269 - # 14328 and # 143 30, in the amount of $10,626,151.51,and Direct Debit Register Batch #7404, in the amount of $7,151.81, be approved. Carried. 18. Treasurer's Report -September, 2003 Moved by Councillor Daniels that we accept the September 2003 Treasurer's Report. Carried. 19. Post Agenda Items Information Technologist D. Crapo was in attendance for the following item. 1. County Newsletter ~ The draft of Issue 5 of the County Newsletter was circulated to Council for their review and input. Moved by Councillor Fabian that we send this issue of our County Newsletter as an insert with the Brooks and County Chronicle. Carried. Moved by Councillor Vermeeren that, upon request, we mail the County Newsletter to those ratepayers that are out of our circulation area. Carried. The Information Technologist left the meeting at this time. 2. Brooks Library Funding Request Moved by Councillor Moss that we give all member libraries of the Municipal Library Board additional funding in the amount of $2.50 per capita for operating costs. Carried. 3. Adoption of Organizational Meeting Minutes -October 20, 2003 Minutes of the October 20, 2003 Organizational meeting were presented. Moved by Councillor Vermeeren that we adopt the minutes as presented. Carried. November 6, 2003 Council Page 209 c~ 4. County Name Moved by Councillor Daniels that administration investigate and begin the process of changing our name to Newell County and that this item be placed on the next Workshop Session agenda. Moved by Councillor Vermeeren that the motion be amended to delete "and begin". Vote on amendment. Carried. Vote on motion as amended. Carried. Excused from Meeting Councillor Vermeeren excused himself from the remainder of the meeting at 3:16 p.m. 5. Eat Canadian Campaign Moved by Councillor Daniels that we immediately terminate the Eat Canadian Campaign. Councillor Daniels requested a recorded vote. Excused from Meetine Councillor Pickett excused himself from the remainder of the meeting at 3:26 p.m. Vote on motion. -- For Division 1 Councillor Daniels Division 2 Councillor Fabian Division 8 Councillor Eckert Opposed Division 3 Councillor Musgrove Division 5 Councillor Harbinson Division 6 Councillor Moss Division 7 Councillor Loewen Absent Division 4 Councillor Vermeeren Division 9 Councillor Pickett Division 10 Reeve Baksa Defeated. Excused from Meeting Councillor Fabian excused himself from the remainder of the meeting at 3:28 p.m. November 6, 2003 Council Page 210 ,,~-, 20. Committee Reports Municipal ~^-~ Councillor Harbinson gave this report. Moved by Councillor Loewen that we authorize ASB to begin the tender process for their 2004 Capital items, with the understanding that all items may not be approved for purchase. Carried. Moved by Councillor Eckert that the Patricia Access cost ovemm of $17,320.55 come from Hard Surface Reserve. Carried. Moved by Councillor Loewen that all Councillors be presented with a colour 50`x' Anniversary Book. Carried Road Ban Committee Councillor Daniels gave this report. Planner T. Henry was in attendance for the following items. Municipal Planning,Commission Councillor Musgrove gave this report. 1. Old Items a) Bylaw 1414-02 - Pt. SE 28-18-14-W4 - OF to DC Applicant• Bi elow Dean -Owner: 95778 Alberta Ltd. -Division 5 This item was not lifted from the table. b) By-law 1427-03 - Bantry Bav Land Use Amendment This item was not lifted from the table. November 6, 2003 Council Page 211 c) Permit Fees - This item was not lifted from the table. 2. New Items a) 03 NL 010 - Pt SE 13-23-17-W4 -Division 9 Eastern Irrigation District (Owner/Applicant) Subdivision for a Public Waste Transfer Site Moved by Councillor Musgrove that we recommend to the Subdivision Approving Authority approval of Subdivision Application 03 NL 010 for a Public Waste Transfer Site to be located within a portion of the SE 13-23-17-W4 subject to the following conditions: 1. All oil and gas company leases, rights-of--way and Board Orders being carried forward when the subdivision mylar is registered at Land Titles Office. 2. The applicant providing easements to franchise utilities for services to the proposed and remnant parcels. The applicant may be responsible for the costs associated with the installation, removal or modification of services. 3. The applicant entering into an agreement with the County of Newell for the installation of any required road approaches to the proposed and/or remnant parcels. 4. The applicant meeting all the requirements of the Eastern Irrigation District with respect to the conveyance of water, as well as easements. 5. The applicant entering into a Rural Water Use Purposes Agreement with the Eastern ---- Irrigation District and providing evidence of this agreement. 6. The applicant erecting an 8-foot high chain-link fence around the subdivided area to impede cattle from entering the site and to contain debris on site. 7. All outstanding municipal taxes being paid prior to endorsement. Carried. b) 03 NL O11 - Pt SE 3-16-16-W4 -Division 4 Eastern Irrigation District (Owner/Applicant) Subdivision for a Public Waste Transfer Site Moved by Councillor Musgrove that we recommend to the Subdivision Approving Authority approval of Subdivision Application 03 NL 011 for a Public Waste Transfer Site to be located within a portion of the SE 3-16-16-W4 subject to the following conditions: 1. All oil and gas company leases, rights-of--way and Board Orders being carried forward when the subdivision mylar is registered at Land Titles Office. 2. The applicant providing easements to franchise utilities for services to the proposed and remnant parcels. The applicant may be responsible for the costs associated with the installation, removal or modification of services. November 6, 2003 Council Page 212 /" 3. The applicant entering into an agreement with the County of Newell for the installation of any required road approaches to the proposed and/or remnant parcels. 4. The applicant meeting all the requirements of the Eastern Irrigation District with respect to the conveyance of water, as well as easements. 5. The applicant entering into a Rural Water Use Purposes Agreement with the Eastern Irrigation District and providing evidence of this agreement. 6. The applicant erecting an 8-foot high chain-link fence around the subdivided area to impede cattle from entering the site and to contain debris on site. 7. All outstanding municipal taxes being paid prior to endorsement. Carried. c) Draft Area Structure Plans The Planner circulated the Draft Area Structure Plans to Council and informed them that Open Houses will be held on December 10 and 11 at Luigi's from 7:00 p.m. to 10:00 p.m. The Planner left the meeting at this time. 21. Question Period/Notice of Motion ,-- A question period was held. 22. Information Items Red Deer County -Grand Opening Invitation -November 14/03 Moved by Councillor Loewen that a we send a plaque to Red Deer County in commemoration of the Grand Opening of their new administration building. Carried. 23. Adjourn Moved by Councillor Moss that the meeting adjourn at 3:43 p.m. Carried. REEVE ~~~/ i«-~C7- ADMINISTRATOR November 6, 2003 Council Page 213 County of Newell No. 4 Minutes of Public Hearing November 6, 2003 A Public Hearing of the County of Newell No. 4 was held in the County Office at Brooks, AB on Thursday, November 6, 2003 commencing at 10:34 a.m. Members Present Deputy Reeve J. Harbinson Councillors W. Daniels V. Fabian G. Musgrove C. Vermeeren E. Moss M. Loewen A. Eckert A. Pickett Administrator A. Martens Planner T. Henry Recording Secretary P. Garrett The Deputy Reeve opened the Public Hearing at 10:34 a.m. There were no members of the public in attendance at this hearing. The Administrator stated that the purpose of the Public Hearing was to hear representations on By- law 1440-03, being a bylaw to re-designate a portion of the SE 13-23-17-W4 from A -Agricultural District to P-WTS -Public Waste Transfer Site District. The Planner gave the background on this land use bylaw amendment. Moved by Councillor Moss that, as there are no members of the public in attendance, the Deputy Reeve not review the procedures to be followed for a hearing. Carried. Councillor Daniels asked if there had been any objections to this land use amendment. There being no further discussion, it was moved by Councillor Pickett that the Public Hearing adjourn at 10:37 a.m. Carried. ~ C~-S~r~c~.~ ~~ REEVE ADMINISTRATOR C~ County of Newell No. 4 Minutes of Public Hearing November 6, 2003 A Public Hearing of the County of Newell No. 4 was held in the County Office at Brooks, AB on Thursday, November 6, 2003 commencing at 10:50 a.m. Members Present Deputy Reeve J. Harbinson Councillors W. Daniels V. Fabian G. Musgrove C. Vermeeren E. Moss M. Loewen A. Eckert A. Pickett Administrator A. Martens Planner T. Henry Recording Secretary P. Garrett The Deputy Reeve opened the Public Hearing at 10:34 a.m. Doug Mar and Whaley Mar were in attendance at this hearing. The Administrator stated that the purpose of the Public Hearing was to hear representations on By-law 1441-03, being a bylaw to re-designate a portion of the SE 3-16-16-W4 from A - Agricultural District to P-WTS -Public Waste Transfer Site District. The Planner gave the background on this land use bylaw amendment. The Deputy Reeve informed those present of the procedures that would be followed for this hearing. The Deputy Reeve asked if there was anyone wishing to speak in favour of this bylaw. There was no-one wishing to speak in favour of this bylaw. ~-- The Deputy Reeve asked if there was anyone wishing to speak in opposition of this bylaw. There was no-one wishing to speak in opposition of this bylaw. There being no further discussion, it was moved by Councillor Loewen that the Public Hearing adjourn at 10:53 a.m. Carried. ~ ,-. REEVE ADMINISTRATOR i