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Home My WebLink About2004-11-20 Council (Regular) Minutes County of Newell No. 4 Minutes of Council Meeting November 10, 2004 1 The regular Council Meeting of the County of Newell No. 4 was held in the County Office at Brooks, AB on Wednesday, November 10, 2004 commencing at 10:05 a.m. Members Present Excused from Meeting Reeve Councillors Assistant Administrator Executive Assistant No members asked to be excused from this meeting. 2. Minutes 3 Organizational Minutes -October 20, 2004 M. Douglass W. Daniels I. Schroeder A. Philipsen C. Vermeeren M. Nesbitt S. Evans A. Eastman (1:10 p.m.) A. Eckert H. Wutzke N. Moriyama C. Isaac Minutes of the October 20, 2004 Organizational meeting were presented. Moved by Councillor Nesbitt that we adopt the minutes as presented. Carried. Council Minutes -October 21, 2004 Minutes of the October 21, 2004 Council meeting were presented. Moved by Councillor Wutzke that we adopt the minutes as presented. Carried. Call for Post Agenda Items i ~~ The Reeve called for post agenda terns ,~- 4. Adoption of Agenda Moved by Councillor Philipsen that we adopt the agenda as amended. Carried. 5. Assistant Administrator's Report The Assistant Administrator presented his report for October to Council. Moved by Councillor Vermeeren that we accept this report. Carried. 6. Administrator's Report The Assistant Administrator presented the report for October to Council. Moved by Councillor Eckert that we accept this report. Carried. 7. Business From Minutes 1. Villa¢e of Duchess -Landfill Reclamation Cost Sharing This item was not lifted from the table. 2. Newell Community Action Group This item was not lifted from the table. 8. Correspondence 1. Alberta Municipal Affairs - Regional Partnerships Initiative Conditional Grant Agreement A letter was presented to Council, from Alberta Municipal Affairs, requesting us to sign the conditional grant agreement for the Regional Partnerships Initiative. Moved by Councillor Eckert that we sign the conditional grant agreement with Alberta Municipal Affairs for the Regional Partnerships Initiative for the amount of $75,000.00. Carried. November 10, 2004 Council Page 2 ,~'~ 9. 2. Kevin Swanson -Director of Protective Services, Town of Brooks -Public Information Officer Course November 19 & 20, 2004 An e-mail was presented to Council, from The Town of Brooks, inviting the County of Newell to participate in a Public Information Officer Course to be held on November 19 & 20, 2004. Moved by Councillor Vermeeren that the Director of Disaster Services and Reeve attend the Public Information Officer Course to be held on November 19 & 20, 2004, at the Medicine Hat College Brooks Campus, as a function of Council. Carried. 3. Correctional Service Canada -Declaration of Restorative Justice Week A letter was presented to Council, from the Correctional Service of Canada, requesting that Council proclaim November 14 to 21, 2004, as "Restorative Justice Week." Moved by Councillor Philipsen that Council accept this letter as information. Carried. 4. Jubilee Reciprocal Insurance Exchange -Amending A~'eement A letter was presented to Council, from the Jubilee Reciprocal Insurance Exchange, providing notice of their annual general meeting, and requesting that we sign an amending agreement. Moved by Councillor Vermeeren that we adopt and sign the amending agreement with Jubilee Reciprocal Insurance Exchange (JRIE). Carried. Other Business 1. Beautification Awards Luncheon -November 23 2004 Councillors confirmed their attendance for the Beautification Awards Luncheon to be held on November 23, 2004. Moved by Councillor Vermeeren that the Reeve attend the Beautification Awards Luncheon to be held on November 23, 2004, as a function of Council. Defeated. November 10, 2004 Council Page 3 ~~~ Moved by Councillor Daniels that all Councillors attend the Beautification Awards Luncheon to be held on November 23, 2004, as a function of Council. Motion - Withdrawn. 2. November 25, 2004 -Council Meeting Moved by Councillor Nesbitt that we not cancel the Council meeting on November 25, 2004. Carried. 3. Ed Moss -Request to Remove Two Days Per Diem A letter was presented to Council, from Ed Moss, requesting that two days of per diem and 75 km of mileage charges be removed from his October, 2004 time sheet. Moved by Councillor Vermeeren that two days of per diem and 75 km of mileage charges be removed from the October, 2004 time sheet for Ed Moss. Carried. 4. Organizational Meeting -Carry Overs Moved by Councillor Philipsen that Paul Seaton be appointed to the Sub Division and Development Appeal Board. Motion Withdrawn. Moved by Councillor Daniels that we appoint Aleta Steinbach as the member-at-large to the Sub Division and Development Appeal Board (for the first year of a three year term) and that we appoint Bruce Niznik to the Agricultural Pest Act/Weed Control Act Appeal Committee (for the first year of a three year term). Carried. Councillor Eckert will host the 2005 Employee Awards Evening. 5. Short~rass Library System -Amendment to Agreement to Include Division 7 Moved by Councillor Vermeeren that we amend the Shortgrass Library System agreement to include Division 7, as presented. Carried. .... November 10, 2004 Council Page 4 "' 6. Councillor's Compensation & Expenses Policy 11 12. 13. Moved by Councillor Vermeeren that wherever the words "per diem" are used in the Councillor's Compensation & Expenses Policy, that the word "renumeration" be used instead. Motion Withdrawn. Moved by Councillor Daniels that we accept the Councillor's Compensation & Expenses Policy, as presented, with the additional changes of deleting the word "Muniversity" under section 2(a) and taking out the words "days per diem" under section 3 to state the words "per diems." Carried. Cheques for Pa~nent Moved by Councillor Daniels that Cheques #151600-151701, #151703-151705, #151707-151805, in the amount of $613,380.67, and Direct Debit Batch #8614 in the amount of $82,493.78 be approved. Carried. Treasurer's Report -September, 2004 Moved by Councillor Vermeeren that the Treasurer's Report for September, 2004 be accepted. Carried. Post Agenda Items 2. Gem Jubilee Librarv A letter was presented to Council, from the Gem Jubilee Library, requesting an extension for the project completion date. Moved by Councillor Eckert that we approve the request to extend the completion date to May 28, 2005 as requested by the Gem Jubilee Library. Carried. 14. Conunittee Reports Municipal No report. .~-~ November 10, 2004 Council ~~~~J Page 5 Newell Foundation Councillor Evans and Daniels gave this report. Municipal Budget Committee No Report. Workshop Councillor Daniels left the meeting at 11:41 a.m. Ex-Councillor recognition of service was discussed. Brooks & District Ambulance Association Reeve Douglass gave this report. Newell Regional Solid Waste Management Authority Councillor Eckert gave this report. 13. Post Agenda Items - Cont'd 1. Meeting with MLA,_Dr. Lyle Oberg MLA, Dr. Lyle Oberg, and Superintendent of Public Works, Rick Baine, were in attendance at the meeting and arrived at 11:53 a.m. Dr. Oberg mentioned that he is planning to discuss resource road allocation with Alberta Transportation, and that funding is based on a per capita basis. Dr. Oberg explained that "P3" would include a portion of money coming from industry, as well as, municipaUprovincial contributions. Dr. Oberg agreed that the money the County of Newell has collected from the paving taxes may be used as part of the resource road municipal contribution. .... `~~ ~,~~ " November 10, 2004 Council Page 6 Dr. Oberg suggested that Secondary Highways #550 & #530 remain on a separate list than Secondary Highways #876 & #561. Dr. Oberg mentioned that, although each highway is highly important, Highways #550 & #530 have slightly a different situation regarding how deterioration should be addressed than highways #876 & #561. Dr. Oberg informed Council that gas rebates have started, but electricity has not. Dr. Oberg agreed that the electrical method regarding pool pricing where the last person in sets the price is a concern and that this is still a remnant of the regulated system. Dr. Oberg suggested that future discussion should include a review of the grid system of our roads and traffic patterns. Also, Dr. Lyle Oberg agreed with the importance of tourism components being included in the building of roads. Dr. Oberg also suggested that a meeting be held with himself, the County of Newell, and the small communities within the County of Newell to discuss the constraints that these small communities are facing in an effort to work together towards solutions. Dr. Oberg updated Council on his BSE efforts regarding the need to keep pushing `^ politicians, in person, to get the border re-opened. MLA, Dr. Lyle Oberg, and Superintendent of Public Works, Rick Baine, left the meeting at 12:25 p.m. Lunch Council recessed for lunch from 12:25 p.m. to 1:10 p.m. Arrived at Meeting Councillor Eastman was in attendance at the meeting and arrived at 1:10 p.m. 14. Committee Reports - Cont'd Newell Recyclin~ - Cont'd L J~~, ~,, U ~' Councillor Eckert gave this report. November 10, 2004 Council Page 7 Grasslands Regional FCSS Councillor Wutzke gave this report. 9. Other Business - Cont'd 7. Alberta 2005 Centennial Grant Moved by Councillor Eastman that Divisions 1 to 9 receive a per capita amount of $3.67, which includes the per capita money allocated to Division 10 that was not applied for. Carried. Moved by Councillor Nesbitt that funding which is not used by the groups that have applied for projects for the Alberta 2005 Centennial grant shall be returned to the County of Newell to be used towards a project to be determined at a later date. Carried. 10. In Camera Moved by Councillor Eckert that we move in camera. Carried. Moved by Councillor Vermeeren that we move out of camera. Carried. Moved by Councillor Vermeeren that we contract David Pick, of Brownlee Fryett, to assist in union negotiations. Carried. 14. Committee Reports Cont'd Municipal Planning Commission County Planner, Tammy Henry, was in attendance at the meeting and arrived at 1:53 p.m. 1) Old Items a) By-law 1427-03 -Bantry Bay Land Use Amendment This item was not lifted from the table. November 10, 2004 Council Page 8 2) New Items a) #04 NL 019 - SE 6-15-13-W4 Plan 5280 F.K., Block 6, Lot 13 -Division 1 Terry & Marjorie Daniels (Owners & Applicants) Subdivision of a HR Lot to Create 2 Lots Moved by Councillor Vermeeren that we recommend to the Subdivision Approval Authority approval of Subdivision #04 NL 019, to allow for the subdivision of a HR Lot to create 2 Lots, subject to the following conditions: 1. The registration of a caveat for the dedication of a 5-metre strip of land along the southern boundary of lot 13 for future road widening to be purchased at a rate that is consistent with County policy at that time. 2. That all oil and gas company leases, rights-of--way and board orders, be carried forward, when the subdivision mylar is registered at Land Titles Office. 3. The applicant providing easements to franchise utilities for services to the proposed and remnant parcels. The applicant may be responsible for the costs associated with the installation, removal or modification of services. This includes tie-ins to Hamlet services. 4. The applicant entering into an agreement with the County of Newell for the installation, removal and/or improvements of any required road approaches to the proposed and/or remnant parcels. 5. The applicant providing and receiving approval of construction plans, if required by the County's Public Works Department. Such plans may include: stormwater management plan, lot grading plan, infrastructure plan, and drawings depicting ditch and road profiles. 6. All outstanding municipal taxes being paid prior to endorsement. Carried. b) #04 NL 020 - Pt. SW 13-20-13-W4 -Division 3 Mark & Alice Morns (Owners) Brian Morns (Applicant) Subdivision of Rural Residential lot from agricultural land Moved by Councillor Vermeeren that we recommend to the Subdivision Approval Authority approval of Subdivision #04 NL 020, to allow for the Subdivision of a Rural Residential lot from Agricultural land, subject to the following conditions: 1. That all oil and gas company leases, rights of way and board orders, be carried forward, when the subdivision mylar is registered at Land Titles Office. 2. The applicant providing easements to franchise utilities for services to the proposed parcels. The applicant may be responsible for the costs associated with the installation, removal or modification of services. 3. The applicant entering into an agreement with Alberta Transportation for the installation, removal and/or upgrade of any required road approaches to the proposed and/or remnant parcels. November 10, 2004 Council ~ -~' ~'" Page 9 4. The applicant entering into an agreement by caveat with Alberta Transportation fora 30 metre wide service road right of way as determined by Alberta - Transportation. 5. The applicant meeting any requirements of the Eastern Irrigation District with respect to the conveyance of water as well as easements. 6. The applicant signing the declaration noted in the County's Municipal Development Plan #1442-03, policy 3.7.c. 7. That all outstanding municipal taxes be paid prior to the endorsement. Carried. c) #04 NL 021 - Pt. S `/z 11-19-14-W4 Plan 6866 J.K., Parcel A -Division 10 308303 Alberta, Ltd. (Owner) Gordon Preston (Applicant) Boundary adjustment of two Rural Residential lots to create one lot of 7.87 acres and another of 4.56 acres Moved by Vermeeren that we recommend to the Subdivision Approval Authority approval of Subdivision #04 NL 021, to allow for the boundary adjustment of two Rural Residential lots to create one lot of 7.87 acres and another lot of 4.56 acres, subject to following conditions: 1. That all oil and gas company leases, rights of way and board orders, be carried forward, when the subdivision mylar is registered at Land Titles Office. 2. The applicant providing easements to franchise utilities for services to the _ proposed parcels. The applicant may be responsible for the costs associated with the installation, removal or modification of services. 3. The applicant entering into an agreement with the County of Newell for the installation, upgrading and/or removal of any required road approaches to the proposed and/or remnant parcels. 4. The applicant providing and receiving approval of construction plans, if required by the County's Public Works Department. Such plans may include: stormwater management plan, lot grading plan, infrastructure plan, and drawings depicting ditch and road profiles. 5. The applicant meeting any requirements of the Eastern Irrigation District with respect to the conveyance of water as well as easements. 6. The applicant shall provide the County certification from a Safety Codes Officer, certifying that the sewage disposal system for the dwelling meets Provincial legislation, regulations and standards. 7. The applicant signing the declaration noted in the County's Municipal Development Plan #1442-03, policy 3.7.c. 8. That all outstanding municipal taxes be paid prior to the endorsement. Carried. November 10, 2004 Council Page 10 d) Bylaw #1490-04 -File #04 TA 003 Land Use Bylaw -Text Amendment Moved by Councillor Vermeeren that Bylaw #1490-04, being a bylaw to amend the definition ofPetro-Chemical Processing Facility, receive first reading. Carried. e) #44 LUA 025 - Pt. NW 23-18-16-W4 -Division 5 Eastern Irrigation District (Owner & Applicant) From A -Agricultural District to RUR -Rural Residential District Moved by Councillor Vermeeren that Bylaw #1491-04, being a bylaw to re-designate approximately 11.36 acres from A -Agricultural District to RUR -Rural Residential District, receive first reading. Carried. f) Possible Eastern Irrigation District (EID) and County Agreement Moved by Councillor Vermeeren that administration meet with EID administration to negotiate an agreement to supply raw water to residential subdivisions and report back to Council. Carried. .-~ Moved by Councillor Vermeeren that a planning orientation take place for new Councillors and the new members-at-large from the Municipal Planning Commission to review the Municipal Development Plan and the Land Use Bylaw on November 22,"d 2004, after the budget review meeting. Carried. County Planner, Tammy Henry, left the meeting at 2:55 p.m. Workshop - Cont'd g) Planning Orientation Meeting Date Moved by Councillor Nesbitt that we rescind the "Non-Returning Councillors Attendance at Fall AAMD&C Convention" policy in order to match the "AAMD&C" policy, with the exception of Vince Fabian, in order to commemorate his 35 years of service. ~-^- Councillor Vermeeren requested a recorded vote. November 10, 2004 l~ Page 11 Council Moved by Councillor Nesbitt to call the question. Carried. For: Division 1 Division 2 Division 3 Division 5 Division 6 Division 7 Division 8 Division 9 Division 10 Councillor Daniels Councillor Schroeder Councillor Philipsen Councillor Nesbitt Councillor Evans Councillor Eastman Councillor Eckert Councillor Douglass Councillor Wutzke Against: Division 4 Councillor Vermeeren Division 8 Councillor Eckert Carried. 15. Question Period/Notice of Motion Councillor Daniels suggested that at the next Council meeting a motion be made to allow for the FCSS member-at-large to be paid the same rates that we pay our other members- at-large. If administration knows of any other boards where volunteers should be paid, please let Councillor Daniels know. 16. Information Items 1. October -Minibus 17. Adi ourn .Moved by Councillor Vermeeren that the meeting adjourn at 3:06 p.m. Carried. a ~ REEVE November 10, 2004 COUNTY ADMINISTRATOR Council Page 12